Statement_of_Work.pdf

PMIS 277351A Service Contract Page | 1

Perry’s Victory and International Peace Memorial

Put in Bay, Ohio

STATEMENT OF WORK:

Enhance Landscape

DATED:

June 10, 2022

NATIONAL PARK SERVICE

INTERIOR REGION 3/4/5

OHIO MAJOR ACQUISITION BUYING OFFICE

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PART 1 – GENERAL

ITEM 1 – LOCATION AND DESCRIPTION OF WORK

1.1 Background: Background: Perry’s Victory & International Peace Memorials’ is embarking on a multi-year project to improve the visitor experience through landscape enhancements. This phase of the project will install trees on the park’s 25 acre grounds.

1.2 Work Covered by the Contract Documents:

A. Project Location: 93 Delaware Avenue, Put in Bay, Ohio 43456

B.

NOTE: THE PROJECT SITE IS IN PERRY’S VICTORY AND INTERNAITONAL PEACE MEMORIAL. THE PROJECT SITE IS ON SOUTH BASS ISLAND. ALL TRANSPORTATION TO THE ISLAND IS VIA FERRY.

Map of South Bass Island. Two trees will be planted adjacent to the Visitor Center. The remainder will be planted between the Maintenance Facility and the Monument.

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B: General Description of the Work: Perry’s Victory and International Peace Monuments is located on 25 acres of designed and managed landscape. Over the years the park has lost many trees to age, weather and disease. This is the first Phase of a multi-year project to restore the landscape.

Work consists of:

1. Supplying and planting 38 2” caliper B & B trees (Base Package). In addition too,

2. Contractor shall provide a two-year guarantee for all trees.

3. The trees shall be placed and planted according to the attached plan. COR to approve all locations.

4. Tress to be planted are:

BASE PACKAGE

Scientific Name Common Name Quantity Size Type Acer saccharum Sugar Maple 8 2” B & B Amelanchier arborea Serviceberry 5 2” B & B Celtis occidentalis Hackberry 4 2” B & B Cornus florida (or approved hybrid)

Flowering Dogwood 2 2” B & B

Plantus occidentalis American Sycamore 5 2” B & B Quercus bicolor Swamp White Oak 8 2” B & B Quercus rubra Red Oak 6 2” B & B

ADDITIVE OPTION ONE

Scientific Name Common Name Quantity Size Type Amelanchier arborea Serviceberry 3 2” B & B Cornus florida (or approved hybrid)

Flowering Dogwood 3 2” B & B

Plantus occidentalis American Sycamore 3 2” B & B Quercus bicolor Swamp White Oak 3 2” B & B

ADDITIVE OPTION TWO

Scientific Name Common Name Quantity Size Type Amelanchier arborea Serviceberry 3 2” B & B Plantus occidentalis American Sycamore 3 2” B & B Quercus bicolor Swamp White Oak 2 2” B & B Quercus rubra Red Oak 2 2” B & B

5. All plant materials must be grown within 100 miles of the park.

6. COR will accompany contractor to nursery to tag trees.

7. Contractor to mark tree locations with flags per the attached planting plan for approval by the COR.

8. ALL Watering on site prior to installation and before contract acceptance is the responsibility of the contractor.

9. All trees to be staked.

10. The contractor will repair any damage to landscape, paving or facilities caused by his work.

C. All work will be performed under a single contract.

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Period of performance: Work shall be completed within 35 calendar days. The period of performance is inclusive of 7 weather days.

ITEM 2 - EXISTING UTILITIES

2.1 Existing Utilities: Notify Contracting Officer (CO), Contracting Officer’s Representative (COR) and utility companies to coordinate proposed locations, times for excavation and request location services prior to any digging operation.

2.2 Contractor shall be responsible for locating and preventing damage to known utilities. If contractor damage occurs, alert CO and COR as soon as safely possible, and repair utility at no additional expense to the Government. If damage occurs to an unknown utility, contact CO and COR as soon as safely possible.

2.3 Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Government or others unless permitted under the following conditions and then only after arranging to provide temporary utility services according to requirements indicated below:

2.3.1 Notify CO and COR not less than two business days in advance of proposed utility interruptions.

2.3.2 Hours for Utility Shutdowns: Shut downs shall not exceed 2 to 3 hours. Temporary provisions will be needed by the Contractor for periods longer than stated allowance or if required for critical systems as determined by COR.

