TDP_4282-7904 NUT SELF LCK.pdf

PDF 1 MB Posted Nov 5, 2024

Attached to: NUT SELF LOCK (L1) Federal contract opportunity
Solicitation number: SPMYM225Q0255
Issued by: Defense Logistics Agency Land and Maritime

About this file

Written by GovTribe AI · Nov 5, 2024

This document is a Technical Data Package (TDP) and Contract Data Requirements List (CDRL) for the procurement of NUT, SELF-LOCKING, HEXAGON. The TDP provides detailed requirements for the manufacturing, testing, inspection, and certification of the nuts, which have been designated as Level 1 or "Special Emphasis" material critical to shipboard systems. Key requirements include: chemical and mechanical property testing, fluorescent penetrant inspection, quality inspections, and traceability marking. The CDRL lists the required data deliverables, including certificates of compliance, chemical/mechanical property reports, and test/inspection reports. The solicitation for this procurement will be issued as a 100% Small Business set-aside, with the vendor and manufacturer required to be qualified to military specifications or ISO 9000. Pricing is requested for FOB Destination delivery to Bremerton, WA.

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File	Type	Posted
25Q0255 NUT SELF LOCK (FEB3).pdf	PDF	Jan 22, 2025
25Q0255 NUT SELF LOCK (JAN10TH).pdf	PDF	Dec 27, 2024
25Q0255 NUT SELF LOCK (DEC9TH).pdf	PDF	Nov 29, 2024
SPMYM225Q0255 NUT SELF LOCK (L1).pdf	PDF	Nov 5, 2024

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TECHNICAL DATA PACKAGE

NIIN: 5310-01-348-1730L1 PAGE 12

ITEM NAME: NUT,SELF-LOCKING,HEXAGON November 1, 2024

DOCUMENT NUMBER: 4282-7904

CONTRACT DATA REQUIREMENTS LIST Form Approved (1 Data Item) OMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization.

Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP TM OTHER

MISC

D. SYSTEM|ITEM E. CONTRACT/PR NO. F. CONTRACTOR

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE 17. PRICE

GROUP

CERTIFICATION DATA REPORT SPECIAL EMPHASIS

CERTIFICATE OF COMPLIANCE

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED

TOTAL PRICE

DI-MISC-82386 TDP: Section 3 PURCHASING ACTIVITY

7. DD 250 REQ 9. DIST STATEMENT

REQUIRED

10. FREQUENCY 12. DATE OF FIRST SUBMISSION 14. DISTRIBUTION

SD ONE/R SEE BLOCK 16 b. COPIES

8. APP CODE D 11. AS OF DATE 13. DATE OF SUBSEQUENT

SUBMISSION

a. ADDRESSEE DRAFT FINAL

N/A N/A N/A Reg Repr o

16. REMARKS N4523A 0 1 0

Block 4: Tailored to allow the vendor to only provide requirements: 2, 3, 4-Provide actual values IAW procurement specification, 5-Ensure certs provided are traceable to material via unique markings and 9.

Block 9: Distribution Statement D. Distribution authorized to DoD and DoD contractors only.

Administration and operations only, effective 10/15/2024. Other U.S. requests must be referred to COMNAVSEASYSCOM.

Block 12 - Certification/Data Report documentation shall be attached in the Wide Area Workflow (WAWF) e-Business Suite. Acceptance/Rejection of Certification/Data Report documentation will be accomplished with the corresponding material and will not be accomplished prior to shipment of material.

Document No.: 4282-7904

15. Total 0

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

/s/ ROBERT REED 10/15/2024 /s/ NICOLE MARTINEZ 10/15/2024

DD FORM 1423-1, FEB 2001

Page 2 of 7 Pages

0002AA A

A001

SPMYM2

NIIN: 5310-01-348-1730L1 PAGE 11

ITEM NAME: NUT,SELF-LOCKING,HEXAGON November 1, 2024

DOCUMENT NUMBER: 4282-7904

CONTRACT DATA REQUIREMENTS LIST Form Approved (1 Data Item) OMB No. 0704-0188

Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP TM OTHER

MISC

D. SYSTEM|ITEM E. CONTRACT/PR NO. F. CONTRACTOR

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE 17. PRICE

GROUP

CERTIFICATION DATA REPORT CERTIFICATE OF COMPLIANCE

SELF LOCKING INSERT

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED

TOTAL PRICE

DI-MISC-82386 PER CONTRACT PURCHASING ACTIVITY

7. DD 250 REQ 9. DIST STATEMENT

REQUIRED

10. FREQUENCY 12. DATE OF FIRST SUBMISSION 14. DISTRIBUTION

DD ONE/R SEE BLOCK 16 b. COPIES

8. APP CODE D 11. AS OF DATE 13. DATE OF SUBSEQUENT

SUBMISSION

a. ADDRESSEE DRAFT FINAL

N/A N/A N/A Reg Repr o

16. REMARKS N4523A 0 1 0

Block 9: Distribution Statement D. Distribution authorized to DoD and DoD contractors only.

