Teens Resilience Training II PWS.pdf

Performance Work Statement (PWS) For

Teen Resilience Training II

1.0 General

1.1 Scope. The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, meeting package, lodging, and food services in support of the PRNG Child and Youth Program Teen Resilience Training II, as defined in this PWS.

1.2 Background. Historically, Puerto Rico Army National Guard (PRNG) Child and Youth Program provides training to their volunteers and teens relevant to Family needs and other Family support issues to improve volunteers and teens’ effectiveness or enable them to accept positions of increased responsibilities to support the State Family Program.

1.3 Period of Performance (PoP). The Period of Performance shall be from Friday, 19 May 2023 to Sunday, 21 May 2023.

1.4 General Information

1.4.1 Quality Control (QC). The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO) acceptance in writing of any proposed changes to its

QCP.

1.4.2 Quality Assurance (QA). The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.3 Recognized Holidays: None

1.4.4 Meeting facilities shall be available for set up and organization from Friday, 19 May 2023, the contractor shall provide services between the hours of 1300 on Friday through Sunday, 21 May 2023. The contractor shall always maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS.

1.4.5 Security Requirements. None

1.4.6 COMSEC/IT Security. None

Teen Resilience Training II

1.4.7 Use of Government Information Systems (IS) and access to Government networks is a revocable privilege, not a right. This contract does not require use of Government Information systems.

1.4.8 Protection of Personally Identifiable Information (PII). None

1.4.9 OPSEC Training. None

1.4.10 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.4.11 Key Control. This PWS does not require handling of keys.

1.5 Special Qualifications. None

1.6 Post Award Conference/Periodic Progress Meetings. The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.7 Contract Manager (CM). The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO within 3 calendar days after contract award. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, (or the KO if a COR is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.8 Identification of Contractor Employees. All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The

Teen Resilience Training II contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e- mail) and dealings with Government or non-

Government entities/ Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. The contractor shall retrieve all identification media (including vehicle passes) from their employees who depart employment for any reason.

1.9 Combating Trafficking in Persons. The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in any forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The Contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17. Contractor shall complete the following online training within 5 calendar days after contract award: Course number is N-US189-HB; available at: http://jko.jten.mil.

1.10 Contractor Travel: Not authorized on this PWS.

1.11 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.)

or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms.

2.1 Definitions.

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

http://jko.jten.mil/

Teen Resilience Training II

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.2.0 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.2.1 SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privacy of contract with the subcontractor.

2.2.2 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.2.3 WORK WEEK. Monday through Friday, unless specified otherwise.

Teen Resilience Training II

2.2 Acronyms

AAR After Action Report AEI Army Enterprise Info Structure AFARS Army Federal Acquisition Regulation Supplement ANG Army National Guard AR Army Regulation ATCTS Army Training Certification Tracking System AUP Acceptable Use Policy BBP Better Business Practice CFR Code of Federal Regulations CM Contract Manager CNGB Chief National Guard Bureau COMSEC Communications Security COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation FPCON Force Protection Condition FPM Final Planning Meeting IA Information Assurance KO Contracting Officer LNO Liaison Officer MOA Memorandum of Agreement MPM Mid-Planning Meeting NACI National Agency Check Inquires NGB National Guard Bureau NLT Not Later Than OCI Organizational Conflict of Interest PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SME Subject Matter Experts \/\/\/VAF-RA Wide Area Workflow-Receipt and Acceptance

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S).

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract.

Teen Resilience Training II

3.1 Property: None.

3.2 Materials: None.

3.3 Equipment: None.

3.4 Services: None.

3.5 Utilities: None.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E).

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements. The contractor shall:

5.1 Meeting Package. The contractor shall provide one (1) conference room for the training events.

5.1.1 One Conference room for 20 attendees. As per technical exhibit #4.

5.1.2 One room/office for staff operation.

5.2 Lodging.

5.2.1 The contractor shall provide 16 rooms for attendees. Each room shall have double occupancy. (2 beds) features.

5.2.2 The contractor shall provide 2 rooms for staff. The staff will individually pay these additional rooms. Each room shall have double occupancy (2 beds) features.

5.3 Food Service:

5.3.1 The contractor shall provide one large banquet room for 26 attendees, near the conference area.

5.3.2 The contractor shall provide breakfast, lunch, snacks, and dinner to attendees.

As per technical exhibit #3.

5.4 Parking:

5.4.1 The contractor shall provide one parking per room.

Technical Exhibit # 1 Performance Requirements Summary

The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Task Performance Acceptable

Quality Levels

(AQL)

Surveillance Method/ By Whom

5.1 Meeting package 100% 98% Random

Monitoring

5.2 Lodging 100% 100% Random

Monitoring

5.3 Food services 100% 98% Random

Monitoring

Technical Exhibit # 2 Deliverables Schedule

PWS

Reference/Deliverable

Title Frequency

Number Of

Copies

Medium/ Format Submit To

1.6 Contract Manager

Provide within 3 calendar days after Contract Award

1 Electronic Submission COR

1.7 Combatting of

trafficking of persons

Provide within 10 calendars days after Contract Award

1 Electronic Submission COR

Teen Resilience Training II Technical Exhibit # 3 Meal Schedule

DATE/TIME MEALS

DESCRIPTION

QUANTITY OF

PERSONS LOCATION

FRIDAY

6:00 PM – 7:00 PM Dinner 26 Banquet Room

8:00 PM – 8:15 PM Break 26 In Classroom

SATURDAY

6:30 AM – 7:45 AM Breakfast 26 Banquet Room

10:00 AM – 10:15 AM Break 26 In Classroom

12:00 PM – 1:00 PM Lunch 26 Banquet Room

3:00 PM – 3:15 PM Break 26 In Classroom

6:00 PM – 7:00 PM Dinner 26 Banquet Room

8:00 PM – 8:15 PM Break 26 In Classroom

SUNDAY

6:30 AM – 7:45 AM Breakfast 26 Banquet Room

10:10 AM – 10:30 AM Break 26 In Classroom

12:00 PM – 1:00 PM Lunch 26 Banquet Room

Technical Exhibit # 4 Classroom Arrangement I

Podium

Instructor Table

Projector

Round Tables for 20 attendees, 4 per table.

Projector Table

Break Tables Staff Table