Statement of Work 70Z03820QH0000114.pdf

STATEMENT OF WORK

1.0 GENERAL

1.1 BACKGROUND

The U.S. Coast Guard (USCG) Aviation Logistics Center (ALC) requires Teardown, Test and Evaluation (TT&E) services for the applicable Part Numbers (P/N), National Stock Numbers (NSN), and quantity estimates as specified on the Schedule of Supplies/Services (Schedule). The Contractor shall be required to Test, Teardown and Evaluate components to be returned to USCG in a ready for issue (RFI) condition.

The Long Range Surveillance Product Line Division (LRS) supports the HC-130H & HC-130J aircraft by providing logistics, inventory management, and sustainment support for USCG aviation assets utilized by Air

Stations geographically located in and outside the continental United States. As part of this responsibility, the

LRS has a requirement for sustainment of numerous components used on the aircraft.

Repair quantities have been determined using generally accepted logistic and inventory management practices based on past usage, future HC-130J program projections, repair factors, rates, forecasts, and various statistical methods.

1.2 SCOPE

Subject to the Government’s need and availability of funds, the components listed in the Schedule will be furnished to the Contractor for TT&E at the prices established at award. All TT&E actions shall be In

Accordance With (IAW) the applicable technical directive or alternate standard approved in writing by USCG

LRS Contracting Officer. Components furnished hereunder shall be returned by the Contractor in an airworthy condition and in all respects suitable for installation on the HC-130 aircraft. Certification and documentation requirements apply.

Firm fixed pricing for TT&E shall be at a fully burdened rate. Incorporation of Service Bulletins (SB) or repairs for Unusual Damage will be priced separately.

The technical requirements in the SOW are identified as the minimum acceptable standards of performance to define an operationally effective system. The Contractor must have access to the applicable technical directives cited in SOW 1.4. In addition to these directives, the Contractor must have access to all performance/test/acceptance criteria and necessary data to ensure the items specified in the Schedule are repaired, calibrated, and operating IAW the applicable technical directives. The Contractor shall deliver all components

IAW the appropriate technical directives.

1.3 OBJECTIVE

This purchase order will provide an acquisition vehicle for the USCG to maintain an inventory of RFI components to supply depot level maintenance and the field units. It will continue to enhance the USCG’s ability to perform the congressionally mandated missions such as search and rescue, law enforcement, international ice patrol, marine environmental protection, and marine resource conservation. With such a demanding operational tempo, aircraft condition and availability are essential to mission success.

1.4 APPLICABLE DOCUMENTS

1.4.1 Technical Directive Documents

The following documents provide technical directives, specifications, standards, or guidelines that must be complied with in order to meet the requirements of this purchase order: All repairs shall be accomplished in accordance with the following:

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Original Equipment Manufacturer’s Commercial Maintenance Manuals, (CMM), latest version and or applicable Technical order.

Technical Order: __________________________

Other: ________________________

1.4.2 Availability of Documents

The Contractor must have access to the most current editions of all applicable documents and manuals.

The USCG does not maintain nor release the technical directive documents required to TT&E these components.

1.4.3 U.S. Federal Specifications and Standards

U.S Government specifications, standards, and handbooks are available from the Standardization Document

Order Desk, 700 Robbins Avenue, Building 4D, Philadelphia PA 19111-5094. Other Government activities, contractors, and other private concerns must procure copies from the American Society for Testing and

Materials, 100 Barr Harbor Dr., West Conshohocken PA 19428-2959.

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 The technical directives listed in SOW 1.4.1 are the basic directives to be used in TT&E requirement.

Original design or functional capabilities of the component and parts thereof shall not be changed unless authorized or directed by the requirements of this SOW. (See SOW 2.7)

2.2 If a component can be repaired, the Contractor shall submit a quotation for repair to the Contracting Officer.

The quotation shall be valid for thirty (30) days and include the following:

Description of each discrepancy found

Number of man-hours per discipline required IAW contractual labor hours

Parts costs

Total dollar amount for each discrepancy

Total dollar amount to complete list of discrepancies

Estimated repair turnaround time

The Contracting Officer will be responsible for reviewing the list of discrepancies and either accept, negotiate or decline the contractor’s proposal. The Contracting Officer shall provide a response to the quotation within twenty

(20) business days after receipt unless otherwise negotiated. Additional work shall not be performed until the quotation is accepted and a modification to the contract/task order/purchase order is provided by the Contracting

Officer. The contractor will have turnaround time quoted for repair (plus the number of calendar days it takes the

Contracting Officer to provide a response to the over and above quotation) to complete the repair and return the items to the government. In the event that a quotation is declined by the Contracting Officer, the contractor shall return the item “As-Is”. The contractor will be authorized the firm-fixed TT&E fees established in the order for items returned “As-Is”.

