Statement_of_Work_Supplies-Optical_Table-Burnett_7-10-23.docx

STATEMENT OF WORK/REQUIREMENTS DOCUMENT

Title: Purchase of Vibration Isolation Optical Table System Requesting Lab: NIST, Physical Measurement Division

I. BACKGROUND INFORMATION

NIST seeks to purchase a Vibration Isolation Optical Table System to mount two refractometry apparatus we are constructing. This will be located in a NIST laboratory cleanroom.

Purpose/Objective: We are building two complementary refractometry apparatuses. One is based on the prism-coupling method, using a recently purchase Optical Parametric Oscillator (OPO) laser as a continuously-variable wavelength source. The other is based on an original interferometric time-of-flight method, using low coherence light sources. All these components will be mounted on a single optical table that will require substantial vibration isolation. We intend to purchase a Vibration Isolation Optical Table System that is large enough to fit both systems and which has vibration isolation suitable for interferometry.

II. SCOPE

The Contractor shall deliver a quantity of (1) Vibration Isolation Optical Table System, inclusive of FOB Destination delivery and warranty.

III. MINIMUM REQUIREMENTS

The Contractor shall provide a system that meets all technical specifications identified below. All items must be new. Used or remanufactured equipment will not be considered for award. Experimental, prototype, or custom items will not be considered. The use by the Contractor of “gray market” components that are not authorized for sale in the U.S. is not acceptable. All line items shall be shipped in the original manufacturer’s packaging and include all original documentation and software, when applicable.

The Contractor shall provide quantity (1) Vibration Isolation Optical Table System which meets or exceeds the following minimum specifications, including FOB destination:

Line Item 0001:

Description:

Quantity: One (1) Technical Specifications

The Vibration Isolation Optical Table System will consist of two components: 1) an Optical Breadboard Tabletop, and 2) an Optical Table Support System with Pneumatic Isolating Legs. The specifications for each are below.

a. Optical Breadboard Tabletop

i. Tabletop size: nominally 96 in (inches) long by 48 in wide.

ii. Tabletop thickness: nominally 12 in.

iii. 3/16-in thick ferromagnetic stainless steel top plate with matte finish.

iv. Flatness: +/- 0.005 in.

v. ¼-in-20 countersunk, tapped holes on a 1-in on-center array.

vi. Individually sealed holes.

vii. Honeycomb core.

b. Optical Table Support System with Pneumatic Isolating Legs

i. 4-leg mounting system tied together with a stiff frame.

ii. Frame should have double horizontal supports along 3 sides, but it should have one side open for easy access under the table and for knee room on one side. Corner gussets should be included if needed for frame stiffness.

iii. Passively damped vibration isolation system with Pneumatic Isolation.

iv. Gimbal Piston Isolators.

v. Floated by compressed air (from NIST 100 psi lab supply). Can be routinely un-floated for table repositioning.

vi. Retractable casters integrated into the 4 legs.

vii. Total height to top of table (working height) with no floatation: 34”-37”.

IV. DELIVERABLES

V. PERIOD OF PERFORMANCE/LEAD TIME

Lead Time: 8 weeks ARO.

VI. DELIVERY TERMS

Delivery shall be F.O.B Destination and shall occur in accordance with the delivery due dates provided in the above table.

FOB Destination means: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. The contractor shall deliver all Line Items to:

National Institute of Standards and Technology Shipping and Receiving 100 Bureau Drive, Building 301 Gaithersburg, MD 20899 (Contact Person: John Burnett, NIST, Bldg. 217/Rm. F121, 301-975-2679)

***Due to ongoing limited site access of the NIST facilities, the Awardee SHALL confirm with the Designated Government Official and the Contracting Officer prior to ANY shipment to NIST***

VII. INSPECTION & ACCEPTANCE

In addition to the inspection and acceptance terms articulated in 52.212-4, the Government reserves the right to perform such performance tests and evaluations as defined below to verify specified system performance. Such tests and evaluations, if performed, shall be conducted within the environment that the system is to be operated. The Contractor has the right to be present during the tests and evaluations, if performed, at the Contractor’s expense.

Performance Tests:

1. Will set up the Optical Table Support System with Pneumatic Isolating Legs and mount the Optical Breadboard Tabletop on this to see if the system is complete and stable.

2. Will set up the pneumatic table float system using our laboratory supplied 100 psi compressed, filtered air to test its operation.

NIST may choose at its discretion to forego this part of acceptance testing.

A visual inspection of the equipment will be performed by the NIST TPOC to identify surface defects or any form of indication that any equipment was damaged during transport to NIST. The Government shall have sole discretion to require repair or replacement of damaged and/or nonconforming supplies at no cost to the Government. The Government at any time prior to acceptance shall reject the equipment due to defects and/or nonconformance. The vendor is responsible for latent defects discovered any time after final inspection. However, the extent of its liability shall be prorated over the useful life of the equipment.

Ownership of the equipment shall transfer to NIST upon acceptance by the Government.

The Government will test, inspect, and accept or reject the equipment within 7 days of the receipt of the equipment unless otherwise indicated above. The Government reserves the right to conduct quality assurance testing to confirm that a given instrument(s) meets the manufacturer’s and/or the Government’s performance specifications. It is anticipated that the equipment will meet all manufacturer’s specifications and/or the Government’s performance specifications identified in the most recent operations and maintenance manual for each piece of equipment and/or in this document.

VIII. WARRANTY

The contractor shall warranty the entire system for a period of a minimum of 1 year after receipt of the equipment and shall be in accordance with terms in FAR 52.212-4. Warranty shall commence upon acceptance of the system by the Government and at a minimum shall include the following:

IX. PAYMENT SCHEDULE

Advance payment is not authorized. The Contractor must invoice in arrears according to the payment schedule. The Contractor shall be paid, in accordance with Net 30-day payment terms, upon receipt and acceptance of a proper invoice, in accordance with the following schedule:

1. 100% after installation and acceptance by the TPOC of fully installed system, AND

1. After the successful completion of the testing requirements set forth in this document under section set forth in this document, AND

1. After successful demonstration by the instrumentation that it performs IAW the technical requirements set forth in this document AND

1. After receiving an invoice submitted properly, IAW the purchase order terms and conditions.

NOTE: Partial shipments and partial invoices will not be accepted, unless otherwise requested and accepted by the Contracting Officer prior to award offer. Proposed payment schedules shall be submitted with vendor’s response to the RFQ for consideration.