Statement_of_Work.pdf

FILA – Boiler Replacement Page | 1

FIRST LADIES NATIONAL HISTORIC SITE

205 Market Ave S, Canton Ohio 44702

Boiler Heat Exchanger Replacement

PMIS 324085

STATEMENT OF WORK

NATIONAL PARK SERVICE

January 5, 2022

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SERVICE GENERAL REQUIREMENTS

PART 1 – GENERAL

ITEM 1 – First Ladies National Historic Site: Emergency Boiler Exchanger Replacement

1.1 Background: First Ladies National Historic Site - Education Research Center, a leak was detected on both PK Thermific N – 1500 - 2 boilers. It was determined this boiler (#2) would be able to run safely and produce enough heat in degraded mode. The boilers were installed in 2015 and are consecutive serial numbers. It is the NPS understanding the exchangers are leaking and can be replaced with a replacement exchanger. If at any point it is found to be a larger problem to the boiler, the contractor must immediately contact COR and notify them before continuing with project.

1.2 Work Covered by the Contract Documents:

A. Project Location: First Ladies National Historic Site, Education Research Center, 205 Market Ave S, Canton Ohio 44702

1. Work consists of: This project shall include replacement of the heat exchangers on two P&K Thermific boilers. All supplies and equipment, materials, labor, and transportation to remove, install, and dispose of the existing heat exchanger. The work will consist of supply and replacement of components with labor for installation and chemical balancing by certified boiler technician to manufacture specification. The heat exchanger must be OEM product and fit in same space as the exchanger being removed. Replace heat exchangers, burner gaskets, start up, testing and boiler permits. The project will also include balancing the chemicals in the hydronic loop, and removing any air introduced to the entire hydronic system during the failure and repair. This project includes a startup and proper operation setting to manufacture specifications. The work of this contract shall be performed to meet all federal, state, and local rules and regulations. Contractor shall replace all piping insulation disturbed during this project. Contractor shall provide park staff training for operation and maintenance of new system.

B. All work will be performed under a single contract.

Period of performance: Work shall be completed within 90 calendar days after contract award.

The period of performance is inclusive of 0 weather days.

ITEM 3 - CONTRACTOR’S USE OF PREMISES

3.1 Conduct of Operations: At all times the contractor shall conduct his operations in conformance with the rules and regulations promulgated by the Secretary of the Interior for the National Park Service, and applicable park rules and regulations prescribed by the Park Superintendent.

https://www.nps.gov/.../superintendents-compendium.htm

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A. No signs or advertisements (except those specified herein and as required for safety) shall be displayed on the site or within the park unless approved by the Contracting Officer.

B. Smoking is not permitted within any Federal building or within 25 feet of entrances, operable windows, or outdoor air intakes.

C. Public Use of Site: Contractor shall at all times conduct operations to ensure the least inconvenience to the public.

3.2 On-site work hours: Work shall be generally performed during normal business working hours of

7:30 a.m. to 4:30 p.m., Monday through Friday, except when otherwise indicated.

A. Work on Saturdays, Sundays, Federal holidays, early morning, or at night may not be performed without prior consent from the CO and COR. Submit requests for work outside of the stated normal business hours to the CO and COR for approval at least 48 hours in advance of the work.

The following Federal holidays are observed by the National Park Service:

New Year Day Martin Luther King, Jr’s Birthday Washington’s Birthday Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

B. Note: Any of the above holidays falling on a Saturday will be observed on the preceding Friday;

holidays falling on Sunday will be observed on the following Monday. The specific day that each holiday is recognized for each year can be found at the following site: Federal Holidays (opm.gov).

3.3 Contractor Use of Site:

A. General: Contractor shall have limited use of the site. Limit use of premises to area of service provided as shown on site plan…. [ See Photo Below.]

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Do not disturb portions of Project site beyond areas in which the Work is indicated.