ITEM 3 - CONTRACTOR’S USE OF PREMISES

3.1 Conduct of Operations: At all times the contractor shall conduct his operations in conformance with the rules and regulations promulgated by the Secretary of the Interior for the National Park Service, and applicable park rules and regulations prescribed by the Park Superintendent. Those rules can be found in the Park Superintendent's Compendium.

A. No signs or advertisements (except those specified herein and as required for safety) shall be displayed on the site or within the park unless approved by the Contracting Officer.

B. Smoking is not permitted within any Federal building or within 25 feet of entrances, operable windows, or outdoor air intakes.

C. Public Use of Site: Contractor shall at all times conduct operations to ensure the least inconvenience to the public.

3.2 On-site work hours: Work shall be generally performed during normal business working hours of 8 a.m. to 5 p.m., Monday through Friday, except when otherwise indicated.

A. Work on Saturdays, Sundays, Federal holidays, early morning, or at night may not be performed without prior consent from the CO and COR. Submit requests for work outside of the stated normal business hours to the CO and COR for approval at least 48 hours in advance of the work.

The following Federal holidays are observed by the National Park Service:

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New Year Day Martin Luther King, Jr’s Birthday Washington’s Birthday Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

B. Note: Any of the above holidays falling on a Saturday will be observed on the preceding Friday;

holidays falling on Sunday will be observed on the following Monday. The specific day that each holiday is recognized for each year can be found at the following site: Federal Holidays (opm.gov).

3.3 Contractor Use of Site:

A. General: Contractor shall have limited use of the site. Limit use of premises to area of service provided as shown on site plan. The contractor will use the concrete pad adjacent to the Maintenance Facility as a staging area. Do not disturb portions of Project site beyond areas in which the Work is indicated.

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B. Limits: The contractor is limited to the staging area and the planting area as defined in the planting plan. Access routes to be staked and approved by the COR.

C. Driveways and Entrances: Keep driveways, access roads, and entrances serving premises clear and available to Government, Government's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials. Schedule deliveries to minimize use of driveways and entrances.

At all time the contractor will remain 20 feet way from park residences, porches, driveways, parking, and patios.

D. Utilities

a. General: Cost or use charges for temporary facilities shall be included in the Contract

Sum as required.

b. Water Service: Water from existing water system is available for use without metering and without payment of use charges. Provide connections and extensions of services as required for operations without any additional permit costs. Use resources wisely and minimize waste of water. COR to approve locations.

c. Electric Power Service: Electric power from existing system is available for use without metering and without payment of use charges. Provide connections and extensions of services as required for operations without any additional permit costs. Power may or may not meet your power tool requirements, provide generators if questionable. Use power in a resourceful manner and avoid excess power waste.

d. Toilets: Contractor provided for contracting personnel, sufficiently lighted and ventilated toilet facilities in weatherproof, sight proof, handicap accessible (if required), sturdy enclosures with privacy locks. Coordinate with COR for approved location if not shown on attached site plan.

E. Security and Protection facilities:

1 Cleaning of Equipment: The Contractor shall ensure that prior to moving on to the Project Area, all service equipment, is free of soil, seeds, vegetative matter, or other debris that could contain or hold seeds. Disassembly of equipment components or specialized inspection tools are not required.

2 Tree and Plant Protection: Provide Tree Protection fence at drip line of trees impacted in service area. Coordinate with COR.

b. Restore damaged areas to original condition, repairing or replacing damaged trees and plants, at no additional expense to the Government.

c. Provide temporary barriers to protect existing trees and plants and root zones.

d. Do not remove, injure, or destroy trees or other plants without prior approval.

Consult with Contracting Officer Representative and remove agreed-on roots and branches that interfere.

e. Carefully supervise excavating, grading, filling, and other operations near trees to prevent damage.

3.4 Storage - Staging Areas: :

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A. Confine Storage of materials and equipment to the project staging area noted on the plans/aerial. No cost specific storage and staging area’s may be discussed at the kick off meeting. Limits of use and control shall be subject to Contracting Officer’s approval.

Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

3.6 Hauling Restrictions: Contractor to verify path to site and meet state and county road requirements and height restrictions for all park work/access.

3.7 Housekeeping:

A. Keep project neat, orderly, and in a safe condition at all times.

a. Dispose of waste materials and recycling legally outside the park. The contractor shall not use park dumpsters

b. Address Recycling: Government goal is to salvage and recycle as much nonhazardous waste as possible. Use sustainable methods to extent possible during this project, recycling material as is probable with local means. Maintain accurate documentary records for submittal of all recycled materials used including fly ash and slag cement.

