Tab 5. Fire Alarm Repair-PWS-17 Feb 2021.pdf

PERFORMANCE WORK STATEMENT (PWS)

FIRE ALARM SYSTEMS REPAIR SERVICES

PREPARED BY

90 CES/CEOF

17 February 2021

F.E. WARREN AFB, WY 82005

Table of Contents Contents

1. SCOPE OF WORK

1.1 SPECIFIC REQUIREMENTS

1.2 BASIC SERVICES

2. FIRE DETECTION AND ALARM SYSTEM REPAIRS

2.1 REPAIR REQUIREMENTS

2.2 QUALITY ASSURANCE

2.3 CONTRACTOR PERFORMANCE .................................................................. Error! Bookmark not defined.

3. GOVERNMENT FURNISHED SERVICES/MATERIALS

4. CONTRACTOR QUALIFICATIONS

5. GENERAL INFORMATION

6. SPECIAL SECURITY REQUIREMENTS

6.1 MISSILE ALERT FACILITY (MAF) ENTRY

6.2 VEHICLE IDENTIFICATION

6.3 ENTRY AUTHORIZATION LIST

7. APPLICABLE PUBLICATIONS

ATTACHMENT 1 - FIRE ALARM SYSTEMS AND LOCATIONS…………………………………………………...9

ATTACHMENT 2 - MAF DRIVING DISTANCE FROM F.E. WARREN, AFB, WY

Fire Alarm System Maintenance and Repair Services

PERFORMANCE WORK STATEMENT

1. SCOPE OF WORK

The Contractor shall provide all personnel, labor, equipment, supplies, tools, materials, supervision, and other items and services necessary to repair fire alarm systems and their associated equipment owned by F.E. Warren Air Force Base, WY that are beyond the skillset of the Alarm Shop’s technicians. Work shall comply with all federal, state, and local guidelines, as well as, UFC 3-601-02, UFC 3-600-01, National Electric Code, NFPA 72, and individual systems manufacture's manuals.

1.1 SPECIFIC REQUIREMENTS

The work shall be performed in accordance with this PWS and shall be subject to the terms and conditions of the contract. The technician shall be certified in operation, maintenance, repair, programming, and testing of fire alarm systems located on F.E. Warren AFB; to include the topology and interconnect-ability of field units to the central station. Technicians should be familiar with national, local, & Department of Defense governing documents for fire alarm design and maintenance. Additionally, they should hold the appropriate qualifications and credentials to work on industry-certified fire alarm systems. More information regarding qualifications found on page 4-5 of this PWS. The work shall be accomplished in a manner which ensures serviceability and prevents deterioration in value or effectiveness. If contractor work is required at the MAFs/LFs then a background check may be required and contractors will follow requirements outlined in section 6, “Special Security Requirements”. All parts used for repairs must be brand specific to that unit. Many systems are proprietary and only that brand of parts is to be used for that unit.

1.2 BASIC SERVICES

The contractor shall be able to respond within one duty day upon receiving a call for service. If additional parts are required for the repair or service, the contractor shall have 5 duty days to receive the parts and make the required repairs or complete the service. Any damage caused during the contractor’s repair must be repaired by the contractor for the job to be considered complete. Upon completion of work the fire alarm systems should be fully operational and comply with all federal, state, and local guidance. Additionally, the system shall comply with all guidance located in UFC 3-601-02, UFC 3-600-01, National Electric Code, NFPA 72, and individual systems manufacture's manuals. The technician will coordinate with the 90 CES Electrical and Alarms Shop to ensure that work is completed and that the fire alarm system is fully operational.

1.2.1 Service Reports: The technician shall submit a report of all work performed to the 90 CES Electrical and Alarms Shop, building 930, F.E. Warren AFB. The report at a minimum should include record of the condition found, description and location of the area that requires repair, date scheduled, date completed, and craftsperson completed the task. The reports should comply with standards detailed in UFC 3-601-02, section 1. The report to the Electrical and Alarms Shop shall be provided upon completion of work or emailed in electronic format and submitted NLT five (5) business days after completion of any repairs performed.

