USM-HQ-10-0005 - Final Draft.doc

3SECTION B - PRICES

3B.1 PRICE PROTECTION (NOV 2001) CLAUSE # B-001

3B.2 PRICING CLAUSE # B-136

3B.3 LABOR HOUR OR TIME AND MATERIAL CONTRACTS (NOV 2001) CLAUSE # B-101

5SECTION C - STATEMENT OF WORK/SPECIFICATIONS

8SECTION D - PACKAGING AND MARKING

9D.1 INSPECTION AND ACCEPTANCE - GENERAL (DEC 2001) CLAUSE # E-013

9SECTION E - INSPECTION AND ACCEPTANCE

10SECTION F - DELIVERIES OR PERFORMANCE

10F.1 CONTRACT TERM (JAN 1996) CLAUSE # F-017

10F.2 PLACE OF PERFORMANCE (JAN 1996) CLAUSE # F-019

10F.3 TASK ORDER DELIVERY SCHEDULE (JAN 1996) CLAUSE # F-023

10F.4 WORKING HOURS AND HOLIDAYS (FEB 2000) CLAUSE # F-029

11SECTION G - CONTRACT ADMINISTRATION DATA

11G.1 INVOICING (JUL 1999) CLAUSE # G-034

11G.2 ORDERING (OCT 1997) CLAUSE # G-036

11G.3 TRAVEL (DEC 1999) CLAUSE # G-040

12G.4 REFUNDS (OCT 1997) CLAUSE # G-042

12G.5 CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE(COTR)(MAR 1999) CLAUSE # G-103…………………………………………………………………………………………………………………….

12G.6 CONTRACTOR CONTACT (MAR 1998) CLAUSE # G-107

13G.7 PAYMENT (OCT 2004) CLAUSE # G-108

14G.8 CORRESPONDENCE PROCEDURES (JAN 1996) CLAUSE # G-109

14G.9 CONTRACT CLOSEOUT (FEB 1997) CLAUSE # G-110

15SECTION H - SECURITY REQUIREMENTS

15H.1 SECURITY PROCEDURES FOR CONTRACTOR EMPLOYEES (DEC 2003) CLAUSE # H-044

17H.2 SECURITY INGRESS/EGRESS (FEB 2000) CLAUSE # H-045

17H.3 PASSES AND BADGES (AUG 1997) CLAUSE # H-046

17H.4 NON-DISCLOSURE AGREEMENT (MAR 1999) CLAUSE # H-047

17H.5 SENSITIVE INFORMATION (MAR 2004) CLAUSE # H-130

18H.6 CONFIDENTIALITY (MAR 2004) CLAUSE # H-134

18H.7 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (OCT 2005) CLAUSE # H-135