B. Limits: Contractor can use rear alley way for access to the building. Only one vehicle shall be parked in the alley for unloading. Parking will be allowed in the NPS parking lot behind the Saxton House. 331 Market Ave. S.

C. Driveways and Entrances: Keep driveways, access roads, and entrances serving premises clear and available to Government, Government's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials. Schedule deliveries to minimize use of driveways and entrances. Parking is available behind the Saxton House 331 Market Ave S.

D. Limit site disturbance, access to building from the rear entrance. The heat exchangers can be taken to the lower level using the elevator. Any damage to the site will be repaired by the contractor at no additional cost to the First Ladies National Historic Site.

E. Utilities

a. General: Cost or use charges for temporary facilities shall be included in the Contract

Sum as required.

b. Water Service: Water from existing water system is available for use without metering and without payment of use charges. Provide connections and extensions of services as required for operations without any additional permit costs. Use resources wisely and minimize waste of water.

c. Electric Power Service: Electric power from existing system is available for use without metering and without payment of use charges. Provide connections and extensions of

Page | 5 services as required for operations without any additional permit costs. Power may or may not meet your power tool requirements, provide generators if questionable. Use power in a resourceful manner and avoid excess power waste.

F. Security and Protection facilities: Some of this may be relevant and some may not.

1 Environmental Protection: Provide protection, operate temporary facilities, and conduct work in ways and by methods that comply with state and federal environmental regulations and that minimize possible air, waterway, and subsoil contamination or pollution or other undesirable effects.

2 Cleaning of Equipment: The Contractor shall ensure that prior to moving on to the Project Area, all service equipment, is free of soil, seeds, vegetative matter, or other debris that could contain or hold seeds. Disassembly of equipment components or specialized inspection tools are not required.

3 Tree and Plant Protection: N/A

3.4 Storage - Staging Areas: N/A

3.5 Preservation of the Park:

A. Contractor is responsible for any damage done to the site/building during the project.

B. Contractor is encouraged to protect the building from damage using plywood, tarps, or runners to mitigate possible damage.

3.6 Hauling Restrictions: Contractor to verify path to site and meet state and county road requirements and height restrictions for all park work/access.

3.7 Housekeeping:

A. Keep project neat, orderly, and in a safe condition at all times.

a. Dispose of waste materials and recycling legally outside the park. The contractor shall not use park dumpsters

b. Address Recycling: Government goal is to salvage and recycle as much nonhazardous waste as possible. Use sustainable methods to extent possible during this project, recycling material as is probable with local means. Maintain accurate documentary records for submittal of all recycled materials used including fly ash and slag cement.

3.8 Photo Documentation:

Contractor must provide existing condition, progress and completion photos. All photos shall be in focus, show maximum range of depth of field general photo and then close up detail photo as needed. Shall be in JPEG digital form and submitted electronically by email within 7 days from time of taken or as approved by COR.

3.9 Fire and Life Safety:

a. Comply with the requirements of NFPA.

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b. Store and handle hazardous materials in accordance with manufacturer’s and OSHA 29CFR1926 Subpart D requirements 1926 | Occupational Safety and Health Administration (osha.gov). Maintain readily available, on site, MSDS/Safety Data Sheets (SDS) for each chemical.

i. Immediately report all spills of hazardous materials to the CO, COR and park.

ii. Maintain a spill emergency response kit.

iii. Train employees how to respond to a spill and use an emergency response kit.

3.10 Noise and Acoustics Management:

A. Noise Control: Perform operations to minimize noise. Perform noise-producing work in less sensitive hours of the day or week as directed by the Contracting Officer or COR.

