STATEMENT OF WORK.pdf

STATEMENT OF WORK AND CRITERIA FOR

I. TITLE:

Kohler 505kw Generators Maintenance

II. BACKGROUND INFORMATION:

Preventive Maintenance Program to keep the Loma Linda VA Hospital Kohler Generators working. The

505kw Generator supplies emergency power to the Life Safety Branch and Critical Branch while the 150kw supplies emergency power to Loma Linda VA Hospital Pharmacy.

III. OBJECTIVES:

The purpose of this contract is to have a contractor furnish all the Labor and Materials to complete

Preventive Maintenance and Repair Program for Kohler Generators at Loma Linda VA Hospital. The contractor will conduct Semi-annual and Annual Preventive Maintenance in accordance with the schedule in the O&M manual and /or ANSI/NETA MTS. The contractor will follow Original Equipment

Manufacturer (OEM) and/ or ANSI/NETA MTS, and all product in O&M manuals and specifications for

Preventive Maintenance (PM) requirements for Kohler Generators. The contractor will follow all load bank testing accordance with NFPA 110 and VA standards. The Preventive Maintenance (PM) requirements for Kohler Generators:

150 KW Generator Make Kohler Model 150REOZJF Serial SGM32CP8F KW 154

Engine JOHN DEERE Model 6068HF Serial PE6068L270069 Type Diesel

505 KW Generator Make Kohler Model 500REOZVB Serial 3012851 KW 505

Engine VOLVO Model TAD1641GE Serial 2016053586 Type Diesel

Make Kohler Model 500REOZVB Serial 3012891 KW 505

Engine VOLVO Model TAD1641GE Serial 2016053588 Type Diesel

Make Kohler Model 500REOZVB Serial 3012892 KW 505

Engine VOLVO Model TAD1641GE Serial 2016053243 Type Diesel

Make Kohler Model 500REOZVB Serial 3012892 KW 505

Engine VOLVO Model TAD1641GE Serial 2016053591 Type Diesel

SEMI-ANNUAL MAINTENANCE SERVICE

Engine and Oil

➢ Check oil level and fill as needed, record amount replaced.

➢ Check oil heater for proper operation and leaks

➢ Check all belts for excessive wear, cracks and adjust if needed

➢ Check all ignition wires and distributer cracks, corrosion and carbon tracking

➢ Check engine and alternator vibration mounts for wear and alignment

➢ Check oil system and engine seals for leakage.

➢ Check pillow block bearings for wear and lubricate as needed

Cooling System

➢ Check coolant level and fill as needed

➢ Check cooling system for signs of leakage

➢ Check for pliability and cracks of all coolant pipes

➢ Check radiator for leaks and correct water flow and air flow

➢ Check for proper operation of solenoid valves and leaks

➢ Check and lubricate cooling system fan

➢ Check louver operation and adjust if needed

➢ Check radiator cap and seals for cracks and leaks

➢ Check all belts for excessive wear, cracks and adjust if needed

Fuel Systems

➢ Check injector pump lines for leaks

➢ Check injector supply and return for cracks leaks and pliability

➢ Check proper operation of lift pump

➢ Check for proper day tank operation and fuel level

Generator

➢ Inspect physical and mechanical condition.

➢ Inspect anchorage, alignment, and grounding.

➢ Inspect air baffles, filter media, cooling fans, stator winding, stator core, rotor, slip rings, brushes, and brush rigging or brushless exciter.

➢ Inspect bearings for evidence of overheating, rubs, rolling element damage contamination, electrical damage, and lack of lubrication.

➢ Inspect bolted electrical connections for high resistance

➢ Verify the absence of unusual mechanical or electrical noise or signs of overheating.

➢ The rotor field winding should be clean, show no evidence of burning, movement of coils on poles, or cracks in insulation or pole washers.

➢ Stator winding should be clean show no evidence of overheating, cracking, tracking, or surface partial discharge activity.

Final Checks

➢ Verify main breaker in closed position

➢ Verify automatic start switch is in correct position

➢ Clean generator and alternator

➢ Upon completion of preventive maintenance start and run equipment. Record all gauge readings.

Test engine shut down, check voltage and frequency outputs at the ATS emergency input terminals.

Make adjustment’s if necessary.