All records, documents, and associated papers provided by the Government or generated during the period of this contract become Government property and will be turned into the Government upon contract termination or completion. During the contract period, all records, documents, and associated papers will be available for Government review.

2. Fire Detection and Alarm System Repairs

2.1 Repair Requirements

All work requested and performed must meet all federal, state and local guidance. Additionally, the system shall comply with all guidance located in UFC 3-601-02, UFC 3-600-01, National Electric Code, NFPA 72, and individual systems manufacture's manuals. For work to be considered complete, the system must be fully operational with no deficiencies. These thresholds are critical to mission success.

The procedures as set forth in the FAR 52.212-4(a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

2.2 Quality Assurance

The Government will evaluate the Contractor’s performance in accordance with the all federal, state and local guidance. Additionally, the system shall comply with all guidance located in UFC 3-601-02, UFC 3-600-01, National Electric Code, NFPA 72, and individual systems manufacture's manuals.

2.3 Contractor performance

A contracting officer representative or a representative from the Fire Alarm Shop will inspect work upon completion. Inspection will take place within 3 business days of contractor completion.

Contractor will not work on any unit under warranty. Alarm shop must verify unit is not under warranty prior to contractor working on the unit.

3. GOVERNMENT FURNISHED SERVICES/MATERIALS

3.1 Government Furnished Utilities. The Government will furnish electricity, water and sewage service as necessary for accomplishment of work in accordance with this contract.

3.2 Security, Fire and Medical Services. The Government shall provide police and fire protection while on F.E. Warren AFB. In the event of a medical emergency, commercial ambulance service is available for transporting an injured employee to a local hospital. Any costs for services shall be incurred at the Contractor’s expense.

3.3 Solid Waste Collection and Disposal. The contractor shall be responsible for the disposal of trash or solid was generated from accomplishment of services detailed in the PWS. The contractor can use existing bulk containers to dispose of trash or solid waste generated. If the contractor uses base services they shall adhere to all base level recycling programs.

4. CONTRACTOR QUALIFICATIONS

Technicians performing these services shall be certified in operation, maintenance, repair, programming, and testing of fire alarm systems located on F.E. Warren AFB; to include the topology and interconnect-ability of field units to the central station. A list of fire alarm systems and their locations are found in Attachment 1. Technicians should be familiar with national, local, & Department of Defense governing documents for fire alarm design and maintenance. Additionally, technicians should hold and be able to show, the appropriate qualifications and credentials to work on the specifically branded, industry-certified fire alarm systems. All work performed must meet all federal, state and local guidance. Additionally, the system shall comply with all guidance located in UFC 3-601-02, UFC 3-600-01, National Electric Code, NFPA 72, and individual systems manufacture's manuals. The Electrical and Alarms Shop shall inspect that the fire alarm system is fully operational when the technician is complete.

Contractor must show certifications in Simplex, Monaco, and Notifier systems. Technicians will need to present a Simplex, Monaco or Notifier certificate, based on system being repaired, prior to service. For all other branded units, contractors must be able to maintain/recruit qualified technicians for service.

5. GENERAL INFORMATION

5.1 Hours of Operation/Holidays. All work shall be scheduled and accomplished during work hours, 0730 to 1630, Monday through Friday excluding Saturday, Sunday, and holidays.

Normal work hours are between 0730 and 1630, Monday through Friday, excluding recognized federal holidays and associated family days. Family days generally fall the on the business day before or after the holiday. If a holiday falls on a scheduled service day, the technician will be responsible for rescheduling services.

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

5.2 Base Closures. Work scheduled but not accomplished because of base closure due to weather, exercises, or alert, will be accomplished as soon as possible after reopening the base.

