Statement of Work (SOW).pdf

Statement of Work

Refurbish USDA Building #4, 29A Asset ID # 640600B004

640600B029A

USDA-ARS

MS State, Mississippi

Prepared by: Neil Johnson 07/10/2023

Reviewed by: Kevin Magee

7/18/2023

Table of Contents

Location Map Page 3

Statement of Work Page 4 - 5

Task Lists Page 6 - 9

Pictures & Building Drawing Pages 10 thru 26

Contractor Responsibility Page 27

Project Schedule/Contacts Page 28

Location Map:

Bldg 29A and Bldg 4

Marked in Red

Statement of Work: “Refurbish bldg. 4 and 29A. This project is located at Building #4 and 29A, USDA ARS MS State at 150 Twelve Lane, MS State, MS 39762.

Contractor will provide all new equipment, labor and materials for the tasks included in this SOW.

Contractor will eliminate mold, sanitize, and clean buildings 4 and 29A. Dry wall in both Bldg. 29A and Bldg. 4 shall be inspected for damage. Irreparable areas shall be properly cut out and replaced. Mold remediation shall be done on the interior of both buildings. After mold remediation is accomplished, all existing painted surfaces will be primed with mold resistant primer and painted with satin finish paint. Flooring in both Buildings will be removed and subsurface prepped, then new tile flooring will be installed with new cove base. Both buildings have been tested and are free of asbestos containing materials. Asbestos report available for inspection. Bathrooms in bldg. 4 and 29A will be refurbished with new paint, new toilet, and sink fixtures. Repair ceilings in bldg. 4 and 29A by replacing damaged ceiling panels. Inspect bldg. 29A roof, eliminate vegetation, test for leaks. If leaks are found, report them to Location Point of Contact and COR for further direction. Steel water pipes in the ceiling of 29A need to be inspected for leaks and repaired or replaced as required. Existing air ducts in both buildings must be inspected, cleaned, treated for mold as necessary, and repaired to restore proper clean air flow. Windows in both buildings must be cleaned (interior and exterior), broken panes replaced, and new weatherstripping installed as necessary. At building 29A, remove dead tree as directed by Location Point of Contact, clear plant beds of vegetation while protecting existing trees, and install weed barrier fabric in the beds and cover with pea gravel. There two existing laboratory fume hoods in Bldg. 29A. One is relatively new and in good working order, the other is much older and non-functioning. The older, non-functioning fume hood in Lab 1 shall be removed and disposed of off-site at a proper location. The roof penetration for the exhaust stack for this fume hood is to be sealed.

All debris in bldg. 4 and 29A will be removed by USDA personnel prior to the execution of this contract.

Project Objective: The objective of this project is to restore these presently unused office spaces so that they can be occupied and used by new personnel who are being relocated to this facility.

Contractor’s task is to clean and sanitize Bldg. 4 and 29A. At building 29A, contractor to install 4 new contractor provided HVAC units and one USDA provided HVAC unit, along with thermostats and diffusers. Ductwork in bldg. 29A will be inspected, cleaned, treated for mold as necessary, and repaired to restore proper clean air flow. Existing HVAC units in bldg. 4 will be cleaned, serviced to include any refrigerant or other consumables as necessary and start up performed. Also at Building 4, new thermostats and diffusers will be installed, and ductwork will be inspected, cleaned, treated for mold as necessary, and repaired to restore proper clean air flow. Dry wall in both Bldg. 4 and Bldg.

29A shall be inspected for damage and replaced as necessary. Existing laminate sheet flooring in both Buildings will be removed and subsurface prepped, then new tile flooring will be installed with new cove base. Bathrooms in bldg. 4 and 29A will be refurbished with mold remediation, new painting, new toilet and sink fixtures. The older exiting fume hood in Bldg. 29A Lab 1 shall be removed and properly disposed of off-site. The roof penetration for the exhaust stack for this fume hood is to be sealed.

