Teal 2 Drones Combined Synopsis V1.pdf

COMBINED SYNOPSIS SOLICITATION

FA700025Q0146

U. S. Air Force Academy

Teal 2 Drones

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Proposals are being requested and a written solicitation will not be issued. This RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-05, Effective August 7, 2025;

DFARS change notice 01/17/2025, Effective January 17, 2025; and DAFFARS change notice 10/16/2024, Effective October 16, 2024.

This requirement will be solicited as a 100% small business set-aside.

The associated North American Industry Classification System (NAICS) code for this project is 336411 with a size standard of 1500 Employees. It is anticipated that a purchase order will be established with only one quoter. All responsible sources may submit a quote, which if received in timely manner, will be considered by the 10th Contracting Squadron from the United States Air Force Academy (USAFA).

Before submitting a quote, please read the instructions in the addenda to FAR 52.212-1, Instructions to Offerors - Commercial Items, listed below and comply with all requirements for submitting a quote. Failure to comply with all instructions contained within this synopsis/solicitation could result in the quote being ineligible for award. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein. Quoters must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The quotes will be evaluated IAW FAR 52.212-2, found herein.

DESCRIPTION OF REQUIREMENT

The purpose of this combined synopsis and solicitation is for the purchase and delivery of as many Teal 2 Drones for the United States Air Force Academy/A3 (USAFA/A3), within the Government’s budget of $750K.

Teal 2 Drone Salient Characteristics:

Aircraft

• Flight Time30+ minutes*

• Weight2.75 lbs (1.25 kg)

• Flight Speed10 m/s (23 mph)

• Max Flight Ceiling10,000 ft (3048 m) MSL

• Max Range (From Controller)5 km

• Operation Temp Range-32 to 110 F (-35.6 to 43.3 C)

• Flight ControllerMAVLink Compliant

• Wind Limits18 mph (16 kn) Sustained to 25 mph (22 kn) Gusts

SENSOR

• System Dual Axis EO IR Gimbal with Hadron

• EO Sensor 16MP, 67 degree HFOV

• EO Video Recording 4000x3000 at 15fps

• Gimbal Pitch Control Range -120 to +120 https://www.acquisition.gov/far/subpart-12.6

• IR Sensor Boson 640 Radiometric, 32 degree HFOV

• IR Video Recording 640R640x512 at 30Hz

• Removable Storage microSD Card

• Recorded Video Format MP4 and Transport Stream

TEAL AIR CONTROL (TAC)

• Downlink Resolution 720p

• Encryption AES 256

• Latency ~300ms

• Software OS Android

• Battery Life 6 hours

• Weight 3.7 lbs (1.68 kg)

PROCESSOR

• Main Processor: Snapdragon 845

• GPU: Adreno 630

• CPU: Octa-core Kryo 385

• Image Signal Processor: Spectra 280

• Memory: 6GB LPDDR4X

The contract type will be a firm-fixed price contract.

The Contract Line-Item Number (CLIN) schedule is below Item Description Qty Unit Unit Price

(USD)

Total Price

(USD)

0001 Teal 2 Drones Each $ $

TOTAL PRICE $ $

USAFA/A3 has $750K of available funding for this requirement and seeks to purchase as many units as possible within the given budget.

Payment terms:

All CLINs are Firm-Fixed-Price (FFP)

Note: The Government will not provide IUID labeling.

Delivery:

Delivery Location: HQ USAFA/A3

Bldg 8110 Industrial Dr. Door 17

USAF ACADEMY, CO 80840

*Delivery Schedule: Submit estimated delivery and completion timelines with quote.

Delivery must be F.O.B. Destination to United States Air Force Academy, CO 80840.

F.O.B. Destination (As defined in FAR 2.101—Definitions), the seller or consignor is responsible for the cost of shipping and risk of loss.

Inspection and Acceptance

U. S. Air Force Academy

The Government will perform an acceptance inspection upon receipt of the drones. Upon passing the inspection the Government will accept the drones. Payment on invoices cannot be made until the Government has accepted the drones. The contract/purchase order number must be included when shipping supplies.

The Government will not consider any quotes that contain used, reconditioned, refurbished, gray market, or liquidated stock.

SOLICITATION INSTRUCTIONS

1. This Solicitation is being issued in accordance with (IAW) FAR Parts 12 and 13 as a request for Quote. IAW FAR13.004, in all instances throughout this solicitation, to include the applicable provisions and clauses, any use of the word "proposal" should be understood as "quote." All instances of the word "offeror" should be understood as "quoter." All instances of the word "award" should be understood as "purchase order."

Quotes supplied in response to this solicitation are not binding. Award of this requirement will be offered to the Quoter IAW 52.212-2, found herein.

2. The provision at FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023), and the addenda listed below apply to this acquisition.

Addenda to FAR 52.212-1

Submission of offers. FAR 52.212-1 is amended to include the following:

(1) Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

(2) Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 30 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

(2) Paragraph (g) Interchanges: The government intends to award a contract without interchanges with respective vendors. The government, however, reserves the right to conduct interchanges, with all, some, or none of the vendors in its best interest.

(3) Submit signed and dated quotes via e-mail to Mr. Fenton Fitzgerald, fenton.fitzgerald.2@us.af.mil and Mr. Alex Kephart, alex.kephart@us.af.mil

Note: zip files are not an acceptable format for the Air Force Network and will not go through our email system.

