STATEMENT OF WORK.pdf

Effective Date: June 27, 2023

RST Component Procurement DILS Template, Version 5

National Aeronautics and Space Administration

Goddard Space Flight Center Greenbelt, Maryland

RST-SC-SOW-0154, Revision –

Roman Space Telescope (RST), Code 448

Roman Space Telescope (RST) Hemispherical Retroreflector Assembly

(HRA)

Statement of Work (SOW)

GSFC RST CMO

June 28, 2023

Released

Roman Space Telescope Reviewed – Not Subject to Export Control

RST Hemispherical Retroreflector Assembly SOW RST-SC-SOW-0154, Revision -ii

Roman Space Telescope Hemispherical Retroreflector Assembly

Statement of Work (SOW) Review/Signature/Approval Page

Prepared by:

Roman Kilgore

Approved by:

Jason Hylan

Electronic Approval available on-line in the RST CM Tool iii

Preface This document is a Roman Space Telescope (RST) Configuration Management (CM)-controlled document.

Note: Prior to May 20, 2020, the project name was Wide Field Infrared Survey Telescope

(WFIRST).

For the purposes of configuration management, the prefixes “WFIRST” and “RST” are completely interchangeable. For example, RST-MGMT-PROC-0024 is the same as WFIRST-

MGMT-PROC-0024.

Changes to this document require prior approval of the applicable Configuration Control Board (CCB) Chairperson or designee. Proposed changes shall be submitted to the RST CM Office (CMO), along with supportive material justifying the proposed change.

In this document, a requirement is identified by “shall,” a good practice by “should,” permission by “may” or “can,” expectation by “will,” and descriptive material by “is.”

Questions or comments concerning this document should be addressed to:

RST Configuration Management Office Mail Stop 448 Goddard Space Flight Center Greenbelt, Maryland 20771 iv

Change History Log

Revision Effective Date Description of Changes (Reference the CCR & CCB/ERB Approval Date)

Revision - June 27, 2023 Initial release per RST-CCR-0720 v

Table of TBDs/TBRs/TBSs

Item No. Location Summary Individual/ Organization

Actionee

Due Date vi

Table of Contents

1 INTRODUCTION

1.1 Purpose

1.2 Scope

1.3 Related Documentation

1.3.1 Applicable Documents

1.3.2 Reference Documents

2 MANAGEMENT, REPORTING, REVIEWS, AND DOCUMENTATION

2.1 Management and Reporting

2.2 Documentation

2.3 Reviews and Meetings

2.3.1 Design Conformance Review (DCR)

2.3.2 Notifications to NASA/GSFC Contracting Officer’s Representative (COR)

3 HRA REQUIREMENTS

3.1 General Requirements

3.1.1 Exceptions

3.2 Computer Aided Design (CAD)

3.3 Existing Documentation and Analysis

3.4 End Item Data Package (EIDP) Delivery Requirements

4 QUALITY ASSURANCE

4.1 General Requirements

4.2 Training and Certification of Contractor Personnel

4.3 Hardware Handling, Cleaning and Packaging

4.4 Contamination Control Requirements

4.5 Surveillance of the Contractor

4.6 Government Mandatory Inspection Points (GMIPs)

4.7 GIDEP

4.8 Anomaly Reporting

4.9 Metrology and Calibration Program

4.10 Materials and Processes (M&P) Requirements

4.10.1 M&P Usage Documentation

4.10.2 Materials Usage Agreements (MUAs)

4.10.3 Adhesive Bonding (NASA-STD-6016A Section 4.2.4.5)

4.10.4 Shelf-Life Items

4.10.5 Materials Procurement Requirements

5 DESIGN VERIFICATION REQUIREMENTS

5.1 Verification Requirements

5.2 Reporting of Test Data

6 HANDLING, STORAGE, PACKAGING, PRESERVATION, AND DELIVERY

APPENDIX A ABBREVIATIONS AND ACRONYMS

1 INTRODUCTION

1.1 Purpose

This document defines the work to be performed by the Contractor to deliver the Hemispherical Retroreflector Assembly, from here on referred to as HRA, to the Roman Space Telescope.

1.2 Scope

The Contractor shall provide two (2) HRAs that meet the performance requirements specified in drawing LRA200044_Rev_C.

