STRUERS PWS.pdf

PERFORMANCE-BASED WORK STATEMENT (PWS)

PREVENTATIVE MAINTENANCE AND ADDITIONAL REPAIRS FOR

STRUERS METALLOGRAPHIC PREPARATION, GRINDING, CUTTING

& POLISHING EQUIPMENT

U.S AIR FORCE

809 MXSS/MXDTAC

2/7/2022

PREVENTATIVE MAINTENANCE AND ADDITIONAL REPAIRS FOR STRUERS METALLOGRAPHIC

PREPARATION, GRINDING, CUTTING & POLISHING EQUIPMENT

i

TABLE OF CONTENTS

1 DESCRIPTION OF SERVICES

2 BASIC SERVICES

2.1 PREVENTATIVE MAINTENANCE

3 SERVICE SUMMARY

4 CONTRACT DATA REQUIREMENTS LIST (cdrl)

5 ADDITIONAL REQUIREMENTS

5.1 Base Access

6 CONFLICTS OF INTEREST

7 GENERAL INFORMATION

7.1 Hours of Operation

7.2 Conservation of Utilities

8 ENVIRONMENTAL CONTROLS

8.1 Hazardous Work Environment

8.2 Notification of Environmental Spills

8.3 Safety Program

9 GOVERNMENT OBSERVATIONS

10 FOREIGN OBJECT DAMAGE (FOD) AND TOOL CONTROL

11 ENVIRONMENTAL:

Appendix A – ACRONYMS AND ABBREVIATIONS appendix B – EQUIPMENT LISTING

Appendix C – SAFETY

1 DESCRIPTION OF SERVICES

This requirement is to provide all management, tools, supplies, equipment and labor necessary to service, repair, maintain and calibrate all the instruments listed below. The contractor shall provide preventive maintenance service to ensure all system items remain in operable condition.

The contactor shall comply with this PWS in its entirety.

2 BASIC SERVICES

The contractor shall provide preventative maintenance (PM’s), software updates, additional repairs (if required), technical phone and e-mail support on (21) Struers equipment items and instruments listed in Appendix C. The equipment and systems are located in building 100 Bay D and E at Hill Air Force Base (HAFB), Utah. The contractor shall be able to return each item to its original working Original Equipment Manufacturer (OEM) condition. This instrumentation is critical to the 809th Science and Engineering Laboratory for performing failure analysis of various aircraft on Hill AFB. The contractor shall provide the required services in accordance with (IAW) applicable guidance/regulations and/or manufacturer’s maintenance manuals.

2.1 PREVENTATIVE MAINTENANCE

2.1.1 The Contractor shall provide one (1) PM visit annually on all equipment items listed in Appendix B. The PM includes software updates provided by the contractor at the time of the visit. This visit shall be scheduled by the Contractor within sixty (60) calendar days after contract (DAC) award and coordinated with the 809th MXSS Engineering Lead (EL) prior to a scheduled visit.

2.1.2 The Contractor shall inspect and test each piece of equipment to determine it is found to be fully OEM functional for performance and accuracy. The Contractor shall then perform the PM on all Struers equipment and accessories listed in Appendix B. The Contractor shall maintain all equipment to specifications and performance benchmarks per OEM levels. The Contractor shall immediately notify the EL of any technical issues that would require additional repair outside the scope of the PM. The contractor shall provide a Service Work Request Report no later than five (5) business days upon completion of PM Service

(CDRL A001 - DI-MGMT-81893)

2.1.3 The Contractor shall provide and replace all PM Service kit parts specific to all equipment listed in Appendix B. The Contractor shall have independent access to all OEM data needed to perform the PM for all equipment items listed in Appendix B.

2.1.4 Upon completion of PM, the Contractor shall test each piece of equipment to ensure functional performance and accuracy. The Contractor shall then demonstrate the functional performance and accuracy of all equipment for acceptance by the EL. The Contractor shall provide to the EL a Contract Summary Report, in contractor’s preferred format, detailing all the PM tasks performed on all the pieces of equipment listed in Appendix B. The Contractor, upon being notified by the EL, shall provide a Contract Summary Report to the EL within five (5) business days after completion of the PM.

