Statement of Work.pdf

STATEMENT OF WORK

“Calibration and Warranty Renewals of NNSY FARO Equipment”

1.0 INTRODUCTION

ORGANIZATION: Mid-Atlantic Regional Calibration Center (MARCC), NNSY Code 137.

1.1 Background: The Mid-Atlantic Regional Calibration Center (NNSY Code 137) is a modern calibration laboratory, specializing in routine and unique mechanical and electronic calibration services for Norfolk Naval Shipyard, AIRLANT, SURFLANT, SUBLANT, and all other east coast government assets.

1.2 Objective/Scope: The objective of this task is to have the vendor, FARO Technologies

(OEM), perform B89 Calibration Services and Warranty Renewals. Equipment will be sent in stages throughout the period of performance. Warranties will be active 1 years after calibration services.

FARO Technologies Inc.

250 Technology Park

Lake Mary, FL 32746-7115

Phone: 407-333-9911

Return Address:

ATTEN: Calibration Lab Code 137

Norfolk Naval Shipyard (NOB/7F)

Bldg. 276 Beatty Street

Portsmouth, VA 23709-1031

1.3 Equipment Description/Specifications: These FARO products are used by NNSY X56

(Nuclear) to perform work on the waterfront.

1.4 Maintenance/Service Required:

MODEL SERIAL# NOMEN

SERVICE

DESC.

