USHRIS_LSJ_SAM Posting_dtd 4.8.24.pdf

GSA ASSIST Number: ID03190014

AWARD PIID: 47QFMA19F0017

GSA/FAS Mid-Atlantic Region

LIMITED SOURCE JUSTIFICATION

for

The Defense Manpower Data Center (DMDC)

Uniformed Services Human Resources Information System (USHRIS)

Call ID: 47QFMA19F0017 (Call 7)

Modification 26

Note: This document is prepared in accordance with the requirements of FAR 8.405-6(c). The acquisition is conducted under the authority of the Multiple-Award Schedule Program.

1. Identification of Requiring Activity and Contracting Activity:

The requiring activity is the Defense Manpower Data Center (DMDC) located at Seaside, California, and the Mark Center, located at Alexandria, Virginia. The contracting activity is GSA Federal Acquisition

Service (FAS), AAS - Army, Philadelphia, PA 19106.

This document is hereby identified as a Limited Source Justification.

2. Nature and/or Description of Action Being Approved:

The action being approved is the solicitation and an award of an extension of a Firm Fixed Price/Time and Materials type call order to Peraton in support of the Uniformed Services Human Resources

Information System (USHRIS), call number 47QFMA19F0017, requirement under the Peraton GSA

DMDC ITPS Multiple Award BPA Contract GS03Q17DSA0012. The plan, currently, is for the Identity, Credential and Access Management (ICAM) portion of the USHRIS Call to be recompeted as a stand-alone requirement while the remainder of work under USHRIS will be included in the Data Analytics &

Personnel Accountability (DAPA) recompete effort. The reasoning for separating these portions of the requirement is to better serve DMDC as they work towards restructuring their requirements based upon their current organizational goals. The action is required to avoid a break in service while the follow-on

DAPA contract is established which will also support the follow-on of the USHRIS requirement.

USHRIS was competitively awarded on 02 August 2019 with a base period of 05 August 2019 to 04

August 2020 with four (4) 12-month option periods. The current period of performance began on August

5, 2023, and runs through April 4, 2024 (OY4). The OY4 period of performance was shortened from 12-months to 8-months at the time of the Option Year 4 exercise (Modification 23) due to the acquisition strategy for the recompete effort at that point in time and DMDC’s request to award separate calls for the

USHRIS and ICAM requirements, respectively, as referenced above. At the time that OY4 was exercised it was planned that the USHRIS recompete effort would be solicited under the DEHRADS BPA, but subsequent acquisition strategy changes, the DEHRADS BPA is not a viable contract vehicle for the

USHRIS requirement at this time given the current timeline and need to avoid a lapse in service. As previously stated, the current acquisition strategy is to include the USHRIS requirement under the DAPA follow-on contract. The extension proposed in this document is necessary to avoid a lapse in service while

DocuSign Envelope ID: 36D098AC-E3F1-4FC8-A547-EAD77EA61D8F that contract is stood-up. The extension will consist of two periods, with the first beginning on 05 April

2024 and continue through 15 November 2024. The second period will begin on 16 November 2024 and conclude 04 February 2025.

This documentation is required due to the anticipated ceiling increase resulting from the extension of services.

3. Description of Supplies/Services Required to Meet the Agency's Needs:

Under this requirement, the contractor provides technical support and solutions for the implementation of the Uniformed Services Human Resources Information System, a data processing and storage system capable of facilitating increasing the increasing demands of the modern and cloud ready data environments. The scope includes providing management services to develop, operate, and maintain the

Government approved storage solutions.

The extension resulting from modification 26 will provide continued management services, software sustainment, maintenance, and enhancements as well as the continued effort to support ICAM cloud migration while the Government performs the “recompete” acquisition. This modification is anticipated to increase the BPA call by for this 10-month extension.

4. Identification of Statutory Authority and Justification/Rationale for Limiting Sources

Demonstrating the Contractor's Unique Qualifications to Provide the Required Supply/Service:

The authority for this action is FAR 8.405-6(a)(1)(i)(B) – Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized. More specifically, Peraton is the only source capable of providing the services required at the level of quality required within allowable timeframes resulting from the Government’s

“recompete” of follow-on services.

Peraton Inc. is currently supporting USHRIS, after competing for the award. Peraton has an intimate knowledge of the use cases, development activities and has working relationships with all teams that are impacted by the project. Bringing on a new contractor will delay the project significantly due to the time required to award a new contract, onboard a new contractor, obtain the necessary security clearances prior to working on this Call (work under this Call performed up to Top-Secret level), learn DMDC’s processes/procedures and get a basic understanding of what has been done and what remains to be done.

