TIRMS15Q00003.docx

TIRMS-15-Q-00003

OMB Control No. 1505-0081

PAGE

OF

PAGES

1. REQUEST NO.

TIRMS-15-Q-00003

2. DATE ISSUED

04/23/2015

3. REQUISITION/PURCHASE REQUEST NO.

D-5-D9-14-MA-I02 000

IRS, Midstates Procurement, OS:A:P:B:M 4050 Alpha Rd, 1045NDAL, 9th Flr, Rm 930 Dallas , TX 75244-4203 12155

OTHER (See Schedule)

NAME

HASSAN A VILLALBA

AREA CODE

NUMBER

801 - 0778

9. DESTINATION

a. NAME

b. COMPANY

b. STREET ADDRESS 1100 Commerce Street Stop 1600, MSAT

c. STREET ADDRESS

c. CITY Dallas

d. CITY

e. STATE

f. ZIP CODE

d. STATE

TX

e. ZIP CODE 75202

10. PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5A ON OR BEFORE CLOSE OF BUSINESS (Date) 05/15/2015 IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5A. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

See Attached Schedule(s) This requirement is set-aside to only Service Disable Veteran-Owned Small Businesses. In order to be considered for this award, you must be a registered vendor on System for Award Management (SAM) and have an active account and also need to fill out the boxes in clause 1052.209-71, attached in this document on page I-3. Submit your quote along with clause 1052.209-71 no later than May 15, 2015 at 12:00 CST (no exceptions). In your quote, include the price for the base year and the 4 option years.

Courier Service is required for IRS Offices in the following locations:

1. 1919 Smith Street, Room 1250-5, Houston, Texas 77002

2. 8701 S. Gessner, Room 650, Houston, Texas 77074

3. 12941 I-45 North Freeway, Houston, Texas 77060

4. 8876 Gulf Freeway, Houston, Texas 77017

B. 20 Calendar Days

C. 30 Calendar Days

d. Calendar Days

Number

Percentage

NOTE: Additional provisions and representations are are not attached.

15. DATE OF QUOTATION

a. NAME OF QUOTER

b. STREET ADDRESS

16. SIGNER

a. NAME (Type or Print)

b. TELEPHONE

c. COUNTY

AREA CODE

d. CITY

e. STATE

f. ZIP CODE

c. TITLE (Type or Print)

NUMBER

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

Standard Form 18 (Rev. 6-95) Prescribed by GSA – FAR (48 CFR) 53.125-1 (a)

Section B

SUPPLIES OR SERVICES AND PRICES/COSTS

Please submit one Open Market Quote. Submission of multiple quotes will deem offeror non-responsive and result in elimination. Elaborate brochures, presentations, art work, expensive paper bindings and expensive visual aids are not solicited. Quote must be submitted to the Procurement Office Attn: Hassan Villalba by May 15, 2015, 12:00 pm CST (no exceptions). Submit quote via email to hassan.a.villalba@irs.gov. Vendor's pricing shall be valid for a minimum of 90 days from submission.

Courier Services for IRS offices in Houston, TX area.

Please see attached Statement of Work for specifications.

Period of Performance Base Year: 08/01/2015 - 07/31/2016

Internal Revenue Service

1919 Smith Street, Room 1250-5 Houston, Texas 77002

Please see attached Statement of Work for specifications.

Period of Performance Option Year #1: 08/01/2016 - 07/31/2017

Internal Revenue Service

1919 Smith Street, Room 1250-5

Please see attached Statement of Work for specifications.

Period of Performance Option Year #2: 08/01/2017 - 07/31/2018

Internal Revenue Service

1919 Smith Street, Room 1250-5

Please see attached Statement of Work for specifications.

Period of Performance Option Year #3: 08/01/2018 - 07/31/2019

Internal Revenue Service

1919 Smith Street, Room 1250-5

Please see attached Statement of Work for specifications.