QUOTE# FARO ITEM#

VANTAGE

V0100130

Laser Tracker

ASME

B89.4.19 Calibration

1721025 ACC-LT-B89

VANTAGE E6

V3000310

Laser Tracker

ASME

B89.4.19 Calibration

1721024 960-02589

VANTAGE S6

V3000190

Laser Tracker

ASME

B89.4.19 Calibration

1721024 960-02589

VANTAGE S6

V3000190

Laser Tracker

ASME

B89.4.19 Calibration

1721024 960-02589

VANTAGE E

V2000370

Laser Tracker

ASME

B89.4.19 Calibration

1721024 960-02589

X X0100070

Laser Tracker

ASME

B89.4.19 Calibration

1721032 ACC-LT-B89

X X0100070

Laser Tracker

ASME

B89.4.19 Calibration

1721032 ACC-LT-B89

PLATINUM

P08-05- 05-03941

FARO

Arm

FARO ARM

Certification

1721035 ACC-ARM

EDGE

E09-05- 13-11058

FARO

Arm

FARO

Certification

1721035 ACC-ARM

EDGE

E09-05- 13-11062

FARO

Arm

FARO

Certification

1721035 ACC-ARM

EDGE

E09-05- 16-14040

FARO

Arm

FARO

Certification

1721035 ACC-ARM

GAGE

F04-B2- 12-10439

FARO

Arm

FARO Gage Certification

1721035 ACC-GAGE

GAGE

F04-B2- 12-10383

FARO

Arm

FARO Gage Certification

1721035 ACC-GAGE

PRIME

R12-02- 16-14293

FARO

Arm

FaroArm Certification

1721027 ACC-ARM

PRIME

R06-02- 16-14296

FARO

Arm

FaroArm Certification

1721027 ACC-ARM

LLP HD

LLP00161

Laser Line Probe

Laser Line Probe Certification

1721035 ACC-LLP

LLP

LLP00130

Laser Line Probe

Laser Line Probe Certification

1721035 ACC-LLP

GAGE

F04-B2- 12-10383

FARO

Arm

PCB Assy, Button & LED Board

2044869

10015

GAGE

F04-B2- 12-10383

FARO

Arm

Selection, Center, 4ft, SVC, KEYED

2044869

12921-001

GAGE

F04-B2- 12-10383

FARO

Arm

Service Hours

2044869

SERVICE_LABOR

EDGE

E09-05- 13-11058

FARO

Arm

Warranty Renewal

1721035 SV1-ARM-1Y-R

EDGE

E09-05- 13-11062

FARO

Arm

Warranty Renewal

1721035 SV1-ARM-1Y-R

LLP HD

LLP00161

Laser Line Probe

Warranty Renewal

1721035 SV1-LLP-1Y-R

LLP

LLP00130

Laser Line Probe

Warranty Renewal

1721035 SV1-LLP-1Y-R

GAGE

F04-B2- 12-10383

FARO

Arm

Warranty Renewal

2044869

ACC-GAGE

LLP

LLP00130

Laser Line Probe

Warranty Renewal

1721035 SV1-LLP-1Y-R

EDGE

E09-05- 16-14040

FARO

Arm

Warranty Renewal

1721035 SV1-ARM-1Y-R

LLP

LLP00130

Laser Line Probe

Warranty Renewal

1721035 ACC-LLP

EDGE

E09-05- 16-14039

FARO

Arm

Warranty Renewal

1721027 SV2-ARM-1Y-R

EDGE

E09-05- 16-14292

FARO

Arm

Warranty Renewal

1721027 SV2-ARM-1Y-R

PRIME

R06-02- 16-14295

FARO

Arm

Warranty Renewal

1721027 SV2-ARM-1Y-R

PRIME

R12-02- 16-14294

FARO

Arm

Warranty Renewal

1721027 SV2-ARM-1Y-R

LLP HD

LLP00161

Laser Line Probe

Warranty Renewal

1721027 SV2-LLP-1Y-R

LLP HD

LLP00161

Laser Line Probe

Warranty Renewal

1721027 SV2-LLP-1Y-R

LLP HD

LLP00161

Laser Line Probe

Warranty Renewal

1721027 SV2-LLP-1Y-R

PRIME

R12-02- 16-14293

FARO

Arm

Warranty Renewal

1721027 SV2-ARM-1Y-R

PRIME

R06-02- 16-14296

FARO

Arm

Warranty Renewal

1721027 SV2-ARM-1Y-R

VANTAGE

V0100130

Laser Tracker

Warranty Renewal

1721025 SV1-3DOF-1Y-R

VANTAGE E6

V3000310

Laser Tracker

Warranty Renewal

1721024 SV2-6DOF-1Y-R

VANTAGE S6

V3000190

Laser Tracker

Warranty Renewal

1721024 SV2-6DOF-1Y-R

VANTAGE S6

V3000190

Laser Tracker

Warranty Renewal

1721024 SV2-6DOF-1Y-R

VANTAGE E

V2000370

Laser Tracker

Warranty Renewal

1721024 SV2-3DOF-1Y-R

6PROBE

6PRB0201

Tracker Probe

Warranty Renewal

1721024 SV2-6PRB-1Y-R

This equipment is not to be altered in any manner that affects its operating characteristics, controls, or external connections (if applicable). Normal adjustments required to bring the item into specification limits are permitted.

Calibration must be traceable to the one of the following via an unbroken chain of measurements:

-The National Institute of Standards and Technology

-Natural Physical Constants (Intrinsic Standards)

-Consensus Standards

-National Standards of other countries which are correlated with U.S. National Standards

The calibration process used must result in a Test Accuracy Ratio or Test Uncertainty Ratio of

4:1 or greater, or a False Accept Risk of 2% or less, in accordance with the applicable paragraph(s) of ANSI/NCSL Z540.1 or later.

A calibration certificate must be provided which states the source of traceability and compliance with the above paragraph. It must also state whether or not the item was in-tolerance as received.

“As found” and “as left” measurement values are required either on or with the certificate of calibration.

Any deviation from the criteria mentioned in this section must be authorized by NNSY Code

137.2, Metrology Engineering. Use of a different vendor other than FARO Technologies must also be researched and approved by NNSY Code 137.2 Metrology Engineering.

Repair Work Requirements

Repairs may be necessary but the extent of repairs will be unknown prior to the maintenance and calibration work defined in the statement of work. If it is discovered that repairs are needed, the contractor shall immediately provide a cost breakdown, (e.g. materials, labor, and travel) to the KO and TPOC for evaluation. Additional price information may be requested by the KO if needed to determine the repair work’s price is fair and reasonable. Any repair work will be issued on CLIN 0003 separately funded line item. No additional repair work will be authorized until funded by way of modification. Repair work is hereby determined to be within the scope of this contract however, the KO shall make a separate scope determination based on the extent of repairs needed and determination of price fair and reasonableness.

Warranty

The purchasing of warranties for the items listed above cover repairs if needed and recalibration. Warranties are expected to be fulfilled before 30 September 2025. Fulfillment of the warranty will require the vendor obtain payment after completing warranty work.

1.5 Period of Performance: Date of award plus 364 days

1.6 Warranty Expiration Date: 1 year after service of each piece of equipment

1.7 General Point of Contact: Available upon award of contract

Mechanical Engineering Tech: Alexis Bascus: Email: alexis.d.bascus.civ@us.navy.mil.

757-445-8810 x367

Quality Assurance Specialist: Shawn Brown: Email: shawn.b.brown5.civ@us.navy.mil.

757-445-8810 x367

Funds Administrator: Mary Ann Hales, Email: mary.a.hales2.civ@us.navy.mil. 757-396-

2701.

