STATEMENT OF WORK.pdf

REPLACE REAR GATE - LOW

SBU (Sensitive But Unclassified)

A. BACKGROUND

FCC Coleman, located at 846 NE 54th Terrace, Coleman, Florida, 33521 is in need of a Sallyport style gate replacement. The Folger Adam "J - Operator" gates at the rear vehicle sallyport of the FCI-Low are in need of replacement. The gates have been in service for 25 years and are beginning to exhibit signs of failure. The clutches in both gates are at the end of their service life and require constant adjustment. There is currently a fine line left between adjusting them so the gate can still be opened manually (in the event of an emergency) versus electronically. The operating chains are worn, stretched and nearing the end of their service life. The frames have extensive rust and the service port bolts are rusted in place, making adjustments and servicing difficult.

Additionally, the current clear opening of the gate is undersized and will need to be enlarged to meet the 4300mm (14’) clear width x 4500mm (14’-9”) clear height requirements.

B. SCOPE OF WORK

Demo

1. All disassembly shall be conducted in such a manner to preserve the operational function and integrity of the existing system and ease re-installation of new parts and equipment such as labeling communication wire terminations, power terminations, etc.

2. Once the institution Captain has provided the necessary authorization, render the system safe and inoperable by following all required lock-out tag-out procedures. Authorization will be obtained by the staff escort on site.

3. Disassemble and remove exterior gate panel, motor, track assembly and frame work.

(NOTE: Interior/Exterior order may be reversed based on site assessment at time of installation. Only one gate will be disabled and replaced at a time to insure perimeter integrity.)

4. Disassemble and remove interior gate panel, motor, track assembly and frame work.

(NOTE: Interior/Exterior order may be reversed based on site assessment at time of installation. Only one gate will be disabled and replaced at a time to insure perimeter integrity.)

5. Contractor shall relocate existing components to a staging area outside the secure perimeter of the institution (to be determined by the COR and/or Facility Manager).

These components will be retained by FCC Coleman.

Installation of New Parts

• Contractor will provide all parts, materials, equipment and labor to install the two new gate panels (interior and exterior), two new openers (interior and exterior), framework (interior and exterior) as well as associated parts to complete the functional assemblies.

• BOP staff will relocate power supply stub-outs from existing locations to required locations based on dimensions from shop drawings provided by contractor prior to work beginning.

SBU (Sensitive But Unclassified)

C. SPECIFICATIONS

Vehicle Sliding Gate Operator – Tymetal Corp Type “PLUSS” (or equal):

• System is designed to operate overhead chain link fence sliding gate panel. When device is in the closed position, it shall be impossible to move the gate to the open position except by electrical or mechanical operations provided. Keyless locking to be accomplished by means of a three point mechanical locking column. Gate shall move from the completely opened position to the completely closed and locked position at a rate of 9 m (30’) per minute. Gate operator shall be manufactured in accordance with Underwriters Laboratories standards and shall bear the U.L. listed label. Gate System Motor: Motors shall be 1 HP 208 Volt 3 Phase.

Motors shall be protected against overload, either by thermal or a current sensing overload device. The self-enclosed gear-head gearbox shall be manufactured as a single unit, and shall consist of a hardened steel machine cut worm and mating bronze gear running in oil bath. Oil shall be #634 specialty oil with a fluid pour point of -44 degrees F. The gearbox shall perform the following functions: adjustable clutching device and manual disconnect by crank handle. Gearbox Heater: a 110 Volt electrical service shall provide power to the thermostat controlling the internal gearbox heater. Controller shall house all of the required gate logic components including; relays, limit switches and motor starters with overloads all within a NEMA 4 enclosure. For manual operation, a crank handle located in the motor box shall provide a two-step engagement procedure. Open motor box, fold out handle located at ground level and crank the gate open or closed. The control circuit shall be 24 VAC power.

The operator shall be equipped with an integral limit system that provides accurate settings to control the open and close positions of the gate and shall not be affected by manual operation or motor removal. Audio Alarm: When a command is recognized by the motor controller this alarm is activated 3-seconds before the motor is energized and the gate starts to move. This is continuously activated while the gate is in motion.