Period of Performance Option Year #4: 08/01/2019 - 07/31/2020

Internal Revenue Service

1919 Smith Street, Room 1250-5

Page B - Section C

C.1 STATEMENT OF WORK FOR COURIER SERVICES IN THE HOUSTON, TEXAS

1. Scope of Work

The Internal Revenue Service (IRS) offices in the Houston, Texas metropolitan area require courier services for the delivery of boxes and mail to various offices, off-site training locations and post offices located in the metroplex. This will be an ongoing requirement. The contractor shall provide all personnel, labor, equipment, supplies, vehicles, materials and incidentals to provide commercial courier service for the following IRS locations:

1. 1919 Smith Street, Room 1250-5, Houston, Texas 77002

2. 8701 S. Gessner, Room 650, Houston, Texas 77074

3. 12941 I-45 North Freeway, Houston, Texas 77060

4. 8876 Gulf Freeway, Houston, Texas 77017

2. Period of Performance

3. General Requirements

The contractor shall provide courier services as specified for daily pickup and delivery among designated IRS locations. All locations are within a 60-mile radius of the 1919 Smith Street, Houston, Texas office.

The contractor shall provide manifest sheets or delivery tickets for each pickup point.

The contractor shall provide daily pickup of mail/boxes at the IRS office at 1919 Smith Street, Houston, Texas, Monday through Friday, except Government Holidays, and complete a continuous delivery/pickup route to the individual drop sites at each of the IRS locations. (See #5 below for actual delivery locations and times.) The amount of mail and boxes varies daily with the tax season. Individual box weight shall not exceed 50 pounds.

The contractor shall provide unscheduled “Hot Shot” services for pickup or delivery to any IRS location or other within a 60-mile radius as requested by authorized IRS officials. (See Special Services, Item #7).

Daily pick-up of U.S. postal metered mail from IRS Office of Chief Counsel, 8701 S. Gessner, #710 for delivery to the United States Post Office, 10910 S. Gessner, Houston, Texas, 77071. Pick up will be between 4:00 p.m. and 4:30 p.m., excluding Government Holidays.

Pick up and delivery of Tax Court documents, as well as documents going to Bankruptcy Court, on an as needed basis.

The contractor shall provide one invoice for services for each calendar month. Charges for multiple months on one invoice will not be accepted and the invoice will be returned for corrections.

4. Special Requirements

The Office of Chief Council, Houston, will continue to fund the portion of the contract that pertains to them.

The contractor shall not be in possession of any IRS property or parcels overnight without the consent of the Contracting Officer (CO) or the Contracting Officers Representative (COR), without exception.

The contractor shall utilize only fully securable vehicles for performance of services under this contract. All vehicles must adhere to the following requirements:

· The vehicles must be maintained and in good condition, both in appearance and working order.

· Capacity for 2,000 pounds

· The vehicles must be state-registered and meet the minimum safety standards of the licensing state.

· The vehicles must be steel framed and doors must be able to be secured from both inside and outside.

· The area of the vehicles in which the Government package(s) are placed must be clean, debris free and without containers, tarps or other items.

· All IRS property must be transported within the locked area of the vehicle (such as the cap or trunk). “Locked Area” does not include any container of any sort in the bed (back) portion of a pickup truck or any open bedded vehicle (with or without a camper shell) whether or not such shell or container is locked or otherwise secured.

The offeror shall furnish insurance as set forth in FAR 52.228-5: Work on a Government Installation. Liability shall commence when each shipment has been received into the contractor’s possession and shall terminate when the contractor has delivered the same to the designated consignee.

The contractor’s insurance policy shall provide that the insurance company gives immediate notice to the IRS Contracting Office if the insurance is voided, cancelled, reduced, or otherwise changed so as to impair the financial responsibility evidenced by such insurance.

The contractor must notify the IRS if the liability insurance is cancelled. The contractor must provide copies of all insurance policies required to perform this contract. The insurance copies are to be submitted to the Contracting Officer with the offeror’s quote.

5. Delivery Schedule

The contractor shall begin work at 8:00 a.m., in the IRS, Houston Area Office mailroom, Room 1250-5, in the Mickey Leland Federal Office Building located at 1919 Smith Street, Houston, Texas, Monday through Friday (exclusive of official government holidays) and complete a continuous delivery/pickup route between the other IRS offices or designated locations, and return final delivery to the mailroom located at 1919 Smith Street by 12:30 p.m.

The delivery loop is as follows:

· Begin at 8:00 a.m. at the IRS mailroom, Room 1250-5, 1919 Smith Street, Houston, TX. Pickup mail/boxes for 8701 S. Gessner and 8876 Gulf Freeway.

· Deliver/pickup mail/boxes at IRS mailroom, Room 650, located at 8701 S. Gessner.

· Deliver/pickup mail/boxes at IRS, Room 300, located at 8876 Gulf Freeway.