Contractor is to install, provide factory startup, and commission the new HVAC units and provide a minimum 1 year no dollar limit parts and labor warranty in addition to all manufacturer provided warranties. Preference will be given to contractors within a 300mile radius from location from Building #4 and 29A at ARS/USDA MS State. This Project is located within Bldg. #4 and 29A, USDA-ARS MS State, 150 Twelve Lane, MS State, MS 39762.

Contractor must be registered in System for Award Management, (SAM), prior to submitting a quote. Registration can be obtained through: https://www.sam.gov

Site Visit: Contractors are encouraged to visit the site and be escorted by a government representative to confirm locations, dimensions, and conditions of the project before a quote is submitted. The site visit shall be for the purpose of observing firsthand any conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions, except where contract documents make definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable. This project is located at USDA-ARS in MS State, MS.

Utilization of Bio-Based Products: The contractor shall make every effort to utilize products and material based from bio-based materials, (e.g. bio-based greases; bio-based hydraulic fluids, bio-based absorbents), to the maximum extent possible without jeopardizing the intended end use of detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to the applicable Federal Specifications and Standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR). Products can be found at: https://www.biopreferred.gov

Safety: The contractor will submit a Site Safety Specific Plan/Accident Prevention Plan in industry recognizable format to the Contracting Officer within 7 days of contract award. The Plan shall include phone numbers and maps to the local Dr. Office and nearest Hospital.

Base: At Buildings 4 and 29A, contractor shall perform mold remediation, clean, sanitize, and paint interior of bldgs., and replace flooring. There are two existing HVAC units at Bldg. 4. They shall be inspected, cleaned, serviced to include any refrigerant or other consumables as necessary and startup performed. If there are any operational problems with these HVAC units, it shall be reported to the COR for further handling. At building 29A, contractor to install 4 new contractor provided HVAC units and one USDA provided HVAC unit, along with thermostats and diffusers. Ductwork in bldg. 29A will be inspected, cleaned, treated for mold as necessary, and repaired to restore proper clean air flow. At building 29A , remove dead tree as directed by Location Point of Contact, clear plant beds of vegetation while protecting existing trees, and install weed barrier fabric in the beds and cover with pea gravel. Bathrooms in bldg. 4 and 29A will be refurbished with new paint, new toilet and sink fixtures.

https://www.sam.gov/ https://www.biopreferred.gov/

Task List:

Building 4

Paint entire Lab/office with mold resistant primer and cover Sherwin-Williams Eggshell Ultra White Tintable Latex Interior Paint (5-Gallon) Item #5249212 Model #HG5249212-20. Tile entire office with Armstrong Flooring Imperial Texture VCT Cool White 12-in x 12-in Commercial Vinyl Tile. Model #51899031

Quantity and square feet are approximate

Room 1 Clean door 1.00 EA Clean door hardware - Heavily soiled 1.00 EA Clean light fixture - fluorescent - Heavily soiled 2.00 EA Clean the walls and ceiling - Heavily soiled 643.00 SF Clean floor - Heavily soiled 182.00 SF Clean shelving - Heavily soiled 20.00 LF Repair windows and Cracked Wall

Room 2 Clean window unit (per side) 10 - 20 SF - Heavily soiled 1.00 EA Remove Carpet 163 SF Clean door 1.00 EA Clean door hardware - Heavily soiled 3.00 EA Clean door - bifold set (per side) - Heavily soiled 2.00 EA Clean light fixture - fluorescent - Heavily soiled 3.00 EA Clean the walls - Heavily soiled 462 SF Clean floor - Heavily soiled 163 SF Clean acoustic ceiling tile 163 SF Clean cove base molding - rubber or vinyl 58 LF Repair damaged west wall sheetrock

Closet Remove Carpet 16 SF Clean door - bifold set - Heavily soiled 2.00 EA Clean door hardware - Heavily soiled 2.00 EA Clean light fixture 1.00 EA Clean the walls - Heavy 135 SF Clean floor - Heavy 16 SF Clean acoustic ceiling tile 16 SF Clean shelving - wire (vinyl coated) 23 LF