19SECTION I - CONTRACT CLAUSES AND GENERAL PROVISIONS

19I.1 TERMINATION - LABOR HOUR CONTRACT (JUL 2000) CLAUSE # I-049

I.2 KEY PERSONEL(SEPT 1998) CLAUSE # I-057 …………………………………………………………...19

19I.3 SCHEDULING AND EXECUTION OF WORK (MAR 1996) CLAUSE # I-065

19I.4 SMOKING AND OTHER MINT-SPECIFIC POLICIES (FEB 1998) CLAUSE # I-086

19I.5 TERMINATION OF CONTRACTOR EMPLOYEES (AUG 1998) CLAUSE # I-091

20I.6 EXCUSABLE DELAYS (APR 2000) CLAUSE # I-095

20I.7 NON-COMPETITION AGREEMENTS (DEC 2000) CLAUSE # I-097

20I.8 INTERRELATIONSHIPS OF CONTRACTORS (AUG 2001) CLAUSE # I-098

20I.9 AUDIT AND RECORDS (JUN 1999) CLAUSE # I-106

21I.10 ADDITIONAL COMPENSATION (MAY 2000) CLAUSE # I-111

21I.11 TAX EXEMPTION (DEC 2000) CLAUSE # I-120

21I.12 REQUIRED CENTRAL CONTRACTOR REGISTRATION (MAY, 2003) CLAUSE # I-122

22I.13 INITIATION OF UNITED STATES MINT'S DISASTER RECOVERY PLAN (JUL 2004) CLAUSE # I-135

22I.14 AGREEMENT REGARDING POTENTIAL CONFLICTS OF INTEREST (NOV 2004) CLAUSE # I-136

23I.15 NOTICE REGARDING INAPPLICABILITY OF LAWS GOVERNING PROCUREMENT OR PUBLIC CONTRACTS (MAR 2003) CLAUSE # GP-1

23I.16 CHANGES (OCT 1998) CLAUSE # GP-2

23I.17 DISPUTES (MAY 1999) CLAUSE # GP-3

23I.18 ENTIRE AGREEMENT (APR 1996) CLAUSE # GP-4

23I.19 GOVERNING LAW (NOV 1996) CLAUSE # GP-5

24I.20 INDEMNITY (SEP 1997) CLAUSE # GP-6

24I.21 MINT APPROVAL (NOV 1996) CLAUSE # GP-7

24I.22 PERMITS (AUG 1998) CLAUSE # GP-8

24I.23 PUBLICITY (MAR 1996) CLAUSE # GP-9

24I.24 REMEDIES NOT EXCLUSIVE (FEB 1997) CLAUSE # GP-10

24I.25 RIGHTS IN DATA (JUL 1999) CLAUSE # GP-11

25I.26 SEVERABILITY (NOV 1996) CLAUSE # GP-12

25I.27 STANDARD OF PERFORMANCE (NOV 1996) CLAUSE # GP-13

25I.28 SURVIVAL (NOV 1996) CLAUSE # GP-14

25I.29 TERMINATION (APR 2000) CLAUSE # GP-15

25I.30 TIME IS OF THE ESSENCE (NOV 1996) CLAUSE # GP-16

25I.31 TRADEMARK USE (APR 1999) CLAUSE # GP-17

26I.32 WAIVER (NOV 1996) CLAUSE # GP-18

26I.33 WARRANTIES AND REPRESENTATIONS (AUG 2000) CLAUSE # GP-19

28SECTION J - LIST OF ATTACHMENTS

29SECTION K - REPRESENTATIONS, CERTIFICATIONS AND ACKNOWLEDGEMENTS

29K.1 REPRESENTATIONS, CERTIFICATIONS, AND ACKNOWLEDGMENTS (NOV 2000) CLAUSE # K-068

31SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

31L.1. PROPOSAL DUE DATE (Feb 2000) – Clause L-070

31L.2. AMENDMENTS TO SOLICITATIONS (Jan 1996) – Clause L-069

31L.3. PREPARATION OF PROPOSAL (Jan 1996) – Clause L-071 (VAR)

32L.4. RESTRICTION ON DISCLOSURE AND USE OF DATA (Jan 1996) – Clause L-072

32L.5. EXPLANATION TO PROSPECTIVE OFFERORS (Jan 1996) – Clause L-075

32L.6. CONTRACT AWARD (Jan 1996) – Clause L-076

33L.7. PREAWARD SURVEY (Jan 1996) – Clause L-077

33L.8. TYPE OF CONTRACT (Jan 1996) – Clause L-078

34SECTION M - EVALUATION FACTORS FOR AWARD

34M.1 BASIS FOR AWARD (APR 2000) CLAUSE # M-079

SECTION B - PRICES

B.1 PRICE PROTECTION (NOV 2001) CLAUSE # B-001

Contractor warrants and guarantees that the prices contained in this contract are the lowest available prices for the specific personnel, goods and/or services specified. If, during the six-month period before or after the issuance of this contract or purchase/delivery order, the Contractor sells or offers to sell comparable quantities of goods and/or services substantially similar to those purchased under this contract at lower prices or more favorable terms than those stated in this contract, the prices and/or terms of this contract shall be automatically revised to equal the lowest prices and most favorable terms. If the United States Mint becomes entitled to lower prices for any goods and/or services under this clause, the Contractor shall promptly refund the difference. If the Contractor does not promptly refund the difference, the United States Mint shall have the right to deduct or withhold payment under this contract or any other contract with the Contractor in effect at the time for the amount of difference.

B.2 PRICING CLAUSE # B-136

Table 1:

Per Mailing

To be determined on a case by case basis.

Prior approval by Contracting Officer’s Technical Representative (COTR) required. To be billed in accordance with the FTR.

B.3 LABOR HOUR OR TIME AND MATERIAL CONTRACTS (NOV 2001) CLAUSE # B-101

Pricing. This is a contract with firm fixed-price hourly labor rates. All firm fixed-price, hourly labor rates shall include all direct labor costs, indirect and overhead costs, local travel and commuting costs, and fees or profit. If task orders are issued under the contract, each task order shall include estimated levels of effort or work hours per Contractor employee or labor category/skill set. The United States Mint shall be invoiced monthly for only actual hours expended on United States Mint work. The Contractor shall never exceed the not-to-exceed dollar amounts established under this contract or any task order issued hereunder. Further, the Contractor shall notify the Contracting Officer when the costs the Contractor expects to incur under this contract, when added to all costs previously incurred,shall exceed 75% of the estimated cost specified in the contract or any task order issued hereunder.

Billable Hours. All work shall be performed in accordance with the Statement of Work. The Contractor shall only bill or invoice the United States Mint for employee hours actually spent performing work required by the Statement of Work. As such, the United States Mint shall not be billed for any holidays, sick leave, vacation leave, training, lunch periods or other breaks, or any other hours not spent specifically performing United States Mint required work. All Contractor invoices shall include the appropriate employee time sheets that must support the hours being billed for that month. Unless authorized in writing by the Contracting Officer, for onsite Contractor personnel the Contractor shall invoice for only those hours worked at the United States Mint premises. Additionally, no hours shall be billed to the United States Mint for labor categories or labor rates not included as part of the contract. The replacement of key Contractor personnel shall be made by formal contract modification signed by the United States Mint Contracting Officer. The United States Mint shall have the right to examine and audit the Contractor's records to verify costs claimed in accordance with United States Mint clause "Audit and Records".

Project Management Billable Hours. If a Contractor employee has been designated in this contract as a Project Manager, the Contractor shall not bill or invoice project management hours in excess of five hours per month without advance written authorization from the United States Mint COTR.

Materials. If this contract authorizes the purchase of supplies or materials, the contract shall include an estimated, non-funded ceiling (Not-To-Exceed dollar amount) for the cost of materials based upon United States Mint fiscal year(s). However, the Contractor shall not purchase materials under this contract without the written authorization of the Contracting Officer. Purchases of materials, if required, shall be funded on a case-by-case basis. All material costs shall be equal to or less than current commercial prices.

SECTION C - STATEMENT OF WORK/SPECIFICATIONS

C.1 BACKGROUND

The United States Mint was established by an Act of Congress on April 2, 1792, pursuant to Article I, Section 8 of the United States Constitution. The vision of the United States Mint is to embody the American spirit through the creation of our nation’s coins and medals.