5.3 Contractor/Employee Base Pass and Identification, Special Clearances and Vehicle Passes. The technician shall comply with all requirements and procedures IAW AFFARS 5352.242-9000, Contractor Access to Air Force Installations. All documentation shall be submitted after notification as to what is required.

5.4 Heightened Security and FPCONs. During periods of heightened security and Force Protection Conditions (FPCONs), the technician shall still be responsible for accomplishing work unless notified by the Electrical and Alarms Shop that services have been temporarily suspended or restricted. During times of heightened security, delays at the entry gates should be expected; also movement on to and around the base will be significantly restricted.

During ACTUAL Force Protection Condition Charlie or Delta technicians may be required to cease operations or depart the base per the direction of the 90 MW/CC or designee.

During EXERCISE Force Protection Condition Charlie or Delta technicians may be required to stay out of exercise areas. If technicians are required to cease operations or depart the base during exercises the direction must come from the Contracting Officer.

5.5 Contractor Drivers. All drivers shall have in their possession the following documentation: valid driver’s license, vehicle registration and insurance card. Any driver who does not have these items will be turned away and denied access to the installation.

5.6 Contractor Vehicles. Contractor vehicles and drivers may be searched prior to being allowed access to the installation and at any time while on base. All Contractor vehicles must process through the specified entry gate dictated by the FPCON. The Contractor shall ensure that each employee obtains an AF Form 75 Visitor’s Vehicle Pass and other identification items as applicable for Contractor and other non-Government owned vehicles. The Security Access Control office located in building 290, issues these forms. If a contractor comes to the base in a vehicle that has a company logo, they will proceed through gate 5 for vehicle inspection. If the technician uses a private vehicle or a company vehicle with no logo, they can proceed through gates without a vehicle search. All time spent in the car search line will be at the contractor’s expense and not the governments.

5.7 Smoking. Smoking is not allowed in Government buildings. The Contractor and his/her employees can smoke at designated tobacco use areas located throughout the base or in his/her vehicle.

5.8 Traffic Law. The Contractor and its employees shall comply with base traffic regulations.

Use of Cellular devices while on F.E. Warren AFB is restricted to hands-free use only.

5.9 Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within a Contractor-owned or privately owned vehicle while on F.E. Warren AFB or Missile Alert Facilities (MAFs).

5.10 Safety and Health Standards. Contractor personnel shall comply with all applicable laws and safety regulations. Compliance with Occupational Safety and Health Administration (OSHA) and other applicable laws and regulations for the protection of employees is exclusively the obligation of the Contractor, and the Government will assume no liability or responsibility for the Contractor’s compliance or non-compliance with such responsibilities. Prior to cutting or drilling into walls, ceiling or floors, contact 90th Civil Engineering Environmental Flight to determine if there is any lead based paint or asbestos present.

5.11 Safety Data Sheet (SDS). The Contractor shall provide a copy of the SDS for each of the hazardous chemical product(s) used to perform services when they submit their repair report to the Electrical and Alarms Shop.

5.12 Environmental Compliance/Hazardous Materials. Oil cans, oil residue and any oil soaked material i.e. rags and/or paper towels, granulated materials and sand shall be disposed of by the Contractor off base. The Contractor shall transport and dispose of all waste in accordance with federal, state and local laws and regulations. The Contractor shall develop written procedures for hazardous material spill clean-up and prevention according to EPA regulations. This includes any hazardous fire extinguishing agent. A copy of this plan shall be submitted to the Environmental Protection Section 30 days after award of the contract. 90 CES/CEIE Environmental Protection Section can provide additional guidance on environmental requirements.

5.13 Personnel. Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract.

This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

5.14 Employment Restriction. The Government is authorized to restrict the employment under the contract of any Contractor employee or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

5.15 Physical Security. The Contractor shall be responsible for safeguarding all Government property and controlled forms provided for Contractor use. At the end of each work day, all Government facilities, equipment, and materials shall be secured.

