STATEMENT OF WORK.pdf

SCOPE OF WORK: Facility Asbestos Inspection Ralph H. Johnson VA Medical Center Charleston, SC

1. Scope of Work:

A. The service provider will complete a comprehensive asbestos survey and asbestos inventory of building materials for the RHJ VA Medical Center, 109 Bee Street Charleston, SC. The inspection and survey for asbestos will be conducted by accredited and licensed SCDHEC asbestos building inspectors who will locate and identify homogeneous areas (HAs), identify asbestos content of HAs, quantify asbestos HAs, document location of asbestos HAs on floor plan drawings, assess the condition of HAs, assess the friability and risk of occupant exposure to existing asbestos materials, and provide cost estimates and priorities for damaged or compromised asbestos discovered during the inspections. Furthermore, the service provider will follow Class IV OSHA procedures (29CFR 1926.1101) and label all existing, exposed, accessible asbestos containing building materials (ACBM) with labels conforming to that shown in Attachment A, every 6 feet of accessible thermal system insulation (TSI) containing asbestos, and other surfacing asbestos containing material. Labels must be of such quality that they can be expected to remain adhered or legible for 20 years.

B. The survey and inventory for asbestos will be conducted in compliance with applicable local, state, and federal codes, rules, and regulations including the Asbestos Hazard Emergency Response Act (AHERA), OSHA, title 29 Code of Federal Regulations 29(CFR) 1910.1001, 29 CFR 1926.1101, and the Asbestos School Hazard Abatement Reauthorization Act (ASHARA). Laboratories employed for identification of asbestos in bulk samples must participate in the National Institute of Standards and Technology (NIST), National Voluntary Accreditation Program (NVLAP) and prove current proficiency for asbestos identification by polarized light microscopy. Note for the purposes of this contract, any asbestos identified in a bulk sample equal to or above trace quantities shall be reported as “Positive- Asbestos Containing Material”.

C. Personnel conducting this asbestos survey will be AHERA-certified asbestos building inspectors and possess a current SC DHEC state license. Contractor will furnish all services, materials, labor, insurance, personal protective equipment, training, tools and equipment for the inspection and assessment. Contractor will properly dispose of asbestos waste generated during the contract services, to include the laboratory work. Waste disposal records must be provided to the VA Medical Center Contracting Officer Representative.

D. The survey will assess all locations to include, but not limited to caulks, tile and mastics (all layers), rooms, basement, overhead spaces; pipe, ducts, chases, vaults, above suspended ceilings, etc. The survey report and inventory will detail the findings of all surveyed and sampled building material and HAs categorized by locations, asbestos content, quantity of asbestos HAs, location of asbestos HAs exhibited on floor plan drawings, condition of HAs, friability and risk of occupant exposure to existing asbestos materials, and cost estimates and priorities for damaged or compromised asbestos and suspect debris. The report will include recommendations for ACBM cleanup, repair and management to minimize risk to occupants. The deliverables to the VAMC include one electronic version of editable drawings indicating bulk sample locations and 2 sets of hard copy binders, with each containing the following information for each building (building section):

Building identity and description/age Inspector names, company, address, and contact information

Copies of inspector Asbestos Building Inspector training certificate and applicable licenses

Asbestos sampling forms Lab identity, contact information, and results Spreadsheet with HA descriptions and information

(quantity, description and color (mastic, black), location Rm# condition, friability)

Risk assessment forms Cost estimates and priority for abatement Floor plans

Each floor and location of samples with sample #s, showing negative (-) or positives (+), photos are each area sample area taken.

E. Required bulk samples shall be taken by the contractor as defined below. For the purpose of this inspection, all building materials shall be suspect. The contractor will attach asbestos danger labels to accessible ACBM as indicated above using Class IV asbestos procedures, since labeling will have potential for incidental asbestos exposure.

Comply with OSHA 26 CFR1910.1001 Class IV procedures during application of asbestos labels. TSI must be cleaned with high efficiency particulate air (HEPA) vacuums prior to warning label application. Sample locations must be clearly identified with a sample number.

F. The contractor will provide two (2) hard copies of the completed inventory binders (one binder per building) per above, along with one (1) electronic copy as an editable CD excel workbook, including photos and drawings, with each floor having its own Excel worksheet. Drawing of each Building’s floor plan showing sample locations and homogenous areas shall be provided in the final report. All sampled homogeneous areas shall be photographed. Color photos will be incorporated into the finished survey including the Excel spreadsheets. Photos shall be labeled as to homogenous area (by sample number), location, and type of material. Sample number shall be readable when viewed from photograph and sample location. All work shall be completed within 120 calendar days of the award.