Certifying Official: Kimberly Kautz. Email: Kimberly.m.kautz.civ@us.navy.mil. 757-445-

8810 x306

1.8 WIDE AREA WORKFLOW PURCHASE CARD INVOICING INSTRUCTIONS

The invoicing instructions will assist contractors and vendors with preparing payment documentation and avoiding billing errors that could result in payment delays. Following the information provided in this section will increase the accuracy and timeliness of vendor payments.

(a) Wide Area Workflow (WAWF) training. The contractor/vendor shall follow the training instructions of the WAWF “Web-Based Training” section, and use the “PIEE Training Site” prior to submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link via the WAWF home page at https://piee.eb.mil/. The contractor/vendor may contact the WAWF Help Desk at 866-618-5988 for assistance if needed.

(b) Vendor Commercial and Government Entity (CAGE) Code. The contractor/vendor shall ensure there is an active registration with System for Award Management (SAM), and shall enter the CAGE Code information located on the first page of the contract. The contractor/vendor name and address on the contract must match the information in WAWF.

(1) There is no fee to register, or maintain vendor registration, in SAM. If an email is received from a company claiming to represent SAM.gov, be cautious. If an email is received from a company offering to help vendor registration in SAM.gov, asking to contact them and pay them money, be cautious. These messages are not from the U.S. Government. It is free to register and to maintain vendor registration in SAM.gov.

(2) The contractor/vendor may contact the System for Award Management (SAM) Help Desk at www.fsd.gov for assistance or review the SAM website at www.sam.gov for further information.

(c) Contract number. The contractor/vendor shall ensure the “Contract Number” and “Delivery Order” in WAWF match the Contract Number and Order/Call Number (if applicable) in the contract. Do not use the Bid or Solicitation number.

(d) Document type. The contractor/vendor shall enter the document type (i.e., Invoice Receiving Report) provided in the “252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS” section of the contract. Contact your Contract Administrator if you are unable to locate this information. Do not select “FAST PAY” unless specified within the terms of the contract.

(e) Document routing. The contractor/vendor shall use the information in the WAWF “Routing Data

Table” section of the contract to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system. Contact your Contract Administrator if you are unable to locate this information.

(1) Pay Official DoDAAC. This DoDAAC will be pre-populated in WAWF from the Electronic Data

Access (EDA) system if the contract number exists in the EDA system (i.e., CRCARD).

mailto:mary.a.hales2.civ@us.navy.mil mailto:Kimberly.m.kautz.civ@us.navy.mil https://piee.eb.mil/ http://www.fsd.gov/ http://www.sam.gov/

(2) Service Acceptor and LPO DoDAAC. These DoDAACs ensure the invoice is routed to the correct Command for payment.

(f) Cardholder Information: The contractor/vendor shall enter “NNSY” for the “Cardholder Last Name”;

“9999” for the “Card Number Last 4”; “U.S. Bank” for the “Card Issuing Bank Identifier”.

(g) Final invoice. The contractor/vendor shall identify if the invoice is a final invoice. Do not mark “Y” for “Yes” if additional invoices will be submitted for the contract.

(h) Period of Performance (POP). The contractor/vendor shall enter the “Period of Performance From Date” and “Period of Performance To Date” information in WAWF for the date range the services were completed. These dates shall not fall outside of the POP specified in the terms of the contract.

(1) The contractor/vendor may specify a date range for multiple billed Line Items containing unique

POPs in this field. Example: The POP for Line Item 0001 is 10/01/20-10/31/20, and the POP for Line Item 0002 is 11/01/20-11/30/20. The contractor/vendor would enter a POP of 10/01/20- 11/30/20 in this field. The specific Line Item POP information would then be entered into the “Description” field.

(i) Line Item data. The contractor/vendor shall ensure the Line Item data is entered in accordance with the terms of the contract.

(1) Agency Accounting Identifier (AAI). The contractor/vendor shall ensure the “AAI” field in WAWF matches the Line of Accounting information in the “Accounting and Appropriation” section of the contract (i.e., 056521 or 068732). This information ensures the transactions are properly routed through the official financial system.

(2) Contract Line Item Number/Subline Item Number (CLIN/SLIN). The contractor/vendor shall ensure the “Item No.” in WAWF matches the “Item No.” in the contract for each billed

CLIN/SLIN.

(3) Standard Document Number (SDN). The contractor/vendor shall ensure the “SDN” in WAWF matches the Military Standard Requisitioning and Issue Procedures (MILSTRIP) number in the contract for each billed CLIN/SLIN.

