Tree Hazard Removal Keaiwa Heiau Loop Trail.pdf

DEPARTMENT OF LAND AND NATURAL RESOURCES

DIVISION OF STATE PARKS, OAHU DISTRICT

KEAIWA HEIAU STATE RECREATIONAL AREA

TREE HAZARD REMOVAL

A. SCOPE OF WORK:

Contractor is responsible to furnish labor, materials & equipment necessary to perform the following in the specified State Park Area: Keaiwa Heiau State Recreational Area

Contract Work as follows:

See Attachment II Excel spread sheet for the tree work description and location.

* All cut and mulched material may be left at the Keaiwa Heiau State Recreational Area.

B. GENERAL NOTES:

1. For the purpose of this contract, Eric Kato, Oahu District Superintendent of the Department of Land and Natural Resources, or designee, is the designated Contract Administrator (CA). The telephone number at which he may be reached is (808) 265-2790.

2. All tree maintenance and removal operations shall be performed by a qualified arborist certified by the International Society of Arboriculture (ISA Certified Arborist) for a minimum of 5 years.

a. For the duration of the trimming and removal there shall be one (1) qualified Arborist supervising the tree work.

b. The Contractor shall provide the following, in writing, as proof of the qualified Arborist’s current certification and qualifications:

i. A copy of the named qualified Arborist’s ISA (International Society of Arboriculture) certificate, which includes the expiration date, shall be submitted for approval by the CA, at the time of bid submittal.

c. Possess (5) years of work experience as an ISA Certified Arborist which includes:

i. Supervision of work similar in scope to the specified in this contract.

ii. Knowledge and experience in the pruning practices and maintenance of all tree species included in this contract.

iii. Experience in the recognition and diagnosis of problems and hazardous conditions affecting the tree species included in this contract. A sound knowledge and understanding of local tree species and their growth characteristics.

iv. Knowledge and experience in canopy and root pruning practices for the tree species designated in this contract.

v. Possess a thorough working knowledge of ANSI Z133 (safety standards), and ANSI A300 Best management Practices (pruning standard practices).

vi. Demonstrated ability and experience to supervise the Contractor crew to ensure the satisfactory completion of operations including, but not limited to, insuring proper clearances, proper pruning and tree trimming techniques, proper tree removal techniques, productivity, traffic control, cleanup, safety, and compliance with this contract.

vii. Ability to recognize and report hazardous conditions that cannot be addressed by corrective pruning described in this contract.

Any contractor submitting a Certified Arborist Certificate without the minimum 5 year experience may not be considered by the CA.

3. The use of climbing irons, spikes, or other equipment that might injure the bark or cambium layer will be allowed upon consultation with the Certified Arborist and CA; except on trees that may be designated for removal.

4. When cut down and removal to low or no stump work is indicated, the remaining stump shall be treated with a growth inhibitor/herbicide such as Garlon®.

5. Free-fall of large tree materials is prohibited. Under no circumstances shall large limbs and branches be allowed to “fall with force”.

6. Trimmings and debris shall not be left unattended at the work site by the Contractor, unless specified by the CA. All trimmings and debris shall be hauled away daily and disposed of by the Contractor as work progresses at a proper licensed waste facility, and leave the project area in a clean and neat condition.

There shall be no deviation from requirements pertaining to removal of trimmings and debris unless specifically agreed to by the CA.

7. The Contractor shall be responsible for verifying the location of all utilities and structures. Any damage, injury, and/or loss to any property resulting from the performance of the work shall be the sole responsibility of the Contractor and shall be remedied promptly by the Contractor at his own expense.

8. The Contractor shall comply with all State Park rules when performing work in the specified park areas, including no alcohol consumption and illegal drug use.

9. The Contractor is responsible to perform their work in such a way as to minimize its impact on the operation of the park facilities. Prior to proceeding with the work, the Contractor shall contact, coordinate, and schedule the performance of the work with the Oahu District Superintendent. The work schedule shall be mutually agreed with the approval of the Superintendent.

10. All work must be done during normal park hours, unless prior approval is given by the CA or designee. The Contractor shall coordinate with the CA or designee, to determine the work schedule and access to parks.

11. The Contractor shall provide safety signs, barricades, and other devices necessary for the safety and convenience of the general public.

Contractor shall at all times conduct his/her work to assure the least possible disruption to normal public traffic (vehicular and pedestrian), and allowing for the free flow of traffic and public rights-of way.

12. Any damage to plants and other property or items in the area and adjoining properties shall be repaired and/or replaced by the Contractor at his/her own expense and restored to the satisfaction of the Contract Administrator and the injured party(ies).

13. Adverse conditions which may require major field changes not stated in this contract must be reported to the Contract Administrator prior to commencement or continuation of work.

C. TREE PRUNING STANDARDS

Canopy and root pruning specifications are as follows:

1. Pruning Standards. Prune in accordance with ANSI A300 Pruning Standard and the ISA Best

Management Practices.

2. Safety Requirements. The arborist shall comply with all local, County, State, Federal of other legal requirements including but not limited to; ANSI Z133.1 Safety Standard and the Occupational Safety and Health Act (OSHA).