Our mission is stated as follows: The men and women of the United States Mint serve the nation by exclusively and efficiently creating the highest quality, most beautiful, and inspiring coins and medals that—

· Enable commerce

· Reflect American values

· Advance artistic excellence

· Educate the public by commemorating people, places, and events

· Fulfill retail demand for coins

Other responsibilities of the United States Mint include—

· Distributing U.S. coins to the Federal Reserve banks and branches

· Maintaining physical custody and protection of the Nation’s gold and silver assets

· Producing proof and uncirculated coins, commemorative coins and medals for sale to the general public

· Manufacturing and selling platinum, gold and silver bullion coins

· Overseeing the production facilities at Philadelphia, West Point, Denver and San Francisco, as well as the U.S. Bullion Depository at Ft. Knox, KY

· Receiving, redeeming and processing mutilated coins

The United States Mint has headquarters facilities at 801 9th St., NW, and 799 9th Street, NW, Washington, DC, where administrative functions are performed; in the last 3 years Headquarters has conducted 8 Administrative Investigations. The Unites States Mint has field operations in the following locations—

· Denver, CO—produces circulating coins and some numismatic products, and stores gold and silver bullion; in the last 3 years Denver has conducted 20 Administrative Investigations.

· Philadelphia, PA—produces circulating coins and numismatic products; in the last 3 years Philadelphia has conducted 2 Administrative Investigations.

· San Francisco, CA—produces silver proof and clad numismatic coinage, and stores silver bullion; in the last 3 years San Francisco has conducted 6 Administrative Investigations.

· West Point, NY—stores precious metal bullion and produces gold, platinum, and silver coins and medallions; in the last 3 years West Point has conducted 1 Administrative Investigations.

· Ft. Knox, KY—oversees the U.S. Bullion Depository; in the last 3 years Ft Knox has conducted 0 Administrative Investigations.

C.2 GENERAL SCOPE

An administrative investigation is a formal, non-criminal inquiry into allegations of serious employee impropriety or employment-related events, incidents, or issues. It is used to conduct timely, thorough, well-documented, objective, and legally sufficient inquiries into matters involving serious allegations of misconduct or misfeasance, and will result in findings which are supported by relevant evidence and sufficient to take appropriate corrective actions. An administrative investigation is a systematic process for determining facts and documenting evidence about non-criminal matters of significant interest to the United States Mint. The conduct of prompt, complete, objective, and fair administrative investigations is vital to the United States Mint. A properly conducted administrative investigation serves to protect the agency’s interests, the interests of witnesses and, most importantly, the interests of any individual against whom an allegation has been made.

If an authorized appointing official (i.e., United States Mint executives, Deputy Associate Directors, Assistant Directors, and Plant Managers) determines that an administrative investigation is warranted, he or she will appoint an authorized investigating official to conduct the investigation.

C.3 OBJECTIVE

To have contracts in place to conduct administrative investigations in each of the United States Mint facilities.

C.4 SCOPE OF WORK

Primary Duties

The primary duties of the contracted investigator are as follows:

a. To obtain and consider the evidence on all sides of an issue.

b. To be thorough and impartial.

c. To conduct in-person interview

d. Types hand scribed notes from interview discussions.

e. To make findings warranted by the facts and comply with any additional instructions of the appointing official.

f. To report the findings to the appointing official.

Deliverables

· The administrative investigation will be conducted in accordance with United States Mint-wide Policy Memorandum, DIR-24, Administrative Investigations and the United States Mint Guide to Administrative Investigations.

· The contracted investigator will provide the appointing official with a timetable for the investigation, an investigative plan that consists of an understanding of the facts required to support a conclusion, and a strategy for obtaining evidence (this should include a list of potential witnesses and a plan for when each witness will be interviewed, preferably in-person). Upon conclusion of the administrative investigation, a written report of investigation will be presented to the appointing official within 20 days of the last person interviewed.. The report of investigation must include sufficient documentation to convince the appointing authority and others that may review the investigation that the evidence supports the finding. The requirement for sufficient evidence applies equally, regardless of whether the investigating official ultimately determines that the allegations are founded, or that no fault, loss, or wrongdoing occurred. The report will include a narrative, chronology of the actions and conditions that let to the alleged misconduct or misfeasance under investigation, findings, documentary and physical evidence, signed witness statements and exhibits.

· The report should not recommend a penalty.

C.5 TRAVEL

Travel may be necessary when witnesses are not assigned to the same facility where the alleged misconduct or misfeasance under investigation took place. Additional reimbursement for travel expenses will be authorized only when it is necessary for the contracted investigator to travel outside of the commuting area where the investigation is taking place to interview witnesses or to collect evidence in person. When travel is necessary it must first be approved by the Contracting Officer’s Technical Representative (COTR) in advance. The contracted investigator is expected to incur expenses prudently. Excessive or lavish travel expenses will not be reimbursed. Travel will be reimbursed according to Federal Travel Regulations (FTR).

As government per diem rates are revised in the FTR, the new rates will automatically be effective on the date of the revision. If additional expenses are needed, they must be justified and approved by the COTR. If you cannot obtain a hard copy or access the FTR, contact the Contracting Officer for assistance.

C.6 CONTRACT AWARD

The United State Mint intends to award an Indefinite Delivery Indefinite Quantity Contract to 1-3 awardees for Headquarters and each facility for a term ending December 31, 2014.