➢ Provide a summary of maintenance performed

➢ Provide copies of all preventative maintenance data to operations manager

ANNUAL MAINTENANCE SERVICE

Engine and Oil

➢ Drain and replace engine oil

➢ Replace oil filters

➢ Take oil sample for oil analysis and report back if needed Testing shall be for wear metals, contaminate metals, additive metals and multisource metals

➢ Check oil heater for proper operation and leaks

➢ Check all belts for excessive wear, cracks and adjust if needed

➢ Check all ignition wires and distributer cracks, corrosion and carbon tracking

➢ Check engine and alternator vibration mounts for wear and alignment

➢ Check oil system and engine seals for leakage.

➢ Check governor for proper operation and adjust as needed.

➢ Check governor linkage lubricate and adjust as needed

➢ Check governor oil level and add if needed

➢ Check pillow block bearings for wear and lubricate as needed

Cooling System

➢ Change coolant filter as needed

➢ Check coolant level and fill as needed

➢ Check cooling system for signs of leakage

➢ Check jacket water heater for proper operation and leaks

➢ Check for pliability and cracks of all coolant hoses

➢ Check radiator for leaks and correct water flow and air flow

➢ Check for proper operation of solenoid valves and leaks

➢ Check and lubricate cooling system fan

➢ Check louver operation and adjust if needed

➢ Check radiator cap and seals for cracks and leaks

Fuel Systems

➢ Replace fuel filters

➢ Prime fuel system prior to starting

➢ Check injector pump lines for leaks

➢ Check injector supply and return for cracks leaks and pliability

➢ Check proper operation of lift pump

➢ Check and record main fuel tank level

➢ Check for proper day tank operation and fuel level

Battery and Starting System

➢ Check and record minimum crank voltage

➢ Check start solenoid terminals for corrosion and tighten if needed

➢ Check starter for proper operation

➢ Clean, treat all battery terminals for corrosion and tighten if needed

➢ Check battery fluid levels and add if needed

➢ Check and record alternator voltage

➢ Check, record battery charger voltage and adjust if needed

Intake System

➢ Check all hoses and clamps for leaks, pliability and tighten if needed

➢ Check turbo charger connection for leaks and tighten if needed

➢ Check condition of Air filter

Exhaust Systems

➢ Check flexible exhaust pipes for leaks, cracks and corrosion

➢ Drain condensation from exhaust silencer

➢ Check proper operation of rain cap

➢ Check all exhaust piping for leaks, oil slobbering and corrosion

➢ Check exhaust manifold for leaks, oil slobbering and corrosion

Electrical

➢ Check control panel relays for proper operation and corrosion

➢ Check solid state circuits for proper operation and corrosion

➢ Check exciter for proper operation

➢ Check rotating diodes for proper operation and corrosion

➢ Check all electrical connections for corrosion, cracked insulation and tighten if needed

Generator

➢ Inspect physical and mechanical condition.

➢ Inspect anchorage, alignment, and grounding.

➢ Inspect air baffles, filter media, cooling fans, stator winding, stator core, rotor, slip rings, brushes, and brush rigging or brushless exciter.

➢ Inspect bearings for evidence of overheating, rubs, rolling element damage contamination, electrical damage, and lack of lubrication.

➢ Inspect bolted electrical connections for high resistance

➢ Inspect the Generator lubrication systems and fill as needed.

➢ Verify the absence of unusual mechanical or electrical noise or signs of overheating.

➢ Perform insulation-resistance tests on the main rotating field winding, the exciter-field winding, and the exciter-armature winding

➢ The rotor field winding should be clean, show no evidence of burning, movement of coils on poles, or cracks in insulation or pole washers.

➢ Stator winding should be clean show no evidence of overheating, cracking, tracking, or surface partial discharge activity.

Operational Checks

➢ Test over crank alarm for proper operation and illumination

➢ Test low oil pressure alarm for proper operation and illumination

➢ Test high water temperature alarm for proper operation and illumination

➢ Test over speed alarm for proper operation and illumination

➢ Test all equipped pre-alarms for proper operation and illumination

➢ Check and record voltage without load and adjust if needed

➢ Check and record frequency without load and adjust if needed

➢ Check and record cooling system temperature

Final Checks

➢ Verify main breaker in closed position

➢ Verify automatic start switch is in correct position

➢ Clean generator and alternator

➢ Clean area around generator from loose debris

➢ Provide a summary of maintenance performed

➢ Provide copies of all preventative maintenance data to operations manager

➢ Provide 4-hour load bank testing (150kw generator only).