3. Tree Defects. The arborist shall report any tree defects due to structure or disease and/or identify any potential risks uncovered while performing the work specified in the pruning operation.

4. Tree Preservation Plan (TPP). When applicable, the arborist shall comply with all standards set forth in the TPP. The plan may encompass but not be limited to: pruning guidelines (root and canopy), tree protection zones, soil compaction reduction, equipment use and storage, tunneling and directional drilling, alternatives to reduce excessive root pruning, mechanical injury mitigation, horticultural operations such as irrigation schedule, mulch application, soil aeration, etc.

SPECIAL PROVISIONS

The bid award shall be based on the availability of funds.

Negative References. Any negative response received from clients or from the State Consumer Protection Agency or reporting organizations shall be sufficient cause for disqualification of bidder(s).

D. TERM OF CONTRACT

The term of contract shall be for one time tree hazard removal service.

E. OFFEROR QUALIFICATIONS

Bidder must have a type C-27 or C-27B tree-trimming license from the State of Hawaii, Department of Commerce and Consumer Affairs. Contractor shall provide a copy of the license. Award will not be made to any Offer or failing to meet this qualification requirement.

Offeror shall provide a copy of the named qualified Arborist’s ISA (International Society of Arboriculture) certificate, which includes the expiration date, shall be submitted for approval by the CA, at the time of bid submittal.

Offeror must also have a permanent office location from where he/she conducts business and where he/she will be accessible to telephone calls regarding complaints or requests that need immediate attention. An answering service is acceptable provided a response is made within two (2) hours of the initial call.

Offeror shall have adequate equipment and number of employees to perform and complete the work specified herein within the period specified, if awarded the contract.

F. SUBMITTALS (WITH BID):

1. Copy of the certified arborist certificate.

2. Copy of contractor license.

3. Copy of C-27 or C-27B tree trimming license.

G. SITE INSPECTION

Prior to submittal of an offer, Offeror may inspect the locations to thoroughly familiarize themselves with existing conditions, rules and regulations, and the extent and nature of work to be performed.

Coordination with the CA is required for visits to the specified park areas. Offeror inspection is not mandatory, however, submission of an offer shall be evidence that the Offeror understands the scope of the project and shall comply with specifications herein, if awarded the contract. No additional compensation, after bid opening, shall be allowed by reason of any misunderstanding or error regarding site conditions or the amount and kind of work to be performed. Submission of bid shall be evidence that the bidder understands the scope of the project and will comply with these specifications if awarded the contract.

A pre-bid site inspection will be held on Wednesday May 7, 2025, at 10:00am. Please drive to the top parking lot near the top comfort station at the Keaiwa Heiau SRA. Contact Eric Kato at

(808) 265-2790 if you have any questions regarding the site inspection.

H. BID QUOTATION

Unit bid price shall include labor, transportation, all applicable taxes and any other costs incurred to provide services specified (See Attachment I - Bid Quotation).

I. TAX LIABILITY

Work to be performed under this solicitation is a business activity taxable under Chapter 237, HRS, and vendors are advised that they are liable for the Hawaii General Excise tax (GET) at the current 4% rate.

If, however, an Offeror is a person exempt by the HRS from paying the GET and therefore not liable for the taxes on this solicitation, Offeror shall state its tax-exempt status and cite the HRS chapter or section allowing the exemption.

AWARD OF CONTRACT

J. METHOD OF AWARD

Award, if made, shall be to the responsive, responsible Offeror submitting the lowest Total Sum Bid Price. To be considered for award, Offeror shall be registered with the Hawaii Information Consortium. To register refer to the SPO website: www.spo.hawaii.gov/. Click on hiepro.hawaii.gov for vendor registration.

K. BIDDER QUALIFICATION

Bidder shall be compliant through Hawaii Compliance Express (HCE) pursuant to Chapter 103D, Hawaii Revised Statutes. Vendors/contractors/service providers should register with HCE prior to submitting an offer at https://vendors.ehawaii.gov Annual registration fee is $12.00 and the “Certificate of Vendor Compliance” is accepted for the execution of contract and final payment.

Vendors/contractors/service providers are advised to register on HCE soon as possible. If a vendor/contractor/service provider is not compliant on HCE at the time of award, the Bidder will not receive the award.

L. LIABILITY INSURANCE

The Contractor shall maintain in full force and effect during the life of this contract, liability and property damage insurance to protect the Contractor and his subcontractors, if any, from claims for damages for personal injury, accidental death and property damage which may arise from operations under this contract, whether such operations be by himself or by an subcontractor or anyone directly or indirectly employed by either of them. If any subcontractor is involved in the performance of the contract, the insurance policy or policies shall name the subcontractor as additional insured.

As an alternative to the Contractor providing insurance to cover operations performed by a subcontractor and naming the subcontractor as additional insured, Contractor may require subcontractor to provide its own insurance which meets the requirements herein. It is understood that a subcontractor's insurance policy or policies are in addition to the Contractor's own policy or policies.