The Contractor shall provide the facilities, personnel, services, tools, equipment, and materials necessary to design, analyze, manufacture, test and deliver the hardware and data in accordance with the requirements of this SOW.

The Contractor shall provide documentation and deliverable data per the Statement of Work and contract requirements.

1.3 Related Documentation

In the event of a conflict between the SOW and the drawing, the SOW shall take precedence.

The latest versions of all documents below shall be used unless otherwised specified in this

SOW.

1.3.1 Applicable Documents

The following documents are referenced within this document and are directly applicable or contain policies or other directive matters that are binding for the contents of this document. In the event of conflict between an Applicable Document and the content of this document, the RST Project Configuration Change Board has the final authority for conflict resolution.

Document Number Title

LRA200044 Rev C Hemispherical Target ANSI/NCSL Z540.1 Calibration Laboratories & Measuring & Test Equipment –

General Requirements ANSI/NCSL Z540.3 Requirements for the Calibration of Measuring and Test

Equipment

IEST-STD-CC1246E Product Cleanliness Levels – Applications, Requirements, and Determination

ISO 17025 General requirements for the competence of testing and calibration laboratories

NASA-STD-6016A Standard Materials and Processes Requirements for Spacecraft

SAE AS9100 Quality Systems - Aerospace - Model for Quality Assurance in Design, Development, Production, Installation and Servicing

1.3.2 Reference Documents

There are no reference documents for this section.

2 MANAGEMENT, REPORTING, REVIEWS, AND DOCUMENTATION

2.1 Management and Reporting

The Contractor shall designate a single individual and identify by name who will be given full responsibility and authority to manage and administer all phases of the work specified by the contract and ensure that all objectives are accomplished within schedule and cost constraints, and all technical aspects of this contract.

The Contractor shall provide for managing all resources, controlling schedules, managing all engineering, manufacturing and procurement activities, configuration management, quality assurance, documentation control, and distribution.

2.2 Documentation

The Contractor shall ensure the generation and delivery of all documentation as called for in the contract, and this SOW.

In addition to that documentation specifically called for in the contract, upon request by the NASA/GSFC Contracting Officer’s Representative (COR), the Contractor shall make available a copy of any document or data generated during this contract performance for review by GSFC personnel at either the Contractor's facility or via the internet. This includes, but is not limited to, technical reports and memorandums, drawings, schematics, build documentation (on-site), studies, analyses, parts and materials data, test data, alerts, nonconformance’s, etc.

2.3 Reviews and Meetings

The Contractor shall prepare and provide status to the NASA/GSFC COR and other project team members, once (1) per month, twelve (12) per year. Submittal shall be a summary of the period's progress, problem areas, and activities on-going and planned. If needed Telecom/Teams will be made available when required.

2.3.1 Design Conformance Review (DCR)

The Contractor shall organize and present a Design Conformance Review to a GSFC Review Team prior to the manufacturing program. The Contractor shall provide to the NASA/GSFC COR a Design Conformance Review Presentation Package prior to the review. The Design Conformance Review shall address all program management, design, drawings, analysis, manufacturing, test, and quality assurance activities outlined in this SOW and the drawing LRA200044 Rev C in sufficient detail to ensure that the proposed design conforms to all requirements and is ready for fabrication to begin. At a minimum, the design package should cover the following areas:

Program Management Quality Assurance Electrical, Mechanical, and Environmental specifications Fabrication, Assembly, and Inspection Flow plan Facilities Verification Test Plan (Including Performance Test Description) Materials and Processes

Contamination Control (for items sensitive to contamination or with explicit surface cleanliness or outgassing requirements)

Mechanical/Structural analyses Flight Heritage Verification Matrix

Review minutes shall be prepared and, as a minimum, include attendance, action items, action item accomplishment responsibility and agreements. All items shall be in sufficient detail to be self-explanatory. A Design Conformance Review Report shall be prepared following the review and, as a minimum, contain meeting notice, agenda, review meeting minutes described above and responses to all recommendations and action items

2.3.2 Notifications to NASA/GSFC Contracting Officer’s Representative (COR)

The Contractor shall notify the NASA/GSFC Contracting Officer’s Representative at least ten

(10) calendar days in advance of any meetings, hardware inspections, test activities, and deliveries at either the Contractor’s or a subcontractors’ facility to allow timely participation by

NASA/GSFC.