· Return to 1919 Smith Street with mail from 8701 S. Gessner and 8876 Gulf Freeway.

· Pickup mail for 12941 N. I-45 (North Freeway).

· Deliver/pickup mail/boxes at 12941 N. I-45 North.

· Return to 1919 Smith Street.

6. Additional Offices or Stops

The IRS shall have the option to add or delete offices or stops as it becomes necessary. The contractor shall add or delete these stops accordingly.

7. Special Services

Hot Shots. “Hot Shots” will be requested by the IRS on an “as needed” basis via telephone or e-mail. The contractor will charge one set rate regardless of the method employed. Pickups and deliveries as needed are between locations within the 60-mile radius at the direction of those offices and as ordered by the following authorized personnel:

Contracting Officer Contracting Officer’s Representative Chief, Logistics Section Facilities Mail Program Manager Mailroom Management Assistant (1919 Smith Street) as designated.

Chief Counsel Office (8701 S. Gessner) as designated.

Any materials that require “hot shot” service will not exceed the size of one (1) box of copier paper or federal records box.

If the “hot shot” delivery is outside the boundary of the Houston Commercial Zone as defined by the Texas Railroad Commission, the contractor, if certified, shall charge the tariff rate. If the contractor is not certified, they shall present the delivery back to the mailroom staff for other handling.

Certified Mail Runs. As needed. Pickup certified mail from IRS mailroom located at 1919 Smith Street, Houston, Texas, and deliver to U. S. Post Office, 701 Franklin, Houston, Texas, approximately five (5) miles from Federal Building.

Extra charge for pickup exceeding first 300 lbs from one location. Charges for these services will be incurred per 100 lbs or part there of for the first 300 lbs for pickups from 1919 Smith Street or 8701 S. Gessner, at the direction of those offices. When this service is necessary, the courier will advise shipping unit personnel of the overage and request authorization to proceed or take only 300 lbs. When billing the courier will indicate pick up address and name of person authorizing service.

8. List of Government Holidays

9. Disaster Planning

The contractor shall provide to the IRS, prior to the implementation of the contract, a Disaster Contingency Plan. The contingency plan must address what alternative actions the courier will implement to fulfill its obligation in the event of employee strikes, inclement weather, natural disaster, traffic accident and unforeseen events. This plan will be provided to the IRS Contracting Officer with the proposal and COR upon award.

10. Security Requirements/Background Investigations

All contractor personnel considered for use on the contract must undergo an appropriate background investigation in accordance with the provisions of IRM 10.23.2, Contractor Investigations. The Government will provide necessary forms for processing of the investigations; it will be the contractor’s responsibility to ensure that all required forms are submitted to the Government as specified by the CO. Contractor employees who undergo Minimum Background Investigation checks, which reveal, but are not limited to the following, may be unacceptable under this contract: conviction of a felony, a crime of violence or a serious misdemeanor, or a record of arrests for continuing offenses. The IRS reserves the right to approve Contractor employees based on the results of their background investigations.

a) All courier service employees designated to transport IRS property and/or requiring access to the IRS site and those officers of the firm who, for any reason, may visit the work site, shall be required to:

i. Satisfy the requirements attached as Vendor Security Requirements

ii. Be a United States Citizen or have Lawful Permanent Resident Status (LPR).

b) Appropriate non-disclosure form will be submitted to the Contractor for signature.

c) Upon the awarding of the contract, IRS will contact the Contractor to start procedures for the basic investigations through Contractor Security Management. The granting of an interim clearance to any individual shall not be considered as assurance that full clearance will follow as a result or condition thereof and the granting of either temporary or full clearance shall in no way prevent, preclude or bar the withdrawal or termination of any such clearance by the Government.

d) The courier service must provide the IRS with a 24-hour emergency telephone number and name of the person to contact during non-business hours. The courier service must notify the IRS within 24-hours of any change in contact persons and/or telephone numbers.

e) The IRS prohibits any packages and/or containers to be transported by walking or by bicycle.

f) IRS property shall not be transferred to another courier or courier vehicle after the packages are pickup up, except in emergency situations, such a vehicle breakdown. The courier shall notify the COR within one hour of an accident or the theft, loss, or destruction of government property being transported. To ensure this notification can be made promptly courier vehicles must contain appropriate IRS contact names and phone numbers, and radio or telephone equipment.