Main Room Clean window unit10 - 20 SF – Heavily soiled 3.00 EA Clean door 4.00 EA Clean door hardware - Heavily soiled 4.00 EA Clean vanity - inside and out 5.00 LF Clean sink – Heavily soiled 1.00 EA Clean sink faucet - Heavily soiled 1.00 EA Clean countertop - Heavily soiled 1.00 SF Clean light fixture - fluorescent - Heavily soiled 8.00 EA Clean the walls and ceiling - Heavily soiled 941 SF

Clean floor - Heavily soiled 331 SF Clean cove base molding - rubber or vinyl 76 LF Service Maintenance on 2 air conditioner units Bldg. 4

Lab Building 29A

Paint entire Lab/office with mold resistant primer and cover Sherwin-Williams Eggshell Ultra White Tintable Latex Interior Paint (5-Gallon) Item #5249212 Model #HG5249212-20. Tile entire office with Armstrong Flooring Imperial Texture VCT Cool White 12-in x 12-in Commercial Vinyl Tile. Model #51899031

Foyer/Entry Clean door 4.00 EA Clean door hardware - Heavily soiled 4.00 EA Clean light fixture - fluorescent - Heavily soiled 1.00 EA Clean the walls and ceiling - Heavily soiled 219 SF Clean floor - Heavily soiled 34 SF

Ladies Restroom

Clean door 1.00 EA Clean door hardware – Heavily soiled 1.00 EA Clean light fixture 1.00 EA Clean the walls and ceiling – Heavily soiled 302 SF Clean floor – Heavily soiled 54 SF Clean toilet – Heavily soiled 1.00 EA Clean toilet seat – Heavily soiled 1.00 EA Clean sink – Heavily soiled 1.00 EA Clean sink faucet - Heavily soiled 1.00 EA

Hallway Clean window unit 10 - 20 SF - Heavily soiled 1.00 EA Clean door 7.00 EA Clean door hardware - Heavily soiled 7.00 EA Clean light fixture - fluorescent - Heavily soiled 2.00 EA Clean the walls – Heavily soiled 544.00 SF Clean floor - Heavily soiled 180 SF Clean acoustic ceiling tile 179 SF Clean cove base molding - rubber or vinyl 68 LF Clean drinking fountain 1.00 EA

Lab #1 Clean window unit 10 - 20 SF - Heavily soiled 3.00 EA Clean door 5.00 EA Clean door hardware - Heavily soiled 5.00 EA Clean light fixture - fluorescent - Heavily soiled 9.00 EA Clean cabinetry - lower - faces only 33 LF Clean cabinetry - upper - inside and out 27 LF Clean the walls – Heavily soiled 744.00 SF Clean floor – Heavily soiled 521 SF Clean acoustic ceiling tile 521 SF Clean sink - Heavily soiled 3.00 EA Clean sink faucet - Heavily soiled 4.00 EA

Clean cove base molding - rubber or vinyl 93.00 LF Repair or replace windows in Labs

Lab #1 closet Clean window unit 10 - 20 SF - Heavily soiled 3.00 EA Clean door 5.00 EA Clean door hardware - Heavily soiled 5.00 EA Clean light fixture - fluorescent - Heavily soiled 9.00 EA Clean cabinetry - lower - faces only 33 LF

66. Clean cabinetry - upper - inside and out 27 LF

67. Clean the walls - Heavily soiled 744.00 SF

68. Clean floor - Heavily soiled 521 SF

69. Clean acoustic ceiling tile 521 SF

70. Clean sink – Heavily soiled 3.00 EA

71. Clean sink faucet – Heavily soiled 4.00 EA

72. Clean cove base molding - rubber or vinyl 93.00 LF

Lab #1 foyer Clean window unit 10 - 20 SF - Heavily soiled 1.00 EA Clean door 2.00 EA Clean door hardware – Heavily soiled 2.00 EA Clean cabinetry - upper - inside and out 4.00 LF Clean light fixture - fluorescent - Heavily soiled 2.00 EA Clean the walls - Heavily soiled 292.00 SF Clean floor - Heavily soiled 84 SF Clean acoustic ceiling tile 84 SF

