Statement of Work- 70Z03820QH0000100.docx

STATEMENT OF WORK (SOW)

FOR REPAIR

70Z03820QH0000100

1.0 GENERAL

1.1 BACKGROUND

The U.S. Coast Guard (USCG) Aviation Logistics Center (ALC) requires repair services for Repair Bus Interface Unit, P/N: AN81721-001-01, NSN 6110-01-448-8497 (6 each) as specified on the Schedule of Supplies/Services (Schedule). The Contractor shall be required to repair components to be returned to USCG in a ready for issue (RFI) condition.

The Long Range Surveillance Product Line Division (LRS) supports the HC-130H & HC-130J aircraft by providing logistics, inventory management, and sustainment support for USCG aviation assets utilized by Air Stations geographically located in and outside the continental United States. As part of this responsibility, the LRS has a requirement for sustainment of numerous components used on the aircraft.

Repair quantities have been determined using generally accepted logistic and inventory management practices based on past usage, future HC-130J program projections, repair factors, rates, forecasts, and various statistical methods.

1.2 SCOPE

Subject to the Government’s need and availability of funds, the components listed in the Schedule will be furnished to the Contractor for repair at the prices established at award. All repair actions shall be In Accordance With (IAW) the applicable technical directive or alternate standard approved in writing by USCG LRS Contracting Officer. Components furnished hereunder shall be returned by the Contractor in an airworthy condition and in all respects suitable for installation on the HC-130 aircraft. Certification and documentation requirements apply.

Firm fixed pricing for repair shall be at a fully burdened rate. The Contractor is required to supply all parts, labor, and materials required to restore these components to a Ready for Issue (RFI) condition. Incorporation of Service Bulletins (SB) or repairs for Unusual Damage will be priced separately.

The technical requirements in the SOW are identified as the minimum acceptable standards of performance to define an operationally effective system. The Contractor must have access to the applicable technical directives cited in SOW 1.4. In addition to these directives, the Contractor must have access to all performance/test/acceptance criteria and necessary data to ensure the items specified in the Schedule are repaired, calibrated, and operating IAW the applicable technical directives. The Contractor shall deliver all components repaired IAW the appropriate technical directives.

The work required by this SOW is not limited to the installation of repair kits, if any, mandated by the applicable technical directives. The Contractor shall perform a complete repair and correct all additional deficiencies found discovered during teardown. The work shall include repair of all related components and include replacement of missing hardware or broken parts and the removal of any foreign matter or corrosion.

1.3 OBJECTIVE

This purchase order will provide an acquisition vehicle for the USCG to maintain an inventory of RFI components to supply depot level maintenance and the field units. It will continue to enhance the USCG’s ability to perform the congressionally mandated missions such as search and rescue, law enforcement, international ice patrol, marine environmental protection, and marine resource conservation. With such a demanding operational tempo, aircraft condition and availability are essential to mission success.

1.4 APPLICABLE DOCUMENTS

1.4.1 Technical Directive Documents

The following documents provide technical directives, specifications, standards, or guidelines that must be complied with in order to meet the requirements of this purchase order: All repairs shall be accomplished in accordance with the following:

|X| Original Equipment Manufacturer’s Commercial Maintenance Manuals, (CMM), latest version.

|_| Technical Order: __________________________ |_| Other: ________________________

1.4.2 Availability of Documents

The Contractor must have access to the most current editions of all applicable documents and manuals. The USCG does not maintain nor release the technical directive documents required to repair these components.

1.4.3 U.S. Federal Specifications and Standards

U.S Government specifications, standards, and handbooks are available from the Standardization Document Order Desk, 700 Robbins Avenue, Building 4D, Philadelphia PA 19111-5094. Other Government activities, contractors, and other private concerns must procure copies from the American Society for Testing and Materials, 100 Barr Harbor Dr., West Conshohocken PA 19428-2959.

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 The technical directives listed in SOW 1.4.1 are the basic directives to be used in the parts replacement requirement. Replacement parts shall conform to the configurations stipulated in the technical directives and instructions contained herein. Parts replacement shall be confined to those parts determined to be Beyond Economical Repair (BER) unless otherwise specified. Original design or functional capabilities of the component and parts thereof shall not be changed unless authorized or directed by the requirements of this SOW. (See SOW 2.7)

2.2 A DD Form 1577-2, Unserviceable Tag-Material, or a CG-1577-A (11-90), Unsatisfactory Report Tag, describing faults will be attached to each Not Ready for Issue (NRFI) component received by the Contractor.

2.3 Reporting Requirements

2.3.1 Receipt of Components

Within ten (10) business days of receipt of components, the Contractor shall notify the Contracting Officer in writing providing the following information: (1) date the components were received at the Contractor’s facility, (2) Confirmation of P/N and S/N, and any discrepancy with the P/N or S/N shown on the purchase order and/or the Significant Component History Report (SCHR) and Component Repair Record (CRR). Notification of discrepancies may be sent to the Purchasing Agent named herein.

The Government reserves the right to have discrepant equipment returned “as is”, therefore the Contractor shall not start work on discrepant equipment. Correction of discrepancies and/or disposition instructions will be provided via modification to the purchase order. Failure to acknowledge receipt of the components specified in the Schedule may result in the Government’s assumption that the components were received at the Contractor’s facility within seven (7) days of the date on the purchase order.

2.4 The Contractor shall provide all necessary parts, material, labor, tooling, test equipment, and facilities to evaluate and repair the components listed in the Schedule for the USCG fleet of HC-130J aircraft, as necessary to conform with the requirements of this SOW at the firm fixed pricing established in the purchase order schedule. The cost for parts that are replaced systematically during repair shall be included in the firm fixed prices established in the schedule. The Contractor shall provide the data and documentation requirements specified as part of this SOW.