C.7 ORDERING PROCEDURE

Contractors selected for award under this contract will be awarded Task Orders on an equitable basis providing a contractor’s Task Order performance remains acceptable.

SECTION D - PACKAGING AND MARKING

(SECTION D INTENTIONALLY LEFT BLANK)

SECTION E - INSPECTION AND ACCEPTANCE

E.1 INSPECTION AND ACCEPTANCE - GENERAL (DEC 2001) CLAUSE # E-013

(a) The United States Mint shall have the right to inspect the work being performed under this contract at any time. Such inspections are for the sole benefit of the United States Mint and do not relieve the Contractor of any requirement under this contract.

(b) Any work found not to be in compliance with the contract, and/or task order(s), shall be corrected by the Contractor at no additional cost to the United States Mint or an appropriate price reduction shall be taken.

(c) Inspection of the work shall be made as soon as practicable after completion of the work and subsequent acceptance shall be final except for latent defects, fraud, gross mistakes amounting to fraud or the United States Mint's rights under warranty.

(d) Failure to agree with any decision by the Contracting Officer under this clause shall not excuse the Contractor from continuing work under this contract pending resolution of the issue. Failure to proceed in this manner will constitute a breach of the contract.

SECTION F - DELIVERIES OR PERFORMANCE

F.1 CONTRACT TERM (JAN 1996) CLAUSE # F-017

The United States Mint anticipates awards a 5 year contract beginning from date of award and ending 5 years thereafter.

F.2 PLACE OF PERFORMANCE (JAN 1996) CLAUSE # F-019 (VAR)

Performance shall be determined by the Task Order.

F.3 TASK ORDER DELIVERY SCHEDULE (JAN 1996) CLAUSE # F-023

Each Task Order shall include the performance schedule and describe the work to be performed at/or for the United States Mint facility designated above.

F.4 WORKING HOURS AND HOLIDAYS (FEB 2000) CLAUSE # F-029

(a) The normal working hours are between 7:00 a.m. and 5:30 p.m., Monday through Friday. Working hours outside normal hours must have the written advance approval of the COTR.

(b) Except as approved by the COTR in writing, in advance, work shall not be performed on Federal holidays: New Years Day, Martin Luther Kings Birthday, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving, and Christmas Day.

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 INVOICING (JUL 1999) CLAUSE # G-034

The Contractor shall invoice monthly for work performed under this contract or delivery/task order. Payment shall be made at prices stipulated in this contract less any deductions provided for. No partial payments are authorized.

G.2 ORDERING (OCT 1997) CLAUSE # G-036

This is an indefinite quantity contract. Delivery or performance shall be made only as authorized by delivery orders or task orders issued by a United States Mint Contracting Officer. All delivery orders or task orders are subject to the terms and conditions of this contract.

G.3 TRAVEL (DEC 1999) CLAUSE # G-040

All travel shall be pre-approved by the COTR. Travel invoices shall be submitted separately with back-up documentation provided, to include a completed form, United States Mint Contractor Travel Voucher (Attachment G-1) for each traveler, receipts as indicated below, and the original United States Mint Travel Authorization (if applicable). The Voucher shall indicate the purpose of the trip and reference the associated contract deliverable. Except for meals and incidental expenses, all travel shall be reimbursed at the actual expense rate. Indirect costs associated with travel expenses shall not be reimbursed. Contractors shall obtain government rates whenever available and should obtain an agency letter of identification from the Contracting Officer to assist them in that regard. When government rates are not available, the Contractor shall so indicate on their travel invoice.

Contractors are expected to incur expenses prudently. Excessive or lavish travel expenses shall not be reimbursed. Below are some guidelines to prevent the incurrence of unacceptable travel expenses:

1. Coach class transportation tickets should be purchased. Receipts are required. The lowest discounted tickets available should be purchased that shall allow accomplishment of the United States Mints mission.

2. Local transportation is encouraged, where applicable, i.e., metro rail, hotel shuttle, etc.

3. Receipts are required for all lodging costs, regardless of amount. Actual hotel costs shall be reimbursed up to the government maximum lodging amount for city as indicated in the Federal Travel Regulation. Standard hotel rooms should be purchased. Lodging cost shall not be allowed for stays with friends and/or relatives.

4. Receipts are not required for meals. Meals and incidental expenses (M&IE) shall be reimbursed at the government M&IE rate as indicated in the Federal Travel Regulation, limited to 3/4 rate for first and last day of travel.

5. Receipts are required for any miscellaneous expense over $75, i.e., taxi, phone calls, fax services, copier costs, rental of meeting room space, etc.

6. Non business-related activities shall not be reimbursed, i.e., movies in hotel rooms, personal phone calls, sight seeing ventures, transportation to night time activities or events, etc.

7. Tips should not exceed 15% of the cost for taxis, etc.

Note: As government per diem rates are revised in the Federal Travel Regulation, the new rates shall automatically be effective on the date of the revision. If additional expenses are needed, they must be justified, supported by receipts where applicable, and approved by the COTR. If you cannot obtain a hard copy or access a Website for the Federal Travel Regulation (FTR), contact the Contracting Officer for assistance.

G.4 REFUNDS (OCT 1997) CLAUSE # G-042

The Contractor agrees that any refunds, rebates, or credits (including any related interest) accruing to or received by the Contractor or any assignee, that arise under this contract and for which the Contractor has received reimbursement, shall be paid by the Contractor to the Government. The Contractor shall execute and deliver, at the time of and as a condition precedent to final payment under this contract, an assignment to the Government of such refunds, rebates, or credits including any interest (United States Mint Form 7510/7511) in form and substance satisfactory to the Contracting Officer (Attachment G-3).

