Statement_of_Work.docx

Request

For

Quote Project Name: Physical Access Control System Upgrade/Replacement

Project Location(s): Department of the Interior (DOI)/U.S. Geological Survey (USGS)

Wetland and Aquatic Research Center @ Lafayette (WARC-LA) 700 Cajundome Blvd Lafayette, LA 70506-3152

**Wetland and Aquatic Research Center @ Gainesville (WARC-FL) 7920 NW 71 Street Gainesville, FL 32653

WARC-LA

Technical Liaison: A. Wayne Wiltz

(o) 337.266.8687

(c) 337.322.3031

(f) 337.266.8541 wiltzw@usgs.gov

Facility Manager(s): Eric J. Pelletier

(o) 337.266.8507

(f) 337.266.8506 epelletier@usgs.gov

THIS REQUIREMENT IS FOR THE WARC LOCATED IN LAFAYETTE LOUISANA WITH THE EXPECTATION TO EXPAND THE SYSTEM TO THE WARC IN GAINESVILLE FLORIDA AT A LATER DATE.

**The description of the requirement for the WARC in Gainesville has been included for reference since the system must possess the ability to be integrated and managed end to-end from either location.

1 General Description

1.0 Summary

Wetland and Aquatic Research Center has a requirement to replace/upgrade its existing physical access control system (PACS) located in the Lafayette, LA office (WARC-LA) and convert/replace the existing “manual locking configuration” in the Gainesville, FL office (WARC-FL) while integrating both sites under “one” Enterprise Physical Access Control System (E-PACS)/PACS system.

WARC-LA’s existing PACS infrastructure is a Tyco Security Products and is comprised of Software House’s CCure 800/8000 Model 10 (version 10.1.0) with a badging station, combination of apC (8x & L) panels, power distribution unit (PDU) panels, and HID/Software House readers.

WARC-FL’s existing manual door locking mechanisms consist of a combination of Keyless Door Locks (Alarm Lock DL3000 & Adams Rite AR3090) installed on doors throughout the center.

The new Enterprise Physical Access Control System (E-PACS) must adhere to conformance and compliance referenced by GSA’s support of interoperable and standards-based Identity, Credential, and Access Management (ICAM) technologies throughout the Federal Government. And possess a “proven” capability of integrating with an Avigilon security camera system currently located at WARC-LA. The current Avigilon system is a model VMA-AS3-16P12-NA running Avigilon Control Center 7 Software.

New E-PACS software shall seamlessly integrate to the existing Avigilon Control Center Software listed above. Provide full integration between the CCTV system, access control system, and the intrusion detection system (if applicable). Integration shall be software based requiring no external hardware or modules of any sort. This integration of E-PACS with the Avigilon ACC Video Management System will provide end-to-end management from a “single” application while ultimately reducing the yearly maintenance & management cost for both centers. See attached GSA_FIPS.pdf for complete details.

The PACS/E-PACS for WARC-LA & WARC-FL (or one main system component at one site with an “extension” at the other site) must possess the ability to be integrated and managed end- to-end from either location.

Note: Where WARC is listed will refer to both sites; WARC-LA & WARC-FL

2.0 Scope of Services Requested.

2.1 Provide and install all required controller(s), sub-panels, PDU’s, racks, software and other miscellaneous items required for a fully functional E-PACS system at each facility.

· Each facilities operation shall be designed to be a stand-alone operation, with the ability to control/monitor/operate one facilities system from the other.

2.2 Configure (including testing where applicable) all hardware (unless otherwise specified), software, and miscellaneous items required for a fully functional Enterprise Physical Access Control System (E-PACS).

2.3 Testing and certification that any devices to be reused (locking hardware, request to exit devices, door contacts) are in both proper working order, and installed to manufacturer specifications.

2.4 Controllers, PDU’s, Racks and other associated head end equipment for the E-PACS shall be in one central location when possible.

