Statement of Work - Nitrogen Compressor.docx

Statement of Work Procurement and Installation of nitrogen Compressor Compatible with Milestone UltraCLAVE Microwave Digestive System Serial Numbers (SN): 1408171 Background/Purpose:

The Kansas City Laboratory requires the procurement and installation of a nitrogen compressor to replace the damaged nitrogen compressor compatible with the Milestone UltraCLAVE Microwave Digestion System. This specialized equipment is essential to support the program requirements for the elemental analysis of toxic and nutritional elements in food and dietary supplements for both the FDA Total Diet surveillance program and for regulatory samples. This equipment is presently subjected to a consistently heavy workload and it will continue to be utilized for sample digestion for the foreseeable future.

Due to recent changes implemented in the sample collection schedule and procedures of the FDA Total Diet surveillance program, OEM service contract is essential for this equipment to prevent any work interruption. The most recent Preventative Maintenance was performed by Milestone on 12/2020.

Scope:

Purchase of a nitrogen compressor, including installation, fully compatible with a Milestone UltraCLAVE Microwave IV Digestion System, including all necessary components.

PERFORMANCE REQUIREMENTS:

1. The procurement and installation of a nitrogen (N2) compressor fully compatible with a Milestone UltraCLAVE IV microwave digestion system. The compressor must meet or exceed the manufacturers specifications listed in the tables below. The installation technician must be certified by the manufacturer on the specific system they are working on, and able to produce all required supporting documentation to demonstrate these qualifications in accordance with the ISO 17025 standard.

2. Calibration and system performance evaluations are to be performed after installation of parts to include all necessary components. A report detailing the exact specifications the system is required to meet, the actual measurements of those parameters produced, and the vendor’s conclusion of the services rendered shall be produced to the customer within 72 hours of the completion of service(s).

3. All travel and labor costs are to be covered under this procurement.

4. All consumables necessary for the installation and performance qualification must be included in this procurement. There shall be no exclusions to replacement of consumables. This should include replacement of tubing or parts with observable acid exposure, replacement of appropriate chiller fluid, etc. which should be using Original Equipment Manufacturer (OEM) parts and in accordance with OEM protocol/specifications. All repairs and/or consumables made or replaced shall be documented within the report furnished to the customer within 72 hours of the completion of service(s).

5. All work shall be accomplished in accordance with Original Equipment Manufacturer (OEM) specifications using OEM parts. Any part no longer supported by the OEM shall be upgraded or replaced with the comparable, supported OEM part. Costs of replacement/upgrade shall be covered under the service contract.

Deliverables:

Field Service Report

Upon completion of any service performed by Contractor.

Records and Reports The Contractor shall provide the end-user of the equipment with a copy of a field service report/ticket identifying the equipment name, manufacturer, model number, and serial number of the equipment being serviced/repaired and detailing the reason for the service call, a detailed description of the work performed, the test instruments or other equipment used to affect the repair or otherwise perform the service, the name(s) and contact information of the technician who performed the repair/service, and for information purposes, the on-site hours expended and parts/components replaced.

Place of Performance US Food & Drug Administration – Kansas City Laboratory 10749 W. 84th Terr.

Lenexa KS, 66214 Attn: POC to be identified at time of award.

Vendor shall call the Government office at a minimum of 48-hours prior to arrival. Vendor shall provide the POC with anticipated time of arrival and duration of work each workday. Vendor shall be equipped with all required attire, i.e. face coverings, etc. in accordance with facility requirements.

Services must be performed during regular business hours (Monday – Friday) between the times of 7:00 AM – 5:00 PM, excluding holidays as follows:

New Year’s Day Martin Luther King, Jr. Day Presidents Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day When vendor representatives arrive on site to deliver / install equipment, they will need to provide proper U.S. photo identification to check-in with the Federal Protective Service (FPS) Security Guards in order to enter the building. The vendor representatives will receive an “Escort Required” temporary badge, which must always be worn in the building and will remain escorted by lab personnel during their visit. If vendors need to enter the laboratory, safety glasses must be worn. When their work is complete, the vendor representatives will provide the lab personnel a work order or service receipt detailing the requirements of the visit. The vendor representatives will check-out with the same FPS Security Guards, returning the temporary badge. Tobacco, of any form, and e-cigarettes are not permitted on Federal Property, in Federal Buildings or parking lots.

Inspection and Acceptance The SME/Technical Representative will perform inspection and acceptance of equipment, after services have been provided and report acceptability to the COR.

Page 1 | 3 image1.png image2.png