Statement of Work.pdf

Statement of Work STVHCS Spinal Cord Traverse Patient Ceiling Lift

South Texas Veterans Health Care System (San Antonio, TX) STVHCS Spinal Cord Patient Ceiling Lift South Texas VA Medical Center 7400 Merton Minter San Antonio, TX 78229

1 Introduction The South Texas VA Medical Center (VAMC) Spinal Cord has a Paralyzed Veterans of America requirement to purchase patient ceiling lifts, with an authorized vendor to supply, deliver, and install the equipment identified in Table 1 below.

This requirement is in support of a brand name or equal requirement. See attachments for salient characteristics. This requirement is in support of Safe Patient Handling at South Texas VAMC. Item(s) are to be delivered to the location specified in section 2.4.1.

SCOPE OF WORK: The vendor shall provide all resources necessary to accomplish the installation of deliverables described in the statement of work (SOW) except as may otherwise be specified.

The vendor shall be provided a staging area to assemble and test deliverables.

The vendor shall ensure all traks, bar spreaders, and scales are working properly.

The vendor shall perform certify weight test for traks and bar spreaders with biomed and SME present.

Vendor work to include installation and testing of 2 new X/Y SYSTEMS shall take place on site during non-clinical hours except where workflow will not be affected. This may include after hours and weekends. Project should not take more than thirty (30) day from commencement to finish.

The vendor/contractor guarantees that all equipment covered in this contract shall meet or exceed manufacturer’s performance specifications at the contract expiration date.

Performance Period: Equipment delivery no more than 60 days after contract award with equipment installation, deflection testing certify, weight testing, and training completed no more than 30 days after equipment delivery.

The period of performance is one year to include warranty work starting after installation is complete.

PERSONNEL CLEARANCES AND PRIVACY CONSIDERATIONS: The contractor shall ensure that their personnel and subcontractor personnel meet the privacy standards as set forth by Health Insurance Portability and Accountability Act (HIPAA) of 1996 with respect to personal and confidential information that they may come upon, while servicing medical equipment.

PATIENT HEALTH INFORMATION (PHI) AND INDIVIDUALLY IDENTIFIABLE

INFORMATION (III): The purchase of this equipment does NOT require access, exchange, transmission nor storage of VA sensitive information.

This equipment does NOT require connection to any VA computer system.

2 General Conditions

2.1 Site Address

2.1.1 The address of the South Texas VAMC is listed below. Additional information on delivery is located in section 2.4.

San Antonio VA Medical Center ATTN: Christine Maestas 7400 Merton Minter San Antonio, TX 78229

2.2 Place of Performance

2.2.1 Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Upon acceptance of this contract, the contractor shall immediately contact the VA POC, Christine Maestas, Christine.maestas@va.gov, at 210-412-3865 to schedule mutually agreeable service times.

2.2.2 Confirmation of delivery location will be provided by the VA POC post-award. Delivery must be coordinated with VA Logistics POC Kirk Mitchell (primary), 210-617-5300 x14404 or prior to any attempts at delivery.

2.2.3 Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company.

☒ San Antonio VAMC (Direct Delivery to address detailed in paragraph 2.1.1)

2.2.4 Delivery trucks shall not be permitted to remain at the loading dock.

2.2.5 Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.

2.2.6 Labeling of delivered items shall include the awarded contract number and VA purchase order number for identification and reference upon receipt of product.

2.3 Hours of Performance

Hours of performance for installation and training shall be defined as: 0800 to 1600 (i.e.:

8:00am to 4:00pm Central Time), Monday through Friday, and excluding Federal Holidays.

2.4 Use of Warehouse

2.4.1 If the vendor requires the use of the Government’s activation contractor’s warehouse to meet the requirements of this contract the vendor must provide a certificate of insurance prior to the delivery and offloading of the item(s).

