Statement of Work.pdf

PTFL 06-1003

APPENDIX A

STATEMENT OF WORK

ARCHITECT-ENGINEERING SERVICES

1. GENERAL SCOPE: Architect-Engineering (A-E) services are required to design and deliver completed drawings, specifications, cost estimates, design analysis, and other design package documents for the following project located at Joint Base McGuire, Dix, Lakehurst, New Jersey (McGuire campus).

2. DESCRIPTION OF PROJECT: Performance Period from Award to Design Complete shall be 8.5 months.

Place of performance shall be at Joint Base McGuire, Dix, Lakehurst (McGuire Campus). The project includes a complete HVAC replacement of all mechanical & electrical distribution system to provide a complete and functioning centralized forced air system. The building will require a full building automation package and be attached to the base wide mechanical network. Controls are being monitor by Ameresco. They are a third-party company responsible for maintaining and monitoring equipment, energy usage and energy efficiencies for the McGuire campus. Collaborative effort with Ameresco will be required for this project. The building will require significant mechanical and electrical equipment removal and new equipment installation with ceiling work in the basement mechanical room. Building is mainly used as an office space and group events are occasionally held in the basement.

PROJECT NO. TITLE ESTIMATED CONSTRUCTION

COST LIMITATION (CCL)

PTFL 20-1014 Repair Major HVAC Components at 87th

CEG/HQ, B2401 $3,200,00

2.1. Period of Performance: 260 days

3. SPECIFIC REQUIREMENTS:

3.1. Project Description: The project involves the design to repair/replace existing major HVAC components at 87th CEG/HQ, B2401. There are outdate drawings for this building in PDF and can be provided upon request. The building receives chilled water from a centralized cooling tower on Base along with a few other facilities. The A-E shall survey the existing building for verification. The project includes but not limited to the following:

3.1.1. Provide a new a constructible design package, along with plans, specifications and etc. for the installation of a new HVAC replacement. The specifications shall describe the preferred new HVAC systems and equipment which must be compatible with the existing base-wide building management system.

3.1.2. Coordination is REQUIRED with Ameresco involving their equipment. This includes the boilers and Ameresco’s control panels. No connections or modifications in anyway can be made by others to existing Ameresco control panels. Prior to demolition, Ameresco Manager, Brian Venet (bvenet@ameresco.com or 609-353-1475) must be contacted.

3.1.3. Design a solution to mitigate flooding issue for all mechanical equipment including but not limited to piping, pumps, and control panels in basement Mechanical Room pit.

3.1.4. New primary and secondary water pumps with VFDs for hot water in basement mechanical room.

Currently, there is a cartridge pump for the AHU chilled water coil. Design all necessary component for functioning system (air separator, expansion tank, chemical pot feeder, and etc.).

Pump shall be capable of being removed for maintenance without having to drain the entire system.

3.1.5. Design underground pipe replacement on the East side of the exterior building located underneath the concrete walkway. This pipe is part of the centralized chilled water loop connecting to the other building. New concrete walkway may be required.

3.1.6. Design new energy efficient hydronic HVAC system to replace existing air handing unit (AHU) with a new economizer AHU with dehumidification capabilities, VFD, individual zones and replacement of all required components necessary for a functioning system for the existing space.

Refer to UFC 3-401-01 and UFC 3-410-01. The AHU shall include electronic commutated motor, filters, volumetric outside air and return dampers, mixing box, preheat, cooling and reheat coils.

mailto:bvenet@ameresco.com

The new AHU shall be located in existing Mechanical Rooms. All HVAC equipment shall be labeled.

3.1.6.1. Currently existing boilers are switched off during cooling seasons but can have one boiler operating. Provide and design the best course of action to operate reheat coils year-round independently (whether a dedicate independent boiler or a heat exchanger is acceptable).

Coordination with Ameresco and HVAC shop is required.

3.1.6.2. Design HVAC system to provide optimize supply and return airflow efficiency into 3 independent zones. All zones shall be equipped with thermostats and humidity sensors for each zone.

3.1.6.3. Vibration isolation shall be provided for equipment, ductwork and piping. No rigid connections between rotating/oscillating equipment and the building shall be permitted.

Vibration isolators shall be selected according to weight and manufacturer recommendations.

3.1.7. Design new cold and hot water piping system for new AHU with 3-way control valves on all coils. Piping shall be insulated, identified and directionally labeled.

3.1.7.1. Piping system shall include the following:

3.1.7.1.1. Isolation valves, inlet/discharge for all three hydronic coils.

3.1.7.1.2. Solar Temp gauges, inlet/discharge for all three hydronic coils.

3.1.7.1.3. 3-1/2” face glycerin filled pressure gauges w/ 1/4-turn ball valves, inlet/discharge for all three. hydronic coils.

3.1.7.1.4. Inlet/discharge boiler drains on all three hydronic coils.

3.1.7.1.5. Automatic air bleeders with isolation valves at the highest point of hydronic coil supply/return.

3.1.7.1.6. Strainers for all three coils.

3.1.8. Design new ducted supply and return system for the building. New duct work shall be insulated.

Flexible pre-insulated duct runouts can be used if conform to NFPA 90A and UL 181.