Motor Housing:

• Motor Housing shall be water resistant. Motor box shall be constructed of 10 gauge galvanized steel located at ground level for maintenance. Motor box shall have detention hinges and pinned Torx security screws. Motor box shall be locked with a prison lock.

Provide three (3) paracentric keys per key code.

System Components:

• For openings up to 24’ (7.3m), overhead track shall consist of two 8” (203mm) structural steel channels joined together as shown on the detail drawings, weighing a minimum of 33 lbs./lf (49kg/m). For openings from 25’-30’ (7.6 – 9.1m), overhead track shall consist of two 10” (254mm) structural steel channels joined together as shown on the drawings, weighing a minimum of 37 lbs./lf (55kg/m). Trolleys shall be heavy duty and shall be milled from a single block of hardened stainless steel using two (2) sealed ball bearings per wheel, 6 wheels per trolley. Full embedment beam shall consist of a 76 mm X 2.6 kg (3” X 5.7 lb.) galvanized steel I-beam across the entire area of gate travel installed flush with the roadway surface with welded steel guides. Vertical support posts shall consist of two (2) sets (four (4) posts) of support posts, and one motor box support post, of 100 mm (4”) OD galvanized steel weighing a minimum of 9.7 kg/m 6.5 lb./ft in accordance with ASTM F 1043. Vertical support post and motor box support posts shall be full length, from depth of embedment to attachment point at overhead assembly. The locking column is constructed of a 127mm x 24kg/m (W 5 x 16lbs./ft) H” beam width removable 12 gauge steel cover, secured with pinned Torx security screws. Three locking tangs to be affixed to the leading edge of the gate panel to provide positive locking into the locking column. Openings in the locking column shall be completely closed when the gate is in the open position. Drive chain shall be #60 roller chain in a rack

SBU (Sensitive But Unclassified) and pinion system. Gate guide angle shall consist of a 64 mm x 38 mm x 6 mm (2.5” x 1.5” x 0.24”) steel angle attached to the bottom of the gate panel running its full length. Provide a limit switch that is electrically “closed when the sliding door is fully open. Limit switch shall be monitored by the existing PLC system and provide indication on the control panel.

Submittals – Shop Drawings:

• Show relationship of system with other work; include details of all major components. Include a parts list showing the manufacturers’ names and part numbers for the complete installation.

Show all switches, controls, motors and other electrical components. Include wiring diagrams of the complete system as proposed to be installed.

Finish:

• Entire mechanism except the track rollers, and drive train mechanism shall be hot-dip galvanized.

All parts are to be NEW.

System Test:

1. Preparation: Have the Company Field Advisor adjust the completed system, and then operate it to ensure that it is performing properly.

2. Run a preliminary test for the purpose of:

a. Determining whether the system is in a suitable condition to conduct the acceptance test.

b. Checking and adjusting equipment.

3. Preparation: Notify the FBOP COR at least 3 working days prior to the test so arrangements can be made to have a facility representative witness the acceptance test.

4. Supply all equipment necessary for system adjustment and testing.

5. Submit a written report of the test results signed by a Company Field

Advisor and the Contractor’s Representative.

Operation and Maintenance Data:

• Deliver two (2) copies, covering the installed products, to the Contracting Officer. Include name, address, and telephone number of nearest fully equipped service organization.

Installation:

• Install the equipment in accordance with the company's printed instructions unless otherwise shown.

Contractor is responsible for re-terminating all existing cables and any connections required, such that the provided items are fully functional

Vehicular Gates:

Fabric

• Fabric shall be No. 9 gauge steel wires, 50 mm (2”) mesh, with top selvage twisted and barbed and bottom selvage twisted and barbed meeting or exceeding the requirements of FGD RR-F-00191/1. Fabric shall be a steel fabric with an aluminum coating prior to weaving.

