TAB 3c - STATEMENT OF WORK.doc

PR #: 30409PR230000013

STATEMENT OF WORK

STATEMENT OF WORK (SOW)

FOR

Sta Michigan City Winter Storm Elliott Repairs Version control of the SOW is extremely important because the document is a work in progress until the program office accepts it as “final” and the Contracting Officer approves it as “final.” It is highly recommended that some form of version numbering, including the date of the revision, be included on the original and all subsequent SOW revisions. This can be done as a header or footer. However, prior to releasing the SOW with the solicitation, the Contracting Officer should replace the header/footer version number with the word “Final” and include the date of the solicitation release on the SOW.

20JUL23

1.0 GENERAL

1.1 Background

On 23DEC22 Winter Storm Elliott came through Michigan City, bringing with it winds in excess of 40 knots and temperaures of -20*F. During this storm the stations boilers, for the heating system, experienced a failure and where shut down for a period of time. While the heating system was down the internal temperature of the building dropped to below freezing which led to multiple pipes being frozen, including the fire suppression system, potable water and HVAC system. Once the heating system was able to be brought back on line and pipes started thawing, cracked/ruptured pipes began to reveal themselves. This resulted in water damage in the OIC office, TPO office, as well as Comms.

1.2 Scope

The scope of work consists of acquiring materials so the unit can utilize the Sector DCs for a self-help project. Materials would include flooring, dry wall, plumbing, ceiling tiles, etc. We also had Johnson Controls do the troubleshooting of our HVAC System where they identified numerous issues that need to be addressed. Those include pressure valves and gauges, boiler service, glycol/water mixture flush and refill, as well as replacing the old control unit for the entire HVAC system.

1.3 OBJECTIVE

The objective is to repair the damages that were incurred during Winter Storm Elliott and also safeguard the unit from further troubles of the same nature.

1.4 APPLICABLE DOCUMENTS

Reference any documents (include date and version) that pertain to the requirement and are necessary for the contractor to perform the contract. If only portions of a document apply, be sure to clearly state the applicable portion(s). Also be sure to cite the document properly using conventional citation formats for statutes, regulations, etc. Be sure to attach, link, or otherwise make the required documents available to contractors.

2.0 SPECIFIC REQUIREMENTS/TASKS

Johnson Controls:

· Replace pressure relief valves

· Replace one temperature/pressure gauge

· Replace one make-up water valve

· Boiler serviced

· Replace flame rectifiers, igniter rods, condensate neutralizer and burner gaskets

· Flush and refill glycol/water mixture

· Replace existing NCE controller with new SNE and CGM combo. Program and Commission

· Provide training for staff on Metasys and new controller

3.0 CONTRACTOR PERSONNEL

It is the responsibility of the contractor to propose qualified contractor personnel to perform all requirements specified in the SOW. As a general rule, the government should not specify education, experience or other qualifications for contractor personnel. In some instances, however, it may be necessary for the government to specify contractor qualifications, certifications, and/or education.

3.1 QUALIFIED PERSONNEL

The Contractor shall provide qualified personnel to perform all requirements specified in this SOW.

3.2 CONTINUITY OF SUPPORT

The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the Contracting Officer’s Representative (COR) prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement.

3.43 EMPLOYEE CONDUCT

Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.4 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.1 Period of Performance

Select the appropriate paragraph and delete the others, or develop language of your own.

The period of performance for this contract shall not exceed 60 calendar days from the date of award.

4.2 PLACE OF PERFORMANCE

The primary place of performance will be the Contractor’s facilities with frequent visits to the United States Coast Guard at 10 On the Lake, Michigan City, IN 46360.

4.3 HOURS OF OPERATION

Contractor employees shall generally perform all work between the hours of 0800 and 1700 EST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees shall be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW.

4.4 Travel

Contractor travel shall be required to support this requirement. All travel required by the Government outside the local commuting area(s) will be reimbursed to the Contractor in accordance with the Federal Travel Regulations. The Contractor shall be responsible for obtaining COR approval (electronic mail is acceptable) for all reimbursable travel in advance of each travel event.

-or-

Contractor travel may be required to support this requirement. All travel required by the Government outside the local commuting area(s) will be reimbursed to the Contractor in accordance with the Federal Travel Regulations. The Contractor shall be responsible for obtaining COR approval (electronic mail is acceptable) for all reimbursable travel in advance of each travel event.

-or-

Contractor travel shall not be required for this requirement.

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in SOW 2.0 and SOW 5.0.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

7.1 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

7.2 The Contractor shall have 10 business days to make corrections and redeliver.

LAST UPDATED: 05/03/2023

PAGE 2/5