3.1.9. Design a complete building automation system integrating all HVAC control hardware and connect the building to the base wide mechanical network. A network drop with Cat6 cables shall be included from new panel to go directly to COIN Network switch. Control system must be compatible with the JACE 8000 (Using latest model, JACE 9000) building management control system with BACnet compatible equipment controller and Niagara framework. Control and monitoring should include but not limited to the following (Coordinate with Ameresco):

3.1.9.1. JACE front end.

3.1.9.2. Programing for entire system providing a complete and functional system.

3.1.9.3. AHU

3.1.9.4. Exhaust fans

3.1.9.5. Pump controls

3.1.9.6. Boiler controller

3.1.9.7. Indoor and outdoor humidity sensor

3.1.9.8. Outdoor temperature sensor

3.1.9.9. MAU’s cutoff switches. Located near front door.

3.1.9.10. Mixing box controls

3.1.9.11. All coil temperature sensors

3.1.9.12. Return air temperature sensor and supply air temperature sensors

3.1.9.13. Individual addressable room t-stats

3.1.9.14. Mechanical room exhaust fan state and temperature

3.1.9.15. Sump pump state and alarm

3.1.9.16. Unit heaters

3.1.9.17. Motorized dampers, valves and etc.

3.1.9.18. IP addresses and Ethernet MAC addresses as applicable for each piece of Control

Hardware

3.1.10. Commission/Verify that the JACE is reporting onto the Building Management System at the

NOC.

3.1.11. Program the JACE to have graphic display of the new HVAC system with hierarchical displays using a building-to-equipment point-and-click navigation scheme which allows navigation from a building-wide display to the individual units. Provide for each controller, an unrestricted interoperability license and a Niagara Compatibility Statement (NiCS) that follows the Tridium Open NiCS Specification. Note that this will result in the following entries in the license file:

accept.station.in="*", accept.station.out="*", accept.wb.in="*" and accept.wb.out="*". The controls are to be fully programmable using Niagara Framework Engineering Tool (Workbench) and support the standard graphic, scheduling, alarm generation and routing, and trending for each device.

3.1.12. Provide sequence of operation for mechanical system for all individual equipment.

3.1.13. New equipment and occupancy loads will occur, including, but not limited to, the new mechanical equipment on the first floor. The existing structural systems shall be analyzed with respect to the anticipated live load and mechanical/electrical loads. If any of the existing beams/slabs are found to be deficient, strengthening or retrofit techniques will be designed and implemented so the existing systems are adequate to support the new loading.

3.1.14. Design new electrical service for new HVAC system (AHU, controls and all electrical components). Design all electrical requirements for the project to include but not limited to any required disconnects, any required grounding for a complete and code compliant electrical system, and circuit breakers in existing electrical panel. Provide service disconnect switches immediately adjacent to units.

3.1.15. All unused conduits and wires including all mechanical and electrical devices shall be removed after Ameresco safed off the wiring and removed from conduit including disconnect switches and electrical equipment.

3.1.16. All interior emergency lights pertaining to the basement Mechanical Room shall be removed and be replaced with pendant mounted LED lights for wet location including wall mounted witches.

Provide wall mounted emergency light battery pack and exit lights in accordance with NFPA 101.

3.1.17. The A-E shall determine the existing circuitry and electrical service is sufficient for the proposed design as well as all other building electrical needs. If not, provide design elements to upgrade the electrical service to power the new HVAC equipment and all other building electrical needs.

Notes to include, “Provide dry contact if needed. The time delay fuses and thermostats shall be installed in accordance with HVAC unit manufacture recommendation. Contractor shall provide conduits and wires for all mechanical and electrical devices in accordance with product manufacture recommendation.”

3.1.18. All equipment must be easily accessible and/or have access doors. Location of hidden equipment needs to be identified.

3.1.19. For HVAC system and temperature control system, add conduits and wires including fuse disconnect switches.

3.1.20. Hazardous material removal is anticipated. Perform surveys and provide plans for asbestos, lead paint, and mold remediation if deemed necessary.

3.1.21. HVAC design shall conform to ASHRAE 90.1 (2022), UFC 3-410-01, UFC 3-410-02, UFC 4- 010-06 and all Federal, states and local laws and regulations, and applicable to building codes and standards (e.g., NEC, IEEE, ANSI, NFPA, etc.).

3.1.22. Include in the design documents all necessary required select demolition. All components of the existing and heating and cooling systems, electrical distribution and control systems shall be removed back to a suitable point as necessary to allow for secure connection of the new work.

3.1.23. Include in the contract documents that the site must be restored to pre-construction conditions upon completion and approval.

3.1.24. All system designs shall include detailed building, HVAC, water and air system flow diagrams showing all major system components, meters, controls and isolation valves, and etc. Diagrams shall include design load, temperatures and flow rates. HVAC flow diagrams shall be provided with updates to clearly indicate location of all new system tie-ins being added.

3.2. Commitment to Sustainable Design: It is Air Force policy to apply sustainable development concepts in the planning, design, construction, environmental management, operation, maintenance and disposal of facilities and infrastructure projects, consistent with budget and mission requirements (Air Force Sustainable Development Policy letter, December 2011). Furthermore, EO 14057, Catalyzing clean energy industries and jobs through federal sustainability requires that Each agency shall achieve net-zero emissions across its portfolio of buildings, campuses, and installations by 2045 and reduce greenhouse gas emissions by 50 percent from buildings, campuses, and installations by 2032 from 2008 levels, prioritizing improvement of energy efficiency and the elimination of onsite fossil fuel use.

