Statement of Work.pdf

US Department of Agriculture (USDA)

Statement of Work

Contents Project

General Information

1.0 Scope of Work

2.0 Background

Contractor Requirements

3.0 Technical Requirements / Tasks

4.0 Government Furnished

5.0 Deliverables / Schedule

6.0 Travel

7.0 Contractor’s Key Personnel

8.0 Security Requirements

9.0 Data Rights

10.0 Section 508 – Electronic and Information Technology Standards

Attachment

Project Hidden Springs Toilet Facilities Cleaning IDIQ

General Information

1.0 Scope of Work

CUSTODIAL OPERATIONS OF RECREATION AREAS - The Contractor is to perform custodial operations as specified to ensure the facilities are cleaned to a clean, safe, and sanitary standard. Schedules and Cleaning Frequencies are set per the Base and Option Items and listed on tables in Section 5.1.

2.0 Terms and Definitions

A. Safe: A condition free of hazards and not having a potential for personal injury or harm.

B. Clean: Free of impurities or foreign matter not normally a part of the original component and, if necessary, eliminating objectionable odors.

C. Sanitary: Promoting healthful conditions by the elimination of dirt, agents of disease or infection through ventilation, cleansing with disinfectants, or disposal of wastes.

D. Scrub: The use of brushes, stiff bristle (GI) type, with soap and clean water or other approved cleaning materials to produce a clean surface.

E. Contracting Officer: The Contracting Officer administering the project, acting directly or through a duly authorized representative.

F. COR: The person authorized in writing as the Authorized Representative of the Contracting Officer, acting within the limits of his/her authority.

G. Contractor: Means the company structure, including all partners, officers, and employees with interest in this contract.

H. Quality Control: Refers to action taken by the Contractor and/or their personnel to document, inspect, and control performance of services to insure they meet the specifications and requirements of this contract.

I. Quality Assurance: Refers to action taken by the Government to ensure the Contractor’s quality control system is functioning and effective and that the Contractor is providing services which are in accordance with this contract.

Contractor Requirements

3.0 Technical Requirements / Tasks

3.1 CLEANING

A. Cleaning and disinfecting to be performed at Vault Toilet Locations

a. Sweep, scrub, mop and squeegee floors

b. Clean and disinfect all toilet seats, toilet seat covers and exterior of risers.

c. Clean and disinfect all commonly touched surfaces such as door handles, doorknobs and locks (inside and outside), accessible grab rails, toilet paper holders and hand sanitizer dispensers.

d. Clean and disinfect in inside of the risers if found to be soiled.

e. Clean and disinfect walls as necessary if they are found to be soiled.

3.2 RESTOCKING AND RESUPPLY

A. Replace and Replenish Toilet Tissue as needed. Place fresh, full-sized rolls of toilet paper on all dispensers. Toilet Tissue shall be provided by the Contractor. Contractor will be issued a key to the locks on the toilet paper dispensers at the beginning of the contract.

3.3 CLEANING LOG

A. A Cleaning Log will be posted at each location by the Forest Service. Upon completion of the scheduled cleaning the Contractor is to fill out the log with date, time, and initials.

3.4 SITE CLEANUP

A. Contractor shall ensure that the Contractor’s trash is disposed of properly at the job sites daily.

3.4 INSPECTION AND ACCEPTANCE

A. Inspection of work performed under this contract shall be made by the Contracting Officer’s Representative or the designated inspector as the work progresses at such intervals as are necessary to ensure compliance with the contract specifications and provisions. When the Contracting Officer’s Representative observes, the Contractor has failed to adequately perform any of the services for which the Contractor is responsible, the Contracting Officer or a designee will take the following action:

B. Non-Compliance: When services (custodial operations of recreation areas) are not provided in accordance with the contract, through the fault or negligence of the Contractor, the Contractor’s Supervisor will be notified and directed to perform the services within twenty four hours at the contractor’s expense.

3.5 PAYMENT

A. The Forest Service agrees to pay the Contractor Monthly for the services provided. Invoices will be submitted using IPP.gov.

