Statement_of_Work.pdf
PDF 191 KB Posted
- Attached to
- CA-HMNC-EMERGENCY ROAD REPAIR MATERIALS Federal contract opportunity
- Solicitation number
- 140FS123Q0120
About this file
This statement of work outlines a requirement for a contractor to purchase and deliver road maintenance materials to Bitter Creek National Wildlife Refuge. The U.S. Fish and Wildlife Service seeks to procure approximately 1600 tons of Class II road base to be delivered between September and November 2023 for repair of refuge roads damaged during 2022/2023 winter storms. Additional optional items are listed to purchase 500 or 1000 more tons. Delivery locations include various areas along refuge entry roads between gates and facilities. The performance period is August 1, 2023 to July 31, 2024 but most materials are needed in the early fall. Inspection and acceptance will occur once material is deposited per the Refuge Manager's direction. No government equipment or materials will be provided. Coordination of deliveries must occur with technical points of contact 48 hours in advance during normal business hours.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Sol_140FS123Q0120.pdf | ||
| Sweetwater_Delivery_Location_Area.pdf | ||
| Past_Experience_and_References_Form.doc | DOC document | |
| Bitter_Creek_Headquarters_Delivery_Location_Area.pdf | ||
| Bitter_Creek_NWR_Delivery_Areas_Overview.pdf |
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STATEMENT OF WORK
US Fish and Wildlife Service
Bitter Creek National Wildlife Refuge Contract for
Purchase and delivery of Road Maintenance Materials 6/14/2023
1. GENERAL: The U.S. Fish and Wildlife Service, Bitter Creek National Wildlife Refuge (NWR), near Maricopa, California, maintains many miles of dirt roads that are essential to refuge management and the California Condor Recovery Program. During wet weather, these roads are impassable due to the high clay content and steep grade of the roads. These roads received significant damage during the winter storms of 2022/2023. The USFWS would like to purchase and apply Class II Road Base for road repair. The USFWS would like to purchase and receive delivery of Class II Road Base at the Bitter Creek NWR. Refuge staff and equipment will spread the material evenly on these roads after the contractor delivers materials to the site.
2. DEFINITIONS: Class II Road Base or 3/4″ Class II Road Base is generally used as a compacted base for roads, parking lots, interlocking pavers, sidewalks, asphalt, compacted rock surfaces, and as a sub-base under retaining walls.
3. SCOPE: Bitter Creek NWR will purchase 1600 tons of Class II Road Base delivered to Bitter Creek NWR. Refuge staff shall provide 48-hour advanced notice to contractor when deliveries are required and shall provide onsite guidance to the drivers as to specific locations within the NWR where road base and gravel shall be delivered. Equipment for delivery should be appropriate for the road conditions and delivery locations and is not conducive to using belly dumps. The bulk of the deliveries are expected to be in September, October, and November 2023. The contractor will invoice for delivered loads of the specified products.
Materials Location Quantity Loads Class II Road Base Bitter Creek NWR –
Headquarters and Sweetwater Unit
1600 tons Approx. 64 truckloads (@ 25 tons/load)
Additional bid option item A: In additional to the base bid items mentioned in the scope above, the Service would take delivery of an additional 500 tons of Class II Road Base under the same conditions and parameters mentioned throughout this contract. (Pending availability of funds)
Additional bid option item B: In additional to the base bid items mentioned in the scope above, the Service would take delivery of an additional 1000 tons of Type II Road Base under the same conditions and parameters mentioned throughout this contract. (Pending availability of funds)
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4. PLACE/DELIVERY AND PERIOD OF PERFORMANCE: Materials shall be delivered to Bitter Creek National Wildlife Refuge (two different locations noted below). The performance period will be 08/01/2023 to 07/31/2024, but the bulk of the materials will be expected to be delivered between 09/01/2023-12/01/2023. Delivery will occur during normal business hours (7:30 AM – 4:00 PM Monday through Friday, excluding all federal holidays), and occasionally during weekend days between 7:30am and 4:00pm, within 48 hours of USFWS request for materials delivery.
Delivery locations:
Various locations along the refuge entry roads between the Main Entry Gate and Headquarters and between the Sweetwater Gate and the Sweetwater Ranch House at Bitter Creek NWR (Please see attached project location maps).
1. Bitter Creek National Wildlife Refuge (Headquarters) Hudson Ranch Road (No physical address)
0.7 miles southwest of main entrance gate on gravel road Maricopa, CA 93252
Main Entrance Gate Coordinates: 34.938342, -119.403952 Headquarters Coordinates: 34.930379, -119.396461
2. Bitter Creek National Wildlife Refuge (Sweetwater) 31900 Hudson Ranch Road Maricopa, CA 93252
Sweetwater Gate Coordinates: 34.922210, -119.409946 Sweetwater Ranch House Coordinates: 34.920593, -119.417600
Each delivery will need to be conducted in coordination with the Principle Technical Coordinator or a designated representative to determine specific delivery location.
The Principal Technical Coordinator or designated representative will direct the delivery of each load to a specific location on the refuge road or materials staging area. The contractor shall not invoice the US Government for the cost of any delivery of material in a location not specifically directed by the Principal Technical Coordinator or designated representative.
Trucks will need to stage trailers before delivery of each load. The staging areas for trailers will be coordinated with and approved by the Principal Technical Coordinator. The refuge roads are not wide enough to accommodate two-way traffic. Coordination and timing of delivery trucks to accommodate directed delivery placement will be the sole responsibility of contractor. The US government will not be responsible for excess delivery time and charges due to delivery coordination issues.
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5. INSPECTION AND ACCEPTANCE: Job will be acceptable once material is received and deposited on refuge road or materials staging areas as directed by the Principal Technical Coordinator or designated representative.
6. GOVERNMENT FURNISHED EQUIPMENT OR MATERIALS/INFORMATION: No government equipment or materials will be furnished to the contractor.
7. AVAILABILITY:
Barring any unforeseen emergencies, all deliveries are expected to be accomplished during normal business hours, Monday through Friday from 7:30 AM to 4:00 PM, and occasionally on weekend days from 7:30am to 4:00pm. No deliveries will be scheduled on Fish and Wildlife Service non-duty hours, which include weeknights and federal holidays. The Principal Technical Coordinator or designated staff will coordinate deliveries with contractor no less than 48 hours prior to delivery.
8. TECHNICAL COORDINATORS/AUTHORIZED TO PLACE ORDERS:
Principle Technical Coordinator: Josh Felch, Bitter Creek NWR Refuge Manager (josh_felch@fws.gov/805-290-7074).
Alternate 1: Robert Oxsen, Maintenance Worker (Robert_oxsen@fws.gov/805-320-7534).
Alternate 2: Kirk Gilligan, Deputy Project Leader (kirk_gilligan@fws.gov/805-732-3566).
mailto:josh_felch@fws.gov/805-290-7074 mailto:Robert_oxsen@fws.gov/805-320-7534 mailto:kirk_gilligan@fws.gov/805-732-3566
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