Administration and operations only, effective 10/15/2024. Other U.S. requests shall be referred to COMNAVSEASYSCOM.

Document No.: 4282-7904

15. Total 0 1 0

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

/s/ ROBERT REED 10/15/2024 /s/ NICOLE MARTINEZ 10/15/2024

DD FORM 1423-1, FEB 2001 Page 1 of 7 Pages

0002AB B

B001

NIIN: 5310-01-348-1730L1 PAGE 13

ITEM NAME: NUT,SELF-LOCKING,HEXAGON November 1, 2024

DOCUMENT NUMBER: 4282-7904

CONTRACT DATA REQUIREMENTS LIST Form Approved (1 Data Item) OMB No. 0704-0188

Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP TM OTHER

MISC

D. SYSTEM|ITEM E. CONTRACT/PR NO. F. CONTRACTOR

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE 17. PRICE

GROUP

Certification Data for Non-Nuclear Level I Material CHEMICAL AND MECHANICAL

(PHYSICAL) PROPERTIES

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED

TOTAL PRICE

DI-MISC-81020A TDP: Section 3 PURCHASING ACTIVITY

7. DD 250 REQ 9. DIST STATEMENT

REQUIRED

10. FREQUENCY 12. DATE OF FIRST SUBMISSION 14. DISTRIBUTION

DD ONE/R SEE BLOCK 16 b. COPIES

8. APP CODE D 11. AS OF DATE 13. DATE OF SUBSEQUENT

SUBMISSION

a. ADDRESSEE DRAFT FINAL

N/A N/A N/A Reg Repr o

16. REMARKS N4523A 0 1 0

Block 9: Distribution Statement D. Distribution authorized to DoD and DoD contractors only.

Administration and operations only, effective 10/15/2024. Other U.S. requests must be referred to COMNAVSEASYSCOM.

Document No.: 4282-7904

15. Total 0 1 0

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

/s/ ROBERT REED 10/15/2024 /s/ NICOLE MARTINEZ 10/15/2024

DD FORM 1423-1, FEB 2001 Page 3 of 7 Pages

0002AC C

C001

NIIN: 5310-01-348-1730L1 PAGE 14

Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP TM OTHER

MISC

CERTIFICATE OF COMPLIANCE QUALIFICATION INSPECTIONS /

QUALITY CONFORMANCE

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED

DI-MISC-81356A TDP: Section 3 PURCHASING ACTIVITY

7. DD 250 REQ 9. DIST STATEMENT

REQUIRED

10. FREQUENCY 12. DATE OF FIRST SUBMISSION 14. DISTRIBUTION

DD ONE/R SEE BLOCK 16 b. COPIES

8. APP CODE D 11. AS OF DATE 13. DATE OF SUBSEQUENT

SUBMISSION

a. ADDRESSEE DRAFT FINAL

N/A N/A N/A Reg Repr o

16. REMARKS N4523A 0 1 0

Block 9: Distribution Statement D. Distribution authorized to DoD and DoD contractors only.

Administration and operations only, effective 10/15/2024. Other U.S. requests must be referred to COMNAVSEASYSCOM.

Page 4 of 7 Pages

0002AD D

D001

NIIN: 5310-01-348-1730L1 PAGE 16

Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP TM OTHER

NDTI

TEST/INSPECTION REPORT FLUORESCENT PENETRANT TEST

REPORT

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED

DI-NDTI-80809B TDP: Section 3 PURCHASING ACTIVITY

7. DD 250 REQ 9. DIST STATEMENT

REQUIRED

10. FREQUENCY 12. DATE OF FIRST SUBMISSION 14. DISTRIBUTION

DD ONE/R SEE BLOCK 16 b. COPIES

8. APP CODE D 11. AS OF DATE 13. DATE OF SUBSEQUENT

SUBMISSION

a. ADDRESSEE DRAFT FINAL

N/A N/A N/A Reg Repr o

16. REMARKS N4523A 0 1 0

Block 4: Tailored to allow the vendor to only provide 10.2.1c, d, f, and g (excluding the need for a separate cover sheet and title page). 10.2.3.2a, b (when applicable), and e. 10.2.3.3a and b. 10.2.5b. 10.2.6.1a, b, c, e, and g.

10.2.7.1. 10.2.7.3

Ensure certs provided are traceable to material via unique markings as specified in contract/purchase order.

Block 9: Distribution Statement D. Distribution authorized to DoD and DoD contractors only. Administration and operations only, effective 10/15/2024. Other U.S. requests must be referred to COMNAVSEASYSCOM.

