Trimble - FA524021Q0058 (signed).pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 36TH WING (PACAF)

ANDERSEN AIR FORCE BASE GUAM

20 August 2021

DOCUMENT TYPE: Combined Synopsis/Solicitation

SOLICITATION NUMBER: FA524021Q0058

SOLICITATION TYPE: Request for Quote (RFQ)

NAICS CODE: 541370, Surveying and Mapping (except Geophysical) Services

SET-ASIDE: 100% Small Business, Size Standard: $16.5 Million

SUBJECT: 554 RHS Trimble Maintenance

RESPONSE DATE: 3 September 2021 at 3:00 P.M. Chamorro Standard Time (ChST)

DESCRIPTION

I. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are requested and a written solicitation will not be issued. The solicitation is being issued using simplified acquisition procedures.

II. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-06, effective date 12 July 2021.

III. Potential vendors are to quote on the following Contract Line Item Number(s) (CLINs):

CLIN Item Description Qty

Unit of Issue

Unit Price Extended Price

0001 Trimble Maintenance Base Year IAW Attachment 1 – PWS – Trimble Maintenance

1 EA

0002 Trimble Maintenance Option Year 1 IAW Attachment 1 – PWS – Trimble Maintenance

1 EA

0003 Trimble Maintenance Option Year 2 IAW Attachment 1 – PWS – Trimble Maintenance

1 EA

0004 Trimble Maintenance Option Year 3 IAW Attachment 1 – PWS – Trimble Maintenance

1 EA

0005 Trimble Maintenance Option Year 4 IAW Attachment 1 – PWS – Trimble Maintenance

1 EA

TOTAL COST

Contractor must be authorized/certified to perform required functions on Trimble brand products.

IV. Vendor Information Vendor Name: SAM ID:

Quoted By: DUNS:

Title: CAGE:

Phone: Business Size:

Email: Delivery :

Warranty: Discount Terms:

V. Additional requirements to be included in quotation price:

1. All travel and shipping costs associated with this requirement shall be factored into the quote.

Please include an itemized price breakout for these costs. Offerors are advised that currently, there is a mandatory 10 day quarantine for personnel flying into Guam prior to being able to move around the island. Visit https://dphss.guam.gov/quarantine/ for more information.

2. The Government has a need for this service as soon as possible, but understands the state of affairs with travel and COVID-19. Under FAR 52.212-4(f) the worldwide pandemic will allow for excusable delays. Please include the anticipated date that your company will be able to perform the work.

VI. All material requirements must be met as stated in: Attachment 1 – PWS – Trimble

Maintenance

a. Ensure there is a technical description of the item(s) being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents.

VII. Shipping and Delivery Information:

Delivery: FOB Destination – Building 61313 Northwest Field Andersen Air Force Base, Guam 96929

The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order;

and pay all charges to the specified point of delivery. If a delivery is required, the contractor shall deliver all Line Items to shipping address.

VIII. FAR 52.212-1, Instructions to Offerors--Commercial Items (Jul 2021) applies to this acquisition.

FAR 52.212-1, Instructions to Offerors--Commercial Items ADDENDUM

a. SUBMISSION OF OFFERS: The signed quote/reps and certs, and the price/quote shall be submitted in separate volumes via email. Each volume, as described below, shall be appropriately tabbed and present a clear, concise offer. All volumes shall contain precise and complete information so as to permit a detailed evaluation.

1. Volume I – Signed Price Quote

a. Representations and Certifications

2. Volume II – Technical Quote

a. Proof of authorization or certification to perform work on Trimble

Brand items

VOLUME I – Signed Price Quote & Representations and Certifications

1. Submit a digitally signed or wet signature and scanned PDF copy.

2. At a minimum, Volume 1 shall be provided in parts and tabbed as follows:

a. Title page with company name, point of contact, e-mail address, phone, and facsimile number of the person or persons authorized to negotiate and bind your firm and/or address quote clarifications;

b. Representations, Certifications and Other Statements of offerors with all representations and certifications executed.

c. Proof of authorization or certification to perform work on Trimble brand products.

d. Joint Venture agreements, if applicable, a copy of their joint venture shall be submitted with this solicitation.

VOLUME II – Technical Quote

1. Technical narrative and proof of authorization to work on Trimble brand items.

b. TIME FOR RECEIPT OF QUOTE: Quote shall not exceed 50 pages. Offeror should note that unnecessarily elaborate presentations beyond those sufficient to present a complete and effective response to the solicitation are not desired. Elaborate art work and expensive visual and other presentation aids are neither necessary nor wanted.

1. Quotes shall be submitted soonest but no later than 3:00 P.M. ChST, 3 September 2021.

2. Quotes shall be submitted via email to MSgt Jared Van Orman at jared.van_orman.1@us.af.mil and SrA Jayna Rhoads at jayna.rhoads@us.af.mil

3. It is the Offeror’s responsibility to ensure that the quote is received by the government no later than (NLT) the submission date and time.

4. Offeror shall submit complete and accurate information. The Government may elect not to request additional information to perform the evaluation.