(4) Quotes must be submitted by 29 September 2025, 10:00AM Mountain Daylight Time.

Late Submissions: Quoters are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation.

mailto:fenton.fitzgerald.2@us.af.mil mailto:alex.kephart@us.af.mil

Any quotes received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered.

(5) All questions regarding this RFQ must be emailed to Mr. Fenton Fitzgerald, fenton.fitzgerald.2@us.af.mil and Mr. Alex Kephart, alex.kephart@us.af.mil.

(6) The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote. If applicable, provide a written statement that the quote incorporates all amendments to the solicitation.

Quotation preparation instructions

(1) General Instructions. The quoter shall submit their quote to include the following:

solicitation number, contact name, address, e-mail, and telephone number of the offeror, CAGE code, UEI number, size of business, *number of employees, payment terms, delivery timeframe, and warranty information.

*Information required determining size of business for the NAICS referenced above.

(2) IAW FAR 12.602(a) when using the simplified acquisition procedures in FAR 13, contracting officers are not required to describe the relative importance of evaluation factors.

(3) The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

(4) Specific Instructions.

(a) PRICE QUOTATION. Submit the price quote in accordance with the line-item structure listed in the CLIN schedule of this solicitation. Price quotes must be firm-fixed price. Price quotes must include, quantity, unit prices and extended amounts for each line item (i.e., multiply the unit price and quantity for each line item). Include the total price (i.e., sum of all extended amounts) in the price quote, any discounts, and payment terms (e.g., Net 30) with the price quote. Offerors must submit offers in the English language and in U.S. dollars rounded to the nearest cent. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

(b) TECHNICAL. At a minimum, quote must specifically identify the quoter intends to provide Teal 2 Drones as listed in the salient characteristics above.

Include warranty information if applicable. Quoters shall also include their estimated delivery schedule and total contract completion timelines.

(c) PAST PERFORMANCE. The vendor’s exclusions will be checked on sam.gov. The Government reserves the right to use both the information mailto:fenton.fitzgerald.2@us.af.mil mailto:alex.kephart@us.af.mil provided by the offeror and information obtained from other sources available to the Government, to include, but not limited to, the Contractor Performance Assessment reporting System System (CPARS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; the Defense Contract Audit Agency (DCAA);

the Defense Contract Management Agency (DCMA); and interviews with Program Managers, Contracting Officers, and Fee Determining Officials. In addition, the vendor’s supplier performance risk system (SPRS) will be assessed.

Authorized representatives of the Offeror for which the assessment was conducted may access SPRS to view their own summary level scores, in accordance with the SPRS Software User’s Guide for Awardees/Contractors available at https://www.sprs.csd.disa.mil/pdf/SPRS_Awardee.pdf

(d) CONTRACT DOCUMENTATION.

i. Quoters are required to be registered, and have an active registration, in the

System of Award Management (SAM) (https://www.sam.gov) at the time the quotation is submitted in order to comply with the annual representations and certifications requirements. Quoters that do not have an active registration in SAM at the time the quotation is submitted will not be considered.

ii. Quotes must include a completed copy of the following provisions that require fill-in text:

• FAR 52.212-3 The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

b. The addenda listed below at FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (Nov 2021) applies to this acquisition.

Pursuant to FAR 12.602 contract award will be made using Simplified Acquisition Procedures IAW FAR 13.106. Vendor’s submissions will be evaluated based upon the following:

Addenda to FAR 52.212-2

Basis For Award This is a 100% small business set aside acquisition in accordance with FAR part 12 and part 13.

The Government will make an award in the form of a purchase order to the quoter that represents the best value to the Government. All quotes submitted will be reviewed for completeness. Quotes that are incomplete or missing information may be considered non-compliant and excluded from the evaluation. The Government will select the awardee that represents the best value to the Government based on price, technical-delivery schedule, and past performance.

Addenda to FAR 52.212-4 https://www.sprs.csd.disa.mil/pdf/SPRS_Awardee.pdf http://www.sam.gov/ http://www.sam.gov/

The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services, and the addendum listed below apply to this acquisition.

Text in paragraph (c) is deleted and replaced with the following:

(c) Changes. Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of certain changes such as administrative changes including changes in paying office, appropriation data, etc. authorized by the Federal Acquisition Regulation and its supplements that may be made unilaterally by the Contracting Officer, for a complete list of changes that may be made unilaterally, see FAR 43.103(b).

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services. (Jan 2025) applies to this acquisition. See provision and clause attachment.

Defense Priorities and Allocations System (DPAS) and assigned rating do not apply to this acquisition.

FAR and DFARS Provisions and Clauses:

(See provision and clause attachment for further details)

DAFFARS Clauses:

5352.201-9101 OMBUDSMAN (JUL 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, James Anderson 8110 Industrial Dr, Ste 103 USAF Academy, CO 80840 Phone: 719-333-

2074 FAX: 719-333-2379

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-

1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

5352.223-9000 ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES

(ODS) (JUN 2024)

(a) Contractors shall not:

(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

(2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

(b) For the purposes of Department of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs:

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

[NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Department of the Air Force definition of a Class I ODS.]

(End of clause)

Note: The vendor acknowledges, should the quote’s terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

Attachments to this Solicitation

Attachment 1 – Provisions and Clauses- FA700025Q0146 Attachment 2 – Drones_BrandName_JA_Redacted