3.2.1. Air Force Sustainable Design Principles: The facility should be designed to:

3.2.1.1. Optimize Site Potential: Creating sustainable buildings starts with proper site selection, including consideration of the reuse or rehabilitation of existing buildings. The location, orientation, and landscaping of a building affects the local ecosystem, transportation methods, and energy used.

3.2.1.2. Minimize Energy Consumption: A building should rely on optimizing system efficiencies and employing conservation measures. Renewable energy technologies should be used in facility projects whenever feasible and cost effective. New facilities should meet or exceed current Air Force energy performance goals.

3.2.1.3. Protect and Conserve Water: Fresh water in an increasingly scarce resource near many of our bases. A sustainable building should reduce, control or treat site runoff, use water efficiently, and implement as many Federal energy Management Program Water Efficiency Improvement Best management Practices as practicable.

3.2.1.4. Use environmentally preferable products: Buildings should be constructed of materials that minimize lifecycle environmental impacts such as global warming, resource depletion, and toxicity. In a materials context, life cycle includes raw materials acquisition, product manufacturing, packaging, transportation, installation, use and ultimate disposal.

3.2.1.5. Enhance indoor environmental quality (IEQ): The IEQ of a building has a significant impact on occupant health, comfort, and productivity. Among other attributes, a building should optimize day-lighting, be well ventilated, control moisture, and avoid the use of materials with high-VOC emissions.

3.2.1.6. Optimize Operational and Maintenance Practices: Buildings should be designed to take into account the energy and environmental impacts of operating and maintaining the building.

Designers are encouraged to specify materials and systems that reduced maintenance requirements, and/or require less water, energy and toxic chemicals to maintain.

3.3. Green Building intuitive: Green Building Initiative’s (GBI) Department of Defense Guiding Principles

Compliance for New Construction & Comprehensive Replacement (DOD GPC NC) is a program designed specifically for DOD construction and comprehensive replacement projects requiring Third-Party Certification (TPC) for the federal Guiding Principles. Developed with and for the Department of Defense, the DOD GPC NC program validates compliance with Unified Facilities Criteria (UFC) 1-200-02 High Performance and Sustainable Building Requirements. When a building meets the requirements of UFC 1- 200-02, it is considered compliant with the Guiding Principles for Sustainable Federal Buildings2(HPSB Guiding Principles).

3.4. GBI – Compliance validation: A third-party assessment conducted by a GBI-trained Guiding Principles

Compliance Assessor (GPCA) is required to validate compliance with the Guiding Principles as part of the DOD GPC NC assessment program. An assessor has expertise in sustainable building design, engineering, and construction. The assessor interfaces with project teams, vested funding entities, and building end users during the assessment process. The assessor reviews and evaluates documentation during design, either by conducting a second document review when construction is complete/nearly complete or conducting an onsite assessment and writing a comprehensive assessment report for each building assessed. For the purposes of compliance validation, the “HPSB Guiding Principles” are met when the requirements of UFC 1-200-02 are met, as applicable, during the third-party assessor’s final review.

3.5. Integrated Design: An integrated design process shall be employed for this design effort, to provide the best value solution for the Air Force. It is the responsibility of the A/E to ensure that the conceptual design and design development process benefits from the input of the full A/E team representing planning, site design, civil engineering, architecture, MEP (mechanical, electrical, plumbing) engineering, and interior design, user representatives, base civil engineer, Air Force project manager, facilities manager, and cost engineer. The conceptual design charrette shall be attended by design professionals and Air Force facilities staff representing all disciplines. The charrette process shall be followed by a series of full team design and coordination sessions as the design is developed and finalized.

3.6. Sustainable Design Reports: Sustainable design reports are a requirement of this contract. These reports provide the Air Force with documentation that enables project managers to track the design effort as it is progressing. The A/E is responsible for preparing a Sustainable Design report at the end of Concept Design, and at the end of the Design Development/Documentation phase. Drafts of the Sustainable Design report must be submitted with the drawing and specification submittals at 30%, 60% and 90% complete phases. Unless stated otherwise, the Sustainable Design Report documenting construction phase issues shall be completed by the construction contractor. Outlines describing the content required are included as an attachment to this Scope of Work.

3.7. Energy Analysis: Energy analysis is a requirement of this contract. This service can be provided either by the Mechanical Engineer responsible for design and documentation of systems, or by an energy analysis consultant. It is the responsibility of the A/E to ensure that the findings from the energy analysis are well integrated into the design effort, and are used to inform decisions about site planning, architectural envelope design, lighting, and mechanical systems. Energy modeling requirements include the following:

3.7.1. Creation of base case energy model: The base case model serves as a point of comparison for evaluating design options. It represents a building that is minimally compliant with ASHRAE

90.1-1999 / 10CFR 434.

3.7.2. Characterization of energy use: Energy use characterization gives the team an understanding of where energy is being used in the facility, and where the greatest savings are possible. This information is presented in pie charts that describe energy cost and energy consumption by end use (e.g. heating, cooling, plug loads, ventilation, etc.)

3.7.3. Development of energy conserving measures (ECM's): ECM’s are developed and evaluated to provide an estimate of the potential impact on energy use and peak load for each.

3.7.4. Energy analysis of at least 3 preferred schemes: The individual ECM’s are bundled together to produce at least 3 scheme options. Each of the scheme options is then modeled so the interaction between the various measures can be understood.

3.7.5. Revised energy runs: As the design is refined and finalized, revised energy runs are needed to track the energy performance as the design. Up to three revised energy runs are included in the basic energy modeling scope.