2.4.2 This insurance certificate must be completed and presented to the activation contractor prior to delivery.

2.4.3 The vendor shall communicate through the VA POC any required coordination requirements.

2.5 Clean Up and Disposal

mailto:Christine.maestas@va.gov

2.5.1 There are no dumpsters available for vendor use.

2.5.2 The removal of waste and/or excess material shall be conducted through the loading dock area.

2.5.3 Delivery trucks and/or other vendor vehicles shall not be permitted to remain at the loading dock.

2.5.4 Vehicles shall need to be brought back to the dock if required to remove any waste, tools, or excess materials.

2.6 Deliverables

2.6.1 The vendor shall provide a completed VA Form 6550 with submittal documents for any and all item(s) that may connect to the VA network and medical devices that store sensitive patient information.

2.6.2 The vendor shall provide all hardware, licensure, software, and network connectivity as outline in the scope of work to result in a fully functional 18 bed patient monitoring system that integrates with the central station/network.

2.7 Assembly and Installation [ ☒ is ☐ is not required]

2.7.1 The vendor is required to manage and coordinate installation at the San Antonio VAMC with the VA POC.

2.7.2 The vendor is required to provide tools, labor and materials to complete assembly and installation of the items detailed in this document.

2.7.3 The vendor shall protect all finished spaces and surfaces as required from delivery and installation damage.

2.7.4 The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces.

2.7.5 Any damage occurred during delivery and installation is the responsibility of the vendor.

2.7.6 The vendor shall be responsible for paying for and repairing any damage or noted deficiencies to finished spaces and surfaces that occur as a result of the vendor’s (or associated sub-contractors) installation.

2.7.7 During the entire duration of assembly and installation, the vendor shall have a competent representative on-site as the vendor’s contact, and to serve as the interface between the vendor and San Antonio VAMC.

2.7.8 On-site representative can be the installer.

2.8 Training [ ☒ is ☐ is not required]

2.8.1 The vendor shall coordinate through the VA POC to provide a hands-on training session to staff selected by the VA.

2.8.2 Training shall be completed within 45 days after final installation of equipment.

2.8.3 In addition, the vendor shall provide additional training documents to the VA POC for training additional persons at a future date.

2.9 Standard Warranty

2.9.1 The products shall be covered by vendor’s standard warranty terms and provisions, provided, however that the warranty coverage shall be no less than the following:

2.9.2 The Vendor shall provide a warranty certificate/form stating the warranty period, terms, and information required to initiate the warranty.

2.9.3 The warranty period set forth therein shall run for one year following the first day of use at San Antonio VAMC;

2.9.4 The vendor shall extend such warranty directly to the customer as if such customer had purchased the Products directly from the vendor.

2.9.5 The vendor shall warrant the products against defects in material and workmanship under normal use and service, repair or replace at vendor’s cost any defective Product (or issue a credit or refund, as the case may be, based on the purchase price paid therefor); and

2.9.6 The vendor shall pay (or refund the amount of) all freight and shipping charges for any defective Products returned under this paragraph.

2.10 Use of Premises

2.10.1 If during the performance of this contract, work will be carried out on San Antonio VAMC premises, the vendor shall perform all work in such a manner that will cause a minimum interference with San Antonio VAMC operations and the operations of other contractors on the premises.

3.0 Additional

3.1 Information System Officer, Information Protection: The contractor will not have access to

VA Desktop computers they will not have access to online resources belonging to the government.

3.2 Privacy Officer: The Contractor will not have access to protected Patient Health Information

(PHI) nor will they have capability of accessing patient information during the services provided to the VA and if removal of equipment from the VA is required, any memory storage device will remain in VA control and will not be removed from VA custody. All research data available for Contractor analysis is de-identified.

3.3 Records Manager: There will not be federal records created, maintained, used, or dispositioned with this contract; regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.]

(END OF STATEMENT OF WORK)

MS205-01-01 MS2 2F ECS IC HC REG-US 2

700-19465 SPREADER BAR 2H MED QC IC US 2

700-19490 Maxi Sky 2 SCALE QC-CONN CLASS III (600LBS)

ZSMONTEC07 INSTALL 2 NEW X/Y SYSTEMS, MOTOR, ECS, LABOR, HARDWARE,

DEFLECTION TESTING CERTIFY, WEIGHT TESTING

200.1281 3 METER 90MM KWIK/TRAK

200.1287 4.5 METER 140MM KWIKTRAK 2

200.128 2 METER 90MM KWIKTRAK 4

Training