6. SPECIAL SECURITY REQUIREMENTS

6.1 Missile Alert Facility (MAF) Entry

Site Entry: In order to gain entry onto the secure facilities, the Contractor personnel must be:

(1) Listed on an effective Entry Authorization List (EAL) (see section 6.3); identified by escort personnel; able to produce, for verification, the two exact forms of ID given for the EAL process;

submit to physical and electronic search of person and materials; physically escorted on-site by an authorized escort official and remain under escort full time while on the MAF.

(2) Upon arrival, the escort will identify all Contractor personnel and check identifications.

Processing onto and off the sites may require approximately thirty (30) minutes each and shall not be considered delay time. The processing onto and off of the site shall be during normal working hours, between 0730 hours and 1600 hours.

Processing onto the site shall not start until 0730 hours. Completion of the processing off the site shall be by 1600 hours.

6.2 Vehicle Identification

Company Identification (logo) must be clear, legible, and identifiable at a minimum of 30-foot distance and displayed on each side of all vehicles and equipment brought onto or operated on site. Vehicles and equipment without such identification may be denied access to the site.

The access road leading from the main road adjacent to the site is under military control. The area off to the sides of the access road is either private property, federal, state, or county property. Parking vehicles on the access road is prohibited unless permission has been obtained from the Government. Vehicles may be parked in the Air Force access area but any such parked vehicles must be clear of the boundary fence by a minimum of twenty-five feet (25’) and a minimum of fifty feet (50’) from the centerline of the access road. Permission to use additional offsite parking and storage areas must be obtained in writing from the Landowner and a copy must be submitted to the CO prior use of any areas not under military control.

Authorized Contractor vehicles and equipment will be placed so as not to interfere with gates, emergency escape routes, antennas, helicopter pads, or any above ground structures.

6.3 Entry Authorization List

(1) The Contractor shall provide, within 10 days of award, complete written, valid, and legible data to the CO or his/her authorized representative that shall include legible photo-copies or scanned electronic documents to be used to produce the initial EAL prior to their initial commencement of work at the site for this project. Thirty (30) working days are required to process, initially issue, add to, correct, and renew EALs. Any delays caused by submission of incorrect, outdated, and invalid information will be at no cost to the Government.

(2) The Contractor submitted data must include the following for each employee (to include prime, sub-Contractor and delivery/testing services employees):

a. Contract number, name of contract, and CO.

b. Employers name and address (city and state).

c. Two forms of ID as follows and for the reasons listed below:

1) In order to generate the EAL: Legible photocopy or electronically scanned valid driver’s license, state photo ID card, or official state/federal photo ID card with the individual’s name (the provided ID must meet the Real ID Act requirements). 90th CONS can provide a sample EAL.

2) In order to gain entrance onto the site once the EAL is effective: These two forms of ID must be shown. These two forms of ID must be shown for entrance onto the site once the EAL is effective.

3) Identification cards that expire during the contract period must be updated and photocopies or scanned copies must be sent to the CO or his/her authorized representative 30 days prior to expiration or the person shall be dropped from the EAL. The Contractor is responsible for maintaining an accurate valid list.

4) Contractor must also provide information on all vehicles to be used. This information includes:

a. Vehicle Make (Ford, Chevrolet, etc.) and Model (F150, Savana, etc.).

b. Vehicle Year and Color.

c. License Plate State (WY, CO, etc.) and License Plate Number.

7. APPLICABLE PUBLICATIONS

Publications applicable to this PWS are all federal, state, and local guidance, UFC 3-601-02, UFC 3-600-01, National Electric Code, NFPA 72, AFI 91-203, and individual systems manufacture's manuals. The technician is obligated to follow the publications to the extent necessary to accomplish requirements of the PWS. It is the responsibility of the technician to ensure that all mandatory publications are available and up-to- date.