(CDRL A002 - DI-ADMN-80447A)

2.2 ADDITIONAL REPAIRS

2.2.1 The Contractor shall provide additional repairs, if needed, during the contract period of performance (POP), for up to two (2) separate visits, to repair one or more of the equipment items listed in Appendix B. Travel costs for additional repairs shall be included up to the Per Diem Travel and Transportation Allowance under the Department of Defense Joint Travel Regulation (DoD JTR). Actual labor costs shall be included at contractor’s hourly rate. Parts needed for additional repairs during the contract period shall be included, up to $5000, except parts that are covered by warranty. Additional parts needed during the contract period above $5000 shall be provided separately by the Government, at the discretion of EL. The Contractor shall, at their discretion, perform additional repairs during a PM visit, where additional repair costs are billed separately against additional repairs. The EL will make every effort to make the contractor aware of equipment problems in advance, so they may be prepared prior to PM visit.

2.2.2 The Contractor shall have independent access to all OEM data needed to perform additional repairs for each equipment item listed in Appendix B.

2.2.3 Upon completion of repairs, the Contractor shall test each piece of equipment to ensure functional performance and accuracy. The Contractor shall demonstrate the functional performance and accuracy for acceptance by the EL. The Contractor shall follow and maintain all equipment to OEM maintenance, repair, and specification data.

2.2.4 The Contractor shall provide to the EL a Maintenance Service Report, in contractor’s preferred format that details all the additional repairs performed on all the pieces of equipment listed in Appendix B. The Contractor shall, when notified by the EL, provide the Maintenance Service Report to the EL within five

(5) business days after completion of the additional repairs.

(CDRL A003 - DI-MGMT-80995A/T)

2.4 TECHNICAL PHONE/EMAIL SUPPORT:

The Contractor shall provide technical support by phone/email for the duration of the contract from 7:00 a.m. to 4:00 p.m. local time, Monday-Friday (recording device is acceptable). The Contractor shall make every effort to respond to technical questions within one (1) business day.

2.5 GOVERNMENT ACCEPTANCE:

Prior to acceptance, the EL or approved alternate, shall test/operate all equipment serviced to verify all are fully functional and operational after completion of the PM and additional repairs.

3 SERVICE SUMMARY

PWS

Paragraph Performance Objective

Performance Threshold

2.1.1 The Contractor shall provide one (1) PM

visit annually on all items listed in Appendix B.

(Satisfactory) Thresholds acceptable when the Contractor schedules the

PM within sixty (60) calendar DAC award and coordinates the PM with the EL prior to a scheduled visit.

2.1.4

The Contractor shall demonstrate items are fully functional and when notified by the EL, provide a service report detailing all the PM tasks performed on all the pieces of equipment listed in Appendix B.

(Satisfactory) Thresholds acceptable when the Contractor demonstrates equipment items are fully functional and, when notified by EL, provides the service report to the EL within five (5) business days after completion of the

PM.

2.2.1

2.2.2

2.2.4

The Contractor shall provide additional repairs, if needed, up to two (2) visits to service and repair one or more of the equipment items listed in Appendix B.

(Satisfactory) Thresholds acceptable when the Contractor demonstrates to the EL the equipment items additionally repaired are fully functional and, when notified by the EL, provides a service report to the

EL within five (5) business days after completion of the additional repairs.

2.4 The contractor shall provide technical support by phone/email and respond within one (1) business day.

(Satisfactory) Thresholds acceptable when the contractor meets the desired response time 95% of the time.

Para/ Table 4.1

The Contractor shall submit Contract Data Requirements List (CDRLs) as required IAW the required timetable.

(Satisfactory) If the Contractor CDRL is provided as required and no more than one (1) deviations* per quarter. Substantive mistakes shall be corrected within two working days and corrective action taken to prevent recurrence of inaccurate/ late CDRLs.

