Tab 25 Attachment 1 - Statement of Work.pdf

STATEMENT OF WORK

SCOPE OF WORK.

Defense Logistics Agency (DLA) Distribution Puget Sound is located in Bremerton, WA, and requires a repair and maintenance service contract for their wood and metal working equipment at their Bremerton and Bangor Sites. The maintenance service shall include two types of service:

Annual Preventive Maintenance scheduled and on call Remedial Maintenance (RM) unscheduled.

Preventive maintenance shall be completed on all equipment located on the equipment list in accordance with manufacturer’s recommendations. The Bremerton and Bangor Site equipment Inventory List is subject to change by the Government when equipment addition(s) and/or deletion(s) are required due to equipment disposal or replacement.

GENERAL.

The Contractor shall provide all labor, equipment, tools, materials, replacement parts, transportation, transportation permits, and supervision necessary to perform Preventive (scheduled) and Remedial Maintenance (unscheduled) on Government owned Equipment.

Services shall be performed at the Bremerton Site which resides on the Naval Base Kitsap, Bremerton, WA 98314, and Bangor site 7000 Finback Circle Silverdale, WA 98315.

This is a non-personal services contract to provide Preventive and Remedial Maintenance Support Services on heavy pack Equipment at DLA Distribution Puget Sound, WA – Bremerton and Bangor Sites. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Government and the Contractor understand that the services to be provided under this contract by the Contractor are non-personal services and that no employer-employee relationship exists between the Government and the Contractor. The Government may provide technical direction which will assist the Contractor in accomplishing the Performance Work Statement (PWS); however, the Government will not control the methods used by the Contractor to perform the service requirements set forth in the PWS.

ANNUAL PREVENTIVE MAINTENANCE (PM) (Scheduled)

This maintenance service includes the care and servicing by Contractor personnel for the purpose of maintaining equipment in satisfactory operating condition in accordance with manufacturer’s recommendations. The contractor shall provide PM as specified in the attached maintenance task lists. All replacement parts, materials, environmental compliance and Contractor personnel transportation used for preventive maintenance services shall be included in the contract unit price for preventive maintenance service.

The Contractor shall wipe down and clean all equipment of accumulated grease, oils, grime and dirt, paying attention to areas where greases, oils and fluids could leak and adhere onto the equipment and components after the performance of any preventive maintenance activity.

ATTACHMENT 1

PM scheduling will be accomplished by the Government, utilizing the Defense Property Accountability System (DPAS). Based on previous maintenance services and recommended maintenance intervals, DPAS will automatically generate a PM work order notification to the user through the DPAS dash board. The Government will provide the PM schedule (Planned PM Report) due dates to the Contractor within 15 days of the scheduled PM services. The Contractor shall accept or propose an alternate schedule within 5 days. The Government will accept or reject any or all Contractors proposed changes within 5 days of receipt of the Contractor’s proposed schedule.

Acceptance or rejection of any or all proposed changes will not result in any cost adjustments.

The Contracting Officer’s Representative (COR) will provide the Contractor, the work orders for all equipment due PM that month. Work orders will identify the DPAS Asset ID Number and each PM to be completed. Upon completion of the PM, the Contractor shall annotate on each work order the time utilized to perform each task identified, the parts used (by part number, part name, quantity and the cost per unit), and the name of the Contractor personnel performing the PM. The Contract Manager shall approve, sign and date, and submit all completed work orders to the COR within 1 day of PM completion. Government personnel will enter the data into DPAS.

All repairs required as a result of preventive maintenance inspection, except as noted below, shall be accomplished under Remedial Maintenance, with the approval of the COR.

REMEDIAL MAINTENANCE (RM) (Unscheduled)