3.8. Life Cycle Cost Analysis:

3.8.1. Life cycle cost analysis shall be used as a design tool to ensure that the design provides the best value to the Air Force. Life cycle cost analysis evaluates investment cost (first cost), utility costs (energy, water use, wastewater disposal), operation and maintenance costs, and periodic replacement costs. For more information on how to conduct life cycle cost analysis for the federal government see: 10 Code of Federal Regulations (CFR) 436, Part A, Federal Energy Management and Planning Programs, Subpart 1 – Methodology and Procedure for Life Cycle Cost Analyses and Memorandum of Agreement (MOA) on Criteria/Standards for Economic Analyses/Life Cycle Costing for MILCON Design, March 1996.

3.8.2. Unless otherwise stated by Air Force Instructions, all dollar amounts shall be estimated in constant dollars, with a discount rate of 7 percent. The actual price of energy at the time the study is conducted shall establish the “base-year” energy cost. The study period for a new facility design or retrofit should not exceed the lesser of 25 years, or the period of intended use of the facility. For a leased facility it should not exceed the lesser of 25 years or the effective remaining term of the lease.

3.8.3. Life cycle cost analysis is recommended to guide the following decisions:

3.8.3.1. High performance building envelope: Test options that create a high-performance envelope including high performance glazing, insulation (beyond code required levels), overhangs for sun control, light shelves, etc. Evaluate savings in energy consumption and potential reductions in the cost of mechanical systems that may result. Also consider maintenance and periodic replacement costs of these options.

3.8.3.2. Energy efficient lighting: Test options that utilize daylighting, energy efficient electric lighting, task-ambient lighting and lighting controls such as daylight dimming and occupancy sensors. Evaluate savings in energy consumption and potential reductions in the cost of mechanical systems that may result. Also consider maintenance and periodic replacement costs of these options.

3.8.3.3. Mechanical system selection: Test a minimum of three different system options to determine the relationship between first cost and life cycle value. Consider operating costs, maintenance, and periodic replacement costs of these options.

3.8.3.4. Materials durability: Test a minimum of three options for building cladding and roofing to determine the relationship between first cost and life cycle value. Consider operating costs, maintenance, and periodic replacement costs of these options.

3.9. Site Investigation: Before starting work, the A-E shall visit the facility and familiarize themselves with the existing conditions, review record drawings and obtain any other necessary information pertaining to the project. As-built drawings are available in PDF and physical copies. Access to file storage will be to allow to search for physical copies.

3.10. Prepare Draft DD Form 1354: The AE will draft up a DD Form 1354. This form will be reviewed and approved by the real estate property manager.

4. ADMINISTRATION: The Contracting Officer (87 CONS/PKA), JBMDL, New Jersey, is responsible for administration of the contract. The Project Manager (PM) in Base Civil Engineer’s (BCE) office (787CES/CENMP), JBMDL, NJ is designated as the person responsible for technical and engineering matters pertaining to the design, reviews, and acceptance of work. No changes shall be made to the project requirements without written authorization by the Contracting Officer (CO). All correspondence shall be directed to the Contracting Officer with a copy to the PM.

5. DESIGN CRITERIA AND REFERENCES: The design shall conform to the applicable standards, instructions and regulations as follows (use the latest version at the start of the design) but not limited to:

5.1. Affirmative Procurement – USEPA Comprehensive Procurement Guidance (CPG) on USEPA Web-site:

http://www.epa.gov/cpg/products.htm

5.2. Air Force Center For Environmental Excellence, Interior Design Presentation Format.

5.3. American Concrete Institute (ACI)

American Concrete Institute Technical Documents ACI 318, Building Code Requirements for Structural Concrete

5.4. Applicable State, City and County Codes and Regulations.

5.5. DoD Antiterrorism Minimum Construction Standards for Buildings (October 2003)

5.6. ETL 00-1 EPA Guideline Items in Construction and other Civil Engineering Specifications 5 Jan 2000

5.7. International Building Code (IBC)

5.8. International Fuel Gas Code (IFGC)

5.9. International Mechanical Code (IMC)

5.10. International Plumbing Code (IPC)

5.11. International Residential Code (replaces CABO, BOCA, ICBO, SBCCI).

5.12. McGuire Air Force Base Standards (IFS)

5.13. McGuire AFB Designer Checklist.

5.14. McGuire Submittal Matrix for CID Packages.

5.15. Mechanical Systems – ASHRAE and SMACNA Standards.

5.16. National Fire Protection Association (NFPA) No.70, National Electric Code

5.17. NFPA 90A, Standard for the Installation of Air-Conditioning and Ventilation Systems

5.18. NFPA 90B, Standard for the Installation of Warm Air Heating and Air-Conditioning Systems

5.19. NFPA No.101, Life Safety Code (Superseded in part by UFC, 3-600-01)

5.20. National Electric Safety Code (ANSI C2)

5.21. Unified Facilities Criteria (UFC) 3-401-01, Mechanical Engineering

5.22. UFC 3-410-01, Heating, Ventilating, And Air Conditioning Systems

5.23. UFC 3-410-02, Direct Digital Control for HVAC And Other Building Control Systems http://www.epa.gov/cpg/products.htm http://www.concrete.org/Publications/TechnicalDocuments.aspx http://www.concrete.org/Store/ProductDetail.aspx?ItemID=31811&ReturnUrl=http%3a%2f%2fwww.concrete.org%2fStore%2fStoreResults.aspx%3fDocumentType%3dTechnical%2bDocuments%23dnn_ctr5215_SearchResults31811