(End of provision)

IX. FAR 52.212-2, Evaluation--Commercial Items (Oct 2014), applies to this acquisition.

a. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

i. Price

1. The quote shall be evaluated as a lump sum of base plus option years.

ii. Technical Acceptability

1. Ratings:

a. Acceptable: Quote clearly meets the minimum requirements of the solicitation and specifications provided.

b. Unacceptable: Quote does not clearly meet the minimum requirements of the solicitation and specifications provided.

i. Quotes that fail show authorization to work on Trimble Brand items will be deemed unacceptable.

b. BASIS FOR AWARD / EVALUATION PROCEDURES:

i. The lowest priced quote will be evaluated for technical acceptability until at least 2 quotes are deemed technically acceptable to ensure adequate competition. Award will then be made to the lowest priced technically acceptable offeror. Award will be made on the initial evaluation of quotes received in response to this RFQ Discussions are not intended, but the Government reserves the right to open discussions, should they become necessary. Therefore, offerors are encouraged to ensure that initial quote contains your best terms from a technical and price standpoint.

X. FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items (Jun 2020) is included in this solicitation. This means that the contractor must have a valid Representations and Certifications filed in the System for Award Management (SAM) and/or furnish the government a completed copy of the record with its offer.

XI. FAR 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998) applies to this acquisition. No addenda to this clause.

XII. FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998) applies to this acquisition. No addenda to this clause.

XIII. FAR 52.212-4, Contract Terms and Conditions-Commercial Items (Oct 2018) applies to this acquisition. No addenda to this clause.

XIV. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Aug 2020), applies to this acquisition. These additional FAR provisions and clauses cited within the clause at 52.212-5 are applicable to this acquisition:

a. FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020)

b. FAR 52.222-3, Convict Labor (Jun 2003)

c. FAR 52.222-19, Child Labor – Cooperation with Authorities and Remedies (Jan 2020)

d. FAR 52.222-21, Prohibition of Segregated Facilities (Apr 2015)

e. FAR 52.222-26, Equal Opportunity (Sep 2016)

f. FAR 52.222-36 Equal Opportunity for Workers with Disabilities (Jun 2020)

g. FAR 52.222-50, Combating Trafficking in Persons (Oct 2020)

h. FAR 52.223-18, Encouraging Contractors Policies to Ban Text Messaging While Driving (Jun 2020)

i. FAR 52.225-1, Buy American—Supplies (May 2014)

j. FAR 52.225-3, Buy American Act-Free Trade Agreement-Israeli Trade Act (May 2014)

k. FAR 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008)

l. FAR 52.232-33, Payment by Electronic Funds Transfer--System for Award Management (Oct 2018);

XV. Additional provisions and clauses that apply to this acquisition are:

a. FAR 52.204-7, System for Award Management (Oct 2018)

b. FAR 52.204-13, System for Award Management Maintenance (Oct 2018)

c. FAR 52.204-16, Commercial and Government Entity Code Reporting (Aug 2020)

d. FAR 52.204-20, Predecessor of Offeror (Aug 2020)

e. FAR 52.222-22, Previous Contracts and Compliance Reports (Feb 1999)

f. FAR 52.222-25, Affirmative Action Compliance (Apr 1984)

g. FAR 52.222-41, Service Contract Labor Standards (Aug 2018)

h. DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials (Sep 2011);

i. DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights (Sep 2013)

j. DFARS 252.203-7005, Representation Relating to Compensation of Former DoD Officials (Nov 2011)

k. DFARS 252.211-7003, Item Unique Identification and Valuation (Mar 2016)

l. DFARS 252.232-7003, Electronic Submission of Payments Requests & Receiving Reports (Dec 2018)

m. DFARS 252.232-7006, Wide Area WorkFlow Payment Instructions (Dec 2018);

n. DFARS 252.232-7010, Levies on Contract Payments (Dec 2006);

o. AFFARS 5352.201-9101, Ombudsman (Jun 2016)

p. AFFARS 5352.223-9001, Health and Safety on Government Installations (Oct 2019)

q. AFFARS 5352.242-9000, Contractor Access to Air Force Installations (Oct 2019)

XVI. FAR 52.217-5, Evaluation of Options (July 1990), applies to this acquisition.

XVII. FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000), applies to this acquisition.

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

XVIII. All firms must be registered and active in the System for Award Management (SAM) database at beta.SAM.gov to be considered for award. Quote must be directly submitted by the firm registered in SAM that is intended to be the successful awardee. Quotes submitted by another firm on behalf of a SAM registered company with the intention of being award “care of” will not be accepted. All quotes must include registered DUNS, CAGE code, SAM ID, & Small Business status.

XIX. Submit offer via email to MSgt Jared Van Orman at jared.van_orman.1@us.af.mil and SrA Jayna Rhoads at jayna.rhoads@us.af.mil. Submittal of multiple quotes will not be accepted.

A Response to this RFQ must be received via e-mail no later than 3:00 P.M. Chamorro Standard Time (ChST) on 3 September 2021. Oral quotes will not be accepted. Emailed quotes must be received at the stated addressee email inbox on time and the addressee must be able to open the email and all attachments. No other email receipt will be acceptable. The Government does not accept responsibility for non-receipt of offers. It is the vendor’s responsibility to request and receive confirmation of quote receipt.

XX. Please send any questions to the email provided above regarding this solicitation no later than 12:00

P.M. ChST on 26 August 2021.

JARED VAN ORMAN

Contracting Officer

Attachments: (1)

1. PWS – Trimble Maintenance

2. Items to be Calibrated

3. SCA Wage Determnation - 2015-5693