Page 6 of 7 Pages

0002AE

E001

NIIN: 5310-01-348-1730L1 PAGE 15

Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP TM OTHER

QCIC

INSPECTION AND TEST PLAN QUALITY MANAGEMENT SYSTEMS

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED

DI-QCIC-81110 TDP: Section 3 PURCHASING ACTIVITY

7. DD 250 REQ 9. DIST STATEMENT

REQUIRED

10. FREQUENCY 12. DATE OF FIRST SUBMISSION 14. DISTRIBUTION

DD ONE/R SEE BLOCK 16 b. COPIES

8. APP CODE D 11. AS OF DATE 13. DATE OF SUBSEQUENT

SUBMISSION

a. ADDRESSEE DRAFT FINAL

N/A N/A N/A Reg Repr o

16. REMARKS N4523A 0 1 0

Paragraph 10.4 of DI-QCIC-81110 does not apply.

Block 9: Distribution Statement D. Distribution authorized to DoD and DoD contractors only.

Administration and operations only, effective 10/15/2024. Other U.S. requests must be referred to COMNAVSEASYSCOM.

Block 12 - All suppliers of Level I/SUBSAFE (LI/SS) material are required to submit a copy of their current documented quality management systems manual to the Procurement Contracting Officer (PCO) prior to award of any contract/purchase order. Suppliers that have a copy of their current quality management systems manual on file at the Procuring Activity may request the PCO waive this requirement.

**after award no submittal in WAWF is required**

Document no:. 4282-7904

Page 5 of 7 Pages

F001

0002AF

NIIN: 5310-01-348-1730L1 PAGE 17

INSTRUCTIONS FOR COMPLETING DD FORM 1423

(See DoD 5010.12-M for detailed instructions.)

FOR GOVERNMENT PERSONNEL FOR THE CONTRACTOR

Item A. Self-explanatory.

Item B. Self-explanatory.

Item C. Mark (X) appropriate category: TDP - Technical Data Package; TM

- Technical Manual; Other - other category of data, such as “provisioning,” “Configuration Management”, etc.

Item D. Enter name of system/item being acquired that data will support.

Item E. Self-explanatory (to be filled in after contract award).

Item F. Self-explanatory (to be filled in after contract award).

Item G. Signature of preparer of CDRL.

Item H. Date CDRL was prepared.

Item I. Signature of CDRL approval authority.

Item J. Date CDRL was approved.

Item 1. See DoD FAR Supplement Subpart 4.71 for proper numbering.

Item 2. Enter title as it appears on data acquisition document cited in item 4.

Item 3. Enter subtitle of data item for further definition of data item (optional entry).

Item 4. Enter Data Item Description (DID) number, military specification number, or military standard number listed on DoD 5010.12-L (AMSDL), or one-time DID number, that defines data content and format requirements.

Item 5. Enter reference to tasking in contract that generates requirement for the data item (e.g., Statement of Work paragraph number).

Item 6. Enter technical-office responsible for ensuring adequacy of the data item.

Item 7. Specify requirement for inspection/acceptance of the data item by the Government.

Item 8. Specify requirement for approval of a draft before preparation of the final data item.

Item 9. For technical data, specify requirement for contractor to mark the appropriate distribution statement on the data (ref., DoDD 5230.24).

Item 10. Specify number of times data items are to be delivered.

Item 11. Specify as-of date of data item, when applicable.

Item 12. Specify when first submittal is required.

Item 13. Specify when subsequent submittals are required, when applicable.

Item 14. Enter addressees and number of draft/final copies to be delivered to each addressee. Explain reproducible copies in Item 16.

Item 15. Enter total number of draft/final copies to be delivered.

Item 16. Use for additional/clarifying information for items 1 through 15.

Examples are: Tailoring of documents cited in Item 4; Clarification of submittal dates in Items 12 and 13; Explanation of reproducible copies in item 14; Desired medium for delivery of the data item.

Item 17. Specify appropriate price group from one of the following groups of effort in developing estimated prices for each data item listed on the DD Form 1423.

a. Group I. Definition - Data which is not otherwise essential to the contractor’s performance of the primary contracted effort (production, development, testing, and administration) but which is required by DD Form 1423.

Estimated Price - Costs to be included under Group I are those applicable to preparing and assembling the data item in conformance with Government requirements, and the administration and other expenses related to reproducing and delivering such data items to the Government.

b. Group II. Definition - Data which is essential to the performance of the primary contracted effort but the contractor is required to perform additional work to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, or quality of the data item.

Estimated Price - Costs to be included under Group II are those incurred over and above the cost of the essential data item without conforming to Government requirements, and the administrative and other expenses related to reproducing and delivering such data item to the Government.

c. Group III. Definition - Data which the contractor must develop for his internal use in performance of the primary contracted effort and does not require any substantial change to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, and quality of the data item.

Estimated Price - Costs to be included under Group III are the administrative and other expenses related to reproducing and delivering such data item to the Government.

d. Group IV. Definition - Data which is developed by the contractor as part of his normal operating procedures and his effort in supplying these data to the Government is minimal.

Estimated Price - Group IV items should normally be shown on the DD Form 1423 at no cost.

