TAB 8 - Sources Sought Notice.pdf

SOURCES SOUGHT SYNOPSIS ONLY

The purpose of this synopsis is to gain knowledge of potential qualified sources and their size classification (hubzone, 8(a), small, small disadvantage, veteran owned small business (VOSB), service disabled veteran owned small business (SDVOSB), or large business) relative to NAICS 541519 with size standards of 30 million dollars.

Responses to this synopsis will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought synopsis, a solicitation announcement may be published on Federal Contract Opportunities and/or GSA eBuy. Responses to this sources sought synopsis are not considered adequate responses to the solicitation announcement.

GENERAL REQUIREMENTS:

The Naval Surface Warfare Center (NSWC) Corona Division, has a requirement for Saudi Air Warfare Center (AWC) A/V Configuration Service.

The contractor shall perform the following tasks:

1. Oversee testing, cabling, integration, and programming of AV equipment at the NSWC Corona lab in Norco, CA.

a. NSWC Corona personnel will begin the mock up integration including building the video wall, mounting monitors, microphones, and speakers, powering up all equipment, and cabling the installed equipment together.

b. NSWC Corona will also be responsible for disassembly, boxing up, and shipping all of the equipment to Saudi Arabia.

c. NSWC Corona anticipates the lab integration assistance to require the services of 2 technicians working 8 hour days, 5 days a week, for 4 weeks.

2. Oversee cabling, integration, installation, completion of programming, and audio tuning on-site at King Abdulaziz Air Base (KAAB) in Dammam, Saudi Arabia.

a. All of the cabling should already be run (unterminated) inside conduits to the proposed locations throughout the AWC prior to installation.

b. All power receptacles will be in place to support the equipment intended for each space.

c. All necessary structural reinforcements will have been installed in the designated areas where equipment will be mounted.

d. The contractor shall work side by side with NSWC Corona personnel during the final installation on site at the KAAB AWC.

e. NSWC Corona will be responsible for installing all of the equipment in the equipment racks.

f. NSWC Corona will be responsible for mounting all of the displays throughout the AWC.

g. NSWC Corona anticipates the final installation assistance to require the service of up to 6 technicians, working 12 hours days, 6 days a week, for 3 weeks.

3. The contractor shall be responsible for up to 80 man hours of CONUS-based, engineering consulting/troubleshooting within 90 days of the systems installation.

Lab Integration:

a. The contractor shall provide all qualified personnel, materials, equipment, vehicles, tools, and wear personal protective equipment (PPE) required to complete the scope of work in a safe and timely manner.

b. After NSWC Corona personnel have built the video wall, mounted the monitors/speakers/microphones, and connected the equipment together then the contractor shall commence work in the lab.

c. The contractor shall be responsible for programming of the control equipment, creating a GUI on the control panel touch screens, and configuring the control equipment to display up to 8 different configurations on the video wall (single display, quad display, 2 outputs side-by-side, etc.)

d. The contractor shall also be responsible for configuring the network switches that connect the equipment in the AV Room (Room 105C) to the equipment at the control desk (Room 105D).

e. The contractor shall be responsible for configuring the digital signal processors, audio network switch, and audio amplifiers as much as possible in the lab environment.

f. The contractor shall help with the troubleshooting of any issues that arise during testing and integration.

On-site Installation:

1. The contractor shall be responsible for installing all microphone arrays and speakers, including those over the seats in the auditorium, above the stage, and in the Air-to-Ground and Air-to-Air auditoriums.

There are 7 hanging microphone arrays over the auditorium seats and 1 wall-mounted microphone array in each overflow auditorium (2 total wall-mounted arrays). There are 23 pendant speakers to be installed above the auditorium seating, 3 ceiling speakers above the stage, and 4 ceiling speakers in each overflow auditorium for a total of 11 ceiling speakers. See attached PDF 2.3 Saudi AWC Drawings for locations.