11. Contracting Officer’s Representative

The Contracting Officer’s Representative (COR) will represent the Contracting Officer in the administration of the technical details within the scope of the contract. The COR is also responsible for the final inspection and acceptance of all reports and such other responsibilities as may be specified in the contract. The COR is not otherwise authorized to make any representations or commitments of any kind on behalf of the Contracting Officer or the Government. The COR does not have the authority to alter the Contractor’s obligations or to change the contract specifications, price terms or conditions.

If, as a result of technical discussions, it is desirable to modify the contract obligations or the statement of work, changes will be issued in writing and signed by the Contracting Officer.

The Government may change the COR assigned for this contract at any time, without prior notice to the Contractor.

12. Minimum Hourly Wage Rates

The Service Contract Act of 1965 applies to this contract. Wage Determination, No. 05-2513 (Rev.-13) and WD 05-2509 (Rev.-14), specified the minimum hourly wage rates to be paid to all employees who provide services under this contract. Updates and/or revisions to the current Wage Determination may supersede prior editions and may be incorporated into this contract as required by unilateral modification. The current Department of Labor Wage Determinations is attached.

TIRMS-15-Q-00003

Page C - Section I

I.1 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://www.arnet.gov/far/

Federal Acquisition Regulation (48 CFR Chapter 1) Clauses Incorporated by Reference

I.2 1052.232-7003 Electronic Invoicing and Payment Requirements for the Invoice Processing Platform (IPP) (Aug 2012) The U.S. Department of the Treasury, Financial Managements Internet Payment Platform (IPP) is a government-wide electronic payment information service that replaces the Payment Advice Internet Delivery (PAID) system. IPP allows vendors to receive their remittance information from their financial institution. Effective October 31, 2008, IPP replaced the PAID system. Former PAID users have been automatically migrated to IPP and need to complete the initial provisioning process from the new user ID, temporary password, and web address sent by Treasury. This is necessary in order to log in to the IPP and view or download payment information. New vendors may register on-line at https://ipp.gov. For additional information, refer to the IPP Customer Support at (866) 973-3131.

The IPP will continue to support the following notification services previously offered by PAID: Web access only to remittance data, no payment notification emails sent, payment notification without remittance detail, and payment notification with remittance detail. Users may select event-driven notifications and schedule the frequency. Vendors can only access their own payment data. IPP remittance information includes the following data: ACH trace number, supplier name, agency name, payment status, issue date, invoice number, PO number, invoice amount, discount amount, payment amount, bank name, and bank address. The IPP will collect payment data for 18 months, which will be available for search, display and download. Payment information will be uploaded to the IPP daily from Treasury systems on the date of payment. (End of Clause)

I.3 1052.203-98 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements—Representation. (DEVIATION 2015-00003) As prescribed in Treasury Acquisition Bulletin No. 15-03 - Class Deviation, insert the following provision in all solicitations that will use Federal funds, including solicitations for the acquisition of commercial items under FAR part 12:

PROHIBITION ON CONTRACTING WITH ENTITIES THAT

REQUIRE CERTAIN INTERNAL CONFIDENTIALITY

AGREEMENTS—REPRESENTATION (MAR2015) (DEVIATION 2015-00003)

(a) In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), Government agencies are not permitted to use funds appropriated (or otherwise made available) under that or any other Act for contracts with an entity that requires employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(b) The prohibition in paragraph (a) of this provision does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(c) Representation. By submission of its offer, the Offeror represents that it does not require employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(End of provision)

I.4 1052.203-99 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements. (DEVIATION 2015-00003) As prescribed in Treasury Acquisition Bulletin No. 15-03 - Class Deviation, insert the following clause in all solicitations and contracts that will use Federal funds, including solicitations and contracts for the acquisition of commercial items under FAR part 12, or when obligating Federal funds on existing contracts.

PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS

(MAR2015) (DEVIATION 2015-00003)

(a) The Contractor shall not require employees or subcontractors seeking to report fraud, waste, or abuse to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(b) The contractor shall notify employees that the prohibitions and restrictions of any internal confidentiality agreements covered by this clause are no longer in effect.

(c) The prohibition in paragraph (a) of this clause does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(d)(1) In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), use of funds appropriated (or otherwise made available) under that or any other Act may be prohibited, if the Government determines that the Contractor is not in compliance with the provisions of this clause.