Peraton is the only contractor with the security access to complete the work. There is also a danger in having two different contractors supporting the same application integration and migration. It would be difficult to separate the work that needs to be done from the work that has already been completed. The access that would be required is of concern to the cyber security of the DMDC development and production environments by giving multiple contractors the same level of secure access to the same development work. Adding a different contractor is not logical to the process and is an unacceptable security risk.

In addition, competing this requirement could take several months which most likely will result in a break of service. The Government is in the process of conducting a “recompete” acquisition. This requirement was originally intended to be awarded under the new DMDC Blanket Purchase Agreement

(BPA)(DEHRADS), but as a result of acquisition strategy changes the IPT determined the only way to make a timely award and ensure a transition period is to award the recompete under the AAS - Army

DAPA requirement. The acquisition team estimates award in August 2024 and requires transition time to provide continuity to a potential new contractor. Due to the critical nature of this requirement, the development and maintenance services for the USHRIS system are mandatory for DMDC to continue to meet the needs of their customers and stakeholders. The USHRIS Call provides support to some of

DMDC’s most critical data assets. In addition to activities centralizing these data assets under the

USHRIS system, support for outages to the system is provided. A break in service would result in system outages that could leave former and active servicemen without access to critical HR information such as pay and benefits. The USHRIS system is also utilized for a number of other activities which could be effected such as manpower planning, budgeting, identity management (CAC issuance), personnel accountability, and interagency reporting. A potential outage to these systems can have a severe impact on thousands of individuals reliant on access to these apps as well as negative impacts to essential DMDC activities. The Government will eliminate a potential lapse in service and will provide an appropriate transition by extending the current call to 04 February 2025.

At this stage of the requirement, Peraton is the only source capable of supporting the UHSRIS development and maintenance services to meet DMDC’s needs within the Government’s timelines. A short-term competitive bridge acquisition would not be a realistic alternative to the subject extension.

This alternative would incur a significant investment in the time and effort it would take to develop a new set of solicitation documentation, issue an RFQ, review and analyze quotes, prepare award documentation, and execute the award. As this effort would require several months, it would not be completed in time (04 April 2024) to avoid a lapse in service. In addition, even if a bridge could be awarded within this timeframe, there would not be time to support transition services.

No additional in-scope work is required to support the requirements during the extension period. As described above, Peraton is the only contractor qualified to provide the range of services needed in the timeline required. Peraton possesses the access, knowledge, technical data, and personnel necessary to fulfill the Government’s requirement for a short duration of time. Peraton has provided acceptable support for this call since August 2019 (no negative feedback has been received thus far from DMDC). Retaining this contractor is necessary to fulfill the Government’s requirement as competing this work would have an adverse impact on DMDC’s mission.

5. Determination by the Ordering Activity Contracting Officer that the Order Represents the Best

Value Consistent with FAR 8.404(d):

Peraton offers the required services for this extension under its MAS contract number

GS03Q17DSA0012. In accordance with FAR 8.404(d), GSA has already determined the prices of supplies and fixed-price services, and rates for services offered at hourly rates, under schedule contracts to be fair and reasonable. By extending an existing call order that was previously placed against a schedule contract using the procedures in 8.405, the ordering activity has already concluded that the order represents the best value (as defined in FAR 2.101) and results in the lowest overall cost alternative

(considering price, special features, administrative costs, etc.) to meet the Government’s needs.

Furthermore, given that the requiring activity is DMDC, in accordance with DoD Class Deviation 2014-

O0011 – Determination of Fair and Reasonable Prices When Using Federal Supply Schedule Contracts, GSA’s determination does not relieve the ordering activity contracting officer from the responsibility of making a determination of fair and reasonable pricing for individual orders using the proposal analysis techniques at FAR 15.404-1. Thus, in accordance with FAR 15.404-1(b)(2), the Contracting Officer anticipates using various price analysis techniques and procedures to ensure a fair and reasonable price such as a comparison of proposed prices for the extension to historical prices paid and comparison of proposed prices for the extension with independent Government cost estimates.

6. Description of Market Research:

For the extension, market research was not conducted due to the short time frame between award of the extension and the completion of the action. The Contracting Officer has no performance concerns with Peraton as past performance has been satisfactory to date.

Additionally, the Contracting Officer reviewed the technical scope of Peraton’s DMDC

ITPS BPA contract which showed that the contractor offers the required services under its

DMDC ITPS BPA contract number GS03Q17DSA0012.

7. Other Facts Supporting the Justification:

None.

8. Actions the Agency May Take to Remove or Overcome Any Barriers that Led to the Restricted

Consideration prior to Subsequent Acquisition for Supplies or Services:

The Government will extend the period of performance by an additional 10 months, resulting in an updated call expiration date of 02/04/2025. No other firm can provide the necessary services at the requisite level of expertise within the timeframe required; however, the

Government will provide fair opportunity via the forthcoming “recompete” acquisition.

[Certifications & Approvals Follow]