5.24. UFC 3-600-01, Design: Fire Protection Engineering for Facilities

5.25. UFC 4-010-06, Cybersecurity of Facility-Related Control Systems

5.26. Use the Whole Building Design Guide website at https://www.wbdg.org/ for any additional criteria not listed above. This site contains all the latest UFCs and United Facilities Guide Specifications (UFGS) that must be followed in all design work. Also, it contains all Engineering Technical Letters and Construction Technical Letters. All Air Force Instructions and manuals can be located on the e-publisher website (https://www.e-publishing.af.mil/)

6. SUBMISSIONS:

6.1. General: Architect-Engineer Design Guidance relating to specific requirements for JBMDL is in the I.F.S.

at https://www.wbdg.org/ffc/af-afcec/installation-facilities-standards-ifsto Requirements for drawings, specifications, cost estimates, etc., are listed in the following paragraphs.

6.2. All Microsoft submittals shall be in Microsoft version 2020.

6.3. Drawings:

6.3.1. Format:

All CAD drawings must comply with the latest version of the US Army Corps of Engineers, Engineer Research and Development Center (ERDC) Architectural, Engineering and Construction CAD Standard (A/E/C CAD Standard, ERDC/ITL TR-12-6); available at:

https://www.erdc.usace.army.mil/Media/Publication-Notices/Article/1942421/publication-notice-aec-computer-aided-design-cad-standard-release-61/ CAD drawings must be 2020 version or earlier and use a geo-referenced format, as described in “Coordinate Systems and Datums”.

X-referenced files may be used to assist in creating drawings, but in the final submission each drawing/file must stand on its own without the X-referenced files (X-refs “bound” to the master drawing). The final drawings must also be “purged” to remove unused objects. A metadata layout tab (“Documentation”) must be included in every drawing, including the following: drawing index per discipline, any deviations, special notes, plotting instructions and explanations unique to the drawing. Include a brief description of work performed, name and contact information of the person and company or organization responsible, the date the data was entered and any applicable references (project name and number, work order number and description, etc.).

CAD drawings must be provided in AutoCAD (DWG) and Adobe Acrobat (PDF) formats.

Drawings can be accomplished in REVIT but submitted in AutoCAD format.

If problems arise, it is the A-E’s responsibility to correct the conversion of the files. Standard sheet size shall be Engineering ANSI Size D. Title block for use on the drawings will be provided by the PM. All Final Submittal drawings shall have the A-E registered stamp; title and signature next to the title block. The A-E firm’s name shall not be used on any drawing, except as noted.

Final approved drawings shall be submitted on a DVD.

6.3.2. Content: The drawings shall show general layout and construction details necessary for a clear and concise presentation of the work to be accomplished. A cover sheet and site plan sheet with identified utilities are required for all projects. Sheet numbering shall provide both generic sheet number (i.e. Sheet # of ##) and discipline sheet numbers (i.e. A-#, M-#, E-#) in which both shall be provided in an index on the cover sheet.

6.4. Specifications:

6.4.1. Format: Specifications shall be prepared SpecsIntact. Specifications shall be delivered in hard copy, bound on 8-1/2” x 11” paper, at various stages in the numbers listed in paragraph 8.

Deliverables shall be in PDF format that are redlined for 60% and clean for final submittals.

https://www.wbdg.org/ https://www.wbdg.org/ffc/af-afcec/installation-facilities-standards-ifsto https://www.erdc.usace.army.mil/Media/Publication-Notices/Article/1942421/publication-notice-aec-computer-aided-design-cad-standard-release-61/ https://www.erdc.usace.army.mil/Media/Publication-Notices/Article/1942421/publication-notice-aec-computer-aided-design-cad-standard-release-61/

6.4.2. Content: Specifications shall be prepared by the A-E and will cover all parts of construction shown on the drawings. The specifications shall be sufficiently detailed to describe materials but not so detailed as to eliminate full and free competition. If it is necessary to require a specific shape, size, color or other unique characteristic, and/or a specific manufacturer's name, and model number, the words "or approved equal" must be used. All items designated for submittal and testing shall be sufficiently described to provide the Government a basis for review and approval or disapproval. The term “Contracting Officer” shall be used in the specifications rather than references to “owner” and “Architect Engineer.”

6.5. Design Analysis:

6.5.1. Format: Design Analysis shall be a hard copy document with prepared reports in MICROSOFT

EXCEL, (see section 6.2 for version) (for load calculations), and MICROSOFT WORD, (see section 6.2 for version) (for technical report) and file type to be produced are “DOCX”.

6.5.2. Content: Design analysis shall be bound on 8-1/2” x 11” paper, arranged by discipline (See

Design Analysis Table of Contents), support all design decisions made throughout the design and updated for each submittal. The design analysis shall serve as a historical, chronological record of all design decisions including all technical calculations, material cut sheets (picture format in Word), explanations of any options considered, system design selection criteria, applicable codes or regulations, meeting minutes, phone conversations, e-mails, review comments and A-E’s response and action to all review comments.

6.6. Cost Estimates:

6.6.1. Format: UFC 3-740-05 Construction Cost Estimating specifically calls for the Work Breakdown

Structure (WBS) to be Uniformat II (ASTM E1557-09). The use of PACES and MII. Both of these applications use the TRACES Cost Book database which is organized in accordance with the Construction Specification Institute (CSI) numbering System. PACES and MII “parent” WBS are Uniformat II with CSI as the “child” level.