3 HRA REQUIREMENTS

3.1 General Requirements

The HRAs shall meet the requirements specified on drawing LRA200044 Rev C, with the exceptions below, with evidence of conformance through test reports, dimensional inspection reports, and other measurement methods to show conformance to the above noted requirements.

The HRAs shall meet the Contractor’s internal requirements for an HRA.

3.1.1 Exceptions

The following exceptions are required to drawing LRA200044 Rev C:

The reflectance of the retroreflector cells in Note 14 shall be less than 0.8% between 800 nm and 1600 nm.

Each HRA shall be subjected to the protoflight mechanical vibration environment specified in Figure 2 of LRA200044 Rev C.

The resistivity requirement specified in Flag Note 7 is not applicable to this procurement.

Conductive coatings on the corner cubes are not required.

Flag Note 9 is not applicable to this procurement.

3.2 Computer Aided Design (CAD)

The Contractor shall provide a CAD model of the HRA.

3.3 Existing Documentation and Analysis

If analysis or documentation already exists regarding thermal analysis/testing, the Contractor shall make those available to RST.

3.4 End Item Data Package (EIDP) Delivery Requirements

An EIDP shall be made available for review prior to shipping. The EIDP should be comprised of, but not limited to, the following data:

The deliverable HRA, serial number, part number, and classification status (e.g., flight, non-flight, ground support) Final Test Data, Diagnostic Test Data As Designed / As Built List Compliance Matrix-Verification Matrix Contamination Cleanliness Certification Nonconformance Reports relating to each HRA Waivers/Deviations Photograph Documentation ICD Dimensional Inspection Report for each HRA Certificate of Conformance Packaging, Storage, Transport and Handling Document NASA GSFC/Government Mandatory Inspection Point (GMIP) Documentation for authorization to ship, along with any other GMIP documentation.

Work Orders for the final assembly and associated tests Pre-Ship Review documentation from NASA GSFC

4 QUALITY ASSURANCE

4.1 General Requirements

The Contractor shall have a Quality Management System that meets the intent of SAE AS9100 Quality Systems - Aerospace - Model for Quality Assurance in Design, Development, Production, Installation and Servicing or equivalent as documented in the Contractor’s Quality Assurance Plan. The Contractor’s management structure will ensure that managers of the assurance activities have direct access and independent reporting paths to upper management, separate from the project management structure. GSFC shall be notified of any changes to the Contractor’s Quality Assurance program.

4.2 Training and Certification of Contractor Personnel

All personnel performing work on the HRAs require a prerequisite set of skills and competency and shall be certified as having completed the required training, appropriate to their involvement. NASA GSFC representatives reserve the right to request training records during on-site visits, audits, mandatory inspection points, etc.

4.3 Hardware Handling, Cleaning and Packaging

The handling of hardware shall be performed by qualified personnel in accordance with approved procedures that address cleaning, electrostatic discharge, cleanrooms, handling, packaging, storage, shipping containers, bagging, and purging. Compatible packaging shall be selected so that hardware is not contaminated or otherwise degraded during handling, shipping, or storage.

4.4 Contamination Control Requirements

The Contractor shall meet the cleanliness requirement specified on LRA200044 Rev C.

4.5 Surveillance of the Contractor

The work activities and operations of the Contractor, subcontractors, and suppliers are subject to evaluation, review, survey, audit, and inspection by NASA/GSFC representative.

The Contractor shall provide the NASA/GSFC representative with documents, records, equipment, and a suitable work area within their facilities that are required by the representative to perform their overview activities.

4.6 Government Mandatory Inspection Points (GMIPs)

The Contractor shall plan for GMIPS. The Contractor shall provide work instructions, procedures, drawings, etc. that are appropriate for the activities. The following are examples of activities that may be subject to GMIPs:

- Rework and repairs to flight hardware

- Pre-Ship Inspection/Data Review

4.7 GIDEP

Any Government Industry Data Exchange Program (GIDEP) Alerts that affect space flight hardware shall be reported to NASA GSFC. The Contractor shall keep sufficient selection and usage records for all flight parts and materials adequate to determine applicability of any issued GIDEP Alerts relevant to items used on RST. The Contractor shall review and disposition all

GIDEP Alerts for relevancy and impact and shall notify the COR and CSO of applicable GIDEPs within 3 days. In addition, the Contractor shall review and disposition any NASA Alerts and Advisories provided to the Contractor by the NASA/GSFC COR. Alert applicability, impact, and corrective actions shall be summarized and status provided to the NASA/GSFC COR on a monthly basis as part of the Monthly Status Report.