G.5 CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE (COTR) (MAR 1999) CLAUSE # G-103

The Contracting Officer's Technical Representative (COTR) for this contract is: TBD.

(a) COTR LIMITATIONS: Performance of the work under this contract shall be subject to the technical direction of the COTR. Technical direction shall be issued in writing by the COTR with a copy to the Contracting Officer and must be within the specifications/scope of work as described in Section C. The COTR does not have the authority to, and may not issue any technical direction which: (1) constitutes an assignment of additional work outside the existing specifications/scope of work; (2) constitutes a change; (3) in any manner causes an increase or decrease in the total contract cost, the fixed fee (if any), or the time required for contract performance; (4) changes any of the expressed terms, conditions, or specifications of the contract; or (5) interferes with the Contractor's right to perform the terms and conditions of the contract.

(b) TECHNICAL DIRECTION. The term "technical direction" is defined to include the following:

(1) Directions to the Contractor which direct the contract effort, shift work emphasis between work areas or tasks, require pursuit of certain lines of inquiry, fill in details or otherwise serve to accomplish the contractual Statement of Work;

(2) Provision of written information to the Contractor which assists in the interpretation of drawings, specifications, or technical portions of the work description; and,

(3) Review and, where required by the contract, approval of technical reports, drawings, specifications, products and technical information to be delivered by the Contractor to the Government under the contract.

G.6 CONTRACTOR CONTACT (MAR 1998) CLAUSE # G-107

The person listed below has been designated by the Contractor as the person whom the United States Mint may contact during the period of the contract for prompt action on matters pertaining to administration of the contract including negotiation of any proposed changes. This person shall also be responsible for distributing Smoking and other site-specific policies to all Contractor employees working at a United States Mint facility and shall serve as the point of contact regarding non-compliance with United States Mint policies.

Name: To be filled in by contractor

Title: To be filled in by contractor

Address: To be filled in by contractor

Tel. No.: To be filled in by contractor

Fax No.: To be filled in by contractor

E-Mail Address: To be filled in by contractor

G.7 PAYMENT (OCT 2004) CLAUSE # G-108

(a) PAYMENT DUE DATE. The due date for making payments shall be 30 calendar days after the later of: 1) Date designated paying office has received a proper invoice (see para. c. Invoice Content) or 2) Date United States Mint has accepted goods or services. If delivered goods or completed services are found defective, the provisions of this paragraph will be reapplied upon receipt of corrected goods or services. PAYMENT SHALL BE CONSIDERED AS BEING MADE ON THE DATE OF AN ELECTRONIC FUNDS TRANSFER.

(b) BILLING INSTRUCTIONS. The Contractor shall submit an electronic invoice to:

To be provided at award.

If submitting invoices electronically is not possible, the Contractor shall submit an original invoice to the following paying office:

To be provided at award.

Additionally, the Contractor shall send one copy of the invoice directly to the COTR.

(c) INVOICE CONTENT. A proper invoice shall include the following: Name and address of the Contractor; taxpayer identification number (TIN); invoice date; contract number or other authorization (including delivery/task order number and contract line item number); description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed; shipping and payment terms (e.g., shipment number and date of shipment, prompt payment discount terms); name of payee, telephone number and address where payment is to be sent; name, telephone number and address of person to be notified in the event of a defective invoice; and any other documentation required by the contract. An invoice that does not include the minimum elements set forth herein or contains incorrect information is considered defective and shall be returned to the Contractor.

(d) PAYMENT METHOD. All payments shall be made by electronic funds transfer. The Contractor shall be registered in the Central Contractor Registration (CCR) database, per clause I-122, Required Central Contractor Registration - New Contracts. Electronic payment information shall be downloaded from the CCR. Payments shall only be issued when the Contractor's CCR record is current. Invoices shall be returned to the Contractor without payment if the Contractor's CCR record has expired.

(e) INTEREST. Any and all amounts that become payable to either of the parties to this contract shall be subject to interest at the rate determined by the U.S. Treasury under the procedures of the Prompt Payment Act (31 U.S.C. 3901-6 et. seq.) or the Debt Collection Act (31 U.S.C. 3701 et. seq.). Interest penalties are not required on payment delays due to defective invoices.

G.8 CORRESPONDENCE PROCEDURES (JAN 1996) CLAUSE # G-109

a) Technical correspondence shall be sent to the COTR, with an information copy furnished to the Contracting Officer.

b) All other correspondence shall be sent to the Contracting Officer, with an information copy to the COTR. The United States Mint contract number, task or delivery order number and/or modification number shall be included on all correspondence, information, forms, reports, invoices, etc., relating to this contract.

G.9 CONTRACT CLOSEOUT (FEB 1997) CLAUSE # G-110

It is the United States Mints intention to close out contracts as soon as possible after completion of all deliverables and expiration of any warranty period. Accordingly, upon completion of the contract, the Contractor shall sign a release (United States Mint Form 7510/7511) discharging the Government, its officers, agents, and employees of and from all liabilities, obligations, and claims arising out of or under this contract. Failure to provide, or take exception to, the release within 30 calendar days of final payment shall constitute Contractors release of and from all liabilities, obligations, and claims arising out of or under this contract.