2.3 A DD Form 1577-2, Unserviceable Tag-Material, or a CG-1577-A (11-90), Unsatisfactory Report Tag, describing faults will be attached to each Not Ready for Issue (NRFI) component received by the Contractor.

2.4 Reporting Requirements

2.4.1 Receipt of Components

Within ten (10) business days of receipt of components, the Contractor shall notify the Contracting Officer in writing providing the following information: (1) date the components were received at the Contractor’s facility, (2) Confirmation of P/N and S/N, and any discrepancy with the P/N or S/N shown on the purchase order and/or the Significant Component History Report (SCHR) and Component Repair Record (CRR).

Notification of discrepancies may be sent to the Purchasing Agent named herein.

The Government reserves the right to have discrepant equipment returned “as is”, therefore the Contractor shall not start work on discrepant equipment. Correction of discrepancies and/or disposition instructions will be provided via modification to the purchase order. Failure to acknowledge receipt of the components specified in the Schedule may result in the Government’s assumption that the components were received at the Contractor’s facility within seven (7) days of the date on the purchase order.

2.5 The Contractor shall provide all necessary parts, material, labor, tooling, test equipment, and facilities to

TT&E the components listed in the Schedule for the USCG fleet of HC-130H & HC-130J aircraft, as necessary to conform with the requirements of this SOW at the firm-fixed-pricing established in the purchase order schedule.

Upon completion of the TT&E the Contractor shall provide the data and documentation for repair pricing as part of this SOW.

2.6 The work shall be accomplished IAW technical directives specified in SOW 1.4.1; latest change revision shall apply and shall be used when performing the repair requirements within this purchase order except where noted herein. The Contractor must have access to all required maintenance, and repair manuals and performance/test/acceptance criteria and data to ensure that equipment is TT&E’d IAW the technical directive specifications.

2.7 Corrosion

The Contractor shall perform a visual and technical inspection IAW the current applicable technical directive and note all additional deficiencies found. USCG aircraft operate primarily in a saltwater environment and are subject to corrosion. Corrosion is expected on components to be repaired under this purchase order. Note: The existence of corrosion does NOT support a determination of Unusual Damage. See paragraph 3.8.

2.7.1 During inspection and functional test, the presence of corrosion in any component or subcomponent thereof shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found, disassembly shall be made only to the extent necessary for a complete evaluation of the unit. Corrosion removal and treatment of affected areas will be evaluated IAW technical directive specifications and Federal

Aviation Administration (FAA) Advisory Circular AC 43-4A, dated 07/24/1991, Corrosion Control for

Aircraft.

2.8 Replacement Parts

Replacement parts shall be in new condition and traceable to the OEM. In cases where new parts are no longer manufactured, replacement parts determined “serviceable” or “repaired” and meeting the requirements of the specified technical directives are acceptable as authorized by the Contracting Officer. A copy of the Contractor's work order, listing all replacement parts, shall be provided for each component. The Contractor shall maintain a copy of replacement part certification documentation for inspection by the Government for a minimum of twenty four (24) months after delivery. Unless otherwise directed in writing, defective parts removed from the component shall be rendered unusable for their intended purpose(s) and disposed of at Contractor’s facility IAW standard procedure for parts disposal.

2.9 In all cases TT&E procedures must meet or exceed technical directive specifications. Components delivered to the Government shall be certified to be airworthy and ready for field level (USCG Air Station) installation on a

USCG aircraft, including final paint.

2.10 The Contractor shall remove the unserviceable tag DD Form 1577-2 from the repaired component upon completion of repair.

2.11 Service Bulletins or Other Modifications

Upon receiving a written notice of a SB or other modification by either the Government or OEM, the Contractor shall submit within thirty (30) calendar days, a firm fixed priced proposal of an incremental charge to be assessed each time the SB or change is incorporated in a component. The proposal shall contain a breakdown of material and labor cost based upon the firm fixed labor rates and material factors. The incremental charge agreed to for incorporation of a SB shall apply only to those components into which the Contractor incorporates a required SB, not those into which the SB has been previously incorporated. Upon agreement of the incremental charge and issuance of a purchase order modification to reflect this change, the SB shall be incorporated into each subsequent component received at the Contractor’s facility if said SB has not already been incorporated. When SB incorporation changes the component’s part number, the new part numbers will be added to the purchase order.