4.0 Government Furnished

none

5.0 Deliverables / Schedule

5.1 CLEANING SCHEDULES

PRIORITY SITES – CLEANING SCHEDULE

Recreation Site Facility Type Schedule of Cleaning

Any Sun M T W TH F Sat

1 Garden of the Gods Observation Area

5 vault toilets total located in 2 structures

X X X

2 Garden of the Gods Picnic Area 2 vault toilets in 1 structure X X X

3 Garden of the Gods Picnic Overflow Parking

2 vault toilets in 1 structure X X X

4 Rim Rock 2 vault toilets in 1 structure X X

5 Bell Smith Springs 1 vault toilet X X X

6 Jackson Falls 1 vault toilet X X X

CAMPGROUNDS – CLEANING SCHEDULE

Recreation Site Facility Type Schedule of Cleaning

Any Sun M T W TH F Sat

1 Garden of the Gods – Pharaoh Campground

2 vault toilets in 1 structure X X X

2 Pounds Hollow – Pine Ridge Campground

6 vault toilets in 3 structures X X X

3 Camp Cadiz 2 vault toilets in 1 structure X

4 Tower Rock 1 vault toilets in 1 structure X

ITEM

NUMBER

DESCRIPTION

PAY

UNIT

EST

QTY

Rate Total

Price

Garden of the Gods Observation Area - Clean 5 vault toilets, 3 times per week each 180

Garden of the Gods Picnic Area - Clean 2 vault toilets, 3 times per week each 72

Garden of the Gods Overflow Parking Area - Clean 2 vault toilets, 3 times per week each 72

0004 Rim Rock - Clean 2 vault toilets, 2 times per week each 48

0005 Bell Smith Springs - Clean 1 vault toilet 2 times per week each 24

0006 Jackson Falls - Clean 1vault toilet, 2 times per week each 24

6.0 Travel

6.1 LOCATION OF FACILITIES:

HIDDEN SPRINGS RANGER DISTRICT

Site Location

Garden of the Gods 22 miles southeast of Harrisburg, IL via IL-34 S, Karbers Ridge Road, and Forest Road in Saline County.

Rim Rock 25 miles southeast of Harrisburg, IL via IL-34S and Karbers Ridge Road in Gallatin County

Pounds Hollow 25 miles southeast of Harrisburg, IL via IL-34S and Karbers Ridge Road in Gallatin County

Camp Cadiz 25 miles southeast of Harrisburg, IL via IL-34S. Karbers Ridge Road and Cadiz Road in Hardin County

Tower Rock 21 miles southeast of Harrisburg, IL via IL-34 S, IL-146 amd Tower Rock Road in Hardin County.

Bell Smith Springs 21 miles southwest of Harrisburg, IL via IL-34 S and IL-145 S in Pope County.

Jackson Falls 28 miles southwest of Harrisburg, IL via US Hwy 45 and Ozark Road in Pope County.

7.0 Contractor’s Key Personnel

7.1 PERSONNEL REQUIREMENTS

A. General: The Contractor is to make his own review of the contract requirements for work included herein and in conjunction with actual job site conditions. The Contractor is responsible for all work included herein. A full list description of the Key personnel must be submitted at the time of bid submission.

B. Staffing: The Contractor shall provide qualified personnel to always satisfy the contract objective.

C. Supervision: The Contractor shall give his personal superintendence to this contract. Contractor shall appoint in writing, subject to the approval of the COR, a minimum of one foreman/superintendent. The superintendent will have full authority and power to act for the Contractor on items pertaining to overall work performance, management, coordination, and supervision. This individual may also serve as the Quality Control Inspector, provided that his/her job performance in each category is maintained at a level acceptable to the COR. In addition to supervision the superintendent shall be required to follow-up on public complaints and problems with personnel.

8.0 Security Requirements

N/A

9.0 Data Rights

10.0 Section 508 – Electronic and Information Technology Standards

Attachment

Attachment A: Janitorial Supplies (Sample)