6.6.2. Content: The intent of the A-E Services portion of this Contract is to design a completely functional and operational facility within the Construction Cost Limitation or Programmed Amount (PA) as listed in Paragraph 2. The construction cost includes construction improvements of buildings and necessary supporting facilities such as roads, drives, landscaping, recreation, parking and utilities. Cost estimates shall be detailed, listing labor, equipment and materials of each item of work. The basis of the pricing used shall reflect the probable construction costs which can be obtained in the McGuire AFB area for the scheduled time period of the project. he cost estimate shall be an opinion of probable costs based on fair market value, and shall not be a prediction of a contractor’s bid. The opinion of probable cost shall be made on the basis of the experience, qualifications and best judgment of the A-E. The cost estimate shall be prepared in accordance with generally accepted cost estimating practices and standards. The cost estimate shall be updated and furnished with each design submittal. If the AE’s cost estimate, as submitted, indicates that the project, as designed, exceeds the Construction Cost limit as provided in Paragraph 2, the AE, without additional compensation, shall submit recommendations for bringing the project costs within the established cost limitations. Upon receipt of approved recommendations, the AE shall revise the drawings and/or specifications accordingly. The estimate shall include a summary sheet and backup sheet as follows:

6.6.3. Summary Sheet:

Authorized Scope (Provide brief description).

Designed Scope (Provide brief description).

Designed Construction Cost $ _______

Building $ _______ Site Work $ _______ Demolition $ _______ Environmental Abatement $ _______

Overhead (15%), Profit (10%), & Bond (2%) $ _______

TOTAL ESTIMATED CONSTRUCTION COST $ _______

6.6.4. Backup Sheets:

Primary item cost breakdown sheets shall be provided to serve as backup to the submitted estimate.

This breakdown shall show as many construction item quantities and costs as possible at each stage of design. Items such as foundations and footings may be included by linear feet, exterior walls by square footage, plumbing by fixture, etc. when aggregate items such as these are used, ensure a description is included in the cost. Contractor labor, mark-up, taxes, profit and overhead may be included in the unit prices if a general note is added indicating percentage amounts that are included.

If unusual design features or conditions are included in the project which materially affects the cost, attach a separate sheet to the backup material with sufficient explanation and cost information to support them.

6.6. Materials Approval Submittals:

6.6.1. Format: Materials Approval Submittals shall be prepared in MICROSOFT EXCEL, Version (see section 6.2 for version), or MICROSOFT WORD, (see section 6.2 for version), format (an example shall be provided by the PM).

6.6.2. Content: Materials Approval Submittals shall contain a list of all required submissions listed in the specification or drawings for review by the Government during construction of this project. The content of each type of submission shall be clearly defined in Part 2, Products, of Section 01300 of the specification. The number of different type of submissions used in the Materials Approval Submittal List shall agree with the ones included in Section 01300.

6.6.3. Submittal Classifications: Classify submittals in the Material Approval Submittal List as

“government approved” or “information only.” Submittals which always require government approval are: extensions of design, critical materials, deviations, O&M manuals or those involving equipment that must be checked for compatibility with the entire system. All submittals not requiring government approval are for information only. Within the terms of the contract clause “Specifications and Drawings for Construction” government approved submittals are considered to be “shop drawings” whereas information only submittals are not.

6.7. Project Timeline & Phasing Requirements:

6.7.1.Format: Project Construction Timeline & Phasing Requirements shall be prepared in MICROSOFT

PROJECT (see section 6.2 for version).

6.7.2.Content: Project Construction Timeline & Phasing Requirements shall contain a Gantt chart of the project design schedule, both projected and actual, and projected construction schedule in days showing all necessary phasing and major milestones.

6.8. Designer Checklist: Designer Checklist shall be prepared and signed by the A-E. Checklist shall be provided by the PM.

6.8.1. Format: Designer Checklist shall be prepared in MICROSOFT WORD, (see section 6.2 for version), format (an example shall be provided by the PM).

6.8.2. Content: Designer Checklist shall be prepared, checked off, and signed to serve as verification that design criteria were met.

6.9. Bidding Schedules: A cost completed Bidding Schedule and an identical Blank Bidding Schedule shall be prepared by the A-E. Bidding Schedule format shall be obtained from the PM.

6.9.1.Format: Bidding Schedules shall be prepared in MICROSOFT EXCEL, (see section 6.2 for version), or MICROSOFT WORD, (see section 6.2 for version), format (an example shall be provided by the

PM).

6.9.2.Content: Bidding Schedules shall contain all bid items including a lump sum for the entire job and additional unit price bid items to cover anticipated work which are high probability items that cannot be economically evaluated until construction begins. The unit price items may include but are not limited to such items as: (a) Removal and disposal of unknown concrete, including excavation, backfill and compaction, (b) Hand digging to locate unforeseen utilities, (c) Removal and replacement of wood structure or components, etc.

6.10. Progress Schedule (form 3065): A Microsoft Projects (see section 6.2 for version), "Project Plan File" construction progress schedule shall be provided identifying an accurate percentage of the various stages in the construction of the project.

6.10.1. Format: Bidding Schedules shall be prepared in MICROSOFT EXCEL, (see section 6.2 for version), or MICROSOFT WORD, (see section 6.2 for version), format (an example shall be provided by the PM).