The Contractor shall update the components’ data plate, if applicable, to denote the new part number and/or modification number.

2.12 Obsolete Parts or Processes

The Contractor shall use new parts meeting the requirements of the specified technical directives, specifications and drawings. In the event certain parts or processes become obsolete the Contractor shall, within fifteen (15) calendar days after receipt of the assembly or component, notify the Contracting Officer and submit 1) rationale and verification of any obsolete part or process, and 2) a written estimate of the effort required to make the repair.

Such estimates shall include nomenclature, part number, cost and quantity of replacement parts, and total labor hours. The Contractor shall verify cost of parts with invoices or catalogs. The Contractor’s delivery obligation for the component(s) identified shall be suspended as of the date of the notice to the Contracting Officer. The

Contracting Officer will, within thirty (30) calendar days of receipt of the Contractor’s written estimate, make a written determination as to the disposition of the component. After receipt of the Contracting Officer’s disposition instruction, the Contractor shall have sixty (60) calendar days for delivery.

3.0 OTHER APPLICABLE CONDITIONS

3.1 Period of Performance

Period of performance for SAP is from the date of award through final delivery.

3.2 Place of Performance

The primary place of performance will be the Contractor’s facilities or other USCG approved location, if applicable.

3.3 Turn-around Time/Delivery Schedule

The USCG desires delivery 90 days After Receipt of Material (ARM) at the Contractor’s facility. Turn-around time is defined as beginning at the time of receipt of component at the Contractor’s facility and ending at the time of delivery to ALC Elizabeth City, NC. The USCG desires early deliveries therefore early shipments are encouraged as long as no additional costs are incurred by the USCG. All requests for time extensions shall be submitted to the Contracting Officer in writing and shall include substantiation of the need for such time extension(s) IAW FAR 52.212-4 (f) excusable delays. If nonperformance is not covered by an excusable delay, the Contractor and the Contracting Officer shall negotiate the consideration for the approval of the extended delivery date at which time a modification to the task order will be issued to reflect the consideration and the extension. The Contractor may also propose a staggered delivery schedule based on plant capability for large quantity purchase order orders.

3.3.1 Delivery – Dock to dock; no customs, duties and government will not provide assistance or take responsibility for customs clearance of government material. The government has no preference in freight forwarders; the contractor’s delivery obligation shall remain unchanged.

3.4 Accelerated Turn-around Time and Delivery

In the event an accelerated turn-around time and delivery is needed, the Contractor shall be entitled to compensation for additional labor hours and expedited freight costs necessary to complete performance earlier than the required turn-around time and delivery schedule established in the purchase order. After receiving a written request from the Contracting Officer for an accelerated turn-around time and delivery, the Contractor shall provide a written response within two (2) business days advising if an accelerated turn-around time and delivery can be accomplished and include any additional costs necessary for the accelerated performance. Accelerated performance will be authorized in writing via a purchase order modification.

3.5 Urgent Requirements

Aircraft on the Ground (AOG) status necessitates a special schedule. In the event an AOG status occurs, the

Contractor will be notified of the condition and requested to provide a response within twenty four (24) hours of the request. The Contractor’s response shall provide status of the component(s) needed to satisfy the AOG condition that includes what USCG items in-house for repair are closest to completion under normal working conditions and an estimate of the labor hours needed to accelerate repair completion. The Contracting Officer will issue a purchase order modification authorizing overtime premium if necessary with a not-to-exceed price for the work and provide shipping instructions. Upon completion of repair, the Contractor shall submit actual pricing for the AOG requirement and a modification will be issued by the Contracting Officer to definitize pricing for the work.

3.6 Warranty

The Contractor’s standard commercial warranty as stated in the purchase order shall apply to this SOW. Pursuant to the requirements of FAR 46.706(b)(5), the Contractor shall stamp or mark the supplies delivered or otherwise furnish notice with the supplies of the existence of the warranty. Markings may be brief but should include:

a) A brief statement that a warranty exists.

b) The substance of the warranty.

c) Its duration.

d) Who to notify if the supplies are found to be defective.

For commercial items, the Contractor’s trade practice in warranty marking is acceptable if sufficient information is presented for Government personnel and users to identify the warranted services/supplies.