· Location to be pre-approved by WARC technical Liaison or associated representative.

2.5 Provide all cabling, cords, EOL devices, and adapters as needed.

· All input, output and reader cables terminating on controller(s) and PDU(s), etc. are to be labeled accordingly.

3.0 Access Control Readers

3.1 WARC-LA:

3.1.1 WARC-LA: an initial enrollment reader (if needed) can be installed in Suite 409 (location K on the map) replacing the existing HID reader and provisioned on the proposed E-PACS for the main purpose of testing the configuration, demonstrating functionality, etc. Once completed, replacement of the remaining readers can proceed.

3.1.2 Selected readers will replace existing HID & Software House type readers ensuring that all input(s)/output(s), locking mechanism(s), door holder(s)/opener(s), etc. associated with that door (or area) are provisioned/operate correctly and are accessible to the system for managing/monitoring, etc. See supporting documentation regarding doors, readers, locking mechanisms, locations, etc.

· LocationMap_WARC-LA.pdf – center map with door location

· DoorInfo_WARC-LA.pdf – door/reader and input

· Replacement of current locking mechanisms is not required unless they are not compatible with E-PACS/reader, etc.

3.1.3 Where applicable the reader location may require modifications for the selected reader ensuring that it is securely mounted and coincides with existing area décor.

3.1.4 Add a new reader for Credential Room (reader name SMARTC, location J1 on map)

· Integrate and install the previously purchased items below to the Credential Room reader provided there are no interconnectivity issues, otherwise please include replacement in quote

· RCI 908 Exit Mushroom Button (model 908RE-TDx32D)

· Securitron M38 Magalock (model M38ST)

3.1.5 Where required replace existing wiring to accommodate protocol of selected readers/inputs/outputs, etc.

3.1.6 The exiting wiring can be utilized as “pull string” for the new wiring.

3.1.7 Dispose of any excess wiring not being reused.

3.2 **WARC-FL (for reference)

3.2.1 See supporting documentation regarding center layout & doors/gates.

· LocationMap_WARC-FL.pdf – Center’s current layout

· DoorInfo_WARC-FL.pdf – location of doors per building

· Each door/gate will need to be assessed as to what type of reader/lock style will be best suited for its location.

3.2.2 Provide, install/integrate suitable exit buttons/pedestals to work with the respective card readers assigned to the Pedestrian/Vehicle Gates. See LocationMap_WARC-FL_Gates.pdf.

· Exit Buttons affixed to pedestals are to be housed in a single-gang Red Dot® electrical box made from durable die-cast aluminum and an accompanying Red Dot® die-cast flip-lid weatherproof cover to shield the exit button.

· Pedestals are to be constructed of “black colored” aluminum of suitable height anchored in the ground via concrete.

· All wiring associated with the exit buttons/pedestals, readers and power is to be ran in suitable conduit including the run to proposed installation of E-PACS controller in MAIN building.

· Trenching and boring maybe required.

4.0 Badging

4.1 WARC-LA: Provide and configure badging (printing, creating, photo taking, etc.) module to utilize existing HID Fargo HPD5000 ID Card Printer & Encoder (or provide an acceptable printer that has at least the specifications of the Fargo HPD5000). If applicable a workstation will/can be provided in accordance to required specifications for a badging station.

4.2 WARC-FL: Please provide completed badging solution duplicating the capabilities of the WARC-LA’s HID Fargo HPD5000 ID Card Printer & Encoder

5.0 Video Security Modifications/Integration

5.1 WARC-LA: Integrate existing Avigilon security camera system with E-PACS.

5.1.1 Integration of the E-PACS system and the video management system is defined as the following.

5.1.1.1 Video Management System Unification: Provide the following features in video management system when used in conjunction with access control software.