6.11. Electronic Submission (CD-ROM): All above listed items for final submission shall be written to a recordable CD and write protected. CDRW are unacceptable. The CD shall have folders labeled:

Drawings, Specifications, Cost Estimate, Design Analysis, Materials Approval Submittals, Project Timeline and Phasing Requirements, and Designer Checklist, etc., with the appropriate uncompressed files saved to the corresponding folder. A Table of Contents of the CD shall be created in MICROSOFT WORD, (see section 6.2 for version), format listing in a table with the path of all files and descriptions.

The Table of Contents shall then be saved in the route folder of the CD. Upon completion of the recording, “End of Section” shall be specified on the CDR.

6.12. Final Submission: The project shall be advertised under 2 separate projects using electronic bid sets via

Internet. To accomplish this, the AE shall provide two sets of electronic file copies of the Ready-to- Advertise (RTA) plans and specifications on 5 ¼ inch ISO-9660 CD-ROM. The files shall include full-size electronic raster CALS group 4 files rotated 90 degrees CCW in 400dpi including reference files; a generic ASCII index file (space delimited) with a consecutively ordered electronic filename, plate number, sheet number, and drawing title; one set ready-to-advertise specifications (single file) in Microsoft Word (see section 6.2 for version); one set of ready to advertise specifications in Adobe Portable Document Format (PDF); one copy of the final material submittal register in MS Word (see section 6.2 for version);

and one copy of the submittal register in Adobe Portable Document Format (PDF). The AE shall insert blank pages in the electronic specification files as necessary to insure an even number of pages. Each specification section page shall contain the project number in the lower left corner, and the specification section and page number, separated by a dash, on the bottom center. In addition, the AE shall furnish one set of half-sized corrected final design drawings printed from converted CALS electronic files, stamped and signed, one copy of the specifications and submittal register printed from PDF files, and design authentication sheet for certifying that the electronic bid set drawings and specifications were prepared, reviewed, and approved by registered professional engineers (the CO will furnish a sample design authentication sheet). The ASCII index file shall also be supplied with the 90% submittal. Drawing files shall also be provided in AutoCAD format as described in paragraph 6b. The AE shall print one set of drawings from AutoCAD format and one from CALS format to ensure both drawing sets are identical.

ALL WORD/AutoCAD/PDF FILES SHALL BE WITHOUT PASSWORD PROTECTION and unlocked.

NOTE: The AE shall be design complete when submitting the 90% review package. The final set of specifications will be in one document and not separate files per section.

7. ARCHITECT – ENGINEER SERVICES:

7.6. Site Design Data: The A-E shall perform field reconnaissance, survey, and site investigations, including travel, and work required to obtain engineering information and design data for the accomplishment of the contract documents of the project in accordance with the requirements of this Statement of Work. A/E must obtain gate passes for all personnel expected to enter the Base. The A/E shall submit a request

(names of personnel, vehicle identification, etc.) to the Contracting Officer. The contracting officer will provide the AE guidance for obtaining base passes.

7.7. Asbestos Testing: If applicable, the A-E shall perform all necessary testing to identify asbestos abatement needed during the construction contract. The contract documents shall clearly identify and quantify the locations and components, which are an asbestos hazard and will be abated under this project. The cost estimate shall contain the necessary line items for asbestos abatement and disposal. Before entering spaces posted as containing asbestos, the A/E must submit a health and safety plan for approval by the PM. This procedure will include fitting of respirators and appropriate training/certificates for A/E personnel. If destructive testing is required, repair must be done to match existing surfaces and be watertight.

7.8. Lead-Based Paint (LBP) Testing: If applicable, the A-E shall perform all necessary testing to identify lead based paint abatement needed during the construction contract. The A-E shall perform a X-Ray Fluorescence (XRF) analysis to determine LBP to identify the type of disposal required. The cost estimate shall contain the necessary line items for Lead-Based Paint Toxicity Characteristic Leaching Procedure (TCLP) testing as needed and abatement and disposal. The contract documents shall clearly identify and quantify the locations and components, which are a Lead-Based Paint hazard and will be abated under this project. If destructive testing is required, repair must be done to match existing surfaces and be watertight.

7.9. Field Measurements: The A-E shall be required to make his own field investigations to verify dimensions and other information.

7.9.1.A/E is free to conduct field investigations as required without attendance by the PM. However, the A/E must keep the PM informed regarding such visits, including the building manager. A list of building managers will be provided by the PM. Visits should be conducted during the hours of 0630-1700, Monday through Friday, unless special arrangements are made.

7.9.2.The A/E shall be responsible for own personal safety equipment. The A/E shall also be responsible for furnishing any instruments/equipment needed during field investigations. The Air Force will not furnish equipment or labor to take samples, pump pits or other similar activities.

7.9.3.The A/E shall identify all non-routine site investigations ex: confined space entries, climbing, repelling, submerged explorations, or any activities that require safety equipment, licensing and / or certification. Upon approval of the PM, the contractor shall comply with all Federal, State, and local regulations pertaining to the specific investigations. The A/E shall provide all documentation and certifications to the PM ten (10) working days in advance for all such identified investigations.

7.9.4.A/E personnel may not enter confined spaces prior to approval by a gas free engineer. The Air Force will not gas free a space for A/E personnel. The A/E is responsible for obtaining a gas free permit which conforms to Air Force regulations. The A/E will be briefed by wing safety about proper procedure and identification of spaces considered confined.