The aluminum coating finish conforms to requirements of ASTM A491. The aluminum coating provided is a minimum of 122 g/m2 (0.40 oz/ft2) of wire surface. The weight of the coating shall be determined by the strip test as defined in ASTM A428.

SBU (Sensitive But Unclassified)

• Gate fabric furnished and installed by the Contractor shall have a 25−year written warranty against failure due to rust or corrosion.

• At vehicular sallyport provide fabric widths as required per drawing at the end of this Statement of Work.

FINISH FOR FRAMEWORK AND APPURTENANCES

• Galvanized finish with not less than minimum weight of zinc per square meter complying with the following:

Pipe:

a. ASTM F 1043 and ASTM F1083, 610 g/m2 (2 oz/ft2) zinc for Steel Pipe Grade A

b. ASTM F1043 for Steel Pipe Grade B, see section FRAMEWORK below.

• Hardware and Accessories: Galvanizing per ASTM A153 (zinc weight per Table I).

• Wire: ASTM A392, Class 2, 610 g/m2 (2 oz/ft2) zinc.

• Steel Parts and Fittings: Galvanized per ASTM A123.

FRAMEWORK

• Posts, rails, and braces shall conform to Federal Specification RR-F-191/3C Class 1, Grade A or Grade B, and shall meet the following performance criteria when subjected to salt spray testing in accordance with ASTM B117:

1. Exterior: 1,000 hours with maximum 5% red rust.

2. Interior: 650 hours with maximum 5% red rust.

• Steel Pipe:

1. Steel pipe, Grade A, round, shall be produced to conform with ASTM F1083, standard weight pipe (Schedule 40), or extra strong pipe (Schedule 80) as specified, with a minimum yield strength of 205 MPa (30,000 psi).

2. Steel pipe, Grade B, round, shall be manufactured from steel conforming to ASTM A653, or ASTM A1011, cold-formed, high-frequency-welded, and have a minimum yield strength of 350 MPa (50,000 psi).

Framework Coating:

1. Grade A pipe surface area shall be coated with 550 g/m2 (1.8 oz/ft2) of zinc in accordance with ASTM F1083.

2. Grade B pipe exterior surface shall be triple-coated with 300 ±4.5 g/m2 (1 ±0.15oz/ft2) of zinc, 5 ±2.5 micrograms/cm2 (30±15 micrograms/in2) of chromate per square centimeter, and 0.5 ±0.2 mil of clear cross-linked polymer conforming to ASTM F1043.

3. The interior surface shall have the same zinc and chromate coating as the exterior or shall have a zinc-rich-based organic coating having a minimum zinc powder loading of 91% by weight and be capable of providing galvanic protection.

SBU (Sensitive But Unclassified)

Framework Size:

• The product of the yield strength and the section modulus of Grade B pipe shall not be less than that of Grade A pipe. Posts shall be of the following dimensions and weights:

POST OR RAIL TYPE OD Weight Grade A Weight Grade B

End, corner, and pull posts up to 4.8 m (16’) 101.6mm

(4.0")

13.6 kg/m (9.11 lb/ft)

9.8 kg/m

(6.56 lb/ft) over 4.8 m (16’) to 5.5 m (18’)

168 mm (6.625”)

28.3 kg/m (18.97 lb/ft)

N/A over 5.5 m (18’) 219 mm (8.625”)

42.5 kg/m (28.55 lb/ft)

N/A

Note: Sizes of posts shown are minimum requirements only. Size of posts shall be determined by the contractor for the specific site.

Vehicular Gates:

• Fabricate perimeter frames of minimum 76 mm (3”) OD pipe (interior framing may be 64 mm (2.5") OD).

• Install fabric with stretcher bars at vertical edges and tie at top and bottom edges.

Attach stretcher bars to gate frame at 300 mm (12”) o.c. maximum.

• Attach hardware with rivets or other means, providing security against removal or breakage.

• Gate Frame: As standard with the manufacturer for overhead gate operation and sizes indicated, including (but not limited to) supporting structure, trolley hangers, bottom tracks, guides, support columns, and miscellaneous steel shapes.