Item 18. For each data item, enter an amount equal to that portion of the total price which is estimated to be attributable to the production or development for the Government of that item of data. These estimated data prices must be developed only from those costs which will be incurred as a direct result of the requirement to supply the data, over and above those costs which would otherwise be incurred in performance of the contract if no data were required. The estimated data prices must not include any amount for rights in data. The Government’s right to use the data must be governed by the pertinent provisions of the contract.

DD Form 1423-1 (Back) FEB 2001 Page 7 of 7 Pages

NIIN: 5310-01-348-1730L1 PAGE 1

1. SCOPE

1.1 The material covered in this contract/purchase order will be used in a crucial shipboard system.

The use of incorrect or defective material would create a high probability of failure resulting in serious personnel injury, loss of life, loss of vital shipboard systems, or loss of the ship itself.

Therefore, the material has been designated as SPECIAL EMPHASIS material (Level I, Scope of Certification, or Quality Assured) and special control procedures are invoked to ensure receipt of correct material.

2. APP DOCS

2.1 Order of Precedence - In the event of a conflict between the text of this contract/purchase order and the references and/or drawings cited herein, the text of this contract/purchase order must take precedence. Nothing in this contract/purchase order, however, must supersede applicable laws and regulations unless a specific exemption has been obtained.

2.2 Applicable Documents - The document(s) listed below form a part of this contract/purchase order including modifications or exclusions.

2.2.1 Specification Revisions - The specification revisions listed under "Documents References" below are the preferred revision. Older and/or newer revisions are acceptable when listed within Contract Support Library Reference Number CSD155 in ECDS (Electric Contractor Data Submission) at:

https://register.nslc.navy.mil/. This is to allow Contractors to use certain acceptable older specification revisions to purge their existing stock of material certified to those older revisions or to use newer specification revisions when material is certified to newly released revisions, without requiring the submittal of waiver/deviation requests for each specification revision on every contract.

Revisions of specifications reflecting editorial and/or re-approval (e.g. E2009, R2014, etc.) are considered inconsequential, but are acceptable when their revisions are listed within CSD155 or elsewhere within this contract.

2.2.2 "Document References" listed below must be obtained by the Contractor. Ordering information is included as an attachment to this contract/purchase order.

DOCUMENT REFERENCES

3. REQUIREMENTS

3.1 Manufacture and Design - The item furnished under this contract/purchase order must meet the requirements as specified in NASM25027, except as amplified or modified herein. NASM25027 ordering data information is provided below.

(a) Nuts, self locking, 250 F, 450 F, and 800 F; NASM25027, Rev. 1 date 21 December 2012.

(b) Part Number - MS17828-10C

(d) Preservation, packaging, and marking requirements must be as specified elsewhere in the

SLASH NO. PART NO. REV DATE DISTR CD AMEND CHD NTC SUPP

AIA/NAS NASM 17828 0 0 2 06/30/2023 A

AIA/NAS NASM 25027 0 0 1 12/21/2012 A

ANSI/ASQ Z1.4 0 0 01/01/2008 A

ANSI/NCSL Z540.3 0 0 03/26/2013 A

ASTM-D4066 0 0 07/01/2013 A

ASTM-E1417 0 0 09/01/2021

ASTM-E1444 0 0 07/01/2022 A

FED-STD-H28 0 0 B 02/16/2024 A

FED-STD-H28 20 0 B 09/10/2019 A

ISO/IEC 17025 0 0 05/15/2005 A

ISO 10012 0 0 04/15/2003 A

ISO 9001 0 0 11/15/2008 A

MIL-I-45208 0 0 A 07/24/1981 A 1

MIL-STD-45662 0 0 A 08/01/1988 A

MIL-STD-792 0 0 F 05/19/2006 A

QQ-N-281 0 0 D 10/23/1985 A 2

T9074-AS-GIB-010/271 0 0 1 09/11/2014 A

NIIN: 5310-01-348-1730L1 PAGE 2

contract/purchase order.

3.2 The Unit of Issue is EACH.

The Contractor is required to provide one additional fastener for each uniquely identified heat/lot of material in each shipment. Complete traceability must be maintained on this extra fastener.

3.3 Material for Parts Requiring Certification - Quantitative chemical and mechanical analysis is required for the parts listed below unless specifically stated otherwise:

PART - Nut, Self Locking Hexagon MATERIAL - QQ-N-281, Class A annealed (hot finished or cold drawn) or Class B cold drawn. All material must be from the same class.

SELF-LOCKING ELEMENT - ASTM-D4066, Group 01, Class 1, Grade 1

3.4 Testing Certification - Certifications are required for the following tests on the items listed below. Additional testing (if any) per applicable specifications is still required, but certifications are only required as listed below.

