Statement of Work.pdf

Attachment 5 1

STATEMENT OF WORK

Medical Courier Service

A. Background Information

National Institute of Allergy and Infectious Diseases (NIAID) Vaccine Immune T-Cell and Antibody Laboratory (NVITAL) and Vaccine Production Program Laboratory (VPPL) requires medical courier service to transport medical specimens and related products between various locations within a fifty-mile radius of Bethesda. Please note: Packages weigh from 3 to 50 lbs.

The average weight of a package is 10 lbs.

Period of Performance (POP): 12-month period is being contemplated, with a start date of on or around January 6, 2021.

B. Contractor Requirements

- Scheduled pick-up/deliveries are as follows:

o Routine pickups: Contractor will pick up samples from NIH Clinical Center

(Building 10), Bethesda, MD and deliver these samples to 9 West Watkins Mill Drive per the schedule below. Please note if there are no samples ready for pick-up, government staff must be notified immediately. In addition, schedule may change with no notice.

Monday - Thursday pick up times are 8 a.m., 11 a.m.; 2 p.m.; and 4 p.m.

and Friday the pick-up time is 11 a.m.

o As needed pickups and as needed STAT pickups: The contractor will provide pickups/deliveries as requested. These will be scheduled as far ahead as possible but may include emergency service and are subject to last minute revisions.

- Courier locations shall encompass a 50-mile radius around the NIH campus Bethesda, MD.

- Maintain any and all licensing and regulatory compliance certifications required to transport biological material to include but not limited to OSHA, IATA, USDOT, MDE, and FDA.

- Shipments between NIH Clinical Center (Bldg 10) and Gaithersburg, MD that are part of the standard/routine delivery schedule specified above are required to be delivered to Gaithersburg, MD within 45 minutes of pick-up.

- As needed shipments will be picked up at requested location within 1 hour of initiation and need to be delivered to the recipient within a 4-hour window.

- As needed STAT shipments will need to be picked up within 1 hour of initiation and delivered to the recipient within a 2-hour window.

C. Contract Requirements - Handling/transporting

- Contractor will handle/transport biological material in accordance with Federal/State Regulations and follow industry standards.

Attachment 5 2

- Will ensure transportation conditions for material remains in the range of 20-25C in closed vehicle not subject to seasonal temperature variations when required.

- When required, drivers will fill out government manifests and other shipping documents as required.

- Contractor will be responsible for the security of all materials in transit such to protect materials from damage or theft while they are in their possession.

E. Contractor - Personnel:

- Drivers will have a minimum of three (3) years of experience in performance this service as covered by this contract.

- Drivers must be IATA and OSHA trained

- Vendor must provide the names of at a minimum four (4) drivers and alternates to the government. Vendor must maintain enough NIAID dedicated drivers to carry out requirements of contract.

- Drivers will be furnished NIH campus badges and must comply with all security requirements.

F. Place of Performances:

1. NIH, NIAID

9 West Watkins Road Gaithersburg, MD

2. NIH Clinical center, Building 10 , Bethesda, MD

3. Locations as requested within a 50 mile radius of Bethesda, MD

G. Hours of Operations: The contractor is responsible for conducting routine business, between the hours of 8:00AM – 6:30PM Monday thru Sunday and to include federal holidays.

H. Government Responsibilities: The government will label and bag samples into appropriate shipment containers. Driver will have no direct contact with sample.

I. Inspection and Acceptance Requirements

- Deliveries will be inspected and approved by an recipient at the time of delivery

- All work shall be completed in accordance with industry standards.

- Deliveries will be compliant to the delivery window for the level of service requested as detailed in section B.

Attachment 5 1