➢ Provide follow up recommendations, if discrepancies are noted during the inspection and testing.

The contractor will annotate compliance with OEM PM specifications and requirements by submitting a detailed PM report, also referred to as the PM data sheet, or data sheet to the Contracting Officer’s

Representative (COR) along with pictures for each equipment, after PM is completed. The original, and two copies (total of 3), of all reports shall be submitted to the COR, within 30 days of work completion.

The contractor shall provide additional reports as required by the COR.

The contractor’s report, PM data sheet, will show the information listed below. Data sheets of service should be submitted upon completion of Preventive Maintenance. Data sheets shall contain, at a minimum, and any other information required by the COR and all applicable O&M manuals and specifications, the following:

1. Date of P.M.;

2. Time of P.M.;

3. Identification of the equipment descriptions, manufacturer, and serial number;

4. Location of equipment under P.M. or repair;

5. Probable cause of repairs;

6. Correction action (servicing, repair or replacement)

7. Who was notified?

8. Comments and recommendations.

9. Completion date

Contractor will complete a scheduled preventive maintenance service, inspection and repairs to OEM specifications and requirements for the 505kw and 150kw Kohler Generators.

The contractor will coordinate with the COR annual load bank test on the 150kw Kohler generator.

IV. EQUIPMENT REPAIR:

In the event that repair must be done to equipment, the contractor must submit a detailed cost break down on a quote. The quote will have identification of the equipment, descriptions, manufacturer, and serial number. Before any repairs are done, they will be schedule with the COR. The contractor will follow Original Equipment Manufacturer specifications for repair requirements for all equipment listed above. The contractor will give a detailed report with pictures on each equipment, after repairs are completed.

V. EQUIPMENT REPLACEMENT:

In the event that equipment is damaged during testing, inspection, and/ or repairs then the contractor shall be prepared to immediately provide a replacement device of the same manufacturer and model number as the damaged unit.

All damage that is attributable to the contractor's workers and not resulting from normal testing and normal wear on equipment is the responsibility of the contractor to repair at no additional expense to the

VA. In the event of indetermination of cause for damage, damaged equipment shall be submitted by VA for inspection and evaluation by qualified service representatives of such equipment. Subsequent determination that damage is attributable to contractor's workers shall result in a reduction in the contract price for the cost of the inspection and evaluation

VI. SPECIFIC TASKS:

The contractor shall provide 24/7 emergency support with a maximum 4-hour response time from the time VA requests service.

VII. PERIOD OF PERFORMANCE:

Base + 4 Option years. Work will be done on weekdays or weeknights (i.e., Monday thru Friday during the day,) (starting at 6am to 4pm for days or 4pm to 8pm for nights due to the requirement of load demand). Work will be coordinated with all required parties, including, but not limited to, contractor, VALLHCS, OI&T, and COR, etc. Work timelines may be subject to change due to VALLHCS operational requirements. Contractor must be able to initiate contract work within 2 weeks of contact by the designated VALLHCS Contracting Officer Representative (COR).

VIII. PLACE OF PERFORMANCE:

VA Loma Linda 11201 Benton St. Loma Linda, CA 92357

IX. LICENSING REQUIREMENTS:

a. Offeror must possess a 30-hour Occupational Safety and Health Administration (OSHA) safety card.

b. C-10 Electrical Contractor License

c. Diesel Mechanic Certification (Electro-Motive Diesel)

d. Kohler Generator Certification/ representative.

e. NFPA and/ or NICET certification.

X. SPECIFIC REQUIREMENTS:

a. Schedule with Contracting Officer Representative (COR) or Designee five (5) business days in advance prior to start of work.

b. Prior to start of job, all personnel shall have a valid Loma Linda PIV badge

c. Prior to working, contractor shall coordinate ALL LOCK OUT /TAG OUT of energy sources. Upon completion of work, contractor shall notify VALLMC Electrical supervisor that these sources will be re-energized and verified.

d. Prior to work each day, the contractor’s designated lead or supervisor are/is to check in with VALLMC

Electrical Supervisor or in their absence, check in with Graphics Control in the plant.

e. Contractor shall conform to the following standards, policies, regulations, governing agency, and any other local, state, or Federal guidelines that are not listed here

i. OSHA Regulations, www.osha.gov

ii. NFPA, www.nfpa.org

iii. ANSI/NETA MTS-2019 http://www.osha.gov/ http://www.nfpa.org/