The following minimum insurance coverage(s) and limit(s) shall be provided by the Contractor, including its subcontractor(s) where appropriate.

Coverage Limits

Commercial General Liability $1,000,000 combined single limit per occurrence for bodily injury and property damage

$2,000,000 general aggregate

Automobile Liability $1,000,000 combined single limit per occurrence $1,000,000 bodily injury per person and per accident $1,000,000 property damage per accident http://www.spo.hawaii.gov/ https://vendors.ehawaii.gov/

Each insurance policy required by this contract, including a subcontractor's policy, shall contain the following clauses:

1. "This insurance shall not be canceled, limited in scope of coverage or non-renewed until after 30 days written notice has been given to the State of Hawaii, Department of Land and Natural Resources, Division of State Parks, P. O. Box 621, Honolulu HI 96809.”

2. "The State of Hawaii is added as an additional insured as respects to operations performed for the State of Hawaii."

3. "It is agreed that any insurance maintained by the State of Hawaii will apply in excess of, and not contribute with, insurance provided by this policy."

The minimum insurance required shall be in full compliance with the Hawaii Insurance Code throughout the entire term of the contract, including supplemental agreements.

Upon Contractor's execution of the contract, the Contractor agrees to deposit with the State of Hawaii certificate(s) of insurance necessary to satisfy the State that the insurance provisions of this contract have been complied with and to keep such insurance in effect and the certificate(s) therefore on deposit with the State during the entire term of this contract, including those of its subcontractor(s), where appropriate. Upon request by the State, Contractor shall be responsible for furnishing a copy of the policy or policies.

Failure of the Contractor to provide and keep in force such insurance shall be regarded as material default under this contract, entitling the State to exercise any or all of the remedies provided in this contract for a default of the Contractor.

The procuring of such required insurance shall not be construed to limit Contractor's liability hereunder nor to fulfill the indemnification provisions and requirements of this contract. Notwithstanding said policy or policies of insurance, Contractor shall be obliged for the full and total amount of any damage, injury, or loss caused by negligence or neglect connected with this contract.

M. START OF WORK

Work will commence when the notice to proceed is issued by the Department of Land and Natural Resources.

The Contractor must notify the CA in advance before starting work at any location. The Contract Administrator shall schedule the priority of work. All work within an area must be finished before commencing work at the next area.

N. TIME OF COMPLETION

The work to be done under these specifications shall be completed by August 29, 2025, or as indicated by the Contract Administrator. In the event the Contractor fails to complete the work within the specified period, liquidated damages will be assessed.

O. INVOICING

Contractor shall send an original and two (2) copies of the invoice upon completion of all services listed in the purchase order. The original shall state that “This is an original bill”, shall be signed and sent to:

Department of Land and Natural Resources Division of State Parks 480 Makapuu Ave.

Honolulu, HI 96816

Invoice should reference the purchase order number.

P. SUBCONTRACTORS

The Contractor shall not delegate any duties unless the Contract Administrator has given written approval.

The State reserves the right to approve all subcontractors and shall require the primary contractor to replace any subcontractors found to be unacceptable. The primary contractor will be the sole point of contact with regard to contractual matters, including payment of any and all charges resulting from the contract, and shall be responsible for all services whether or not the primary contractor performs them.

Q. WORKMANSHIP

All work shall be executed in a workmanlike manner and shall present a neat appearance when completed.

Services rendered shall follow the Scope of Work and these Special Provisions, subject to inspection and approval of the Contract Administrator.

R. RE-EXECUTION OF WORK

The Contractor shall re-execute any work that fails to conform to the requirements of the contract and shall immediately remedy any defects due to faulty workmanship by the Contractor.

Should the Contractor fail to comply, the State reserves the right to engage the services of another company to perform the services and to deduct such costs from monies due to the Contractor.

S. LIQUIDATED DAMAGES

Liquidated damages is fixed at the sum of ONE HUNDRED DOLLARS ($100.00) per each and every calendar day the Contractor fails to perform in whole or in part any of his obligations specified herein.

Liquidated damages, if assessed, may be deducted from any payments due or to become due to the Contractor.

T. CAMPAIGN CONTRIBUTIONS

CAMPAIGN CONTRIBUTIONS BY STATE AND COUNTY CONTRACTORS PROHIBITED If awarded a contract in response to this solicitation, Offeror agrees to comply with HRS §11-355, which states that campaign contributions are prohibited from a State and county government contractor during the term of the contract if the contractor is paid with funds appropriated by the legislative body between the execution of the contract through the completion of the contract.

U. INDEMNIFICATION

The Contractor shall agree, in behalf of its employees, subcontractors, and other representatives acting upon its behalf, indemnify, defend, and hold harmless DLNR, its officials, employees, representatives, and agents, against any claim or liability, including all loss, damages, costs, expenses, attorney fees, and penalties, for any damage to real or personal property, including environmental damage, or injury to or death of persons, or violations of or noncompliance with applicable law, when such penalties, damage, injury or death results from, arises out of, or is connected with the completion of the project.