STATEMENT OF WORK NHC LEMOORE.pdf

STATEMENT OF WORK

100% PAPER DISPOSAL AND DESTRUCTION

1.0 INTRODUCTION

1.1 The contractor must provide, in accordance with this Statement of Work for professional

On-site document destruction services for Navy Medicine Readiness and Training Command

Lemoore, Branch Clinic Dental and Hornet Branch Clinic (NMRTCL, Building 937; Warehouse

929; Dental, Building 926; and Hornet, Building 11, California 93246. All equipment, vehicles, materials, supervision, and other incidental services necessary to perform this service as defined in this Statement of Work (SOW).

1.2 During the term of this contract, the contractor must handle, on behalf of the

Government, unclassified, classified documents, PII documents, HIPAA related documents, as well as confidential and personal information which will be covered for document destruction.

1.3 During the term of this contract ALL of the employees are to go through screening processes to include credit, criminal, and background checks to ensure proper handling of

Government documents for destructions. Copies of requirement training, certification and screening will be provided to Government of each employee who handles government documents.

2.0 SERVICE

2.1 Destruction Service to take place by contractor on behalf to the Government handling classified Documents, PII documents; HIPPA related documents as well as confidential and personal information which will be destroyed by the contracting company who handles such service on-site as a document management destruction service.

2.2 File type of destruction shall take place is termed “Complex File” – Patient files to be picked up from various pick up points at Naval Health Clinic Lemoore, Patient Records, Pharmacy, Security, Dental, and Hornet Clinic on Naval Air Station Lemoore, California two (2) times a month every Thursday, scheduled in the hours between 09:00 – 14:00 hours.

Address:

Navy Medicine Readiness and Training Command Lemoore

Main Warehouse

Building 937 (Main Clinic), Building 926 (Dental), and Building 11(Hornet)

937 Franklin BLVD

Lemoore, CA 93246

2.3 The Contractor must provide:

Fifteen (15) 64-gallon bins for shredding. Three bins will be reserved for document shredding and two bins for pill-bottle shredding in Main Pharmacy.

The Contractor will also provide the government an additional ten (10) 33 gallon document shredding bin, an additional two (2) 64-gallon pill-bottle shredding bin for Hornet Clinic Patient

Records and Pharmacy. A total of twenty-five; fifteen (15) 64-gallon and ten (10) 33-gallon bins.

Location of secured Totes will be dispersed within the Building 937, Building 926, Building 929 and Building 11. Contractors will be informed designated areas for bimonthly schedule paper shredding and pickups. Command Representative will be available for walk through of work spaces and designated areas from the respective departments.

2.4 A certificate of destruction is a requirement necessary and must be provided to Navy

Medicine Readiness and Training Command Lemoore (NMRTCL) on completion for proof of destruction for audit purposes. Shredding will be on-site, media destruction and certificate of destruction provided.

Shred and destruction must be national association of information destruction NAID certified and meets laws and regulations for confidential information Final Disposal Rule and HIPAA

Security Rule. FACTA

These delivery options will be available and made offer for four option years on this contract.

All shred will be performed and completed on-site. Certificate of Destruction provided at the completion of each shred and turned into the Material Management Department for filing.

2.5 The contractor is not required to provide service on the following observed holiday:

a. NEW YEARS DAY

b. MARTIN LUTHER KING, JR. BIRTHDAY

c. GEORGE WASHINGTON’S BIRTHDAY

d. MEMORIAL DAY

e. INDEPENDENCE DAY

f. LABOR DAY

g. COLUMBUS DAY

h. VETERANS DAY

i. THANKSGIVING DAY

j. CHRISTMAS DAY

* If pick up and destruction day falls on the observed holiday, pick up and destruction will be adjusted to the next business day for pick up/destruction. Arrangements and communications must be made and Material Management warehouse staff.

3.0 TITLE TO DOCUMENTS

The Government retains ownership to all documents that are to be under destruction and require a proof of destruction for audit purposes.

4.0 GOVERNMENT PERSONNEL

NMRTCL employees will not perform maintenance or attempt repairs to equipment, i.e. 64

Gallon, 33 Gallon Totes while such equipment is under purview of this contract with the contractor. If Totes are damage, NMRTCL will inform contractor of needed repair and or replacement at no additional cost.

5.0 PARTS AVAILABILITY

To ensure minimal equipment downtime, the contractor shall maintain and or replace the 64/33

Gallon Totes on a timely manner during the Monday through Friday time frame 09:00 - 14:00 hours. Totes must be kept clean, functioning secure locks and must be in full operation order at all times. Two sets of Lock keys will be provided for each 64/33 Gallon Tote; one (1) at each designated location and one (1) Key kept in Main Security.

6.0 LABOR

All compensation for labor, fuel, parts and materials must be included in the contract price.

7.0 PARTS/SUPPLIES QUALITY

Parts and supplies provided under this service contract shall be guaranteed to be equal in all respects, including performance, interchangeability, durability, and quality to the OEM parts when new or as presently recommended by the contractor.

8.0 TRAVEL AND RELATED EXPENSES

The contractor is responsible for its related trip expenses including round trip travel, mileage, and all other necessary expenses related to travel. The contractors must have a valid Defense

Biometric Identification system (DBIDS) for entry to Naval Air Station Lemoore prior to start date of contract. Initial gate pass will be facilitated by the Government to ensure all requirements have been met by the Contractors.

Additional gate information may be obtain by Naval Air Station Lemoore, Naval Pass Decal at

(559) 998-4786.

9.0 POINT OF CONTACT

Your Point of Contact (POC) will be Navy Medicine Readiness and Training Command

Lemoore, Leading Chief Petty Officer, HMC Soutsakhone Sanethavong and or as directed.

Office: (559) 998-0232. Email: Soutsakhone.Sanethavong.mil@mail.mil.

mailto:Soutsakhone.Sanethavong.mil@mail.mil