(2) The Government may seek any available remedies in the event the contractor fails to comply with the provisions of this clause.

(End of clause)

I.5 1052.209-71 Representation by Corporations Regarding a Unpaid Federal Tax Liability or Conviction of a Felony Criminal Violation under Federal Law.

As prescribed in Treasury Acquisition Bulletin No. 15-02 - Class Deviation, insert the following provision in all solicitations that will use funds made available by the Consolidated and Further Continuing Appropriations Act, 2015 (Public Law 113-235) or any other Act, unless specifically stated otherwise therein, including solicitations for acquisition of commercial items under FAR part 12:

REPRESENTATION BY CORPORATIONS REGARDING A UNPAID FEDERAL TAX LIABILITY OR CONVICTION OF A FELONY CRIMINAL VIOLATION UNDER FEDERAL LAW (DEVIATION 2015-00002) (JAN 2015)

1. In accordance with Sections 744 and 745 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Public Law 113-235) none of the funds made available by this or any other Act may be used to enter into a contract with any corporation that—

1. Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless a Federal agency has considered suspension or debarment of the corporation and has made a determination that this further action is not necessary to protect the interests of the Government; or

1. Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless a Federal agency has considered suspension or debarment of the corporation and has made a determination that this further action is not necessary to protect the interests of the Government.

1. The Offeror represents that—

1. It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.

1. It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under any Federal law within the preceding 24 months.

(End of provision)

I.6 IR1052.232-7003 Electronic Invoicing and Payment Requirements for the Invoice Processing Platform (IPP) (Aug 2012)

(a) Definitions:

"Short payment" as used in this clause means an invoice that includes the cost or price for supplies or services delivered or performed, as well as the cost or price for supplies or services not yet tendered to the Government in accordance with the terms of the contract, order or agreement.

Short payment example: The contract requires the delivery of a set number of items, with the price, delivery location, and delivery due date also specified. The vendor delivers 50% of the items as specified but invoices for 100% of the items. Before implementation of the IPP, the IRS would have paid the vendor for the items delivered and instructed the vendor to re-invoice the IRS when the balances of the items were delivered. In other words, the IRS would "short pay" the invoice since the IRS did not remit payment for the full invoice amount. With implementation of the IPP, the IRS can no longer do this because the IRS cannot accept an electronic invoice that includes items not yet received. The IRS will reject the invoice. The vendor needs to submit an invoice for only the items received by the IRS (in this case, 50%), and, assuming that these items meet all other contract terms and conditions, the IRS will pay the invoiced amount. The vendor submits subsequent invoice(s) for items as they are delivered and accepted.

(b) The Invoice Processing Platform (IPP) is a secure Web-based electronic invoicing and payment information service available to all Federal agencies and their suppliers. Effective October 1, 2012, invoicing for payment through the IPP will be mandatory for all new contract awards. Additional information regarding the IPP may be found at the IPP website address https://www.ipp.gov. Contractors must complete the contractor point of contact information below, and submit it with their proposal submissions. Contractors may contact the IPP Helpdesk for assistance via e-mail at ippgroup@bos.frb.org or via phone at (866) 973-3131. Once a contract award has been made, the contractor will be contacted by the IPP via e-mail to set-up an account. It will be necessary for contractors to login to their IPP accounts every 90 days to keep their IPP accounts active.

(c) Contractor Point of Contact Information Contractor Name:

Contractor IPP Point of Contact Name:

Contractor Phone Number:

Contractor E-mail Address:

(d) Electronic Invoicing and Payment Requirements Vendor invoices submitted electronically through the IPP should be in the proper format and contain the information required for payment processing. In order to be approved for payment, a proper invoice must list the items specified in FAR 52.232-25 (a)(3)(i) through (a)(3)(x), or in the case of a Commercial Item Contract, the items included in 52.212-4(g)(1)(i) through (g)(1)(x).

Under this contract, the following documents are required to be submitted as an attachment to the invoice (Contracting Officer fills in additional documentation that must be furnished by the contractor (e.g. timesheet)):

(e) Payment and Invoice Questions For payment and invoice questions, contact the Beckley Finance Center at (304) 254-3372 or via e-mail at cfo.bfc.ipp.customer.support@irs.gov.

