Statement_of_Work.pdf

Cuyahoga Valley National Park

Brecksville, Ohio

STATEMENT OF WORK

Fire Protection System Inspection Service

Fiscal Year 2023 With Option Year (2024,2025,2026,2027)

DATED:

June 09, 2023

NATIONAL PARK SERVICE

MIDWEST REGION

OHIO MAJOR ACQUISITION BUYING OFFICE

1.0 Description

Provide inspection and testing of (3) glycol-based fire protection systems, (1) antifreeze loop, (8) wet pipe systems and

(43) fire alarm and monitoring system. This inspection covers two (2) Ohio Counties: Cuyahoga County and Summit County. Nine (9) locations are in Cuyahoga County and thirty-nine (39) locations are in Summit County. Inventory of systems with building addresses are attached.

2.0 Definitions

Approved: Acceptable to the authority having jurisdiction.

Authority having jurisdiction (AHJ): Midwest Regional Office Structural Fire Management Officer, Contractor: as used within this specification refers to the primary contractor and/or subcontractor(s).

Contracting Officer (CO): Government Agent with the authority to approve changes to the terms, conditions or price of the contract. NO OTHER PERSON IS AUTHORIZED to approve changes to the terms, conditions or price of the contract.

Contracting Officers Representative (COR).

Emergency Impairment: A condition where a fire protection system or portion thereof is out of order due to an unexpected occurrence.

FMSS: Facility Management Software System

Listed: Equipment, materials, or services included in a list published by Underwriters Laboratories (UL) or Factory Mutual (FM), and whose listing states that either the equipment, material, or service meets appropriate designated standards or has been tested and found suitable for a specified purpose.

NFPA: National Fire Protection Association

3.0 General Requirements

3.1 Applicable Codes and Standards

1. NFPA 1: Fire Code, 2021

2. NFPA 13: Standard for the Installation of Sprinkler Systems, 2022

3. NFPA 13R: Standard for the Installation of Sprinkler Systems in Low-Rise Residential Occupancies, 2022

4. NFPA 25: Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems, 2023

5. NFPA 72: National Fire Alarm and Signaling Code, 2022

6. NFPA 96: Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations, 2021

7. NFPA 101: Life Safety Code, 2021

8. FM Global Property Loss Prevention Data Sheet 2-81 [October 2020]

3.2 Qualifications

Contractor: The contractor and proposed sub-contractors must verify that they are licensed in the state of Ohio and must be able to demonstrate they have a minimum of 5-years’ experience completing NFPA compliant inspection testing and maintenance of fire protection systems per the specific requirements of this statement of work.

Technicians: Lead technicians performing fire protection system inspection, testing and maintenance must meet one of the following:

NICET II or greater certification for the type of system being worked on.

Certified by the manufacturer for the make and model of system being worked on.

3.3 Period of Performance

Base year - This service will begin on September 1, 2023 and end on August 31, 2024 Option year 1 - This service will begin on September 1, 2024 and end on August 31, 2025 Option year 2 - This service will begin on September 1, 2025 and end on August 31, 2026 Option year 3 - This service will begin on September 1, 2026 and end on August 31, 2027 Option year 4 - This service will begin on September 1, 2027 and end on August 31, 2028

3.4 Work Hours

On-site work hours: Work shall be generally performed during normal business working hours of 8 a.m. to 5 p.m., Monday through Friday, except when otherwise indicated.

A. Work on Saturdays, Sundays, Federal holidays, early morning, or at night may not be performed without prior consent from the COR. Submit requests for work outside of the stated normal business hours to the COR for approval at least 48 hours in advance of the work.

3.5 Site Access

A. General: Contractor shall have limited use of the site for operations. Limit use of premises to access of fire suppression and must be accompanied by a park employee. Do not disturb portions of site beyond areas in which the Work is indicated.

3.6 Government Provided Materials and Support

The Government will assign a point of contact to escort the contractor’s technicians and provide access to buildings.

The Government will provide staff to reset equipment and systems (elevators, HVAC) interfaced with fire alarm systems.

The Government will provide an inventory of systems in hardcopy format (see appendix A) and an electronic version in MS Excel format.

The Government will not provide staff to assist with inspection and testing tasks.

4.0 Specific Requirements

4.1 Project Schedule

Within 5 working days from issuance of the contract, the Contractor will submit a proposed schedule of work to the COR

4.2 Validate Fire Protection System Inventory

The contractor will validate and correct the system inventory provided by the government. The inventory will be provided in an electronic Microsoft Excel format. The corrected inventory will be returned to the Government in the same electronic Microsoft Excel spreadsheet format. Any changes to the original inventory will be highlighted in yellow.