Definitions:

*Deviation - A deviation is defined one instance of not complying with written Air Force Material Command (AFMC) or Ogden Air Logistics Complex (OO-ALC) policies/guidance or an instance of submitting applicable deliverables after the identified due date IAW with the applicable CDRL.

4 CONTRACT DATA REQUIREMENTS LIST (CDRL)

Contract information data shall be delivered electronically in accordance to the corresponding requirement for each Data Item listed in Table 4-1 (below).

The Contractor shall have no more than one error per quarter for all CDRL submittals. The Contractor shall submit CDRLs according to the due date indicated and have no more than one CDRL per quarter submitted after the identified due date. Grammatical errors do not count as an error. Substantive mistakes shall be corrected within two (2) working days and corrective action taken to prevent recurrence of inaccurate late CDRLs.

Table 4.1 CDRL SUMMARY

Exhibit Title PWS Paragraph

Delivery

A001 Service Work Request

Report

2.1.2

NLT five (5) business days after completion of

PM.

A002 Contract Summary

2.1.4 the additional repairs

A003 Maintenance Service

2.2.4 the additional repairs

A004 Safety Program Plan

Appendix C Within fifteen (15) calendar days after contract award

5 ADDITIONAL REQUIREMENTS

5.1 Government provided support

The Government will provide necessary working space, including heat, light, ventilation, and electrical powered outlets for the use of contractors’ maintenance personnel. The Government shall provide access to the necessary facilities where the equipment resides. The place of performance shall be Hill Air Force Base (AFB), UT.

Government telephones shall be used for official business only.

The contractor shall be responsible for safeguarding all Government property provided for contractor use.

5.1 Base Access

Contractor will schedule all visits and coordinate Base entry by contacting James Rawlinson -james.rawlinson@us.af.mil, (801) 586-4501, or Cody Hone - cody.hone@us.af.mil, (801) 586- 4515. The contractor shall be escorted at all times.

6 CONFLICTS OF INTEREST

The Contractor shall not assign to contract or task order performance any person, including any employee of the U.S. Government, if employing that person would create a conflict of interest under any law, regulation or policy of the United States Government. Additionally, the Contractor shall not assign to contract or task order performance, any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DoD Directive 5500.7-R and any other applicable regulation or policy of the Department of the Air Force or its subordinate commands, as applicable, including but not limited to Air Force Materiel Command.

7 GENERAL INFORMATION

7.1 Hours of Operation

7.1.1 Normal Hours of Operation: The contractor shall perform the services required under this contract during the following hours: Monday through Friday 0600- 1500 – EXCEPT FEDERAL HOLIDAYS and other base closures.

7.1.2 Federal Holidays: Unless otherwise required by the Government, the contractor shall not have access to the Government facilities on the following federal holidays: New Year’s Day, Martin Luther King’s Birthday, Washington’s Birthday, Memorial Day, Independence Day, Juneteenth, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. If a holiday falls on Saturday, it is observed on Friday and working hours are Monday through Wednesday for that week. If the holiday falls on a Sunday, it is observed on Monday. Any other circumstances that may prompt base closure, such as Days of National Mourning, may also restrict opportunity to perform the exchanges. In the event of a base closure, exchanges shall be performed on the next business day. There may also be up to six AFMC Goal Days and four Wingman Days per year awarded to Government civilian employees, as well as possible weather related days and Government directed holidays. On these days, the contractor shall not generally be required to work and the Government shall not be billed for work not performed.

7.1.3 NOTE: Good Friday is regarded as a holiday by the Utah Wage Determination;

however, Good Friday is not a Federal Holiday so the Government facilities will be open for work that day. The contractor shall plan on employees working business as usual on that day, unless the Government supervisor or section chief determines that such services are either unnecessary or will be less than a full normal workday.