(f) Waiver If the Contractor is unable to use the IPP for submitting payment requests starting on October 1, 2012, then a waiver form must be completed and submitted with the contractors proposal submission for review and approval by the Contracting Officer based on one of the conditions listed in the waiver form included as Attachment 1 to this clause. The vendor will be notified prior to award as to whether their request for waiver has been approved or denied. If the waiver is granted, then a copy of the waiver must be submitted with each paper invoice that the vendor submits to the payment office or the invoice will be returned.

(g) Short Payment Short payment on vendor submitted invoices will no longer be processed or paid. If any portion of the invoice does not meet the requirements for a proper invoice, the entire invoice shall be rejected and returned to the vendor unpaid. (End of Clause)

I.7 IR1052.232-7003 W Internal Revenue Service (IRS) Invoice Processing Platform(IPP) Waiver Form

The IRS invoicing and payment requirements clause (IR1052.232-7003) requires that all invoices under awards made (or effective) on or after October 1, 2012, be submitted electronically via the IPP unless a waiver is requested and granted. If the Contractor is unable to submit its invoice through the IPP, the Contractor shall complete this waiver form indicating the reason for the waiver request by selecting the appropriate box below and providing a narrative summarizing in detail the circumstances requiring a waiver. For a solicitation, submit the waiver form with the proposal submission. For a modification that incorporates the IPP clause into an existing contract, submit the form with the modification. The CO will notify the vendor via e-mail or another appropriate means of communication prior to award as to whether their waiver has been approved or denied. If the waiver is granted, then a copy of the approved waiver must be submitted with each invoice that the vendor submits to the payment office or the invoice will be returned.

Reason for requesting a waiver of the requirement to submit an electronic invoice via the IPP:

Attach a separate sheet of paper with a summary narrative substantiating the circumstances for the waiver exception selected from above (1 through 7).

Attachment 1

Waiver Submitted By:

Contractor Name

Name of Person Submitting Request for Waiver Title

Signature of Person Submitting Request for Waiver (electronic signature not acceptable)

E-mail Address Phone No.

Contract/Order No. Date Submitted

Waiver Approved By:

Contracting Officers Name Printed

Contracting Officers Signature Date (electronic signature is not acceptable)

I.8 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS. (Mar 2015)

a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Dec 2014) (2) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553). (3) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Pub. L. 108-77, 108-78 (19 U.S.C. 3805 note)). (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

X__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995)(41 U.S.C. 4704 and 10 U.S.C. 2402).

__(2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUNE 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.) X__ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

X__ (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Jan 2014) (Pub. L. 111-117, section 743 of Div. C). X__ (8) 52.209-6, Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Aug 2013) (31 U.S.C. 6101 note).

__(9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

__ (10) Reserved __ (11))(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a). __ (ii) Alternate I (Nov 2011) of 52.219-3.

X__ (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer)(15 U.S.C. 657a).

__ (13) [Reserved] __ (14) (i) 52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644). __ (ii) Alternate I (Nov 2011). __ (iii) Alternate II (Nov 2011).

__ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003)(15 U.S.C. 644). (ii) Alternate I (Oct 1995) of 52.219-7. __ (iii) Alternate II (Mar 2004) of 52.219-7.

X__ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)).

__ (17) (i) 52.219-9, Small Business Subcontracting Plan (Oct 2014)(15 U.S.C. 637 (d)(4)). __ (ii) Alternate I (Oct 2001) of 52.219-9. __ (iii) Alternate II (Oct 2001) of 52.219-9. ___ (iv) Alternate III (Oct 2014) of 52.219-9.

X__(18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011)(15 U.S.C. 644(r)). X__ (19) 52.219-14, Limitations on Subcontracting (Nov 2011)(15 U.S.C. 637(a)(14)).

__ (20) 52.219-16, Liquidated DamagesSubcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657 f).

X__ (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)).

__ (23) 52.219-29 Notice of Set-Aside for Economically Disadvantaged Women-Owned Small Business (EDWOSB) Concerns (Jul 2013). (15 U.S.C. 637(m)).

__ (24) 52.219-30 Notice of Set-Aside for Women-Owned Small Business (WOSB) Concerns Eligible Under the WOSB Program (Jul 2013). (15 U.S.C. 637(m)).

X__ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755) X__ (26) 52.222-19, Child LaborCooperation with Authorities and Remedies (Mar 2012) (E.O. 13126).

X__ (27) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

X__ (28) 52.222-26, Equal Opportunity (Mar 2007)(E.O. 11246).