Test - Chemical and Mechanical (To include axial tension test) Item - Self-Locking Nuts

Performance - QQ-N-281 and NASM25027 Acceptance – QQ-N-281 and NASM17828

Test - Fluorescent Penetrant Inspection for Non-Magnetic Grades Item - Nut, Self Locking Performance - T9074-AS-GIB-010/271 or ASTM-E1417/E1417M (Method C solvent removal techniques must not be used on threaded surfaces) Acceptance - NASM25027

Test - Quality Inspections listed in Table XIII and Quality Conformance Inspections listed in Table XIV of NASM25027 Item - Nut, Self-Locking

Performance - NASM25027 Acceptance - NASM25027

Attribute - Certificate of Compliance Item - Self-Locking Nut Non-metallic Insert Performance- ASTM-D4066, Group 01, Class 1, Grade 1

3.5 Internal Threads - All internal threads must be formed by cutting. Cold forming of internal threads is not acceptable.

3.6 Thread Inspection Requirements - All threads on threaded parts must be inspected using appropriate inspection methods, inspection systems, and inspection gages/instruments in accordance with FED-STD-H28 series. Substitution of the commercial equivalent inspection in accordance with ASME B1 series is acceptable.

3.6.1 System 21 of FED-STD-H28/20 must be used as a minimum inspection requirement for threads when the design drawing or design specification does not specify an inspection requirement.

3.6.2 For Navy and Shipyard drawings, system 21 of FED-STD-H28/20 may be substituted for System 22 without further Navy approval when the design drawing invokes System 22 and does not cite governing specifications that specifically require system 22. System 22 of FED-STD-H28/20 must be used when the drawing references other governing specifications that specifically require System 22, such as certain thread types of MIL-DTL-1222.

3.6.3 A written request for concurrence must be submitted when utilizing alternative measuring equipment or measuring systems not applicable to the specified inspection system.

3.7 Specification Change - For QQ-N-281, Class B material:

1 - Footnote 9 to Table II of QQ-N-281 does not apply.

2 - When starting material is Round Bar greater than 3" dia, the mechanical properties of Hex Bar apply.

3.8 Certificate of Compliance - (SPECIAL EMPHASIS MATERIAL) The Contractor must prepare and submit a certificate of compliance certifying that the items/components furnished under this contract comply with the requirements of the procurement document, including any/all invoked specifications and drawings.

3.9 Configuration Control - The Contractor must maintain the total equipment baseline configuration.

For items of proprietary design, Contractor drawings showing the latest assembly configuration must be provided to the Government in electronic (C4) format. Definitions are provided elsewhere in the Contract/Purchase Order.

NIIN: 5310-01-348-1730L1 PAGE 3

ITEM NAME: NUT,SELF-LOCKING,HEXAGON November 1, 2024

DOCUMENT NUMBER: 4282-7904

3.9.1 Waivers/Deviations - All waivers and deviations, regardless of significance or classification require review and approval by the Contracting Officer. Waivers and Deviations must be designated as Critical, Major, or minor. The Contractor must provide a copy of this request to the QAR. Requests must include the information listed below.

a. A complete description of the contract requirement affected and the nature of the waiver/deviation (non-conformance), including a classification of Critical, Major, or Minor.

b. Number of units (and serial/lot numbers) to be delivered in this configuration.

c. Any impacts to logistics support elements (such as software, manuals, spares, tools, and similar) being utilized by Government personnel or impacts to the operational use of the product.

d. Information about remedial action being taken to prevent reoccurrence of the non-conformance.

3.9.2 Requests for Waivers/Deviations on Puget Sound naval Shipyard Contracts must be submitted via email to the Procurement Contracting Officer (PCO).

3.9.3 ECPs - The Government will maintain configuration control and change authority for all modifications or changes affecting form, fit, function, or interface parameters of the Equipment and its sub-assemblies. The Contractor must submit an Engineering Change Proposal (ECP) for any Class I or II changes that impact the Equipment covered by this contract. ECPs must be prepared in Contractor format, and must include the following information:

a. The change priority, change classification (Class I or Class II), and change justification.

b. A complete description of the change to be made and the need for that change.

c. A complete listing of other Configuration Items impacted by the proposed change and a description of the impact on those CIs.

d. Proposed changes to documents controlled by the Government.

e. Proposed serial/lot number effectivities of units to be produced in, or retrofitted to, the proposed configuration.

f. Recommendations about the way a retrofit should be accomplished.

g. Impacts to any logistics support elements (such as software, manuals, spares, tools, and similar) being utilized by Government personnel in support of the product.

h. Impacts to the operational use of the product.

i. Complete estimated life-cycle cost impact of the proposed change.

j. Milestones relating to the processing and implementation of the engineering change.

3.10 Mercury Free - Mercury or mercury containing compounds must not be intentionally added or come in direct contact with hardware or supplies furnished under this contract. Mercury contamination of the material will be cause for rejection.

3.11 NAVSEA 0948-LP-045-7010 - Any applicable requirements of NAVSHIPS 4410.17, NAVSEA 0948-LP-045- 7010, or 0948-045-7010 which the contractor must meet are included in this contract/purchase order.

The above documents are for Government Use Only. Further application of the above documents is prohibited.

3.11.1 Marking of material with a Material Designator per the Drawing is also prohibited, with the exception of Fasteners. Fasteners must be marked with a Material Symbol/Designator as specified elsewhere in this contract.