B. Repetitive and/or intermittent, high-level noise: Permitted only during Daytime.

1. Do not exceed the following dB(A) limitations at 50 feet:

Sound Level in dB(A) Time Duration of Impact Noise 70 More than 12 minutes in any hour 80 More than 3 minutes in any hour

2. Maximum permissible equipment noise levels at 50 feet:

EARTHMOVING dB(A) MATERIALS HANDLING dB(A) Compressors 75 Pneumatic Tools 80 Pumps 75 Saws 75 Generators 75 Vibrators 75

C. Ambient Noise:

1. Maximum noise levels (dB) for receiving noise area at property line shall be as follows:

a. Residential receiving area :

Daytime: 65 dB Nighttime: 45 dB

b. Commercial/Industrial receiving area:

Daytime: 67 dB Nighttime: 65 dB

ITEM 4 - EXAMINATION OF THE SITE

4.1 All interested contractors are urged to visit the job site and examine existing conditions before submitting quotes. Contractors will be expected to complete the work as quoted. A site visit will be advertised in the solicitation.

ITEM 5 – SUBMITTALS

5.1 General Submittal Procedures:

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A. General: Prepare and submit submittals for approved equipment as specified

1. CM-16 Transmittal Form: All submittals shall be transmitted via electronic email using

National Park Service form CM-16 form. The form will be provided by the Contracting Officer.

5.2 Shop Drawings, Product Data, and Samples: Contracting Officer will provide sample cover sheet.

A. Product Data: P&K Thermific OEM Replacement Heat Exchanger, PN: BP00000053.

1. Submit Product Data according to Part 9.1 of this section to include one digital file (.PDF or .TIF) to COR.

B. For submittals specified above, forward submittals to Contracting Officer and COR at least 5 days before need for approval.

C. After approving submittals, Contracting Officer and/or COR will return one copy to the Contractor.

If submittals are not approved, Contracting Officer will return all copies to Contractor with reasons for rejection. Resubmit, identifying changes. Any work done before approval shall be at Contractor's own risk.

5.3 Approved Equals: If an item in this solicitation is identified as “brand name or equal” or lists more than 1 manufacturer, the description of the proposed item must reflect the characteristics and level of quality that will satisfy the Government’s needs as demonstrated by the salient physical, functional, or performance characteristics that “equal” products must meet and/or exceed that as specified in the solicitation or relevant specification.

A. For each item proposed as an “approved equal,” submit supporting data, including:

1. Drawings and samples as appropriate.

2. Comparison of the characteristics of the proposed item with that specified and with the salient characteristics provided.

3. Changes required in other elements of the work because of the substitution.

4. Name, address, and telephone number of vendors.

5. Manufacturer’s literature regarding installation, operation, and maintenance, including schematics for electrical and hydraulic systems, lubrication requirements, and parts lists. Describe availability of maintenance service, and state source of replacement materials.

B. A request for approval constitutes a representation that Contractor:

1. Has investigated the proposed item and determined that it is equal or superior in all respects to that specified.

2. Will provide the same warranties for the proposed item as for the item specified.

3. Has determined that the proposed item is compatible with interfacing items.

4. Will coordinate the installation of an approved item and make all changes required in other elements of the work because of the substitution.

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5. Waives all claims for additional expenses that may be incurred as a result of the substitution.

C. Approved Equals will be evaluated and approved/disapproved during the submittal process.

ITEM 6 – TEMPORARY SERVICES

6.1 It is the Contractor’s responsibility to provide temporary services, equipment, tools, and skilled labor as required for the chosen means and methods to perform the work in accomplishing this Contract.

ITEM 7 - PROJECT CLOSEOUT

7.1 Cleaning: Remove all tools, equipment, surplus materials, and rubbish. At time of final inspection, project shall be thoroughly clean and ready for intended use.

7.2 Completion: Contractor shall request a final inspection to the Contracting Officer and COR.

7.3 Warranties Relevant but needs editing Edited.

A. Workmanship Warranty will be based on project acceptance and will remain in effect for 1 year following acceptance. The contractor will also support manufacturer warrantied items and repair work during this period.

B. Provide all manufacturer warranty information of products installed. All contact information, extent of coverage and conditions shall be clearly noted as well as date of overall final acceptance.

C. Information shall include operation and maintenance manuals for each warranted product.

END OF SECTION

Photographs

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