1. Link cameras and doors on a single screen.

2. Search video by card swipe identity last or first name using identity search.

3. Grant door access.

4. Monitor live door swipes with video for identity verification.

5. Display video and alarm information in video management client.

5.1.2 Replace existing Speco Technology IP cameras (8 indoor, 5 outdoor) which are currently configured on the Avigilon security camera system with Avigilon IP type cameras to leverage the manufacturer/system’s optimal/proven operational specifications.

5.1.2.1 All cameras shall be H5A series or higher.

5.1.2.2 All cameras shall be a minimum of 2 megapixels resolution

5.1.2.3 All exterior cameras shall be IR enabled.

5.1.3 Upgrade the existing Avigilon Network Video Recorder environment, including any additional licenses that may be required as a portion of this scope of work.

5.1.4 Storage calculations shall also be performed for this facility to ensure the minimum requirements for the Video management system are achieved.

5.1.4.1 Recording all cameras at maximum resolution

5.1.4.2 Recording Schedule: 18 hours

5.1.4.3 Required retention: 45 days

5.2 WARC-FL: The proposed integrated E-PACS should possess the ability to integrate in the same manner to the above or newer Avigilon security camera system.

5.2.1 Integration of the E-PACS system and the video management system is defined as the following.

5.2.1.1 Video Management System Unification: Provide the following features in video management system when used in conjunction with access control software.

1. Link cameras and doors on a single screen.

2. Search video by card swipe identity last or first name using identity search.

3. Grant door access.

4. Monitor live door swipes with video for identity verification.

5. Display video and alarm information in video management client.

5.2.2 Provide Avigilon Network Video Recorder, Licenses, and appropriate storage for allow for the following.

5.2.2.1 Recording all cameras at maximum resolution

5.2.2.2 Recording Schedule: 18 hours

5.2.2.3 Required retention: 45 days

5.2.3 Provide Avigilon brand cameras to cover entrances, hallways, exits, parking lot(s) and other areas as directed to ensure that the entire campus is secured.

5.2.3.1 All cameras shall be H5A series or higher.

5.2.3.2 All cameras shall be a minimum of 2 megapixels resolution

Note: DOI/USGS/WARC will provide PoE network switches as needed for both the Lafayette & Gainesville locations

6.0 Requirements

6.1 The proposed E-PACS must adhere to the required capabilities and requirements of Vendors and Integrators/Installers (Sections 4.1.2 & 4.1.3 respectfully) as specified in Enabling Strong Authentication with Personal Identification Verification Cards: Public Key Infrastructure (PKI) in Enterprise Physical Access Control Systems (E- PACS) Recommended Procurement Language for RFPs (version 1.1.0 or latest)

6.2 Please refer to the entire document (via the URL above or the attached GSA_FIPS.pdf) to obtain a complete explanation in support of the requirements specified in Sections 4.1.2 & 4.1.3.

6.3 URL below referencing the Approved Products List (APL) provides federal agencies with products and services that have been approved for Federal Identity, Credential, and Access Management (FICAM) Architecture implementation based on rigorous security vulnerability and interoperability testing performed by the FIPS 201 Evaluation Program

· https://www.idmanagement.gov/approved-products-list-pacs-products/

6.4 The proposed E-PACS should poses the following capabilities (or similar)

6.4.1 Advanced distributed architecture for enterprise scalability.

6.4.2 Central control over the entire system while allowing for local independent control per site.

6.4.3 Allows main location the ability to configure and monitor all locations from the single site.

6.4.4 Allows simultaneously monitoring of alarms from multiple facilities from one console/workstation.

6.5 Readers are to poses at minimum the following capabilities (or similar)

6.5.1 Ability to perform cryptographic operations required to pass FICAM’s Enterprise PACS (E-PACS) testing and support a phased approach to FICAM compliance.