Lab #2 Clean window unit10 - 20 SF - Heavily soiled 1.00 EA Clean door 3.00 EA Clean door hardware - Heavily soiled 3.00 EA Clean cabinetry - upper - faces only 10.00 LF Clean cabinetry - lower - faces only 21 LF Clean sink - double - Heavily soiled 1.00 EA Clean sink faucet - Heavily soiled 1.00 EA Clean light fixture - fluorescent - Heavily soiled 8.00 EA Clean the walls - Heavily soiled 716.00 SF Clean floor - Heavily soiled 374 SF Clean acoustic ceiling tile 374 SF Clean cove base molding - rubber or vinyl 90 LF

Lab #2 Closet Clean window unit 10 - 20 SF - Heavily soiled 1.00 EA Clean door 1.00 EA Clean door hardware - Heavily soiled 1.00 EA Clean light fixture - fluorescent - Heavy 2.00 EA Clean the walls - Heavily soiled 313 SF Clean floor - Heavily soiled 96 SF Clean acoustic ceiling tile 96 SF Clean cove base molding - rubber or vinyl 39 LF

Lab#3 Clean window unit 10 - 20 SF - Heavily soiled 2.00 EA

Clean cove base molding - rubber or vinyl 82 LF Clean cabinetry - lower - faces only 52 LF Clean door 4.00 EA Clean door hardware - Heavily soiled 4.00 EA Clean light fixture - fluorescent - Heavily soiled 9.00 EA Clean the walls - Heavily soiled 660 SF Clean floor - Heavily soiled 450 SF Clean acoustic ceiling tile 450 SF

Lab 3 office Clean window unit10 - 20 SF – Heavily soiled 1.00 EA Clean light fixture - fluorescent – Heavily soiled 4.00 EA Clean cove base molding - rubber or vinyl 51 LF Clean the walls - Heavily soiled 411 SF Clean floor – Heavily soiled 162 SF Clean acoustic ceiling tile 162 SF

Lab 3 closet Clean window unit 10 - 20 SF - Heavily soiled 2.00 EA Clean door 1.00 EA Clean door hardware - Heavily soiled 1.00 EA

127. Clean light fixture - fluorescent - Heavy 2.00 EA

128. Clean cove base molding - rubber or vinyl 40.00 LF

129. Clean the walls - Heavily soiled 20.00 SF

130. Clean floor - Heavily soiled 79 SF

131. Clean acoustic ceiling tile 79 SF

Grand Total Estimated Areas:

6,386 SF Walls 2,800 SF Ceiling 9,186 SF Walls and Ceiling 2,800.06 SF Floor 311 SY Flooring 797 LF Floor Perimeter

0.00 SF Long Wall 0.00 SF Short Wall 806 LF Ceil. Perimeter

2,800 Floor Area 2,994 Total Area 6,386 Interior Wall Area 3,187 Exterior Wall Area 354 Exterior Perimeter of Walls

Air conditioning units to be installed in Bldg. 29A 5 Ton split (servicing 2 zones) 3 phase 16 seer Goodman Model # GSXN406010 Condenser & Air Handler 5 Ton spilt system (servicing 2 zones) Gas system Model Goodman GSXN406010 Furnace, Condenser 4 Ton split system (servicing 2 zones) 3 phase 16 seer Goodman Model # GSXN404810 Mini split 4 Ton double casset Blueridge ceiling unit mini split system 18 seer 410a Install Blueridge 5 Ton split system (servicing 2 zones) 3 phase (on location) (Labor Only) Material Misc. hangers, supports, drain pans, line set, wiring Thermostat, tape etc.

Landscaping - Remove dead tree, clear plant beds, and install weed barrier fabric and cover with pea gravel.

Treat plant beds area for weed control around air conditioning units.

Magee, Kevin - REE-ARS Again, I would say that these quantities are estimated and the contractor will be responsible for taking their own measurements.

Magee, Kevin - REE-ARS And round your numbers

Magee, Kevin - REE-ARS Are these units to be replaced in-kind or are they new units in a new locaiton?