• Provide gates with mounting for chain drive vehicular gate operators and remote electric operation.

Miscellaneous Materials:

• Tie wires shall be produced from a 9-gauge steel core wire with aluminum coating (122 g aluminum per square meter). Aluminum wire shall not be used.

• Concrete: 21 MPa (3000 psi)

• Galvanizing Touch-Up Paint: Where galvanizing is damaged by welding or other means, touch up paint with "Galv-Weld" by Galv-Weld Products, or approved equal.

• Provide all other materials not specifically described but required for a complete and proper installation of the work of this section. Materials shall be new, first-quality of their respective kinds.

• Tension and Brace Bands: All bands shall be beveled 12-gauge galvanized steel.

Galvanized coating shall meet specification ASTM A123.

D. CONTRACTOR SECURITY / WORKING REGULATIONS:

Escorts:

Contractors will be escorted by BOP staff while on-site.

SBU (Sensitive But Unclassified)

Work Hours:

Work hours for the contractor are 6:30 AM – 3:30 PM, Monday - Friday, excluding weekends and federal holidays. Consideration for an in processing and out processing time of approximately 20 to 30 minutes each way should be taken. Any work required to be completed at any other time than noted above must be requested in writing to the COR five (5) working days prior to the start of the work. In the event of any equipment being de-energized other than that which is isolated for the scope of work above, should be safe and re-energized prior to the conclusion of the work day and verified by institution staff.

Delivery of Materials:

All construction materials/equipment required for work on this project is required to be processed by the Contractor and coordinated with the institution COR for temporary storage.

Any construction related deliveries which are directly shipped to the contractor can be received between the hours of 7:00 a.m. to 12:00 p.m., Monday through Friday, excluding Federal Holidays. At no point will a Bureau of Prisons (BOP) staff member receive or sign for a delivery.

Under no circumstances will FCC Coleman or its staff be responsible for the acceptance of any Contractor or company deliveries. The contractor shall be responsible for providing their own means of loading and unloading contractor material or equipment.

The contractor shall not use the institution entry/driveway for the loading, unloading, or storage of any materials and equipment. The contractor will not impede/block the driveway at any time during or after the work shift.

E. Storage of Materials and Equipment:

All construction materials/tools shall be stored in a designated area mutually agreed upon between the COR and the contractor. The storage area will be a secure lockable gang box or similar, size to be determined by the contractor and the COR. If required, the contractor shall provide a securable, single point access storage container, such as a Job or Gang Box that will be left in the agreed upon storage area for the duration of the project. Size of the storage container will be determined by the contractor and the COR. The container will be secured using a padlock protocol with two locks to secure it. One shall be a contractor lock and the other lock provided by the institution. If necessary, a heavy duty chain provided by the contractor may be used to facilitate the locking requirement. All materials and equipment stored within the container will be maintained in a safe an orderly fashion

All tools will be inventoried on a provided form while entering and exiting the institution to ensure accurate accountability. Allow 20 to 30 minutes depending on the volume of tools and equipment to be processed.

Materials cannot be stored at a height that would create a fall hazard.

All contractor owned extension cords that will be used during the project, regardless of length, shall be in good condition with no broken outer insulation. Extension cords are considered a “high risk” tool having a Federal Bureau of Prisons’ tool classification of Double A. All contractor

SBU (Sensitive But Unclassified) owned extension cords used for this project will be required to exit the institution at the end of every work cycle for the duration of the project.

All contractor owned ladders approved for use within the institution, regardless of the size, shall be stored in a pre-determined area and secured to a stationary fixture with a heavy link chain and lock, which would prevent removal.

Any heavy equipment, if left on-site, shall be stored at the Power House of the institution and rendered unusable at the conclusion of each day by at a minimum of two steps (i.e. battery cut off switch with removable key and ignition key removed).