* QUALITY ASSURANCE REQUIREMENTS *

3.12 See Contract Data Requirements List (CDRL) DI-MISC-82386 (Certification of Compliance, Self Locking Insert) - A statement that all items furnished on this contract are in full compliance with all specifications and contract requirements. Certification must include the contractor's name, address, and date, item nomenclature, item number, identified to the contract/purchase order and the Contractor's or authorized personnel's signature. Certification must reference the standard/specification, including the revision, to which the all testing was performed.

3.13 Quality System Requirements - The Contractor furnishing items under this contract/purchase order must provide and maintain a quality system in accordance with ISO-9001 as amplified or modified herein, with the calibration system requirements of ISO-10012 or NCSL-Z540.3 with ISO-17025. Quality systems in accordance with MIL-I-45208,with calibration system requirements of MIL-STD-45662 is acceptable as an alternate.

3.13.1 The Contractor's quality system and products supplied under the system are subject to evaluation, verification inspection, and acceptance/non-acceptance by the Government representative to determine the system's effectiveness in meeting the quality requirements established in the Contract/Purchase Order.

3.13.2 The Contractor's quality system must be documented and must be available for review by the Contracting Officer prior to initiation of production and throughout the life of the contract. The Prime Contractor must, upon notification, make his facilities available for audit by the contracting Officer or his authorized representative.

NIIN: 5310-01-348-1730L1 PAGE 4

3.13.3 See CDRL DI-QCIC-81110 (Quality Management Systems) - All suppliers of Level I/SUBSAFE (LI/SS) material are required to submit a copy of their current documented quality management system manual to the Procurement Contracting Officer (PCO) prior to award of any contract/purchase order. Suppliers that have a copy of their current quality management system on file at the Procuring Activity may request the PCO waive this requirement.

3.13.4 This contract provides for the performance of Government Quality Assurance at source.

The place or places of performance may not be changed without the authorization of the Procurement Contracting Officer. Upon receipt of this order, promptly notify the Government representative who normally services your plant so that appropriate planning for Government inspection can be accomplished. If you do not have an assigned Government representative, notify the nearest Defense Contract Management Agency (DCMA) Office. In the event that a local Government representative or DCMA Office cannot be located, our purchasing agent should be notified immediately.

3.13.5 Any changes made by the Contractor to a qualified quality system will require re-submittal to the PCO and concurrence by the Government Quality Assurance Representative prior to adoption.

3.14 Contractor Inspection Requirements - The Contractor must maintain adequate records of all inspections and tests. The records must indicate the nature and number of observations made, the number and type of deficiencies found, the quantities approved and rejected and the nature of corrective action taken as appropriate. Inspection records must be traceable to the material inspected.

3.14.1 The supplier's gages, measuring and test equipment must be made available for use by the Government representative when required to determine conformance with Contract requirements. When conditions warrant, the supplier's personnel must be made available for operations of such devices and for verification of their accuracy and condition.

3.14.2 All documents and reference data applicable to this contract must be available for review by the Government representative. Copies of documents required for Government inspection purposes must be furnished in accordance with the instructions provided by the Government representative.

3.15 Subcontractor Inspection Requirements - The Government has the right to inspect at source, any supplies or services that were not manufactured or performed within the contractor's facility. Such inspection can only be requested by or under authorization of the Government representative. Any purchasing documents to a subcontractor must cite the applicable portions of the contractually invoked quality system (e.g. calibration requirements), plus any product requirements that apply to the supplies being purchased. When the Government elects to perform source inspection at the subcontractor's facility, applicable purchase documents must be annotated with the following statement: "A Government inspection is required prior to shipment from your plant. Upon receipt of this order, promptly notify the Government representative who normally services your plant so that appropriate planning for Government inspection can be accomplished. If you do not have an assigned Government representative, notify the nearest Defense Contract Management Agency (DCMA) Office. In the event that a local Government representative or DCMA Office cannot be located, our purchasing agent should be notified immediately."

3.15.1 The prime contractor's program must include procedures to assess the capability of the prospective suppliers to produce the products or supply the services in accordance with the contract, prior to the issuance of any purchase document.

3.15.2 Each sub-tier supplier of material or services for items in Section 3 of this contract must be subjected to a periodic review or audit by the Prime to determine the continued capability of the supplier to control the quality of the products or services specified in the purchase order or contract.

3.15.3 The prime contractor must ensure that the purchased product conforms to specified purchase requirements and this contract. The type and extent of control applied to the supplier and the purchased product must be dependent upon the effect of the purchased product on the end item represented by this contract.

3.15.4 The prime contractor must evaluate the requirements of the contract and select suppliers based on their ability to supply the product in accordance with the prime contractor's requirements and the contract. Criteria for selection and evaluation must be established. Records of this effort must be available for review by the government.

3.15.5 The prime contractor's supplier quality assurance program must provide for a review of purchase documents to assure applicable quality requirements are included or referenced in the documentation for compliance by the supplier.

