Use of Other than Full and Open RFQ N3220521Q2230.pdf

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Date: 8 June 2020

MEMORANDUM

Subj: USE OF OTHER THAN FULL AND OPEN COMPETITION FOR AN ACQUISITION UNDER

THE SIMPLIFIED ACQUISITION THRESHOLD

Ref: (a) PR Number(s):

I. BACKGROUND:

1. In considering the references, FAR 13.106-1(b)(1)(i) states for purchases not exceeding the simplified acquisition threshold, Contacting Officers may solicit from one source if the Contracting Officer determines that, under the circumstances of the contract action, only one source is reasonably available (e.g., urgency, exclusive licensing, brand-name, or industrial mobilization).

2. As required by FAR 13.106-3(b)(3)(i), this memorandum explains the absence of competition for this acquisition because only one source will be solicited for this requirement (or for a portion of the requirement) and the requirement is not expected to exceed the simplified acquisition threshold.

II. DESCRIPTION OF ITEM OR SERVICE:

1. Provide the labor and material to complete an upgrade of the Intrusion Detection System (IDS) onboard the T-ARS Class Vessel USNS Salvor (T-ARS 52) to Windows 7

2. the name of the required source or brand name:

Fairlead Integrated 650 Chautauqua Avenue Portsmouth, Virginia 23707 POC: Maxwell Axelrod Phone: (757) 414-9947 E-mail: maxelrod@fairleadint.com

a) the required delivery date/period of performance and

USNS SALVOR (T-ARS-52)FY-20 MTA Scheduled for 08/02/2020 09/15/2020

b) its intended use.

Upgrade Existing away from Windows XP.

3. List the source(s) or known vendor(s) who are able to provide the above described item or service.

Fairlead Integrated 650 Chautauqua Avenue Portsmouth, Virginia 23707 POC: Maxwell Axelrod Phone: (757) 414-9947 E-mail: maxelrod@fairleadint.com

III. THE DETERMINATION FOR USE OF OTHER THAN FULL AND OPEN COMPETITION IS BASED

ON THE FOLLOWING (select all that apply):

A. Only one responsible source (select all thatapply):

shawnda.forbes Text Box N2146801619001

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1. X RESTRICTIVE RIGHTS: the source has established proprietary rights, limited rights in data, patent rights, copyrights, or secret processes in the item or service.

a. Explain what is subject to the restrictive rights.

FAIRLEAD INTEGRATED OWNS THE PROPRIETARY DRAWINGS, TECHNICAL

MANUALS AND DESIGN INFORMATION FOR THE IDS ONBOARD THE USNS

SALVOR (T-ARS 52). THIS INFORMATION IS NOT AVAILABLE TO ANYONE

OUTSIDE OF FAIRLEAD INTEGRATED. THIS INFORMATION IS REQUIRED TO

PROVIDE THE REQUIRED REPAIR PARTS AND PERFORM REPAIRS AND

CERTIFICATION OF THE IDS ONBOARD THE USNS SALVOR (T-ARS 52).

b. If drawings are included, who is identified as the drawings.

Fairlead Integrated 650 Chautauqua Avenue Portsmouth, Virginia 23707 POC: Maxwell Axelrod Phone: (757) 414-9947 E-mail: maxelrod@fairleadint.com

2. EXCLUSIVE LICENSING AGREEMENTS: The item or service is only available from the Original Equipment Manufacturer (OEM), or there is ONLY ONE authorized distributor or technical representative for the OEM.

a. Identify the OEM and explain the circumstances surrounding why the item or service is only available from the OEM.

b. Identify the distributor / authorized technical representative for the item or service.

Provide evidence of the exclusive licensing agreement as an attachment to this document.

(NOTE: If there is more than one distributor / authorized technical representative, then use Part B Brand Name.)

3. X OTHER REASON:

a. XX CRITICAL SHIP EQUIPMENT: The required item is critical ship equipment, the failure of which poses a hazard to the ship, the crew or the environment.

i. SMS Procedure Number: 10.6-002- CRITICAL

b. XX STANDARDIZATION / BRAND NAME: Per MSCs standardization initiative, additional units or replacement items.

i. Identify Make / Model Number(s): Fairlead IDS System

ii. Identify other vessels with this Make / Model:

USNS Grasp

c. FORM, FIT, AND FUNCTION: Item is direct replacement parts / components for existing equipment and must be compatible in terms of form, fit, and function with

3 Ver 2.0 (01 June 2018) existing equipment / configurations.

i. Identify Make / Model of existing equipment:

ii. Describe how the equipment must be compatible with the existing configuration.

d. OTHER:

4. XX UNUSUAL AND COMPELLING URGENCY: The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits. Urgent requirements are supplies or services that will result in work stoppage, or are mission critical and the routine processing time would injure the Government. The determination that the procurement for the above is an urgent and compelling requirement is based on the following:

a. Date on which the requirement was identified: 10 MAY 2020

b. Required delivery date / Period of Performance: 02 AUG 2020

c. If the difference between a. and b. is more than one week, explain the delay in submitting the requirement.

Troubleshooting existing system was beyond economical repair

d. Estimated production lead time: 7 DAYS

e. Explanation of why delivery / commencement of services by the date required is needed: (explain the impact to the mission, any special circumstances or conditions, etc.)

TECHNICAL SERVICES ARE REQUIRED TO RESTORE INTRUSION DETECTION SYSTEM ONBOARD

THE USNS SALVOR (T-ARS-52)

f. CASREP Number: 19-008

IV. ANTICIPATED DOLLAR VALUE OF PROCURMENT:

V. CERTIFICATIONS AND APPROVALS:

Technical / Requirement Certification: I certify that the facts and representation under my cognizance which are included in this justification are complete and accurate to the best of my knowledge and belief.

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Requester Signature / Date

Level Higher (Suppo / SPE / ASPE) / Date

Contract Specialist / Date

Contracting Officer / Date