7.1.4 Down Days/Weather Days: The Government will notify the contractor when official notice has been given for Energy/Weather Down days. The contractor is not expected to work on any Energy/Weather Down days.

7.1.5 Rescheduling: Down Days/Weather days may be rescheduled if conditions/emergency operations require.

7.2 Conservation of Utilities

The contractor shall instruct their employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities.

8 ENVIRONMENTAL CONTROLS

8.1 Hazardous Work Environment

8.1.1 The Contractor shall ensure their employees are made aware that the performance of these services will occur in industrial areas. The industrial complex at Hill AFB has the potential to expose workers to hazardous materials which may include, but is not limited to: hexavalent, chrome, cadmium, beryllium, lead, and others. While the Contractor shall not perform duties in a regulated area (where exposure are expected to exceed the permissible exposure limits set by 29 CFR1910.10xx), there may be contact hazards with these materials. The contractor shall ensure proper protective measures and training is taken to ensure contracted employees are protected from hazards. The 75th Air Base Wing (ABW) Bio-Environmental Engineering Flight produces BIO Survey of these areas which will be made available upon award.

8.1.2 Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect.

8.2 Notification of Environmental Spills

If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to the 809 MXSS/MXDTAC Materials Engineer Supervisor. The liability for the spill or release of such substances rests solely with the contractor and its agent.

8.3 Safety Program

8.3.1 The contractor shall implement a safety program that ensures protection of Government personnel and property. (See Appendix C)

8.3.2 In the event of an accident/mishap, the contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence. An email copy of the mishap / incident notification shall be sent within three calendar days to the 809 MXSS/MXDTAC Materials Engineer Supervisor, who will forward it to OO- ALC safety.

9 GOVERNMENT OBSERVATIONS

During the period that the contractor is working on the Struers Equipment, Government personnel, other than CO, may, from time-to-time, observe contractor operations. However, these personnel may not interfere with contractor performance.

10 FOREIGN OBJECT DAMAGE (FOD) AND TOOL CONTROL

10.1 The contractor shall follow the applicable guidance in chapters/paragraphs/sections of AFI 21-101 and HQ AFMC, Hill AFB, and 309 MXW supplements to the AFI 21-101 concerning base tool (chapter 10 section B), and FOD control policies (chapter 14, and sub paragraphs designated as 41), daily. Cloth rags are considered tools and will follow the same regulations and procedures as tools.

10.2 If tools, and/or equipment are lost, the contractor will report the loss to the GM/COR no later than two hours after discovery. If tools are lost or not accounted for, then the contractor shall implement the lost tool procedures of AFMC supplement to AFI 21-101, chapter 10, section B.

10.3 Contractors performing functions in industrial areas on the center shall have a method for controlling and accounting for all tools used. All contractors working on the center shall inventory their tools at the beginning and end of each shift and at the end of each task to check for any lost or missing tools.

11 ENVIRONMENTAL:

Weather Hazards. Workers may encounter hazardous weather conditions including snow, heavy rain, lightning, extreme dust, and other conditions that warrant appropriate precautions.

APPENDIX A – ACRONYMS AND ABBREVIATIONS

Acronym/Abbreviations Definition AF Air Force AFB Air Force Base AFI Air Force Instruction AFMC Air Force Material Command ANSI American National Standards Institute ASO American Standards Organization CAC Common Access Card CAR Corrective Action Report CDRL Contractor Data Requirements Listing CFR Code of Federal Regulation CMRA Contractor Manpower Reporting Application CO Contract Officer COR Contracting Officer Representative DoD Department of Defense EPA Environmental Protection Act FAR Federal Acquisition Regulation FE Facility Engineer FOD Foreign Object Damage HAFB Hill Air Force Base IAW In Accordance With IC Ion Chromatography IEC International Electrotechnical Commission ISO International Organization for Standardization NELAP National Environmental Laboratory Accreditation Program OEM Original Equipment Manufacturer OSHA Occupational Safety and Health Act PE Performance Evaluation POP Period of Performance PWS Performance-Based Work Statement QCP Quality Control Plan SS Service Summary TO Technical Order TCIR/DART Total Case Incident Rate/Days Away Restricted or Transferred VPP Voluntary Protection Program