3.16 Government Furnished Material and/or Equipment (GFM/GFE) - When material or equipment is furnished by the Government, the Contractor must develop documented control procedures that require at least the following:

3.16.1 Visual examination upon receipt to detect damage during transit.

3.16.2 Inspection for completeness and proper type.

3.16.3 Verification of material quality received.

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3.16.4 Periodic inspection and precautions to assure adequate storage conditions and to guard against damage from handling and deterioration during shipment.

3.16.5 Functional testing, either prior to or after installation, or both, as required by the Contract to determine satisfactory operation.

3.16.6 Identification and protection from improper use or disposition.

3.16.7 Reporting to the Government, any GFM or GFE property found damaged, malfunctioning, or otherwise unsuitable for use. In the event of damage or malfunction during or after installation, the supplier must determine and record probable cause and necessity for withholding the material from use.

3.16.8 For GFE material, and as required by the terms of the bailment agreement, the supplier must establish procedures for adequate storage, maintenance, and inspection of bailed Government material.

Records of all inspection and maintenance performed on bailed property must be maintained.

3.16.9 Material returned to the contractor must be handled as GFM.

3.17 Traceability and Certification Requirements - To assure that correct materials are installed in Level I/SUBSAFE systems, it is imperative that traceability be maintained from the material to the material certification test report and other required Objective Quality Evidence (OQE). The material certification report must completely and accurately reflect that the material supplied meets the specified requirements.

3.17.1 The following provides the minimum requirements for maintaining material traceability and supplements the requirements specified in DI-MISC-81020 and elsewhere in the contract/purchaseorder.

The Contractor must develop written procedures that implement the material control requirements stated herein.

3.18 Material Traceability - The certification data report must be identified through a unique traceability number, heat-lot number, or heat-treat number, as applicable, which must also be marked on the material. This traceability marking on the material must provide direct traceability to the material's chemical composition and mechanical properties certification data. For material produced by batch, continuous cast, or continuous pour processes, samples must be taken no less than once in every eight hours of operation for the purpose of validating proper chemical composition and mechanical properties. Traceability must be maintained through all process operations including any subcontracted operations, to the finished component.

3.19 See CDRL DI-MISC-81020A (Chemical and Mechanical) - Material Certification - In addition to the certification data requirements specified in DI-MISC-81020, the following material certification requirements apply:

3.19.1 Quantitative chemical and mechanical analysis of material traceable to traceability markings is required in accordance with QQ-N-281. Test reports must be traceable to traceability marking on the material. Material certification test reports must include the class, form, condition, grade, type, finish, and/or composition, as applicable, of the material supplied.

3.19.2 Re-identification and re-certification of material is required when the material is subjected to a process which alters its properties. If the starting material or raw stock is processed in a manner that will not affect its chemical composition or mechanical properties, the original certifications for the chemical composition and mechanical properties, as required by the material specification, are acceptable. Re-certification of the chemical or mechanical properties is required if a process is used during fabrication that alters the original properties of the material (e.g.

alloying, heat treating, or forming). In these instances, the properties of the material must be re--determined and documented to reflect the altered condition. The altered material must be uniquely re-identified. The properties thus determined and documented, are required for final certification and must conform to the material specification or the contract/purchase order requirements. When only the mechanical properties are altered, the original certification for chemical composition must be over-stamped and/or annotated with the unique traceability marking used with the altered material as shown below.

TRACEABILITY MARKING ________________________________________________

(marking on finished item)

IS FABRICATED FROM RAW MATERIAL IDENTIFIED TO

HEAT/LOT NUMBER ________________ AND HEAT TREAT NUMBER ________________________

(when applicable)

_________________________________________ DATE _____________________

(name and signature of auth. co. rep.)

3.19.3 Material certification data forwarded by the manufacturer must contain a signed certification

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that the report results represent the actual attributes of the material furnished and indicate full compliance with all applicable specification and contract requirements. Transcription of certification data is prohibited.

3.19.4 Statements on material certification documents must be positive and unqualified. Disclaimers such as "to the best of our knowledge" or "we believe the information contained herein is true" are not acceptable.

3.19.5 If material is received without the required certification papers or with incorrect/missing data on the certification papers, the material will be rejected.

3.20 Material Marking for Traceability and Identification - The following are the minimum marking requirements. Additional/alternate marking requirements, if applicable, will be specified elsewhere in the contract/purchase order. In addition to the marking requirements on applicable drawings and/or specifications, marking for traceability is required. All traceability marking must be permanently applied in accordance with MIL-STD-792 (except as specified below). An alternate marking method is permissible provided it is an available option in the contractually invoked specification or drawing, except in instances where the material has been modified by this contract/purchase order and differs from that specified in the specification or drawing.

3.20.1 Fasteners must be marked in accordance with NASM17828. Nuts must be marked on the wrenching surface with the manufacturer identification symbol, material symbol and heat/lot traceability code. The method of marking must be types I, II, III, V, VIII or IX of MIL-STD-792 except for grades 410, 416 and 431 in the H condition and grades 8, 630, A574, and 4340 which must be marked by method II when marking is applied after the final heat treatment. Traceability marking must be legible after the application of protective compounds.