SECTION H - SECURITY REQUIREMENTS

H.1 SECURITY PROCEDURES FOR CONTRACTOR EMPLOYEES (DEC 2003) CLAUSE # H-044

Contractor employees, representatives and /or subcontractors may not gain access to United States Mint premises until each such person has successfully undergone a security investigation as set forth herein. For the purposes of security procedures and regulations, the same requirements apply to subcontractors as to the prime contractors except that all documents shall flow from and to the prime contractors.

(a) General. Contractor employees and/or subcontractor personnel, while on United States Mint premises, shall be subject to and abide by all safety and security regulations of the United States Mint and shall be required to meet the same personnel security background requirements as United States Mint employees as defined in United States Mint Directive 10B-2, Personnel Security Clearance for United States Mint Employees. A copy of the United States Mint Directive is available from the Contracting Officer upon request. All Contractor employees must be U.S. citizens or have lawful permanent resident alien status. For U.S. citizens, required proof of citizenship is a Birth Certificate, Certificate of Birth Abroad, or Certificate of Naturalization. For lawful permanent resident aliens, required proof of status is a Permanent Resident Card (Green Card). Waivers to this requirement may be approved only on a case-by-case basis and only by the Treasury Director of Security.

(b) Pre-Work Clearance. Before any Contractor employee may perform work in a United States Mint facility, the United States Mint Police must approve a pre-work clearance based on: (1) a favorable response from a person's current and former employers as investigated by the Contractor and certified by the United States Mint; and, (2) A clear security check to be conducted by the United States Mint Police.

(c) Investigative Requirements.

1. Contractor personnel and/or subcontractor personnel performing tasks at the United States Mint which are NOT expected to exceed 60 days shall complete:

"Request for Pre-Appointment Investigation Waiver", MF 5009

All information on the form must be complete, current and correct. If the security check discloses unfavorable information, the applicant must independently complete a "Questionnaire for Public Trust Positions" form, and be favorably adjudicated prior to assuming a contracted position at the United States Mint.

Department of Treasury PIV Request Form (only if the Contractor shall be working on-site or have access to United States Mint systems)

2. Contractor personnel and/or subcontractor personnel expected to exceed 60 days shall complete the above forms as well as:

Resume, Curriculum Vitae, or OF612 (Optional Application for Federal Employment)

Notarized copy of U.S. Naturalization Forms (Only current, naturalized U.S. citizens born outside the U.S. must provide this.)

Fair Credit Report form

Reference Check form (to be completed by employer)

In addition, if work to be performed is sensitive (e.g. with access to internal or confidential data or systems, such as computer programmers, ad agencies, consultants, etc.) personnel shall be subject to a post-work National Agency Check and Inquiry (NACI) investigation. Within thirty days prior to the date of scheduled admittance of a Contractor employee and/or subcontractor employee to the United States Mint for the purpose of performing under the contract, the Contractor shall provide the Contracting Officer the following for each employee:

"Questionnaire for Public Trust Positions", SF-85P

3. A Contractor or subcontractor employee who has previously undergone the United States Mint Police NACI investigation within the preceding twelve months may perform under a contract at the United States Mint for up to one year without being subject to further investigative requirements provided no record is found as a result of a police check and the Contractor certifies a pre-work vouching of the incumbent's current and former employers. The Contracting Officer shall notify the Contractor of those employees whose security clearances require no further action.

(d) Protection of Security Records - The information resulting from security investigations conducted on Contractor/subcontractor employees shall be adequately safeguarded to protect the interest of the Contractor, the individual employee and the United States Mint. This information shall not be released to anyone without the approval of the United States Mint Police. Requests relative to approval shall be directed to the Contracting Officer.

(e) Non-Disclosure of Information - The Contractor shall ensure that Contractor/subcontractor employees do not disclose any information obtained during performance of the contract without prior written request and Contracting Officer approval, as this information is considered proprietary to the United States Mint.

(f) United States Mint-Issued Identification

(1) During the course of performing the work required under the contract, security measures may include the issuance of a picture identification badge to a cContractor employee for the purpose of gaining daily access to United States Mint premises. Badges shall be visible at all times.

Upon the date of termination of United States Mint services by a Contractor employee possessing a United States Mint-issued identification badge, the Contractor shall ensure that the United States Mint badge is surrendered to the United States Mint COTR. The United States Mint shall retain $15.00 of monies due under the contract for each individual Contractor employee badge that is not surrendered to the United States Mint COTR.

(2) The United States Mint Police may, as deemed appropriate, authorize, deny and/or terminate temporary clearances to employees of the Contractor. However, the granting of a temporary clearance to any such employee shall not be considered as assurance that full clearance shall follow as a result or condition thereof, and the granting of either temporary or full clearance shall in no way prevent, preclude, or bar the withdrawal or termination of any such clearance by the United States Mint.

(3) Furthermore, a security clearance granted by the United States Mint to a Contractor employee is intended to be effective for the duration of the employee's performance at the United States Mint and is not necessarily transferable to other Government agencies or to private corporations.

H.2 SECURITY INGRESS/EGRESS (FEB 2000) CLAUSE # H-045

At United States Mint manufacturing/depository facilities:

(a) When access to the building is required, ingress and egress for working personnel should not exceed 10 minutes per day. Contractor employees cannot take coins into or out of the building. Before exiting the building, Contractor employees shall be required to surrender personal items such as cigarette packages, belt buckles, shoes, metallic objects, etc. for x-ray inspection. All personnel are required to pass a metal detection inspection upon leaving the building.

(b) All Contractor personnel shall be under the observation of United States Mint personnel at all times while at the United States Mint. Any worker being added to the Contractor's work force who shall need access to United States Mint property must be processed through and receive a clearance from the United States Mint Police before working on United States Mint property. Contractor personnel shall not be authorized to escort any visitors.