APPENDIX B – EQUIPMENT LISTING

Equipment Description Serial Number Qty

CitoPress-20 Hot Mounting Equipment, S/N’s 57410211 & 5740073

Hot Mounting units 1.25 inch

S/N’s 57811013 & 57811014

Hot Mounting units 40 milimeter S/N 57811080

Hot Mounting units 50 milimeter S/N 57811071

Accutom 5 Hi-Speed Precision Diamond Saws

S/N’s 4940758, 4940809, 4940808, TegraPol-35 Grinding Polishing Heads

S/N’s 5560085, 5560086, 5560377, 5560378

TegraForce-5 Turn-Table Base Units

S/N’s 5590420, 5590421, 5591513, 5591512

TegraDoser-5 Dispensing Unit S/N’s 5600272, 5600938, 5600937

Exotom-150 Cutoff Machine S/N 5040309 1

APPENDIX C – SAFETY

SAFETY, FIRE PROTECTION AND HEALTH

SPECIFICATION

INDUSTRIAL SAFETY REQUIREMENTS

OGDEN AIR LOGISTICS COMPLEX

UNITED STATES AIR FORCE

HILL AIR FORCE BASE, UTAH 84056

PREVENTATIVE MAINTENANCE AND ADDITIONAL REPAIRS FOR STRUERS

METALLOGRAPHIC PREPARATION, GRINDING, CUTTING & POLISHING

EQUIPMENT

17 Mar 2022 Reviewed by:

Kim Zike

OO-ALC/SE

801-775-3957

Control Number: KZ220302

A. Safety Program Requirements

The contractor shall implement a safety program plan that ensures protection of Government personnel and property. (CDRL A004 - DI- SAFT-82313) The program shall consist of, as a minimum:

1. Mishap reporting, as defined in paragraph B1 below.

2. A Safety Plan that addresses, as a minimum, the subjects listed in Section II –Specific Requirements, and shall be used during the performance of the work described in the contract. The Safety Plan shall be approved by OO-ALC/SE (Safety Office) prior to commencement of any work described in this contract.

3. Routine and recurring surveillance to ensure the safety requirements of this contract are enforced.

4. Competent personnel to provide surveillance of the Safety Plan.

5. Identification of segregated work site locations for operations that cannot be co-mingled with general industrial operations and the process for ACO approval of operations and changes at these specific sites.

6. All contractor personnel shall be trained and qualified to perform their duties safely.

7. The contractor shall include a clause in all subcontracts requiring the subcontractors to comply with the safety provisions of this contract, as applicable.

B. Mishap Notification

1. The contractor shall notify OO-ALC/SE (801-777-3972) or the Hill AFB Command Post (801-777-3007) after normal duty hours, and the designated Government Representative (GR), i.e., the ACO, PCO, or DCMA QAR (Quality Assurance Representative) within one

(1) hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract, even if the government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of ALL the mishap/incident notification shall be sent within three calendar days to the GR, who will forward it to OO-ALC/SE. For information not available at the time of initial notification, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the ACO.

Mishap notifications shall contain, as a minimum, the following information:

(a) Contract, Contract Number, Name and Title of Person(s) Reporting

(b) Date, Time and exact location of accident/incident

(c) Brief Narrative of accident/incident (Events leading to accident/incident)

(d) Cause of accident/incident, if known

(e) Estimated cost of accident/incident (material and labor to repair/replace)

(f) Nomenclature of equipment and personnel involved in accident/incident

(g) Corrective actions (taken or proposed)

(h) Other pertinent information

2. The contractor shall cooperate with any and all government mishap investigations.

Additionally if requested by government personnel or designated government representative (GR), i.e., the ACO, PCO, or DCMA QAR (Quality Assurance Representative), the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators.

