Telectro Mek JA Redacted.pdf

JUSITFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

TELECTRO-MEK INC.

COMBINED COMTAMINATED FUEL DETECTOR

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(1.) Defense Logistics Agency (DLA) Troop Support, Medical Supply Chain, Hospital Supply Division is the contracting activity.

(2.) This is a depot stock purchase, therefore, the action submitted for approval is for the ability to procure the fuel detectors required by the various military customers, hereafter referred to as the customers, on an Other than Full and Open Competition basis.

(3.) The combined contaminated fuel detector required by the customers consists of the following:

Product Description: Combined Contaminated Fuel Detector Original Equipment Manufacturer: Telectro-Mek Inc.

National Stock Number (NSN): 6630-01-013-5279 Part Number: 700001-G9 Quantity: 300 Each Unit Price:

The total estimated dollar value of this action is

(4.) The applicable statutory authority permitting other than full and open competition is 41 U.S.C.

1901, as implemented by FAR 13.501(a), Sole Source Acquisition

(5.) The use of this authority is necessary to meet the customers’ requirements for three hundred (300) combined contaminated fuel detectors for use at naval shore activities and aboard naval ships to determine the amount of particulate contamination in a fuel sample. This process entails using light transmission between membrane filters, which act as a barrier to separate contaminants from water, and free (undissolved) water via measurement of fluorescence emitted from a fluorescein coated test pad. The combined contaminated fuel detector is comprised of two portable instruments used to quickly determine the quantity of solid contamination and free water present in middle distillate fuels, e.g., jet fuel, diesel fuel, etc. The detector processes a sample of fuel on-site and establishes the level of contamination in the fuel within minutes. The established level is evaluated with the calibration curve (i.e., plot used to interpret test results) supplied with each detector to ascertain if the fuel is contaminated beyond required limits.

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The fuel detector must meet all of the following minimum requirements established by the customers, (per Detail Specification MIL-DTL-22612D, as required by the Government):

(a.) Metals used in the manufacture of the detectors covered by this specification shall be resistant to corrosion due to fuels, salt spray or atmospheric conditions when in storage or during normal service life.

(b.) Materials that are nutrients for fungi shall not be used in the detectors.

(c.) The combined contaminated fuel detector shall be a portable unit capable of determining the amount of particulate contamination in a fuel sample using light transmission between membrane filters and free (undissolved) water by comparing the fluorescence of a uranine coated free water detector pad to a fluorescing standard. The combined contaminated fuel detector shall be modular in design and be repairable at the first or second echelon repair levels. The free water detector shall be capable of being completely removed from the unit for repair and replacement purposes. The detector shall be capable of translating particulate contamination results using 47 millimeter filters. The detector shall be capable of being hand-carried by personnel to a fueling site for the purpose of analyzing fuel for particulate contamination or water content. The detectors shall withstand the normal strains, jars, and any other conditions incident to service use.

(d.) The detector shall be compatible with and safe for use with middle distillate fuels, including Jet

Propellant (JP)-5, JP-8, Jet A, Jet A-1, F-24, F-76, F-75, and Marine Distillate fuel A (MDA) grade Marine Gas Oil (MGO).

(e.) The weight of the completely assembled detectors with attachments, components, and case, shall not be greater than 27.0 kilograms.

(f.) The maximum external dimensions of the detector shall be as follows:

i. Height 0.5 meter (19.7 inches)

ii. Width 0.5 meter (19.7 inches)

iii. Depth 0.3 meter (11.8 inches)

(g.) The detector shall be capable of being operated in a space or enclosure of the following maximum dimensions:

i. Height 0.8 meter (31.5 inches)

ii. Width 0.7 meter (29 inches)

iii. Depth 0.6 meter (23.6 inches)

(h.) The detector shall have a drawer, compartment, or other means for storage of accessory items such as membrane filters, forceps, calibration filters, spare fuses and access. The storage means shall be readily accessible to operating personnel and shall not interfere with operation of the detector.

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(i.) The filter receptacle tray shall be of sufficient size to accommodate 47 millimeter diameter membrane filters. The tray shall be of such design as to slide into a fixed photocell housing and shall not bind at any point between the open and close positions in the photocell housing. A small cutout shall be provided on the top surface of the tray to facilitate placement and removal of the membrane filters. The photocell shall be a Vactec VTS-7070A or equivalent as approved by the procuring activity and shall be fixed securely in the housing. The photocell shall be hermetically sealed against moisture and contact with middle distillate fuel. A frosted glass, which equally diffuses light across its surface area, shall be mounted between the filter receptacle tray and incandescent light, and shall be sealed with an O-ring or other means to prevent fuel from leaking into the detector case.

(j.) The bottle receiver assembly shall consist of a bottle receiver, membrane filter holder, one hole rubber stopper (size 8), and a ground wire with plug. The bottle receiver shall be the upper portion of the assembly properly sized so the neck of the sample bottle may be inserted when the bottle is inverted for the vacuum filtration operation. The membrane filter holder is the lower half of the assembly upon which the membrane filters are placed for filtration, and which shall mate with the mouth of the vacuum flask using a one-hole rubber stopper through which the lower tube of the filter holder is inserted. The top and bottom halves of the bottle receiver assembly shall fit together snugly with a twisting motion to hold the membrane filters during the filtration operation without leaking.

(k.) Toggle type switches in accordance with MS35058 and/or MS35059 shall be provided to control the particulate and free water detection light sources, and to turn the vacuum pump on and off.

(l.) Particulate light switch. The particulate light switch shall be installed such that it must be in the “on” position before the pump switch can be activated.