This maintenance includes all actions to diagnose equipment malfunctions and restore the equipment to normal operating condition. The COR will advise the Contractor of the suspected problem and request an evaluation. The Government will generate a work order for repair requirements. Travel time for RM will not be paid. Time for parts research and/or necessary repair time must be approved in advance by the COR. The DPAS Asset ID Number will be the primary means of identifying the piece of equipment. The Contractor shall inspect the equipment, advise the COR of the problem and provide a cost estimate within 3 days when major repairs exceed $1500.00 (dollars). In accordance with DLAI 4214, “the cost limit for one time repairs are a percentage of the estimated replacement cost of an item relative to the age/or cumulative use of an item”. If the Contractor determines that repairs need to be performed off-site, the Contractor shall notify the COR in writing providing the DPAS Asset ID Number, serial number, estimated cost of repairs, and estimated date for return of the equipment. The Contractor shall begin repairs only after approval by the COR. If repairs are more extensive, or cost more than originally estimated, exceeding the $1500.00 (dollar) threshold, the Contractor shall obtain the approval from the COR before continuing work. If major repairs need to be performed off-site, the Contractor shall be reimbursed for actual transportation costs. Tire repairs and replacement of tires will be authorized by the COR. Tire installation and disposal fees shall be billed under parts for remedial maintenance. The Contractor shall be responsible to provide battery replacement for equipment under this contract. The Contractor shall comply with all applicable laws, regulations and requirements regarding over-the-road permits. The Contractor shall be responsible for obtaining all necessary permits required to transport Government owned equipment to and/or from the repair facility. In the event of damage/wreckage to Government owned equipment during transportation, the Contractor shall be liable for the total cost of repairs and/or replacement.

The Contractor shall wipe down and clean all MHE of accumulated grease, oils, grime and dirt, paying attention to areas where greases, oils and fluids could leak and adhere onto the equipment and components after the performance of any remedial maintenance activity.

For repair actions estimated to cost $1500.00 or less, the Contractor is authorized to make any repairs when the total to be invoiced to the Government for all repairs of a piece of equipment is $1500.00 or less.

Upon completion of the RM, the Contractor shall annotate on each work order the time utilized to perform each task identified, the parts used (by part number, part name, quantity and the cost per unit), and the name of the Contractor personnel performing the RM. The Contract Manager shall approve, sign and date, and submit all completed work orders to the COR within one (1) day of RM completion. Government Personnel will enter the data into DPAS within 24 hours.

The Contractor shall perform only RM to the Stretch Wrapping equipment listed in. Repairs shall be made in accordance with manufacturer’s specifications.

CONTRACTOR MANPOWER REPORTING

The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://www.exmra.mil/ . Reporting inputs will be for labor executed during the period of performance during each Government fiscal year (FY), which runs 1 October through 30 September.

While inputs may be reported at any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the help desk at http://www.exmra.mil

SECURITY REQUIREMENTS

The Contractor or authorized representative shall submit to the COR a roster identifying all

Contractor personnel who will be performing under this contract and require access to DLA Distribution Puget Sound, WA – Bremerton, Everett, and Bangor site’s equipment. The roster shall contain the following information about each individual. An updated roster and individual information shall be provided to the COR when any Contractor personnel changes occur.

(1) Name (last, first, middle initial), aliases

(2) Status (type of employment)

(3) Name of company

(4) Office Phone

(5) Home address

(6) Date of birth

(7) Weight, height, color hair and eyes

(8) Length of anticipated employment

The roster shall be furnished to the COR within 5 days from the date of award. As

Contractor personnel changes occur, the Contractor shall provide an updated roster and individual information to the COR within two (2) working days. The prompt submission of this information will keep to a minimum any delay and inconvenience to the Contractor and Contractor personnel in performance of the contract. The information will be used for accomplishment of a Visit Notification form, DLA Form 1818, to be completed by the DLA Distribution Bremerton Site Security Officer, Building 467 (7th floor), Telephone 360-476- 6366, and the Everett Site Security Officer, Building 2200, Telephone 425-304-4102.

http://www.exmra.mil/

Contractor personnel must bring personal identification and all completed forms to the NBK BREMERTON Security Office – Pass & ID, Building 981, 981 Charleston Beach Rd W, Bremerton, WA 360-476-4882/7126 and NAVSTA EVERETT Security Office - Visitor Control Center-Bldg. 1900, 2000 West Marine View Drive, Everett, WA, Main Gate, Telephone 425-304-3260, for badge photograph and identification. For all vehicles requiring access, the Contractor shall provide the make, model, vehicle identification number (VIN), license plate, and insurance policy number to obtain a DoD decal for access to the base or base parking lot.

Access to the Host Installation (Naval Base Kitsap)

A. There are several options available through the Navy Commercial Access Control System (NCACS) Program to obtain access to Naval Base Kitsap

(NBK).