3.7 Environmental requirements

All parts must be thoroughly cleaned IAW applicable technical directives or FAA Advisory Circular 43-205, Guidance for Selecting Chemical Agents and Processes for Depainting and General Cleaning of Aircraft and

Aviation Products, to ensure they are as free as practicable of all hazardous dust to include hexavalent chromium, cadmium, lead, etc., prior to being returned to ALC. ALC may take random samples of parts to ensure they are free as practicable of all hazards. Information on these hazards can be found in Occupational Safety and Health

Standards 1910-1025 (lead), 1910.1026 (Hexavalent Chromium) and 1910-1027 (Cadmium).

3.8 Unusual Damage

The USCG intends that ALL components specified in the Schedule will be evaluated within the firm fixed prices established in the purchase order. Occasionally, components may be received in a condition outside the confines of the applicable technical directives and may be determined Unusually Damaged. In order to be determined

Unusually Damaged, a component must be received for routine repair and upon evaluation any one of the following conditions are discovered:

Obvious misuse

Cannibalization

Crash damage

Note: Only components meeting one or more of the above criteria may be considered as Unusually Damaged.

All other components shall be repaired IAW the firm fixed prices established at award.

3.8.1 Unusual Damage Report Requirements

When a component is processed for Unusual Damage Evaluation, the Contractor shall, within thirty (30) calendar days of receipt of the component, submit an inspection condition report, photographs if requested, and price proposal for the additional work. The price proposal shall contain the purchase order number, line item number, NSN, P/N, S/N, nomenclature and pricing for all materials and labor needed to return the component to RFI condition. The hourly labor rate will be charged at the firm fixed hourly labor rate contained in the Schedule. The Contractor’s delivery obligation shall stop from the date of notification that a component has been determined to be a candidate for Unusual Damage evaluation. The delivery obligation will be specified in a purchase order modification and will apply only to those items specifically addressed by the modification. The Contractor is obligated to deliver all other components not individually addressed by the modification under the original delivery date specified on the purchase order. The proposal shall not include the work involved in the teardown and inspection already performed, as this is covered by the firm fixed price specified in the Schedule. Within thirty (30) calendar days, the Contracting Officer will either initiate negotiations for a firm fixed price with the Contractor or deny authorization for the repair based on information in the report and any other information which may be available. Upon mutual agreement as to price and delivery, purchase order modification will be issued to require the additional work at the agreed upon terms. If the additional work is not desired, the Contracting Officer shall provide the Contractor with disposition instructions for the un-repaired component. In the event an item is returned to the USCG in a disassembled condition, the Contractor shall be entitled only to compensation for the Scrap Fee.

3.8.2 Cannibalized Components

Firm fixed prices proposed in the Schedule for TT&E shall not include assemblies and components which have been cannibalized for repairable parts. These components shall be evaluated at the firm fixed price specified in the Schedule for Inspection/No Fault Found. In the event any of the components listed in the

Schedule are received in a condition that represents cannibalization, immediate notification to the Contracting

Officer is required. This notification shall include a detailed description of the noted deficiencies and shall reference the purchase order, line item number, NSN, P/N, and S/N, and is subject to the discretion of the

Contracting Officer.

3.8.3 Beyond Economical Repair

In the event an entire component is determined BER, the Contractor shall provide written notification to the

Contracting Officer. In this notification, the Contractor shall list the purchase order number, line item number, NSN, P/N, and S/N, with a brief description supporting the determination. The Contracting Officer shall provide disposition instructions via modification to the purchase order.

The USCG will make all final BER determinations. The Contractor shall be entitled to compensation for teardown and evaluation at the firm fixed price established for “Scrap Fee” in the Schedule.

3.8.4 Inspection/No Fault Found

Components received which, when tested, indicate a “no fault found” situation shall be thoroughly inspected to ensure they meet current minimum functional performance and test specifications as designated by the applicable technical directives. S/N tracked items shall be documented on the Component Repair Record

(CRR) as required in paragraph 6.2. The work shall be invoiced IAW, the applicable “Inspection/No Fault

Found” charge indicated in the Schedule.

4.0 SWAP AUTHORITY

To minimize turn-around time, the Contractor may, at its discretion, exchange parts from end-items of components being repaired under individual purchase orders without the express authority of the Contracting

Officer. This authorization is limited to viable components only and cannot render any repairable component

BER.

