STATEMENT OF WORK SOW REPAIR B37 FLOOR WITH PICTURES.docx

Statement of Work USDA, Agricultural Research Service

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

REPAIR B37 FLOOR

Subtropical Horticulture Research Center 13601 Old Cutler Road Miami, Florida 33158

Prepared by Everett Wilson December 15, 2022

Scope of Work The contractor shall provide all professional services necessary to repair damage to B37 floor located at the USDA, ARS, Subtropical Horticulture Research Center, 13601 Old Cutler Road, Miami, Florida 33158, and provide a detailed proposal with a cost breakdown for the project.

The contractor shall include all services and field labor, equipment, materials, testing and personal protective equipment necessary to perform the work. No Government equipment will be available for use by the contractor.

Base Bid The contractor shall provide a detailed proposal and cost breakdown for the entire project as specified in this statement of work. All proposals shall be in unlocked MS Word format, and all cost proposals shall be detailed in unlocked MS Excel format with formulas working.

Site Visit Contractors are encouraged to visit the site and be escorted by a government representative to confirm locations, dimensions, and conditions of the project before a bid is submitted. The site visit shall be for the purpose of observing firsthand any conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions, except where contract documents make definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable.

Contractor must be registered in System for Award Management, (SAM), prior to submitting a bid. Registration can be completed at www.sam.gov/portal/public/SAM

Codes and Standards Applicable Codes and Standards apply and are not limited to the following

All work must meet ARS 242.1M “ARS Facilities Design Standards” for the defined scope of this project in addition to meeting all Local, State and Federal codes, and latest International Building Code (IBC).

Project Summary The project consists of the following elements:

South room floor in B37 consists of a ¾” plywood deck with rubber like surface liner on 2x6 joists above original floor. Original flooring is 30 in bellow existing floor, two level concrete surface accessed via doorway with 3 steps.

Repair Damaged Portions of B37 Floor

Left Room from Entrance:

Install new 3/4” plywood sheets over existing flooring.

Install a polyurea coating over the new plywood flooring.

Furnish and install toekicks on doors.

Right Room from Entrance:

Remove existing VCT and prepare concrete surface of floor for application of polyurea coating.

Install a polyurea coating over the concrete flooring.

Furnish and install toekicks on doors.

The facility will be occupied during construction activities. All work shall be scheduled in advance and coordinated with the facility representative to minimize the disruption to daily operations and research programs.

Utilization of Bio-Based Products The contractor shall utilize products and material based from bio- based materials as applicable, (e.g. bio-based greases; bio-based hydraulic fluids, bio-based absorbents), to the maximum extent possible without jeopardizing the intended end use of detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to the applicable Federal Specifications and Standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR). Products can be found at: www.biopreferred.gov

Safety The contractor will submit a Site Safety Specific Plan (SSSP)/Accident Prevention Plan in industry recognizable format to the Contracting Officer within 14 days of contract award. The Government shall review the SSSP prior to the start any construction activities.

Safety and health matters, as they relate to the work, are the exclusive responsibility of the contractor. The contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions that may be required by law or local authorities for the protection and security of the grounds, facilities, and personnel. Contractor shall coordinate with Lab Personnel and strictly always follow all Covid related precautions and procedures.

Contractor Requirements The contractor shall provide a complete and functional installation, including all labor, supervision, tools, materials, equipment, apparatus, transportation, rigging and other equipment and services necessary to accomplish the work in accordance with the intent and meaning of this statement of work.

The project work shall be performed per the following guidelines:

1) Contractor will verify all dimensions and existing site conditions prior to beginning work.

2) The contractor shall always be responsible for protecting his work and ensuring the safety of his crew and ARS employees.

3) Contractor shall remove and dispose of all construction related materials from all work areas daily and remove these waste materials from the site on a weekly basis.

4) Contractor is required to manage the project and consult with the Government prior to beginning all work phases.

5) Contractor shall perform work in a manner that minimizes the impact to daily operations of the facility and its workers. The building will be occupied during construction work.

6) Contractor will provide daily reports of work performed to the AO and weekly status updates to the EPM.

7) Contractor must have a superintendent on the jobsite when crews are performing the installation work.

8) Contactor will provide their own restroom facility.

9) Contractor to include commissioning of the new HVAC system.

All work is to be performed according with building codes, ordinances and laws of the Authority having jurisdiction on the project. When the requirements of the building codes, ordinances, and laws conflict with any other part of the building codes, ordinances and laws, the most restrictive requirement shall prevail. The Contractor is responsible for obtaining all permits and construction approvals necessary to successfully complete the project.

Documentation Requirements

Material Submittals The contractor shall submit for approval all documents/samples necessary to ensure requirements of project will be satisfied. Electronic submittals on all equipment and materials used on this project shall be submitted to the EPM, AO, and CO noted in this document.

Pre-Construction Submittals Prior to construction activities beginning the following submittals must be provided to the AO and EPM for approval.

1. Project Schedule (including daily work start/stop time)

2. Site Specific Safety Plan (SSSP) / Accident Prevention Plan

3. List of contract personnel of the general and subcontractors

General Requirements

Damage to Property:

The Contractor shall protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired to pre-damaged condition to the satisfaction of the AO.

Inspection and Acceptance A government representative shall inspect and approve the work performed on this project. The Contractor shall schedule inspection a minimum of 2 days in advance with the AO.

Period of Performance The completion of this project shall not exceed 45 days from date of notice to proceed. A request for time extension must be submitted to the Contracting Specialist in writing. Each request must include specific and detailed reasons in support of the schedule alteration.

Work Hours:

Contractor work hours shall be Monday through Friday, 7:00 A.M. to 4:30 P.M. except on Government holidays. Any changes to work schedule shall be submitted to Contacting Officer for written approval prior to schedule change.

Guaranty The contractor shall provide and submit a single guarantee stating that all portions of the work are in accordance with Contract requirements. Guarantee all work against faulty and improper material and workmanship for a period not less than one (1) years from date of final acceptance by the USDA, except where manufacturer guarantees or warranties are for longer terms. The contractor shall correct any deficiencies which occur during the guarantee period within 24 hours after notification.

Project Contacts

Contracting Officer (CO):

Stoneville, MS 38776

Contract Specialist (CS):

Monte Jordan

Engineering Project Manager (EPM):

Everett Wilson

Administrative Officer (AO):

Karla Agurto

Real Property Specialist (RPS) Erica Jones

Area Safety and Health Manager (ASHM):

David Daniels

Research Leader (RL) Dr. Ricardo Goenaga

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