(m.) The type I detector shall be constructed so that a 47 millimeter diameter test pad can be

(n.) The vacuum receiving vessel shall be large enough to contain at least 1200 milliliters of filtered fuel at one time. The drain line of the receiver shall permit complete drainage of the receiving vessel. The receiving vessel shall be fitted with a high level detector which shall prevent the vessel from being overfilled and allowing fuel to reach the vacuum pump.

(o.) The detector shall be designed to operate on ungrounded 115 volts AC, 60 Hz and type I shipboard power.

(p.) The external and internal wiring shall be orderly and assembled in such a manner that individual wires may be easily traced. Connections between components shall be made using Molex type connectors to the maximum extent possible for ease of field replacement. Screw terminals and soldered joints are also acceptable. Crimp-on solderless connections shall not be used. The wire used shall be in accordance with NEMA HP 3.

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(q.) Voltage and/or amperage regulating devices, transformers and capacitors shall be sealed with a fuel resistant material to prevent contact of fuel or vapors with internal components of the devices. All other electrical components and connections shall be insulated to protect against shock to personnel.

(r.) The motor shall be an explosion proof type with a current limiting device to prevent overheating in the event of pump malfunction. The motor shall comply with the NFPA Publication 70, Article 500 for Group D, Class I, Division 1 locations.

(s.) The display meter for particulate readings shall be capable of being read, without interpolation, in increments of 0.001 milliamperes between zero and one milliampere.

(t.) The external power supply cord shall be a minimum 18-3 grounded cable, at least 5 feet long, with a male “U” ground attachment. The cord shall be capable of being removed from the cabinet for internal storage circuit protection. Circuit protection shall consist of panel mounted fuses, which can be replaced from the exterior of the cabinet or mechanical type circuit breakers, which can be reset from the exterior of the cabinet.

(u.) An electrical circuit shall be incorporated into the unit which shall shut off the vacuum pump and illuminate an indicator lamp labeled “vacuum flask overfill” on the detector’s top panel whenever the high level detector in the vacuum receiving vessel is actuated by overfilling the vessel. This interlock circuit shall automatically deactivate whenever fuel is drained from the receiving vessel below the level of the overfill detector. An additional interlock shall ensure the drain valve is closed before restarting the vacuum pump.

(v.) Unless otherwise specified in the contract or order, painting and finishing of the detectors shall be in accordance with the supplier's standard practice, provided the following minimum criteria are met or exceeded: All surfaces to be painted shall have been cleaned so as to be free of all foreign matter detrimental to painting. At least one coat of primer and one topcoat or equivalent shall be applied.

A unit was previously produced for evaluation by vendor D-2 Incorporated (D-2) (4EKX8) that does not meet all the minimum requirements listed above. Specifically, the unit provided by D-2 does not meet the requirements listed in paragraphs 5(c), 5(k) and 5(s) above.

The Telectro-Mek Inc. combined contaminated fuel detector is the only detector currently available that can meet all the customers’ minimum requirements, per the Government’s Detail Specification.

(6.) In accordance with FAR Subpart 5.2, this requirement will be synopsized to Contract Opportunities on SAM.gov. Additionally, this justification will be publicized in accordance with FAR 13.501(a)(1)(iii). The Government has produced specifications with essential characteristics for this requirement, therefore this is not considered to be an acquisition of a brand-named item.

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(7.) The contracting officer determined that the combined contaminated fuel detector is a commercial item, as it is sold in substantial quantities to the general public. As such, it is anticipated that the pricing offered to the Government for this acquisition will be able to be determined fair and reasonable

(8.) Market Research indicates that Telectro-Mek Inc. is the only manufacturer and approved source of the required Fuel Detector that can meet all the customers’ requirements (per Detail Specification

MIL-DTL-22612D).

No other responses were received from any vendor offering an alternate product that would meet the customers’ minimum requirements.

(9.) The only known approved source of supply for this requirement is Telectro-Mek Inc. With this fact being considered, this requirement will be solicited on a sole source basis, based on coding designations via Defense Logistics Agency and Naval Air Warfare Center Aircraft Division (NAWCAD) technical division(s). However, Detail Specification MIL-DTL-22612D is available for potential alternate sources to review and submit offers. Alternate offers received will be evaluated by NAWCAD for adherence to the requirements detailed in Detail Specification MIL-DTL-22612D and may be subsequently added as an additional approved source(s).

(10.) The only known approved source of supply for this part-numbered combined contaminated fuel detector is Telectro-Mek Inc., who has expressed interest this acquisition.

(11.) In an effort to overcome barriers to competition before subsequent acquisitions for this item, DLA

Troop Support continues to perform market research on fuel detectors in order to locate other acceptable sources for future acquisitions. Additionally, the current as well as any subsequent solicitations for this item will contain DLAD Procurement Note M06 Evaluation of Offers for Part Numbered Items (SEP 2016) and DLAD Procurement Note L04, Offers for Part Numbered Items (SEP 2016), both of which contain instructions for submission of an alternate offer to encourage the submissions of offers for alternate products. In addition to the aforementioned, the solicitation to be issued for this item will include the Detail Specification (MIL-DTL-22612D) to further advertise that other sources are being considered, and on what basis. Alternate offers will be received, reviewed and evaluated by NAWCAD.

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(12.) As the Contracting Officer, I hereby certify that the information contained in this justification is accurate and complete to the best of my knowledge and belief.

Date ZAHKIYAH TAYLOR Contracting Officer

I hereby certify that the requirements, which form the basis of this justification, are accurate, that these supplies meet the Government’s minimum needs, and that this justification is accurate and complete to the best of my knowledge and belief.

Date

I have reviewed this justification and recommend approval.

I have reviewed this justification for legal sufficiency.

8/26/2024