5.0 PRODUCT QUALITY/AIRWORTHINESS

5.1 Ready for Issue

ALC considers components RFI upon acceptance. Components determined to be NRFI upon aircraft installation shall be returned to the Contractor under warranty with deficiencies described in a Product Quality Deficiency

Report.

5.2 Product Quality Deficiency Report

Repaired or modified components found to have deficiencies will be returned to the Contractor via a no-cost purchase order and accompanied by Standard Form “SF 368 Product Quality Deficiency Report” (PQDR). The

Contractor shall report findings of their investigation to the Contracting Officer within thirty (30) calendar days after receipt of the PQDR and component. If the parties agree that the component’s deficiencies are not related to previous work, the Contractor’s report of findings shall include a detailed proposal that includes a breakdown of parts and labor necessary to return the component to an RFI status. The breakdown shall be IAW the fixed hourly labor rate established in the Schedule. The Contracting Officer will either initiate negotiations for the work or accept the Contractor’s proposal and issue a task order modification. The standard terms and conditions, specifically for delivery obligations, of the purchase order shall apply to items submitted via PQDR evaluation.

5.3 Airworthiness and Required Certification

Failure to comply with these requirements may result in refusal to accept and pay for services.

5.3.1 Airworthiness and Suitability

All aircraft parts ordered, serviced, modified, or repaired shall be traceable to the OEM and certified airworthy and suitable for installation on USCG aircraft.

a. Each returned component shall be tagged with a DD Form 1574 Serviceable Condition Code Tag completed in its entirety. The Contractor shall provide documentation to verify that they have OEM and FAA approval or USCG approval to service the component.

b. If an Airworthiness Certificate cannot be provided, an alternate document submitted with the

Contractor’s proposal/quote and approved by USCG ALC Engineering shall be provided for each component. If the component is repaired IAW an AFTO, a USAF certificate is acceptable. The certificate must be signed and dated by an authorized official representing the approved Contractor.

c. Replacement part certification documentation must be maintained by the Contractor for inspection for a minimum of twenty four (24) months after delivery of component to USCG.

5.3.2 Certificate of Conformance

A Certificate of Conformance prepared IAW FAR 52.246-15 is required for each repaired component. The

COC format to be used is provided as Attachment 1. The COC shall be affixed to the outside of the shipping container. Failure to submit the appropriate certificate will delay acceptance of components and may delay invoice payment.

5.3.3 Quality Assurance

The Contractor shall be either a FAA Repair Facility or OEM Certified Repair Facility to perform TT&E services on the components listed in the Schedule.

5.3.4 Quality Assurance System The Prime Contractor and all potential Sub- contractors shall be in possession of an FAA or OEM certification in the applicable category for the items listed in the Schedule.

The Contractor shall maintain a Quality Assurance System, including test component calibration system requirements, and documentation of said requirements, sufficient to ensure that repair services conform to

T.O. or OEM specifications and requirements of this purchase order.

Variable Requirements: (Applicable to the Requirement when checked)

6.0 ASSET COMPUTERIZED MAINTENANCE SYSTEM

6.1 Asset Computerized Maintenance System (ACMS) is the management information system used to schedule and record all USCG aircraft maintenance. The Contractor’s responsibility within ACMS shall include submission of the appropriate reports within five (5) working days of completion of work. Tracked components will be shipped to the Contractor with a Significant Component History Report (SCHR) and a blank Component

Repair Record (CRR) for each tracked component. USCG will provide the appropriate forms with each component as follows:

SCHR: The document which contains the maintenance history of the serial number tracked component. It remains with its corresponding component until the component is reinstalled on an aircraft of annotated

“Scrapped”.

CRR: Records the maintenance performed by the Contractor on a serial number tracked component. The

Contractor may request that their in-house technical action report be accepted to fulfill the CRR requirement if it contains all the information required on the USCG provided sample CRR. (Attachment 3) The Contracting

Officer will provide a written determination in response to the request.

6.2 The contractor is responsible for the following disposition of CRRs for each component repaired or scrapped:

1) The original CRR shall be packed with the component at completion of repair for return to the USCG.

2) One copy shall be mailed to the following address within five (5) working days of completion of component repair:

USCG Aviation Logistics Center (ALC)

ACMS, Bldg 78

1664 Weeksville Road

Elizabeth City, NC 27909-5001

3) One copy of the completed CRR shall be maintained by the Contractor for a period of one (1) year.