Attachment 1 – Fire Alarm Systems and Locations

Facility

Number

FACP Info Transceiver Year Installed

21 FCI 72 BT2‐8 1995

31 BT2‐8 2011 N/A

34 EST N/A 1990

37 FCI BT2‐7 1995

44 Pyrotronics CP‐4 BT2‐7 1980

65 FCI BT2‐7 1995

129 Monaco Vulcan BT2‐7 2002

149 Monaco MAAP + Integrated Radio 2014

150 Spectronics 640 BT2‐7 1984

151 Notifier BT2‐8 2002

152 Notifier AFP‐200 BT2‐7 2002

153 Monaco MAAP + Integrated Radio 2012

207 Notifier AFP‐200 BT2‐7 2004

208 Monaco MAAP‐X N/A 2020

210 FCI‐72 BT2‐7 1993

212 FCI‐72 BT2‐7 1987

213 Notifier 500 BT2‐7 2001

214 Spectronics BT2‐7 2001

215 FCI‐FC‐4224 In bldg 216 2005

216 Pyrotronics CP‐35 BT2‐7 N/A

217 Protronics CP‐35 In bldg 216 N/A

218 FCI‐72 In bldg 216 1985

220 Notifier 640 BT‐X 2009

222 Cybertronics BT2‐8 1990

223 Monaco M‐2 Integrated Radio 2014

224 Monaco MAAP + Integrated Radio 2014

226 Monaco MAAP + Integrated Radio 2014

228 Notifier 640 BT‐X 2009

232 Notifier 500 BT2‐7 N/A

233 FCI‐72 BT2‐7 1995

234 Monaco M‐2 Integrated Radio 2014

235 FCI Local N/A

236 Simplex 4100U BT‐X 2010

240 FCI‐72 BT2‐7 1988

241 Notifier In bldg. 240 1987

242 FCI 72 BT2‐7 1985

244 FCI 7200 BT2‐7 N/A

245 Monaco MAAP‐X Integrated Radio 2020

246 Notifier 640 BT‐X 2012

247 EST‐QS BT2‐7 2004

248 FCI 7200 BT2‐7 1998

251 FCI BT2‐7 1979

253 FCI In bldg. 211 2004

262 FCI BT2‐7 1983

266 Simplex In bldg. 262 1985

284 EST Series 3 BT‐X 2014

286 FCI N/A 1988

290 Firelite BT2‐7 1980

292 Notifier NFS‐320 BT‐X 2014

303 Notifier SFP‐5UD BT‐X 2005

305 Notifier 640 BT‐X 2012

306 FCI BT2‐7 1988

310 FCI‐72 BT2‐7 1996

314 FCI 7200 BT‐X 1992

316 Notifier AFP‐200 BT2‐7 1998

316 Notifier BT2‐7 1998

318 FCI‐72 BT2‐7 1996

320 Pyrotronics BT2‐7 1978

321 Notifier AFP‐200 BT2‐7 2004

322 FCI‐72 BT2‐7 1996

323 FCI‐72 BT2‐7 1988

324 FCI‐72 N/A 1990

325 Notifier 640 BT2‐7 2009

327 FCI BT2‐7 1992

328 FCI 72 BT2‐7 1998

330 Monaco MAAP‐X Integrated Radio 2016

332 Notifier 640 BT‐X 2019

333 Spectronics/Semens BT2‐7 1990

336 Notifier 640 BT2‐7 2009

340 Monaco MAAP‐X Integrated Radio 2016

341 Firelite BT2‐7 1988

348 FCI in bldg. 347 n/a

354 Notifier 320 BT2‐8 2009

356 FCI‐72 BT2‐7 1990

363 Spectronics/Siemens BT2‐7 1985

366 FCI In bldg. 367 1994

367 FCI BT2‐7 1994

368 Monaco MAAP + Integrated Radio 2014

395 Notifier AFP‐100 BT2‐7 N/A

401 Monaco MAAP‐X Integrated Radio 2016

425 Monaco M2 addressable BT‐X 2009