2. The contractor shall be responsible for properly tuning and configuring the voice lift system for the acoustics of the auditorium.

3. The contractor shall be responsible for any final programming and/or adjustments of the GUI on the touch panels and/or control equipment.

4. The contractor shall be responsible for terminating all cables and running any additional cabling as needed. All cabling is anticipated to be in place. If additional cabling is necessary, it will be the responsibility of the contractor to work with NSWC Corona to ensure that it is run and routed properly.

5. The contractor shall properly dispose or recycle any material no longer required, within scope of this effort.

6. The contractor shall cleanup work area anytime leaving for prolonged breaks (i.e. lunch break) and completion of work.

All contractor personnel assisting with the lab integration (CONUS) shall be properly vetted through the

Commander Navy Region Southwest clearance process and shall be enrolled into the Defense Biometric Identification System (DBIDS). This is completed by submitting pertinent Government Furnished Information listed within the DBIDS Credential Requirements for Contractors and Vendors document, dated Nov 2018. All DBIDS documentation must be submitted within 30 to 15 days of commencement of work. This will be submitted through the assigned NSWC Corona Project Manager, listed in Additional Information Section E.

The DBIDS badge shall be set up for NSWC CORONA. The badges will be issued upon arrival to the facility and shall be returned when leaving the installation.

All contractor personnel assisting with the on-site installation (in Saudi Arabia) must be vaccinated for COVID-19 and shall be properly vetted through the RSAF vetting process. This will be coordinated through the assigned NSWC Corona Project Manager, listed in Additional Information Section E.

The contractor is authorized to operate their vehicle onboard KAAB, contingent with KAAB regulations and in accordance with DoT, state and federal vehicle operating guidelines.

All contractor personnel shall be clearly identifiable while on government property by always wearing a badge as required. Contracting personnel shall also clearly identify themselves and the company they work for whenever making contact with government personnel whether by phone, email or other means.

Contracting companies with “foreign interests” (a company or facility that is owned, controlled or influenced by foreign interests) will ensure adherence to Department of Defense (DoD) and Department of the Navy (DoN) regulations. Full disclosure to the NSWC Corona Contracting Officer, SME and Security Office is mandated.

All contractor personnel shall comply with all DoD, DoN, NSWC, NSWC Corona and other performance location’s security instructions, policies, procedures and guidance. These requirements shall be adhered to on and off government property, for the duration of the contract.

The contractor will provide the government with a personnel list signed by a competent authority or manger on a company letterhead. This list shall include all personnel performing on the contract.

This is a one-time purchase order.

In response to this announcement, please complete the information below and return to julian.p.garibay@navy.mil by 11/10/2021 by 10:00 AM PST.

Company Name:

Address:

Contact Name:

Phone No:

Email:

DUNS:

Business size information – NAICS: 541519 Select all that applies:

☐ Small Business ☐ Emerging Small Business ☐ Small Disadvantaged Business ☐ Certified under Section 8(a) of the Small Business Act

☐ HubZone ☐ Woman Owned ☐ Certified Service-Disabled Veteran Owned Small in Vetbiz.gov ☐ Certified Veteran Owned Small Business in Vetbiz.gov ☐ Large Business ☐ Other:____________

FSS/ GSA Contract Holder Yes ☐ No ☐ FSS/ GSA Contract Number Effective Date / Expiration Date

This notice is neither a request for competitive proposal or solicitation of offerors. This notice is to assist the NSWC in determining sources only and a solicitation is not currently available. If a solicitation is issued it will be announced at a later date, and all interested parties must respond to that solicitation announcement separately from this response. Responses to this sources sought is not a request to be added to a prospective bidders list or to receive a copy of the solicitation. Information received as a result of this notice will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. This notice does not represent a commitment by the Government to pay for costs incurred in the preparation and submission of information or any other costs incurred as a response to this announcement. Inquiries will only be accepted in writing via email to julian.p.garibay@navymil by 11/10/2021 by 10:00 AM PST.