Statement of Work Generator Service.docx

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

Emergency Standby Generators Inspection, Preventive Maintenance and Testing

U.S. National Poultry Research Center 934 College Station Road Athens, Georgia 30605

1. Scope of Work The contractor shall provide all professional services necessary to complete the physical inspection, and preventive maintenance of the two-emergency generator sets located at the Southeast Poultry Research Laboratory (SEPRL), 934 College Station Road, Athens, GA 30605 site. In the event of an emergency such as an equipment failure during the term of this contract, the contractor must be able to respond to the location with qualified personnel within 24hrs. All maintenance will be conducted according to the equipment manufacturer’s suggested maintenance schedules and will meet or exceed the equipment manufacturer and industry standard requirements. Contractor will provide detailed inspection and maintenance reports for each device serviced. All work must be conducted so that critical facilities do not lose power.

The contractor shall include all services and field labor, equipment (including rigging and material handling equipment), materials, testing and personal protective equipment necessary to perform the work.

Description of generator sets to be serviced: Qty 2 Kohler Model 2000REOZMD 2000kW 12.47 kV diesel enclosed generator sets on 7900 gallon sub base fuel tanks. Generator set means the entire system including the enclosure, silencers, dampers and fuel tanks.

The preventive maintenance site visits will be four quarterly services consisting of one major and three minor service visits per year. The major service will be completed first.

Other equipment included in this SOW:

· None

Equipment and services provided by the Government for contractor use are listed below:

· None provided

1.1 Base Bid

The contractor shall provide a detailed proposal and cost breakdown for the entire project including submittals for proposed equipment and materials. The contractor is encouraged to submit a base plus 4 years proposal. Contractor must be registered in System for Award Management, (SAM), prior to submitting a bid.

1.2 Site Visit

Contractors are strongly encouraged to visit the site and be escorted by a government representative to confirm locations, dimensions, and conditions of the project before a bid is submitted. The site visit shall be for the purpose of observing conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions, except where contract documents make definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable.

2. Codes and Standards Applicable Codes and Standards apply and are not limited to the following

NFPA-70E Standard For Electrical Safety In The Workplace

All work must meet Local, State and Federal codes, and latest IBC codes.

3. Project Summary Perform inspection, maintenance, and testing of medium voltage emergency generator sets described in the Statement of Work.

1) Work will be accomplished during normal business hours. If outages are required, off-hours work may be allowed (subject to approval).

2) All work must be scheduled in advance and approved by USDA prior to starting.

3) Contractor will perform all work according to the approved schedule and SSSP.

4) All work will be in compliance with NFPA 70E and NEC.

5) All work will be in accordance with the equipment manufacturers’ requirements.

6) Detailed reports of all work and tests will be provided to USDA at the time of service or promptly thereafter.

The facility will be occupied during maintenance activities. All work shall be scheduled in advance and coordinated with the facility representative to minimize the disruption to traffic, daily operations and research programs.

4. Safety Safety and health matters, as they relate to the work, are the exclusive responsibility of the contractor. The contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions that may be required by law or local authorities for the protection and security of the grounds, facilities, and personnel.

5. Contractor Requirements See Tables 1 and 2 for Contractor Service Requirements The contractor shall provide a complete maintenance service for the two medium voltage emergency generator sets including all labor, supervision, tools, materials, equipment, apparatus, transportation, rigging and other equipment and services necessary to accomplish the work in accordance with the intent and meaning of this statement of work. The contractor must respond on site to emergency situations within 24hrs The project work shall be performed per the following guidelines:

1) Contractor will verify all equipment and site conditions prior to beginning work.

2) The contractor shall always be responsible for protecting his work and ensuring the safety of his crew and ARS employees.

3) The contractor will use only trained and qualified personnel (as defined by OSHA and USDA)

4) The contractor will provide documentation of training and certification for all personnel working on this site prior to starting work.

5) The contractor shall use an OSHA compliant Lockout/Tagout program.

6) The contractor will comply with all USDA Safety and Biosecurity requirements.

7) The contractor will provide all PPE, barricades, and other safety material required to perform this work safely and comply with regulations.

8) The contractor shall render the work area safe before leaving the work site. All covers shall be replaced and all cabinets closed.

9) Contractor shall remove and dispose of all project related materials from all work areas daily.

10) Contractor is required to manage the project and consult with the Government prior to beginning all work.

11) Contractor shall perform work in a manner that minimizes the impact to daily operations of the facilities and workers. The buildings will be occupied during this work.

12) All work is to be performed according with building codes, ordinances and laws of the Authority having jurisdiction on the project. When the requirements of the building codes, ordinances, and laws conflict with any other part of the building codes, ordinances and laws, the most restrictive requirement shall prevail.

6. Inspection and Acceptance A government representative shall inspect and approve the work.

7. Period of Performance The completion of this project shall not exceed 365 days from date of notice to proceed.

7.1 Work Hours:

Generally, contractor work hours shall be Monday through Friday, 7:00 A.M. to 3:30 P.M. except on Government holidays for most of the work. Work requiring outages, may be required to be performed after hours (pre-arranged at least 48 hours in advance).