3. The contractor shall provide copies of contractor data related to mishaps, such as contractor analyses, test reports, summaries of investigations, etc. as necessary to support the government investigation.

4. The contractor shall support and comply with the safety investigation and reporting requirements of DAFI 91-204, Chapters 1 – 5.

C. General Safety Requirements:

If the safety plan is modified, the contractor shall submit the proposed modification, in writing, to the Contract Administration Office safety representative.

The contractor is solely responsible for compliance with all federal, state and local laws, the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable, Air Force Occupational Safety and Health Standards (AFOSH STD), to include AFMAN 91-203, Air Force Occupational Safety, Fire, and Health Standards, DAFI 91-204, Safety Investigations and Reports, Contract Safety, and the protection of their employees.

Additionally, the contractor is responsible for the safety and health of all subcontractor employees.

The contractor shall ensure assigned personnel are adequately trained and qualified for the task being performed. Brief all personnel on the hazards involved with operations and applicable precautions to be taken. Should unidentified hazards arise, cease operations until actions are taken to eliminate or mitigate hazards to safe levels.

Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor. Note: AFOSH STDs are annotated because many of the Air Force Standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence. The government shall assume no liability or responsibility for the contractor's compliance or non-compliance with such requirements. The contractor shall furnish to each of his/her employees a place of employment, which is free from recognized hazards. The contractor shall brief his/her employees on the safety requirements of this contract and on hazards associated with prescribed tasks. The contractor is responsible for compliance with OSHA Public Law and the resultant standards identified within. In addition, the contractor is required to flow down the safety requirements/specification to all subcontractors. This applies to Federal Acquisition Regulation (FAR) 12 commercial acquisitions as well. This contract shall in no way require persons to work in surroundings or under working conditions which are unsafe or dangerous to their health. The contractor must coordinate and perform work so as not to impact the safety of government employees or cause damage to government property. This requires providing personnel with protective equipment and associated safety equipment as may be necessary. The contractor must also protect personnel from hazards generated by the work. If the contractor employs BILINGUAL speaking http://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=0 employees, they must post bilingual signs and have written procedures for specific tasks in applicable languages.

SECTION II – SPECIFIC REQUIREMENTS

The contractor’s prepared Safety Plan shall:

• Provide contact information for on-site personnel

• Include a work hazard analysis of the worksite and operations to be performed to include baseline hazard identification and required control measures

• Identify employee safety and health training requirements and the documentation process

The contractor shall ensure that each element identified below is adequately addressed in detail in the safety and health plan:

PEDESTRIAN CROSSWALKS: All contractor personnel are required to use the closest crosswalk, or traffic controlled intersection when crossing the road. Pedestrians must look both ways to ensure the coast is clear before stepping out into the crosswalk. Pedestrians DO NOT have the right of way unless they are already in the crosswalk. Contractor vehicle operators have the same responsibilities as pedestrians, to share the road and mutually observe and yield to pedestrians.

MOTOR VEHICLES: Contractor shall comply with the standards in: DoD Directive 5525.4, Enforcement of State Traffic Laws on DoD Installations", Nov 2, 1981, Para 3-4;

DODI 6055.4, DoD Traffic Safety Program, 20 Jul 99; AFI 91-207, USAF Traffic Safety Program, 22 May 07; Each applies to all persons at any time on an Air Force Installation and includes all leased, owned, or privatized property including housing areas. In addition:

AFI 13-213, Airfield Management, 29 Jan 08, Paragraphs 1.3.6 and 4.4.2.1 applies to all contractors, sub-contractors, vendors, commercial delivery companies, and all other private business vehicles who operate anywhere on Hill Air Force Base, including the airfield (to include the industrial areas and any buildings or hangars located upon the airfield) in support of their mission.

HOUSEKEEPING: Housekeeping shall be conducted according to the requirements in OSHA Standard 29 CFR 1910.141. CLEAN AS YOU GO will be enforced.

7.2 Conservation of Utilities