F. Security Clearance/Contractor Badges:

The contractor shall provide the COR with all the necessary security clearance documents for all contractors and subcontractor employees accessing the institution and be security cleared for badging within 5 days of receiving the Notice to Proceed, if applicable. Security clearance documents will only be accepted from the prime contractor. If submitted by a sub-contractor, they will be rejected. It is the prime contractor’s responsibility to review security clearance submissions to ensure they are complete and accurate.

In the event a contractor or subcontractor employee cannot pass the security clearance process, it will be the contractor’s responsibility to provide another candidate. By law, the BOP cannot, and will not, release any information to the contractor concerning the nature of why a contractor’s or subcontractor’s employee was not able to pass the security clearance process.

If applicable, all contractors/subcontractors working at FCC Coleman will be issued and required to wear a picture ID/contractor badge provided by the institution. For security reasons, the badge will be worn in a visible manner as directed by the COR.

The COR (or designee) will verify that all contractors and subcontractor employees are approved to be onsite at the beginning of each work day.

G. Safety and Personal Protective Equipment:

All contractors and employees shall have and wear the required personal protective equipment (PPE) prescribed by industry standards at all times while on the job site. It is the responsibility of the contractor to provide all PPE equipment. If applicable, all ladders regardless of the size shall be stored, and secured to a stationary fixture with a chain and lock in a predetermined area, in a way that they cannot be removed. If ladders are required, immediately consult with the COR to ensure that he or she can make timely notification to appropriate institution staff. If applicable, all extension cords regardless of length shall be in good condition with no broken outer insulation and will be secured in a locked construction gang box. Should a system require Lock-out/Tag-out, the system will be required to have both Contractor and FCC Coleman locks on the isolation point to prevent shock. All Lock-out/Tag-out procedures will be in compliance with the institution Lock-out program.

SBU (Sensitive But Unclassified)

H. Additional Considerations:

1. Contractors will NOT be allowed to bring cell phones, cameras or two way pagers into the secure confines of a FCC Coleman institution. The Facilities Department maintains a digital camera that will be utilized by BOP staff to document the project work. The Contractor may request copies of these documentation photos for record keeping.

2. Contractor will be permitted to wear jeans in the institution, however, shorts, green/khaki-color or camouflage clothing of any type will NOT be allowed. The clothes will be proper and suitable for the services that are being provided.

3. Meals will be consumed at the work site. Contractor shall ensure they have everything they need for their meals upon arrival.

4. Federal smoking policy on Federal property states that smoking is only allowed in outdoor designated areas (to include “vaping”). This policy will be strictly enforced.

5. COVID-19 Global Pandemic - All contractor’s and sub-contractor’s personnel are required to complete a medical screening each day they come onto FCC Coleman property. As of the date of this Scope of Work, the medical screening consists of two medical questions and a temperature reading. More intense medical screenings may be imposed at a future date, which cannot be known as of this date. Any personnel that fail the medical screening currently in effect will not be allowed on the property to work for that day. The decision of the screening staff is final and not open for discussion or exceptions. Furthermore, should a contractor begin to develop typical symptoms related to COVID-19 during the work day, they must immediately inform the escorting FBOP staff. The contractor will be assessed by FBOP Medical staff. If the FBOP Medical staff determine the contractor is highly likely to be infected with COVID-19, they will immediately be escorted from the property. That contractor will not be allowed back on the property for a minimum of 15 calendar days. The decision of the Medical staff is final and not open for discussion or exceptions. Protecting our staff, inmates, and the introduction of COVID-19 into FCC Coleman is our top priority. As this is a fluid situation with regular changes, more intense medical screenings and/or restrictions may be imposed at a future date, based on guidance from the Center for Disease Control (CDC), the World Health Organization (WHO), and/or the Central Office of the Federal Bureau of Prisons. Any future medical required Personal Protective Equipment (PPE), as with current non-pandemic related PPE, will be the responsibility of the Contractor to provide for their staff, ensure their staff have adequate PPE and required training, and to maintain required documentation as required by OSHA, CDC, or any other Authority Having Jurisdiction (AHJ).

Contractors will be required to wear a two-ply face mask whenever they are within six feet (6’) of another person while working.