6.5.2 Ability to support in-field sidecar expansion to add a contact interface, such as LCD, biometric sensor, etc.

7.0 Closeout Activities

7.0 Demonstration:

7.0.1 Demonstrate administration and operation of devices described by this section.

7.0.2 Demonstrate how to authorize users and applications to operate and configure installed devices.

7.0.3 Demonstrate how an authorized user can gain access to and make changes to configuration.

7.0.4 Demonstrate how to operate functionality configured for this project as defined by configuration punch list.

7.1 Fine Tuning:

7.1.1 Perform field software changes after initial programming session to “fine tune” operating parameters and sequence of operations based on any revisions to Owner’s operating requirements.

7.2 License Assignment:

7.2.1 Register software, hardware, firmware, operational or administrative licenses necessary for to operate or administer devices to Owner

7.2.2 Deliver to Owner’s Representative proof of license registration from product manufacturer.

7.3 Device Configuration Backup:

7.3.1 Using manufacturer’s backup software tool or VMA/NVR, perform a full system back-up at completion of initial programming.

7.3.2 Deliver configuration backup files, restoration application and instructions detailing for restoration of back-up configuration.

7.4 Provide close out documents in the form of the following.

7.4.1 Modifiable, digital representation of PACS infrastructure including, but not limited to all readers, inputs, outputs, and their associated devices connected to controller(s), PDU(s), etc. where applicable.

7.4.2 Camera locations to also be represented on above document.

7.4.3 Provide updated lock power supply connections and cabling information, to include any connections to life safety systems as required by local Fire Marshall (if and/or where required).

8.0 Special Conditions:

8.1 WARC will provide connectivity provisioning from IDFs to MDF via the existing fiber/ethernet infrastructure.

8.2 The interior and exterior walls of the MAIN building at WARC-FL are constructed of concrete-filled cinderblocks.

8.3 The work completed under these specifications shall be of the highest professional quality and craftsmanship. All materials furnished herein shall be complete and in compliance with manufacturer’s recommendations and designs. Contractor shall supply all components of the specified materials utilized as recommended by the manufacturer, whether specifically designated in these specifications or not.

8.4 The Contractor shall perform the work during business hours of 7:00 am to 4:00 pm, Monday through Friday in the respected time zones; unless coordinated with the Technical Liaison to perform the task outside of stated time and days to allow minimal disruption in WARC’s daily operation.

8.5 The Contractor is responsible for compliance with all Federal, State, and Local codes that are applicable to electrical and telecommunications wiring and fire codes. If there are any conflict between these specifications and codes, the stringent requirement shall apply.

8.6 The successful Contractor must have applicable licenses (including but not necessarily limited to low voltage) and follow municipal codes for the areas in which projects are accomplished, to include NFPA, NEC, TIA/EIA/ANSI and BICSI.

8.7 Any, and all damages to property done by a Contractor (ie. sub-contractor(s), etc. hired by Contractor) shall be the responsibility and liability of the Contractor to correct to the satisfaction of the Technical Liaison and/or representative(s) of WARC.

8.8 The Contractor shall maintain the work site in a clean and neat environment. All materials to be discarded shall be maintained in a designated area identified by the Technical Liaison until removed by Contractor on or before completion of project. The Contractor shall be responsible for the transportation and removal of all debris and material to be discarded from the worksite and facility. If needed, a designated area will be provided by the Technical Liaison for the placement of an onsite dumpster(s).

8.9 The Contractor/Subcontractor employees shall park in an area designated by the Technical Liaison. Contractor/Subcontractors’ company vehicles will be allowed to park within the fenced perimeter in the work zone parking area designated by the Technical Liaison.

8.10 The Contractor shall submit to the Technical Liaison(s) a written schedule of construction for the project. The schedule shall indicate the dates the Contractor and/or Subcontractors shall be on site. The schedule shall indicate the start time and date and completion date, the dates that major milestones shall be accomplished. The Contractor shall notify the Technical Liaison immediately of any problems which shall cause any deviations from the project schedule.

8.11 Final inspection and acceptance shall be performed by Technical Liaison(s) and/or representative(s) of WARC-LA/FL upon job completion.