(4) Accounting Classification Reference No. (ACRN). The contractor/vendor shall ensure the “ACRN” in WAWF matches the “ACRN” in the contract for each billed CLIN/SLIN. The ACRN amounts in WAWF should balance the Line Item total in WAWF.

(5) Quantity Shipped. The contractor/vendor shall ensure the “Qty. Shipped” in WAWF matches the quantity for each CLIN/SLIN invoiced.

(6) Unit of Measure. The contractor/vendor shall ensure the “Unit of Measure” in WAWF matches the “Unit” terms in the contract for each billed CLIN/SLIN.

a. Partial payment terminology must be included in the terms of the contract if billing outside of the “Unit of Measure”. The inclusion of the payment clause in the contract allows the contractor to be paid for accepted partial deliveries of supplies or partial performance of services that comply with all applicable contract requirements. Example: The contract states the CLIN/SLIN is for “1 Job”. Partial payment terminology is needed for the vendor to submit multiple invoices instead of submitting one invoice at the completion of the work.

(7) Unit Price. The contractor/vendor shall ensure the “Unit Price” in WAWF matches the “Unit Price” terms in the contract for each billed CLIN/SLIN.

(8) Unique Identifier (UID). The contractor /vendor shall ensure the UID information is entered in accordance with the terms of the contract if applicable.

(9) Description. The contractor/vendor shall provide a complete description for the material or services for each billed CLIN/SLIN (i.e., Rental for 09/01/21 through 09/30/21 for Dry Dock X).

(j) Freight. The contractor/vendor shall submit freight charges as CLIN 9999 in WAWF unless otherwise directed by the contract.

(1) Should freight charges exceed the documented amount within the contract, the contractor/vendor shall contact the Contract Administrator to request a modification prior to submitting the invoice in WAWF.

(2) Contractors/vendors will support the prepaid transportation freight charges with a copy of the carrier’s receipted freight bill or evidence of receipt from the carrier if greater than $100.00.

(3) If a receipted freight bill is not available, then the contractor/vendor can provide other support for the claim for reimbursement of freight charges. The contractor/vendor must furnish a copy of the transportation company’s pickup record or a copy of the contractor’s/vendor’s internal business document showing the contractor/vendor turned the material over to a particular shipper. The contractor/vendor then must support either of these documents with a copy of the transportation company’s invoice and a statement that the charges have been paid.

(k) WAWF attachments. The contractor/vendor shall attach the proof of shipment documentation in

WAWF if applicable. This documentation will assist with “receipting” the material by the NNSY Receiving Department if needed.

(1) All material should be shipped to NNSY Building 276 unless otherwise stated in the contract.

(2) Provide a legible contract number or lead JML number on the outside of all shipped boxes and packing slips to ensure the NNSY Receiving Department is able to receipt the material properly.

(l) Contractor/Vendor Point of Contact (POC). The contractor/vendor shall provide the title and telephone number of the person to notify in the event the invoice is deemed improper.

(m)Providing Payment. The contractor/vendor shall not keep any credit card number on file for future use, and shall not use a credit card number provided during a prior payment.

(n) Invoice rejection. The contractor/vendor shall review the comments section in WAWF for the rejection justification. Ensure the invoice is resubmitted with a different letter at the end of the invoice (i.e., A, B, C, etc.) once corrections have been made.

(o) WAWF and NNSY Accounts Payable Branch POCs.

(1) The contractor/vendor may contact the WAWF Help Desk at 866-618-5988 for assistance with submitting the invoice(s) into WAWF.

(2) The contractor/vendor may contact the NNSY Accounts Payable Branch at

NNSY_PurchaseCard@navy.mil or (757) 396-2636 for invoice questions or for invoice status if payment has not been provided within 30 days of submission. The contractor/vendor shall provide the contract number and invoice number in the Subject line of the email correspondence.

NORFOLK NAVAL SHIPYARD CONTRACTS DEPARTMENT – SERVICES CONTRACTS DIVISION

No instructions, either verbal or written, deviating from the terms and conditions of this order are effective or binding upon the Government unless authorized and formalized by contractual documents issued by the Contracting Officer. On any problems concerning the order, please contact, CONTRACTING OFFICER, CODE 412 NORFOLK NAVAL SHIPYARD CONTRACTS DEPARTMENT, SERVICE CONTRACTS DIVISION, BLDG. 65, 1ST FLOOR, PORTSMOUTH, VA 23709-

5000, TELEPHONE: (757) 396-9829.