Any changes to work schedule shall be submitted to Contacting Officer for written approval prior to the schedule change.

Table 1.

Scheduled Maintenance for Mitsubishi Emergency Use Engine

Check the following:

Fuel Tank Oil Level Engine Oil Level Coolant Level Starting Air Tank Air Pressure Ingress of Fuel and Water In Engine Oil Fuel Control Link Air Compressor Oil Level – refill if needed

Air Cooler - Check Water Leak

Maintenance Operation:

1) Operate the engine at no load for 5 to 10 minutes. (Check startability, color of exhaust smoke, abnormal vibration, abnormal noise, abnormal smell and gauge indication {oil pressure gauge, coolant temperature gauge, oil temperature gauge, exhaust temperature gauge, tachometer, and others.)

2) Operate the engine at 50% load or higher for 30 minutes or longer. (Check startability, color of exhaust smoke, abnormal vibration, abnormal noise, abnormal smell and gauge indication {oil pressure gauge, coolant temperature gauge, oil temperature gauge, exhaust temperature gauge, tachometer, and others}. Check the movement of rack of the fuel injection pump including the governor, check temperature of damper, check damper visually.)

Clean - Inside of Coolant Tank

1) Belt and Belt

2) Bolts and Nuts on Engine

3) Damper

4) Valve Clearance (Check the valve mechanism parts at the same time)

5) Vibration-Isolating Rubber

6) Foundation Bolts

7) Couplings

Fuel System – Check and Adjust

1) Fuel Injection Nozzle Spray Condition and Injection Pressure

2) Fuel Injection Timing

3) Fuel Pipe Drain –

1) Fuel Tank

2) Water Separator

Lubrication System – Check and Adjust

1) Oil Pipe

2) Engine Oil Pressure

3) Analyze Engine Oil Properties

Cooling System – Check/Disassemble and Clean

1) Solenoid Valve and Pressure Reducing Valve of Cooling System

2) Strainer (Including with Ball Tap) of Cooling Water Check – Water Pump Inspect Coolant Properties – (Change Coolant Based on Analysis Results)

Air Intake System – Clean, Check and Replace

1) Air Cleaner Element

2) Pre-cleaner

Electrical System – Check

1) Starter

2) Alternator

3) Specific Gravity of Battery Electrolyte

4) Air Heater

Air Stater System – Check/Clean/Drain

1) Starter Air Strainer

2) Starting Air Tank Safety Valve Operation

3) Air Starter Valve

4) Solenoid Valve and Pressure Reducing Valve

5) Air Distribution Valve

6) Air Compressor Belt Tension

Protection System – Check the following:

High coolant temperature, low oil pressure, overspeeding, start stalling, cooling water supply fault, undervoltage, overvoltage, overcurrent, low coolant level in tank, low fuel level in tank, low air pressure in tank

Auxiliary Devices – Check the following:

Engine control devices, fuel transfer pump, governor motor, room ventilating fan, solenoid, lifting pump, water tank ball tap, water heater, oil heater, oil priming pump, and others

Replace –

1) Engine Oil, Oil Filter, and Bypass Oil Filter

2) Water Separator Element

3) Fuel Filter Analyze – Engine Oil Clean – Gauze Filter Change – Coolant Drain Water – Exhaust Muffler Check – Thermostat Check – Turbocharger Overhaul – Starting Air Compressor

Check Oil Cooler and Oil Pump Replace Governor Oil Filter Clean/Check/Replace

1) Fuel Tank

2) Radiator Fins

3) Pre-cleaner

4) Air Cleaner Element

5) Rubber hose

6) Other instruments

Table 2.

Kohler Generator Service Schedule

System—Component Action

Interval

Fuel System

Quarterly

Quarterly

Main tank supply level

X

Quarterly

Water in system, remove

Quarterly

Filter(s)

Quarterly

Gasoline supply

N/A

Quarterly

Tank vents and return lines for obstructions

X

Yearly

Lubrication System

Quarterly

Quarterly

Change oil

Yearly

Replace filter(s)*

Cooling System

Radiator fan bolt torque (1500 -2800REOZDC, 2500 -2800REOZDB, and 3000/3250REOZD with unit-mounted radiator)

X

Yearly

Air cleaner to room/enclosure

X

Quarterly

Block heater operation

X

Quarterly

Quarterly

Quarterly

Quarterly

Quarterly

Coolant temperature protection level

Six Months

Air ducts, louvers

X

X

Yearly

Coolant

Yearly

Heat exchanger

X

Yearly

Radiator exterior

X

Yearly

Water supply to heat exchanger

X

Yearly

Exhaust System

Drain condensate trap

X

Quarterly

Quarterly

Quarterly

Six Months

Excessive back pressure

Yearly

DC Electrical System

Quarterly

Battery electrolyte level

X

Quarterly

Battery specific gravity, charge state

Recharge after engine start

X

Quarterly

X

Quarterly

Quarterly

Tighten DC electrical connections

X

Six Months

Legend:

· Follow procedures and frequencies indicated in the engine manufacturer’s manual.

R Replace as necessary X Action image1.jpg