426 Monaco M2 addressable BT‐X 2011

465 EST BT‐X 2012

475 Monaco MAAP‐X Integrated Radio 2016

485 Simplex BT‐X 1982

486 Pyrotronics Systems BTs 19s

501 Notifier 640 BT‐X 2012

665 FCI BT2‐7 1994

714 Aames GF‐3 BT2‐7 1990

722 FCI BT2‐7 1988

762 Firelite MS 9200 BT2‐7 1996

781 ESL BT2‐7 1996

834 FCI BT‐X 1989

837 FCI BT2‐7 1988

838 Notifier 4800 BT2‐7 1984

841 Firelite BT2‐7 1996

846 FCI BT2‐7 1995

916 FCI BT2‐7 1985

930 Simplex 4002 BT2‐7 1998

934 FCI 72 BT2‐7 1994

944 Notifier System 500 BT2‐7 1995

948 Monaco M‐2 Integrated Radio N/A

949 N/A N/A N/A

1125 Monaco M2 Integrated Radio 2008

1151 EST Series 3 BT‐X 2007

1152 Monaco MAAP‐X Integrated Raido 2017

1155 Aames BT2‐7 1980

1168 FCI‐72 BT2‐7 1986

1173 FCI BT2‐7 1991

1174 FCI BT2‐7 1991

1175 FCI BT2‐7 1990

1235 EST Quick Start BT2‐7 2004

1240 Simplex 4100U BT2‐7 2008

1245 FCI BT‐X 1994

1247 FCI BT‐X 1994

1250 Simplex 4100U BT2‐7 2008

1260 FCI BT2‐7 1989

1265 FCI BT2‐7 N/A

1270 Monaco M‐2 Integrated Radio 2019

1274 FCI BT‐X 1999

1284 FCI BT2‐7 1990

1285 Monaco M‐2 Integrated Radio 2012

1292 Notifier BT‐X 1990

1294 FCI BT2‐7 1980

1336 Monaco M2 Integrated Radio 2008

1454 Pyrotronics‐3 In bldg. 1458 1985

1460 Monaco M‐2 Integrated Radio 2001

1470 FCI BT2‐7 1988

1501 Monaco MAAP + Integrated Radio 2004

1502 Honeywell BT2‐7 1980

1503 Monaco MAAP + Integrated Radio 2018

1504 Monaco MAAP + Integrated Radio 2018

1505 Notifier RP 2001 BT‐X 2008

1506 Monaco vulcan BT‐X 2018

1507 Monaco M2 addressable Integrated Radio 2004

1591 Monaco MAAP + Integrated Radio 2004

1755 Monaco MAAP + Integrated Radio 2013

2111 Notifier APF ‐ 200 BT2‐8 N/A

2136 FCI BT2‐7 1984

2145 FCI BT2‐7 2015

2227 EST Series 3 BT‐X 2014

2340 FCI 72 BT2‐7 1983

3650 Monaco M2 Programmable Integrated Radio 2006

4200 EST Quick Start BT2‐8 2008

4327 Notifier 640 BT2‐8 2011

4328 Monaco M2 Integrated Radio 2004

4330 Firelite BT2‐7 1990

1284‐1 FCI BT2‐7 1990

1284‐2 FCI BT2‐7 1990

333‐2nd panel Notifier RP 101 N/A 2006

79 Monaco Vulcan BT2‐7 1996

238 FCI‐72 BT2‐7 1988

250 FCI‐72 BT2‐8 1985

313 FCI BT2‐7 1983

347 N/A N/A N/A

Attachment 2 - MAF Driving Distance from F.E. Warren AFB, WY

MAF

One Way Road Miles From F.E.

Warren AFB

State / County

A-01

WY / Laramie

B-01

NE / Banner

C-01

NE / Banner

D-01

NE / Kimball

E-01

F-01

G-01

NE / Cheyenne

H-01

I-01

J-01

CO / Logan

K-01

L-01

CO / Weld

M-01

CO / Logan

N-01

O-01