4.3 Inspection and Testing of Fire Alarm Systems

The Contractor shall conduct one inspection and test of each fire protection system in the inventory. An inspection and test will encompass all quarterly, semiannual, and annual inspection and test requirements as identified in NFPA-72 Chapter 14. 100% of initiating devices shall be tested.

Smoke detectors were tested for sensitivity in 2021 and meet the 5-year sensitivity requirement. Smoke detectors do not need sensitivity testing but will be inspected and tested for functionality per NFPA-72 Chapter 14 and manufacturer’s instructions.

Inspections and tests for each system will be recorded on inspection report forms that comply with NFPA-72 Chapter 14.

The building FMSS location number and system FMSS asset number must be recorded on the administrative portion of the form. Individual inspection and test reports are required for each system. Reports must be submitted in a type written format. Handwritten reports will not be accepted. Individual reports are due to the COR within 72 hours of the completion of individual inspections.

All impairments and deficiencies must be detailed on the inspection and test forms.

Should an emergency impairment be discovered, the Contractor shall:

Notify the NPS COTR immediately.

Tag the system with an impairment notice indicating that it is out of service and what caused the impairment.

4.4 Inspection and Testing of Wet Fire Sprinkler Systems

The Contractor shall conduct one inspection and test of all water-based fire sprinkler systems. An inspection and test shall encompass all quarterly, semiannual, and annual inspection and test requirements as identified in NFPA-25. A five-year internal pipe inspection will be performed on the following systems: White Pines Dormitory, White Pines Barn, Lipscomb House Dormitory, Lipscomb Barn, and Boston Store. Antifreeze levels and concentration must be verified after 5-year internal inspection is complete. Sprinkler heads on these systems will be tested using random inspection and testing per NFPA standards. Backflows on the wet pipes systems are tested and inspected by a different contractor as part of a separate contract and do not need inspected, unless the NFPA requires inspection after internal pipe inspection and sprinkler head inspection. Inspections and tests shall be conducted in accordance with methods and procedures as outlined in NFPA-25 and FM Global Property Loss Prevention Data Sheet 2-81 [October 2020]. See appendix B

Inspections and tests for each system will be recorded on inspection report forms that comply with NFPA-25 Annex B.

The building FMSS location number, asset description name, and asset number be recorded on the administrative portion of the form (front page). (See top section of inventory spreadsheet for this information). Individual inspection and test reports are required for each system. Reports must be submitted in type written format. Handwritten reports will not be accepted. Individual reports are due to the COR within 2 weeks of the completion of individual inspections.

All impairments and deficiencies must be detailed on the inspection and test forms.

Should an emergency impairment be discovered, the Contractor shall:

Tag the system with an impairment notice indicating that it is out of service and what caused the impairment.

4.4.1 Antifreeze Sprinkler systems

The concentration of antifreeze solutions shall be tested in accordance with NFPA-25 5.3.4.4.1. Concentrations exceeding limits are to be considered an emergency impairment. The system should be red tagged as impaired and the following notifications made:

Tag the system with an impairment notice indicating that it is out of service and what caused the impairment.

4.5 Inspection and Testing of Kitchen Equipment

All kitchen fire suppression systems will be inspected twice over the duration of this contract. First inspection will occur within 2 weeks after notice to proceed and a second inspection will occur six months after.

5.0 Deliverables

5.1 Inspection and Test Reports

Inspections and tests for each system will be recorded on inspection report forms that comply with requirements of the appropriate NFPA Code or Standard.

Individual inspection and test reports are required for each system.

Individual inspection reports are due to the COR within 72 hours of the completion of individual inspections.

Reports must be formatted to 8.5 x 11 inches and submitted electronically in an Adobe PDF file format.

Reports must be submitted in a type written format. Handwritten reports will not be accepted.

The building FMSS location number and system FMSS asset number (see appendix A: Inventory of Fire

Protection Systems) must be recorded on the administrative portion of the form.

5.2 Deficiency Cost Summary Report and Repairs

Descriptions of all individual deficiencies will be submitted electronically using pdf or excel files.

Individual deficiencies shall be identified by FMSS location, FMSS asset number as well as the date of inspection Costs to repair deficiencies shall be broken down by labor and material cost. Labor cost shall be further broken down by labor cost per hour and labor hours. No repairs will be made without prior authorization from COR.

All authorized repairs will be billed against the Repair Line Item and will be considered separate from the

Inspection Line Item.

An updated report is due to the COR every other week on Mondays, by close of business. This will be 2 weeks after the last inspection is performed.

Appendix A: Inventory of Fire Protection Systems See attached Files

- MS Excel Spreadsheet Labeled: CUVA-FPS-Inventory-2023.xlxs

Appendix B: FM Global Property Loss Prevention Data Sheet 2-81 [October, 2020] See attached File: FMDS0281.pdf