7.10. User Questionnaire: The A-E shall develop a user questionnaire within 5 days of issuance of notice to proceed and distribute to the CO and the PM. This questionnaire shall document questions concerning criteria that the A-E needs to complete the design. Answers to these questions will be provided during the investigation period.

7.11. Design Charrette: The A-E shall conduct a Design Charrette at McGuire Air Force Base with the purpose of creating conceptual site development plans, floor plans, elevations, parametric cost estimates and obtain approval by the Government.

7.12. Topographic Survey and Drainage Study: If applicable, the A-E shall produce a topographic survey of the existing construction site to be used in the production of a drainage study and grading plan for the new construction. The end product will be a grading plan, which creates positive drainage for the new construction site.

7.13. Area ground sonar scanning may be used to verify underground utilities.

7.14. HVAC Testing Adjusting Balancing (TAB) to verify condition and capacity of existing equipment as necessary.

7.15. If applicable, Fire Hydrant Flow Testing.

7.16. Provide all personnel information to Contract Administrator to obtain access to site for all visitors and sub-contractors

7.17. Geo-Technical Investigation: If applicable, the A-E shall arrange for soil borings, plate-bearing tests, and CBR tests as required throughout the construction area. The A-E may rely on existing soils data if in his professional opinion such data is adequate for sound design. The A-E is responsible for obtaining the necessary signatures from the base representatives to satisfy all requirements on AF Form 103 (Base digging permit).

7.18. Preliminary Submission (60%): Architect-Engineer shall submit a preliminary design package which will include, as a minimum, the following:

7.18.1. Drawings:

7.18.1.1. Cover Sheet, drawing index, site plan and location plans showing how each unit type fits in and integrates with other unit types.

7.18.1.2. Existing/demolition plans, including phasing, for each of the units.

7.18.1.3. New plans for each of the units, including sections and details, by discipline.

7.18.2. Specifications: Include index and mark-up of all sections.

7.18.3. Design Analysis: Describe elements of preliminary design only. Documents any A-E concerns requiring Government resolution. Provide preliminary descriptive catalogue cuts to support design to this level. Preliminary cost estimates for each unit type and total for the project. Give recommendations for additives, if necessary.

7.18.4. CID: See attached SID and FF&E Submittal Design Matrix.

7.19. Pre-Final Design Submission (90%): The pre-final design documents will be the preceding design complete to 100% and include integration of the Air Force review comments resulting from the previous reviews along with a refined cost estimate and anticipated design/construction time schedule (Bar Chart).

The final design will include complete and thorough detailing of all requirements of the project to leave the contractor no question as to scope of the IFB, and shall include all requirements shown for the previous design submittals. The project shall be design complete at this submittal.

7.20. Final (100%): The completed (100%) design shall be Ready-To-Advertise (RTA). All 90% design submission comments shall be incorporated in this final package.

8. SCHEDULE OF SERVICES AND SUBMISSIONS:

8.6. A-E shall meet with the PM at McGuire AFB prior to starting the design. All pertinent information should be obtained at that time, including visiting the facility and interviewing the facility occupants. The A-E shall be provided access to the BCE Plans Vault to obtain copies of the applicable as-built drawings. BCE will provide a hard copy of the drawings selected by the A-E. Where possible, BCE will provide drawings in electronic format via E-mail.

8.7. A-E will be required to attend design review meetings to explain concepts and design rationale. A-E shall be responsible for preparing meeting minutes and distributing them to all attending parties within five working days.

8.8. A-E shall provide written documents that respond to each and every comment made during the design review process for each submittal.

8.9. The A-E shall submit four stages of design, plus final, for review to the following distribution:

87 Contracting Squadron/PKA ATTN: Dana M. Deyampert Contracting Officer/Section Supervisor 2402 Vandenberg Avenue Joint Base MDL, NJ 08641

787CES/CENMP (All Contract Documents) Attention: Nelson Chan Project Manager 5317 Delaware Ave.

Joint Base MDL, NJ 08641

8.10. Submissions:

Note: 2 Sets of each item, except as noted and 1 electronic CD per submission. If electronic package is less then 10MB size, electronic package may be transmitted via email.

(1) Concept Submission: (10%) (NOT APPLICABLE)

(a) Sketches of elevations, floor plans, system design, etc. (3 Sets)

(b) Project Timeline and Phasing Requirements (Design Only)

(2) Preliminary Submissions: (30% and 60%)

(a) Drawings. (3 Sets: 3 each half size, and electronic)

(b) Specifications in outline form at 30% and complete electronic mark-up at 60% (13 Sets, double sided and half sized are acceptable)

(c) Design Analysis.

(d) Cost Estimate (Original/Revised).

(e) Project Timeline and Phasing Requirements

(f) CID Binder (at 60% only) (If applicable)

(g) A-E’s Written Response to Submission Review Comments (Provide 1 copy, 5 days after receipt: Include 2 sets with next submission and electronic)

(h) Sustainable Design Reports

(i) Life Cycle Cost Analysis

(1) Pre-Final Submission: (90%)

(a) Drawings. (3 Sets: 3 each half size)

(b) Specifications. (3 Sets double sided, can be half sized and electronic)

(c) Cost Estimate (Final).

(d) Bidding Schedules. (1 complete and 1 blank)

(e) Materials Approval Submittals.

(f) Liquidated Damages Letter.

(g) Warranty Memo.

(j) A-E’s Written Response to Submission Review Comments (Provide 1 copy, 5 days…