X__ (29) 52.222-35, Equal Opportunity for Veterans (Jul 2014)(38 U.S.C. 4212).

X__ (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014)(29 U.S.C. 793).

X__ (31) 52.222-37, Employment Reports on Veterans, (Jul 2014)(38 U.S.C. 4212).

X__ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

X__ (33)(i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627). __ (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

X__ (34) 52.222-54, Employment Eligibility Verification (Jul 2012). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPADesignated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.) __ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (36)(i) 52.223-13, Acquisition of EPEAT?-Registered Imaging Equipment (Jun 2014) (E.O. 13423 and 13514). __ (ii) Alternate I (Jun 2014) of 52.223-13.

__ (37)(i) 52.223-14, Acquisition of EPEAT?-Registered Televisions (E.O. 13423 and 13514). __ (ii) Alternate I (Jun 2014) of 52.223-14.

__ (38) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b).

__ (39)(i) 52.223-16, IEEE 1680 Standard for the Environmental Assessment of Personal Computer Products (Dec 2007) (E.O. 13423). __ (ii) Alternate I (Dec 2007) of 52.223-16.

X___(40) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513).

__ (41) 52.225-1, Buy American ActSupplies (Feb 2009) (41 U.S.C. 10a-10d).

__ (42)(i) 52.225-3, Buy American - Free Trade AgreementsIsraeli Trade Act (May 2012) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, Pub. L. 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, and Pub. L. 112-41). __ (ii) Alternate I (Mar 2012) of 52.225-3. __ (iii) Alternate II (Mar 2012) of 52.225-3. __ (iv) Alternate III (Mar 2012) of 52.225-3.

__ (43) 52.225-5, Trade Agreements (Sep 2013) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

X__ (44) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

__ (45) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

__ (46) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

__ (47) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

__ (48) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)).

__ (49) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)).

X__ (50) 52.232-33, Payment by Electronic Funds Transfer - System for Award Management (Jul 2013) (31 U.S.C. 3332).

__ (51) 52.232-34, Payment by Electronic Funds Transfer - Other than System for Award Management (Jul 2013) (31 U.S.C. 3332).

__ (52) 52.232-36, Payment by Third Party (Feb 2010) (31 U.S.C. 3332).

__ (53) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

__ (54)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). __ (ii) Alternate I (Apr 2003) of 52.247-64. c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

X__ (1) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

X__ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

X__ (3) 52.222-43, Fair Labor Standards Act and Service Contract ActPrice Adjustment (Multiple Year and Option Contracts) (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

__ (4) 52.222-44, Fair Labor Standards Act and Service Contract ActPrice Adjustment (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

__ (5) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain EquipmentRequirements (Nov 2007) (41 U.S.C. 351, et seq.).

__ (6) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain ServicesRequirements (Feb 2009) (41 U.S.C. 351, et seq.). X__(7) 52.222-17, Nondisplacement of Qualified Workers (Jan 2013) (E.O.13495).

__ (8) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Mar 2009) (Pub. L. 110-247).

__ (9) 52.237-11, Accepting and Dispensing of $1 Coin (Sept 2008) (31 U.S.C. 5112(p)(1)).

X__ (10) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2014) (Executive Order 13658). (d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractors directly pertinent records involving transactions related to this contract.(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.(e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause- (i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)). (ii) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities. (iii) 52.222-17, Nondisplacement of Qualified Workers (Jan 2013) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17. (iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). (v) 52.222-35, Equal Opportunity for Veterans (Jul 2014) (38 U.S.C. 4212). (vi) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793). (vii) 52.222-37, Employment Reports on Veterans (JUL 2014) (38 U.S.C. 4212)(viii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40. (ix) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.). (x) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)). ___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)). (xi) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (Nov 2007) (41 U.S.C. 351, et seq.). (xii) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-Requirements (Feb 2009) (41 U.S.C. 351, et seq(xiii) 52.222-54, Employment Eligibility Verification (Jul 2012).(xiv) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note). (xv) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Mar 2009) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6. (xvi) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64. (xvii) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2014) (Executive Order 13658). (2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.(End of Clause)

I.9 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. (Dec 2013)

As prescribed in 32.009-2, insert the following clause:

(a) Upon receipt of accelerated payments from the Government, the Contractor shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor.

(b) The acceleration of payments under this clause does not provide any new rights under the Prompt Payment Act.

(c) Include the substance of this clause, including this…