2. Contracting Officer’s Technical Representative (COTR):

The VA’s COR shall answer questions, escort and provide construction details, building schematics, past asbestos surveys*, inspections, and related files as needed for reference.

The COR will provide access to all building areas, as necessary. The VAMC Industrial Hygienists will ensure contract compliance through routine reviews of the contractor’s work, work products, and will field verify labeling meets the intent of the contract.

Past Asbestos Surveys:

• Baseline Asbestos Survey Report for RHJ VAMC, 1991

• Triennial Report for Asbestos Re-Inspection, 2002, 2010, 2013, 2014, 2015

Note: Any existing asbestos surveys provided are obsolete/void and shall be used “FOR REFERENCE ONLY” and shall not be a part of this new Inventory/Survey.

3. Submittal and Notices

After award but prior to field work, the contractor will meet with the COR and/or the VAMC Asbestos Program Coordinators and at that time submit the following:

1) Provide a copy of State of South Carolina DHEC license cards for all employees who will perform work on this project. Specific and current credentials for asbestos building inspectors must be provided.

2) Asbestos hazard prevention plan documenting training, PPE, procedures, and controls to ensure field work (sampling and labeling) does not create an asbestos hazard.

This plan is subject to the approval of the COR prior to initiating the field work. Note:

Emissions, releases, or spills of asbestos created by the contractor during this work shall be remedied and resourced by the contractor and mitigated in accordance with federal and state asbestos regulations.

4. Inspection/Sampling/Evaluation Procedure

The contractor will:

1) Attend a pre-survey meeting prior to start of inspection/assessment to discuss/review the scope of work and performance criteria related to the scope of work including a site visit.

2) Inspect all areas to locate and identify suspected asbestos containing building materials and categorize the homogeneous areas. Collect photos as described above for inclusion in the final deliverables. Attempt to achieve access through the COR on all sampling missions. Note any areas that could not be inspected in the final report.

3) Determine the condition (friability) of suspected ACBM. Add appropriate signage to ACBM as discussed above using OSHA Class IV compliance/procedures.

4) Record the assessment of friable material into categories of damaged, significantly damaged, or no damage as defined by Federal Register 40 CFR 763.83.

5) Identify the appropriate management action to protect the health and safety of the building occupants.

6) Report the ACBM location, quantity, and status as well as requirements for labeling and training to comply with OSHA.

7) Comply with all other requirements of field work and deliverables described herein.

B. Bulk samples shall be taken and recorded by as follows:

1) For each suspect homogeneous area, collect bulk samples for analysis in accordance with 40 CFR 763.83 and OSHA 29 CFR 1910.1001. Inventory the locations of the homogeneous areas where samples were collected indicating the exact sample location. Narrative description and photographic evidence of each asbestos HA is required.

2) Sample costs shall be quoted on a per sample basis. The number of samples required will be based on the number of homogeneous areas, contractor experience and the representative contractor will consult with contractual representative on number and type of samples taken. Some materials may be presumed to contain asbestos in accordance with AHERA/ASHARA.

3) Sample analysis shall be done by an NVLAP accredited laboratory.

4) Affix appropriate labels to all confirmed ACM, proximity to where sample was collected.

5. Equipment and Materials

A. All equipment or materials needed to complete the project will be supplied by the contractor, including ladders and PPE.

6. Decontamination of Contaminated Areas

A. The contractor will be responsible for the cost of decontamination of any areas that become contaminated as a direct result of their activity as described above. Disputed circumstances will be resolved by the contracting officer.

7. Asbestos Waste Disposal

A. The contractor will be responsible for disposal of any asbestos waste generated during the project.

B. Only an authorized disposal site shall be used in accordance with regulatory requirements of NESHAP and IEPA, if needed. A waste manifest will be submitted with closure documents when required.

C. The contractor will provide transportation and disposal manifest documentation to provide a chain of custody record of asbestos containing waste from the project site to the disposal site, when required.

Attachment A: Asbestos warning label required per OSHA 29CFR 1910.1001(j),(4),(i) to be placed on existing asbestos materials

Size: 4 inches by 4 inches