Johnson, Neil - REE-ARS In -kind

Magee, Kevin - REE-ARS You need to say that in the SOW. You need to state what units are presently in place, then say that they are to be replaced in-kind with a unit with the same capacity.

Magee, Kevin - REE-ARS What brand is the existing unit?

Magee, Kevin - REE-ARS Just 1 tree?

Johnson, Neil - REE-ARS One dead tree

Magee, Kevin - REE-ARS Say that. One tree.

Pictures: Bldg 4

Pictures: Bldg 29A

Proposals shall be in unlocked MS Word format and all cost proposals shall be detailed and presented in unlocked MS Excel format with formulas working.

Contractor Responsibility:

1. Contractor will verify all dimensions and site conditions prior to beginning work.

2. Contractor will perform the work as listed in the above outlined Base.

3. Contractor shall keep work area clean daily and take measures to control debris while work is being performed.

4. Contractor is required to manage the project and consult with the Government prior to beginning all work phases. And, to work in a manner that minimizes the impact of the work on Government operations, research, and functions.

5. All work must be performed in such a manner as to not adversely affect daily operations of the facility, its workers, and the onsite facility operations.

6. Contractor must always have a Foreman on the job while working on this project.

7. Contractor will provide their own dumpster.

8. Contractor will remove all demolished material and debris from the worksite and dispose off-site.

Material / Submittals:

The Contractor shall supply all materials necessary to successfully complete the project and deliver a functioning system as required. Submittals on all material incorporated into the work, including shop drawings and specifications, used on this project shall be submitted to the EPM and Contracting Specialist as noted in this document. Electronic submittals are acceptable otherwise three written submittals are required.

Execution of Work:

Contractor will verify all dimensions and site conditions prior to beginning work. Contractor will schedule the work between working hours as listed below. Contractor is required to provide labor, specified material, equipment, and other tools required to perform the job fully and completely. No Government equipment will be available for use by the contractor. The contractor shall always be responsible for protecting his work and ensuring the safety of his crew and ARS employees. Upon completion of the project, the contractor shall remove from the premises all accumulated materials and rubbish caused by the project. Premises shall be left in a clean, orderly, and acceptable condition.

Damage to Property:

Any damage to the Government buildings, utilities, etc. caused as the result of the contractor’s activities shall be repaired or replaced to the satisfaction of the Government.

Inspection and Acceptance:

A government representative shall inspect and approve the work performed on this project. The Contractor shall schedule inspection a minimum of 10 days in advance, in writing, to the Contracting Officer.

Project Schedule:

The completion of this project shall not exceed 90 days from date of Notice to Proceed. A request for time extension must be submitted to the Contracting Specialist in writing. Each request must include specific and detailed reasons in support of the schedule alteration.

Work Hours:

Contractor work hours shall be Monday through Friday, seven (7:30) A.M. to four (4:30) P.M. with the exception of Government holidays. Any changes to work schedule shall be submitted to Contacting Officer 1 week in advance for written approval prior to schedule change.

Project Contacts:

Ms. Donna Signa, Administrative Officer (AO) USDA, ARS MS State 150 Twelve Lane MS State, MS 39762 Phone: 662-320-7393 Email: donna.signa@usda.gov

Mr. Kevin Magee, PE Engineering Project Manager (EPM) USDA, ARS SEA Facilities Engineering 141 Experiment Station Road Stoneville, MS 38776 Office: (662) 336-0712 kevin.magee@usda.gov

Mr. Neil P. Johnson, USDA-ARS Facility Operations Specialist (POC) P.O. Box 5367, 150 Twelve Lane MS State, MS 39762

(662) 684-9141 Neil.Johnson@usda.gov

Jessica Pacheco, Contract Specialist USDA, ARS, Southeast Area Administrative Office Acquisitions, Personal Property & Fleet Management 141 Experiment Station Road Stoneville, MS 38776 Phone: (662)686-5414 jessica.pacheco@usda.gov mailto:donna.signa@usda.gov mailto:kevin.magee@usda.gov mailto:greg.porter@usda.gov mailto:jessica.pacheco@usda.gov