(c) It shall be the Contractor's responsibility, through the COTR, to obtain access to buildings and arrange for the building to be opened and closed.

H.3 PASSES AND BADGES (AUG 1997) CLAUSE # H-046

While on United States Mint premises, each Contractor employee shall wear a Contractor furnished identification badge. The badge shall be visible at all times and reflect, as a minimum, the person's name and company name.

H.4 NON-DISCLOSURE AGREEMENT (MAR 1999) CLAUSE # H-047

The Contractor shall complete, and require their employees and subcontractors to complete, applicable United States Mint Non-Disclosure Agreements prior to obtaining access to any sensitive United States Mint information or systems, including the United States Mint Mailing List, contract documents, accounting records, personnel records, automated systems, plans/drawings, etc.

H.5 SENSITIVE INFORMATION (MAR 2004) CLAUSE # H-130

Unless otherwise noted in writing, all United States Mint information related to performance of this contract shall be considered Sensitive Unclassified (sensitive).

Sensitive information is defined in Public Law 100-235, The Computer Act of 1987, January 8, 1988. In addition, Department of Treasury sensitive information includes trade secret or confidential information protected by Section 1905 of Title 18, U.S.C. (The Trade Secrets Act). All information designated Limited Official Use is considered sensitive information.

Public release of any United States Mint/ Department of Treasury information received or generated by the Contractor is not permitted without prior approval by the Contracting Officer and the Assistant Director for the Office of Information Security.

H.6 CONFIDENTIALITY (MAR 2004) CLAUSE # H-134

The preliminary and final deliverables for all associated working papers, documents and other material identified by the United States Mint that have been generated by the Contractor in the performance of this contract are the property of the United States Mint and must be submitted to the COTR at the conclusion of the contract.

These deliverables, working papers and documents cannot be reproduced or retained by the Contractor. Any requests for release of this information by the Contractor shall be pre-approved, in writing, by the Contracting Officer and the Assistant Director for Information Security.

H.7 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (OCT 2005) CLAUSE # H-135

(a) The Contractor shall comply with United States Mint personal identity verification procedures that implement HSPD-12, OMB guidance M-05-24, and FIPS Pub 201.

(b) The Contractor shall insert this clause in all subcontracts when the subcontractor is required to have physical access to a United States Mint-controlled facility or access to a United States Mint information system.

SECTION I - CONTRACT CLAUSES AND GENERAL PROVISIONS

I.1 TERMINATION - LABOR HOUR CONTRACT (JUL 2000) CLAUSE # I-049

The United States Mint may terminate the contract, in whole or in part, when 1) it is in the best interest of the United States Mint, 2) the Contractor fails to perform, 3) the Contractor fails to make timely delivery of any deliverable, 4) the Contractor fails to meet inspection standards, or 5) the Contractor fails to make adequate progress so as to endanger performance of the contract. If this contract is terminated, the United States Mint shall be liable only for the contract price for completed supplies/services delivered and accepted. If termination is due to Contractor failure, the United States Mint may assess damages including reasonable re-procurement costs against the Contractor.

I.2 KEY PERSONNEL (SEP 1998) CLAUSE # I-057

The personnel listed below are considered to be essential to the work being performed on this contract. Continuity is also critical to successful completion of this contract. No diversion shall be made by the Contractor without the written consent of the Contracting Officer. In the event substitution becomes necessary (due to employee's departure from the company or extended illness of more than 10 days), the United States Mint may require that replacement personnel be provided. The Contractor must demonstrate that the qualifications of prospective substitute personnel are at least equal to those of the personnel being replaced. The United States Mint reserves the right to disapprove the proposed substitutes and to renegotiate the contract price/rates downward.

I.3 SCHEDULING AND EXECUTION OF WORK (MAR 1996) CLAUSE # I-065

The United States Mint is a manufacturing facility dedicated to the production of U.S. coinage. All work to be performed under this contract must be scheduled and executed to ensure that coinage manufacturing is not disrupted. Under no conditions shall a disruption of production operations be allowed under this contract.

I.4 SMOKING AND OTHER MINT-SPECIFIC POLICIES (FEB 1998) CLAUSE # I-086

Contractor employees shall abide by the same rules of behavior as United States Mint employees while on United States Mint premises. This includes, but is not limited to, compliance with: smoking policies; general housekeeping requirements (keeping worksite areas clean); safety requirements (use of barricades, warning tape, etc. to warn employees of potential overhead dangers and use of welding screens to prevent employees from looking at welding arcs); and waste disposal requirements. Prior to any work being performed on-site, a post-award meeting or conference call as determined by the Contracting Officer, shall be held with the Contractor to discuss these and other policies.

I.5 TERMINATION OF CONTRACTOR EMPLOYEES (AUG 1998) CLAUSE # I-091

The United States Mint reserves the right to reject and request the removal of a Contractor employee at any time, and without advance notice, when it determines the Contractor employee does not meet the requirements of the United States Mint or possess the necessary skills to perform the required tasks. This may include, but not be limited to instances where the Contractor employee becomes ill, exhibits insubordinate or other types of inappropriate behavior, abandons the job or otherwise fails to work in a timely and professional manner as determined by the United States Mint. At the United States Mints option, the Contractor may either be required to provide a timely replacement Contractor employee acceptable to the United States Mint or a portion or all of the contract may be terminated. In no event shall the United States Mint incur any financial obligation as a result of such termination in excess of the contract price for services rendered up to the date of termination.