3.8 Photo Documentation:

Contractor must provide existing condition, progress and completion photos. All photos shall be in focus, show maximum range of depth of field general photo and then close up detail photo as needed. Shall be in JPEG digital form and submitted electronically by email within 7 days from time of taken or as approved by COR.

3.9 Fire and Life Safety:

1 Comply with the requirements of NFPA.

2 Store and handle hazardous materials in accordance with manufacturer’s and OSHA 29CFR1926 Subpart D requirements 1926 | Occupational Safety and Health Administration (osha.gov).

Maintain readily available, on site, MSDS/Safety Data Sheets (SDS) for each chemical.

i. Immediately report all spills of hazardous materials to the CO, COR and park.

ii. Maintain a spill emergency response kit.

iii. Train employees how to respond to a spill and use an emergency response kit.

3.10 Noise and Acoustics Management

A. Noise Control: Perform planting operations to minimize noise. Perform noise-producing work in less sensitive hours of the day or week as directed by the Contracting Officer or COR.

B. Repetitive and/or intermittent, high-level noise: Permitted only during Daytime.

1. Do not exceed the following dB(A) limitations at 50 feet:

Sound Level in dB(A) Time Duration of Impact Noise 70 More than 12 minutes in any hour 80 More than 3 minutes in any hour

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2. Maximum permissible equipment noise levels at 50 feet:

EARTHMOVING dB(A) MATERIALS HANDLING dB(A) Compressors 75 Pneumatic Tools 80 Pumps 75 Saws 75 Generators 75 Vibrators 75

C. Ambient Noise:

1. Maximum noise levels (dB) for receiving noise area at property line shall be as follows:

a. Residential receiving area :

Daytime: 65 dB Nighttime: 45 dB

b. Commercial/Industrial receiving area:

Daytime: 67 dB Nighttime: 65 dB

ITEM 4 - EXAMINATION OF THE SITE

4.1 All interested contractors are urged to visit the job site and examine existing conditions before submitting quotes. Contractors will be expected to complete the work as quoted.

ITEM 5 – SUBMITTALS

5.1 General Submittal Procedures:

A. General: Prepare and submit submittals for approved equipment as specified

1. CM-16 Transmittal Form: All submittals shall be transmitted via electronic email using

National Park Service form CM-16 form. The form will be provided by the Contracting Officer.

5.3 Approved Equals: Plant material substitutions are only permitted with the express written permission of the COR.

A. For each item proposed as an “approved equal,” submit supporting data, including:

1. Drawings and samples as appropriate.

2. Comparison of the characteristics of the proposed item with that specified and with the salient characteristics provided.

3. Changes required in other elements of the work because of the substitution.

4. Name, address, and telephone number of vendor.

5. Manufacturer’s literature regarding installation, operation, and maintenance, including schematics for electrical and hydraulic systems, lubrication requirements, and parts lists. Describe availability of maintenance service, and state source of replacement materials.

B. A request for approval constitutes a representation that Contractor:

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1. Has investigated the proposed item and determined that it is equal or superior in all respects to that specified.

2. Will provide the same warranties for the proposed item as for the item specified.

3. Has determined that the proposed item is compatible with interfacing items.

4. Will coordinate the installation of an approved item and make all changes required in other elements of the work because of the substitution.

5. Waives all claims for additional expenses that may be incurred as a result of the substitution.

C. Approved Equals will be evaluated and approved/disapproved during the submittal process.

ITEM 6 – TEMPORARY SERVICES

6.1 It is the Contractor’s responsibility to provide temporary services, equipment, tools, and skilled labor as required for the chosen means and methods to perform the work in accomplishing this Contract.

ITEM 7 - PROJECT CLOSEOUT

7.1 Cleaning: Remove all tools, equipment, surplus materials, and rubbish. At time of final inspection, project shall be thoroughly clean and ready for intended use.

7.2 Completion: Contractor shall request a final inspection to the Contracting Officer and COR.

7.3 Warranties

A. Workmanship Warranty will be based on project acceptance and will remain in effect for 1 year following acceptance. The contractor will also support manufacturer warrantied items and repair work during this period.

B. Provide all manufacturer warranty information of products installed. All contact information, extent of coverage and conditions shall be clearly noted as well as date of overall final acceptance.

C. Information shall include operation and maintenance manuals for each warranted product.

END OF SECTION