4.8 Anomaly Reporting

The Contractor shall have a documented process for anomaly reporting and disposition. The process will establish an anomaly review board (ARB), a Material Review Board (MRB), or equivalent whose membership will include a government representative as a voting member with approval authority for proposed actions on all major nonconformances.

The process shall require major anomalies to be submitted to the ARB and the government.

Major anomalies are those that have resulted in hardware test failures and damage or potential damage to hardware. Examples of major anomalies are mechanical damage that affects form, fit, or function (dropping, scratches) and off-nominal test results.

The process shall allow the Contractor to disposition minor anomalies with an appropriate subset of the ARB, MRB, or equivalent. Minor anomalies are those that have not resulted in hardware failure or have caused no damage or stress to hardware or required no change in flight software.

Examples of minor anomalies are those that can be resolved immediately, procedural errors, database problems, operator errors, and exceedance of test limits that do not affect the end item.

“Could Not Duplicate" failures shall be discussed with the government for approval and disposition.

NASA GSFC shall be formally notified of all nonconformances and waivers/deviations prior to delivery of the HRAs. All major safety incidents, nonconformances or anomalies shall be reported to NASA-GSFC immediately, and followed up with a written report within 24 hours of the occurrence.

4.9 Metrology and Calibration Program

The developer shall comply with one of the following standards for the calibration of measuring and test equipment:

ANSI/NCSL Z540.1- Calibration Laboratories & Measuring & Test Equipment – General Requirements

ANSI/NCSL Z540.3- Requirements for the Calibration of Measuring and Test Equipment ISO 17025 - General requirements for the competence of testing and calibration laboratories

4.10 Materials and Processes (M&P) Requirements

4.10.1 M&P Usage Documentation

The Materials and Processes List shall be provided per the Roman Mission Assurance Requirements (MAR), RST-SMA-REQ-0032. The list of processes will include those processes that ensure a repeatable/controlled process that produces a consistent and reliable product. The Contractor shall provide an As-Designed Materials & Processes List thirty (30) calendar days prior to the DCR. An As-Built Materials & Processes List (ABML) shall be included as part of the EIDP. Sample forms are available upon request.

The lists shall include the following information in an electronically searchable format:

Non-Metallics Usage List – Material Identification (including full specification, manufacturer, and part number), Mix Formula, Cure, Amount, Expected Environment, Special Reason for Selection, Outgassing Values (including reference source and test reference), Usage, MUA Number (if applicable).

Metallics Usage List – Materials Identification (including full specification), Condition, Surface Finish and/or Coating, Application, Expected Environment, Stress Corrosion Cracking Rating, Corrosion Rating, Usage, MUA Number (if applicable), complete fastener part number (identifying material, condition, finish, locking element).

Lubrication Usage List – Component Type, Size and Material; Component Manufacturer and Manufacturer Identification; Proposed Lubrication System and Amount of Lubricant;

Type and Number of Wear Cycles; Speed, Temperature and Atmosphere of Operation;

Type of Loads and Amount; Other Details.

Material Processes Utilization List – Process Type; Contractor Specification Number;

Military, ASTM (American Society for Testing and Materials), Federal or Other Specification; Description of Material Processed; Application.

The Materials and Processes List shall include references to Materials Usage Agreements (MUAs) at entries for non-compliant materials and processes.

4.10.2 Materials Usage Agreements (MUAs)

MUAs shall be submitted for all M&P that are technically acceptable but do not meet M&P requirements. The MUA shall include sufficient information to demonstrate that the application is technically acceptable.

4.10.3 Adhesive Bonding (NASA-STD-6016A Section 4.2.4.5)

While GSFC does not specifically work to MSFC-SPEC-445A, all bonding processes should meet the intent of MSFC-SPEC-445A.

All materials are reviewed against the appropriate requirements.

Processes are qualified and documented.

The shelf life of adhesives and primers are managed. Only materials with remaining shelf life are used.

Personnel are trained and certified to perform all bonding processes.

Adhesives are handled and stored per manufacturer recommendations.

Appropriate contamination-free facilities are used for surface preparation and bonding operations.

Non-destructive techniques and destructive coupon testing is performed to verify bonding operations.