I.6 EXCUSABLE DELAYS (APR 2000) CLAUSE # I-095

The Contractor shall not be denied a written extension of time in the event of extraordinary causes beyond its reasonable control and without the fault or negligence of the Contractor. Examples of these causes are (1) acts of god or of the public enemy, (2) acts of the Government in either its sovereign or contractual capacity, (3) fires, (4) floods, (5) epidemics, (6) quarantine restrictions, (7) strikes, (8) freight embargoes, and (9) unusually severe weather which could not reasonably be anticipated by the Contractor and that is abnormal to the area in which the work is being performed. In each instance, the failure to perform must be beyond the control and without fault or negligence of the Contractor.

I.7 NON-COMPETITION AGREEMENTS (DEC 2000) CLAUSE # I-097

The Contractor shall not include in its subcontracts any clause or other language which would restrict such subcontractor from doing business directly or indirectly with the United States Mint nor shall the Contractor assign personnel to work on this contract that are subject to non-compete agreements relating to work performed on this contract.

I.8 INTERRELATIONSHIPS OF CONTRACTORS (AUG 2001) CLAUSE # I-098

The United States Mint may enter into other related contracts separate from the work to be performed under this contract, yet having links and interfaces to this contract. The Contractor may be required to coordinate with other such Contractor(s) through the cognizant CO and/or designated representative in providing suitable, non-conflicting technical and/or management interfaces and in avoidance of duplication of effort. Information on deliverables provided under related contracts may, at the discretion of the United States Mint, be provided to various Contractor(s) for coordination purposes, provided appropriate Non-Disclosure Agreements are in place.

I.9 AUDIT AND RECORDS (JUN 1999) CLAUSE # I-106

The Contracting Officer or authorized representatives of the Contracting Officer shall have the right to examine and audit all of the Contractors books, records, documents, and other data, including computations and projections related to proposing, negotiating, pricing or performing the contract or any modification, in order to evaluate the cost or pricing data submitted. In addition, the above persons shall have the right to examine and audit books, records documents and other evidence and accounting procedures and practices sufficient to reflect properly all costs claimed to have been incurred or anticipated to be incurred in performing this contract. The Contractor shall make available at its office at all reasonable times these records and other evidence for examination, audit or reproduction until 3 years after final payment under this contract. This right of audit shall also apply to any subcontracts at the discretion of the Contracting Officer.

I.10 ADDITIONAL COMPENSATION (MAY 2000) CLAUSE # I-111

The Contractors compensation of its staff is set by the Contractor, but the Contractor agrees to permit its staff to accept non-monetary United States Mint-related products, which may on occasion be awarded by the United States Mint in recognition of quality work, as additional compensation. Items shall be funded under the United States Mints promotional expense authority. Such recognition is at the sole discretion of the United States Mint and, in no way, grants the Contractor or its staff the right to any other compensation or benefits that are only available to United States Mint employees. The Contractor agrees to require its staff to annually sign a waiver of claim to Federal United States Mint employee benefits, including but not limited to Federal workmens compensation, health benefits and retirement benefits. The United States Mint reserves the right to reject Contractor staff who do not sign the waiver and require replacement staff acceptable to the United States Mint.

I.11 TAX EXEMPTION (DEC 2000) CLAUSE # I-120

The Contract price is exclusive of all federal, state, and local taxes and duties. The Contractor shall diligently seek exemption from state and local taxing entities and the United States Mint agrees to provide evidence necessary to sustain such an exemption. If the request is denied, the Contractor shall provide request and denial documentation to the United States Mint and the contract price shall be adjusted to include applicable taxes.

I.12 REQUIRED CENTRAL CONTRACTOR REGISTRATION (MAY, 2003) CLAUSE # I-122

(a) Offerors shall be registered in the CCR database prior to contract award, during performance, through final payment of any contract resulting from this solicitation, except for awards to foreign vendors for work to be performed outside the United States.

(1) The offeror shall provide its DUNS or, if applicable, its DUNS+4 number with its offer, which shall be used by the Contracting Officer to verify that the offeror is registered in the CCR database.

Failure to register in the CCR database shall render an offeror ineligible for award of a United States Mint contract.

(b) If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one for CCR use. Dun and Bradstreet may be reached at 1-800-333-0505 or via the Internet at http://www.dnb.com.

(c) The Contractor is responsible, during performance and through final payment, for the accuracy and completeness of the data within the CCR database, and for any liability resulting from the United States Mints reliance on inaccurate or incomplete data. To remain registered in the CCR database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the CCR database to ensure it is current, accurate, and complete. Updating information in CCR does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(d) The Contractor shall not change the name or address for electronic funds transfer (EFT) payments or manual payments as appropriate in the CCR record to reflect an assignee for the purpose of assignment of claims. Assignees shall be separately registered in the CCR database. Information provided to the Contractors CCR record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor shall be considered to be incorrect information.

(e) Contractors may obtain information on registration and annual confirmation requirements via the Internet at http://www.ccr.gov or by calling 1-877-352-2255.

I.13 INITIATION OF UNITED STATES MINT'S DISASTER RECOVERY PLAN (JUL 2004) CLAUSE # I-135

In the event that the United States Mint implements the "United States Mint Disaster Recovery Plan", due to an actual emergency as declared by the United States Mint, the Senior United States Mint Office of the Chief Information Officer government employee present at the recovery site shall assume the duties and functions and act as the Contracting Officer's Technical Representative (COTR) under this contract for the duration of the disaster.