• DBIDS© Credential (https://www.bavr.cnic.navy.mil)

• Approved badge request through Badge Authorization Visit Request (BAVR) System (https://www.bavr.cnic.navy.mil)

• Daily Visitor Pass

B. DBIDS©

In order to prevent the need for obtaining a daily pass at the NBK Visitor Control Center (Bldg. 981) for each visit to DLA Distribution Puget Sound, the Contractor can request DBIDS© credential either through their NBK government point of contact or directly from EID Passport with the government POC information, the contract number and expiration date annotated. NOTE:

Contractors must know who their government POC is as the Visitor Control Center clerks do not have the resources to provide that information.

Once access is requested and approved by Approved Facility Contact (AFC) or the designated government POC, EID Passport will work with the company to identify employee information and collect fees associated with program enrollment.

Companies are then sent an email with a unique company code that employees use to register at a Visitor Control Center DBIDS©. The Visitor Control Center uses that email to issue the employee a 28-day temporary pass to access the outer entry control point gates until the background check is run and the DBIDS© credential is issued. NOTE: If the company has requested NBK be added to a current DBIDS© credential obtained from another installation, then employees will not register at a kiosk. EID Passport will add NBK access to the company record which will be read by NBK’s ECP handheld scanners.

https://www.bavr.cnic.navy.mil/

In order to receive the temporary pass, the employee must present VALID PROOF OF CITIZENSHIP (Foreign Nationals are not allowed to enroll in

DBIDS).

• Certified Birth Certificate (not a copy)

• Un-expired Passport/Passport Card

• Alien Registration Card

• Enhanced Driver’s License

• Naturalization Papers

• Consular Reports of Birth Born Abroad (CRBA)

• If showing document with no photo, must also present state issued photo ID (i.e. Driver’s License or ID cards)

These temporary passes contain unique numbers that are logged at the Visitor Control Center. If the employee requests a second 28-days pass, EID Passport is contacted to check the status of the application. Most common reasons the 28-days are exceeded are that the company failed to pay fees or the employee failed the background check. If the company failed to pay fees, the employee is placed back on daily passes and advised to work the issue with their company.

If employee failed the background check, they are placed on the Visitor Control Center Disqualified List and not given any passes for access until EID Passport is presented information/documents to adjudicate the charges, or the employee has obtained a waiver from the NBK Commanding Officer.

REASONS A COMPANY WILL BE REFUSED ENROLLMENT OR HAVE

ENROLLMENT CANCELLED:

• A company is not associated or no longer working with a Prime Contractor working under a current valid contract.

• A company is not working under a current valid contract.

• A company has been designated as needing to be escorted at all times while onboard NBK.

• DBIDS credentials are removed from NBK’s ECP handheld databases when the contract end date is reached.

• A government sponsor is no longer willing or able to serve as the company sponsor.

Employee Waiver Process: Once an employee receives notice of background failure, they must contact EID Passport to either adjudicate the failure or send EIA Passport the supplied waiver process form to release the failed report to NBK. At that time, the employee must communicate to their company the need for a waiver request letter addressed to:

Commanding Officer, Naval Base Kitsap 120 South Dewey Street Bremerton, WA 98314

That letter must be on company letterhead with a justification of why the company feels the employee should be granted a waiver. Once the letter is received at NBK, it is combined with the failed report and sent up the chain of command for review and recommendations. The NBK Commanding Officer makes the final determination, signs the response letter which contains recourse action if waiver is denied.

C. Badge Authorization Visit Request (BAVR) System

Contractor can utilize the Badge Authorization Visit Request (BAVR) System website (https://www.bavr.cnic.navy.mil) to register into the Commander Navy Regional Northwest computer system for daily passes through the performance period of the contract. Contractor employees will need to go to the Visitor Control Center each day and obtain a temporary one-day pass. For more information, contractor should contact the DLA Distribution Puget Sound Security Officer.

D. Daily Pass

Contractor personnel requiring access to NBK that are not registered in either DBIDS or BAVR must notify the DLA Distribution Puget Sound Security Officer FIVE (5) WORKING DAYS PRIOR TO THE VISIT START DATE to allow for vetting and routing. The employee must report to the Visitor Control Center each day to obtain a new temporary one-day pass. The employee must also provide a valid proof of citizenship listed above.