Adhesive mix records should be kept by the vendor for the duration of the mission life.

These should show date, planned mix ratio, measured mix ratio, cure parameters, and hardness coupon hardness.

4.10.4 Shelf-Life Items

Polymeric materials, such as adhesive films and resins, tapes, composites, o-rings, etc., have a limited shelf life. Prior to purchase, the vendor shall ensure that an appropriate storage environment (freezer, cryogenic, inert, etc.) is available for these materials. Purchased materials shall have a Certificate of Compliance, which includes, but is not limited to, the following information: identification of the material(s) or resin(s), lot and/or batch number, date of manufacture, date of expiration, and date of shipment, if applicable. Use of a procured material (in-house or by a vendor) that has exceeded its original shelf life shall require approval from the

COR.

4.10.5 Materials Procurement Requirements

Raw materials purchased by the Contractor and its developers shall be accompanied by a Certificate of Compliance (C of C) and, where applicable, the results of nondestructive, chemical and physical tests. Materials C of C shall be included as part of the EIDP.

5 DESIGN VERIFICATION REQUIREMENTS

5.1 Verification Requirements

The Contractor shall utilize testing, measurements, and inspection as the primary verification method.

5.2 Reporting of Test Data

The Contractor shall properly record, maintain, and analyze test data, during the test program to assess performance. The test reports shall be delivered as a part of the EIDP and be presented at Pre-Ship Reviews.

6 HANDLING, STORAGE, PACKAGING, PRESERVATION, AND DELIVERY

The HRAs shall be stored, preserved, marked, labeled, and packaged, to prevent loss of marking, deterioration, contamination, condensation/moisture, maintain the cleanliness requirements, and preclude damage during all phases of the program up to final delivery to NASA GSFC. Stored and stocked items shall be controlled in accordance with documented procedures and be subject to surveillance by NASA GSFC.

The Contractor is responsible for providing an acceptable shipping container that appropriately protects the hardware.

Packaging materials and methods shall not degrade the molecular or particulate cleanliness of the item.

By executing the act of product shipment, the supplier certifies that the product complies with all contract requirements. Prior to shipping, quality assurance personnel shall ensure that:

Fabrication, inspection, and test operations have been completed and accepted/ All products are identified and marked in accordance with requirements.

The accompanying documentation (Contractor's shipping and property accountable form) has been reviewed for completeness, identification, and quality approvals.

Evidence exists that preservation and packaging are in compliance with requirements.

Packaging and marking of products, as a minimum, comply with Interstate Commerce Commission rules and regulations and are adequate to ensure safe arrival and ready identification at their destinations.

The loading and transporting methods are in compliance with those designated in the shipping documents.

Integrity seals are on shipping containers and externally observable shock or humidity monitors do not show excessive environmental exposure.

In the event of unscheduled removal of a product from its container, the extent of re-inspection and retest shall be as authorized by NASA or its representative.

Special handling instructions for receiving activities, including observation and recording requirements for shipping-environment monitors are provided where appropriate.

Shipping documentation and containers shall contain appropriate measures

(signs/warnings) to ensure that the item’s packaging is only removed or opened inside of a cleanroom.

Special handling instructions for receiving activities, including observation and recording requirements for shipping-environment monitors are provided where appropriate.

The Contractor’s quality assurance organization shall verify prior to shipment that the above requirements have been met and sign off appropriate shipping documents to provide evidence of this verification. The Contractor shall ship Free On Board (F.O.B.) destination to NASA/GSFC Greenbelt, Maryland. The Contractor has the responsibility for any damage incurred during shipment.

Appendix A Abbreviations and Acronyms

Abbreviation/ Acronym

DEFINITION

CM Configuration Management CMO CM Office COR Contracting Officer’s Representative CSO Chief Safety and Mission Assurance Officer EIDP End Item Data Package ESD Electrostatic Discharge GFE Government Furnished Equipment GIDEP Government Industry Data Exchange Program GSFC Goddard Space Flight Center HRA Hemispherical Retroreflector Assembly IAW In Accordance With ICD Interface Control Drawing MIPS Mandatory Inspection Points MRR Manufacturing Readiness Review NASA National Aeronautics and Space Administration RST Roman Space Telescope SOW Statement of Work TBD To Be Determined TBR To Be Revised TBS To Be Scheduled TRR Test Readiness Review