3.20.2 Marking is required for all fasteners regardless of size and must include the material symbol, the manufacturer's identification symbol, and the traceability marking. Marking must be applied on the head of headed fastener (top preferred, side location if necessary). Where no contract invoked specification requirement exists for this marking, self-locking fasteners must be marked with six dots approximately .032" diameter, raised or depressed by approximately .010" located on the top perimeter of the head of the fastener in an arc or circular pattern. The six dots must be distinguishable from all other required markings.

3.21 Material Handling - The written material control process must include the following:

3.21.1 All raw materials must have traceability markings (except as specified below).

3.21.2 Stored raw materials requiring traceability must be segregated to preclude intermingling with materials not requiring traceability.

3.21.3 When traceability markings will be removed by a manufacturing or fabrication process, the marking must be recorded prior to removal and be immediately restored upon completion of the process.

If this cannot be done or is impractical, an appropriate material control procedure (such as a bag and tag, tagging, and/or tote box control) must be employed. The material control procedure must provide a method of positive control to preclude commingling of heats or loss of traceability. The traceability marking must be reapplied upon completion of the final manufacturing process.

3.21.4 Purchase orders for raw material must specify that the material be traceable to material certification test reports by the traceability marking on the material and identified on the test reports. The certification data requirements contained in DI-MISC-81020 must be invoked by the prime contractor on all subcontractors supplying Level I material.

3.21.5 The material control process must include requirements for the maintenance of traceability for items sent out for subcontracted operations. If such operations would remove traceability markings, purchase or work orders must specify a method and marking location for remarking. The contractor must also ensure that subcontractor production controls are adequate to preclude commingling of materials during processing.

3.22 Receiving inspection -

3.22.1 Products and services produced by sub-tier suppliers for incorporation in the contract end item must be subject to inspection or audit at the time of receipt by the prime prior to further processing within the prime contractor's plant or shipment to another location.

3.22.2 Receiving Inspection must include as a minimum -

Verification that the traceability marking on the material agrees with that on the certification test reports.

Verification that certification test reports are legible and complete.

Verification that the contents of the certification test reports are in compliance with the contractually invoked specifications and requirements.

3.23 Discrepancy reporting -

3.23.1 Nonconforming products from sub-tier suppliers must be identified and processed in accordance

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with the prime contractor's procedures for controlling nonconforming products. The prime contractor must report the receipt of any nonconforming products to the responsible sub-tier supplier in accordance with established procedures. Nonconforming material records will be maintained and available for review by the government Quality Assurance Representative (QAR).

3.24 Final Inspection - The following inspections must be performed prior to Government inspection and acceptance.

3.24.1 Material Sampling - Material must be inspected for form, fit, and function. Lot acceptance must be based on zero defects and lot rejection based on one defect. The sample size must be in accordance with the sampling plan(s) in the applicable military specification or standard, federal specification or standard, or drawing to which the material was manufactured. In the absence of such sampling plans, sampling inspection must be per ANSI/ASQ-Z1.4, general inspection level II (for sample size selection code), table IIA (for sample size).

SMALL LOT SIZES - For lot sizes of fifty or less, the minimum sample size must be eight units. For lot sizes of eight or less, the sample size must be one hundred percent of the lot.

3.24.2 The Manufacturer may elect to use Statistical Process Control (SPC) to assure product quality in lieu of the above attribute sampling plan, provided the SPC methodology/system used provides acceptable products to the Government. However, the Government/Navy Receipt Inspection Activity may perform their acceptance inspection of the material using the attribute sampling plan outlined above.

3.24.3 All data concerning material verification (chemical and mechanical properties), traceability (material certifications to material marking), and nondestructive test (NDT) certifications for material must be 100% inspected. The certification test reports must also be 100% inspected for completeness and legibility.

3.24.4 All metallic material must be 100% inspected for traceability marking and that the marking is legible.

3.25 See CDRL DI-MISC-82386(Special Emphasis C of C) - The certificate of compliance must show traceability to the marking applied on each individual item, and must contain the following information:

1. Contractor's name, address, phone number and e-mail address.

2. Authorized personnel's signature including printed name and title.

3. Date

4. The contract/purchase order number (example: N00104-11-P-FA12) including the Contract Line Item Number and Government contracting agencies name (example: DLA Maritime Puget Sound).

5. A statement certifying that all items furnished on the contract are in full compliance with all specification and contract requirements. Statements on material certification documents must be positive and unqualified. Disclaimers such as "to the best of our knowledge" or "we believe the information contained herein is true" are not acceptable.

And when applicable:

6. Heat number and lot number.

7. Lubricants, sealants, anti-seize, and/or thread locking compounds.

8. Certification that O-rings, packing, gaskets, or other…

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File details come from the government source that posted it. Updated Nov 5, 2024.