2.5 The work shall be accomplished IAW technical directives specified in SOW 1.4.1; latest change revision shall apply and shall be used when performing the repair requirements within this purchase order except where noted herein. The Contractor must have access to all required maintenance, repair and repair manuals and performance/test/acceptance criteria and data to ensure that equipment is repaired, calibrated and operating IAW the technical directive specifications.

2.6 Corrosion

The Contractor shall perform a visual and technical inspection IAW the current applicable technical directive and correct all additional deficiencies found. This shall include replacement of broken parts and the removal of any foreign matter or corrosion. USCG aircraft operate primarily in a saltwater environment and are subject to corrosion. Corrosion is expected on components and to be removed to the extent possible as not to hinder the function of the component. Note: The existence of corrosion does NOT support a determination of Unusual Damage. See paragraph 3.8.

2.6.1 During inspection and functional test, the presence of corrosion in any component or subcomponent there of shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found, disassembly shall be made only to the extent necessary to remove corrosion or replace the part(s) affected. Corroded parts shall be replaced except in those cases where removal of corrosion from a part will not impair efficiency or safe operation of the part. Corrosion removal and treatment of affected areas will be accomplished IAW technical directive specifications and Federal Aviation Administration (FAA) Advisory Circular AC 43-4A, dated 07/24/1991, Corrosion Control for Aircraft.

2.7 Replacement Parts

Replacement parts shall be in new condition and traceable to the OEM. In cases where new parts are no longer manufactured, replacement parts determined “serviceable” or “repaired” and meeting the requirements of the specified technical directives are acceptable as authorized by the Contracting Officer. A copy of the Contractor's work order, listing all replacement parts, shall be provided for each component. The Contractor shall maintain a copy of replacement part certification documentation for inspection by the Government for a minimum of twenty four (24) months after delivery. Unless otherwise directed in writing, defective parts removed from the component shall be rendered unusable for their intended purpose(s) and disposed of at Contractor’s facility IAW standard procedure for parts disposal.

2.8 In all cases inspection, repair, and test procedures must meet or exceed technical directive specifications. Components delivered to the Government shall be certified to be airworthy and ready for field level (USCG Air Station) installation on a USCG aircraft, including final paint.

2.9 The Contractor shall remove the unserviceable tag DD Form 1577-2 from the repaired component upon completion of repair.

2.10 Service Bulletins or Other Modifications

Upon receiving a written notice of a SB or other modification by either the Government or OEM, the Contractor shall submit within thirty (30) calendar days, a firm fixed priced proposal of an incremental charge to be assessed each time the SB or change is incorporated in a component. The proposal shall contain a breakdown of material and labor cost based upon the firm fixed labor rates and material factors. The incremental charge agreed to for incorporation of a SB shall apply only to those components into which the Contractor incorporates a required SB, not those into which the SB has been previously incorporated. Upon agreement of the incremental charge and issuance of a purchase order modification to reflect this change, the SB shall be incorporated into each subsequent component received at the Contractor’s facility if said SB has not already been incorporated. When SB incorporation changes the component’s part number, the new part numbers will be added to the purchase order. The Contractor shall update the components’ data plate, if applicable, to denote the new part number and/or modification number.

2.11 Obsolete Parts or Processes

The Contractor shall use new parts meeting the requirements of the specified technical directives, specifications and drawings. In the event certain parts or processes become obsolete the Contractor shall, within fifteen (15) calendar days after receipt of the assembly or component, notify the Contracting Officer and submit 1) rationale and verification of any obsolete part or process, and 2) a written estimate of the effort required to make the repair. Such estimates shall include nomenclature, part number, cost and quantity of replacement parts, and total labor hours. The Contractor shall verify cost of parts with invoices or catalogs. The Contractor’s delivery obligation for the component(s) identified shall be suspended as of the date of the notice to the Contracting Officer. The Contracting Officer will, within thirty (30) calendar days of receipt of the Contractor’s written estimate, make a written determination as to the disposition of the component. After receipt of the Contracting Officer’s disposition instruction, the Contractor shall have sixty (60) calendar days for delivery.

3.0 OTHER APPLICABLE CONDITIONS

3.1 Period of Performance

Period of performance for Simplified Acquisition Procedures is from the date of award through final delivery.

3.2 Place of Performance

The primary place of performance will be the Contractor’s facilities or other USCG approved location, if applicable.

3.3 Turn-around-Time/Delivery Schedule

The USCG desires delivery 120 days after induction at the Contractor’s facility and ending at the time of shipment to ALC Elizabeth City, NC. The USCG desires early deliveries therefore early shipments are encouraged as long as no additional costs are incurred by the USCG. All requests for time extensions shall be submitted to the Contracting Officer in writing and shall include substantiation of the need for such time extension(s) IAW FAR 52.212-4 (f) excusable delays. If nonperformance is not covered by an excusable delay, the Contractor and the Contracting Officer shall negotiate the consideration for the approval of the extended delivery date at which time a modification to the task order will be issued to reflect the consideration and the extension. The Contractor may also propose a staggered delivery schedule based on plant capability for large quantity purchase order orders.

3.3.1 Delivery – Dock to dock; no customs, duties and government will not provide assistance or take responsibility for customs clearance of government material. The government has no preference in freight forwarders; the contractor’s delivery obligation shall remain unchanged.

3.4 Accelerated Turn-around-Time and Delivery

In the event an accelerated turn-around-time and delivery is needed, the Contractor shall be entitled to compensation for additional labor hours and expedited freight costs necessary to complete performance earlier than the required turn-around-time and delivery schedule established in the purchase order. After receiving a written request from the Contracting Officer for an accelerated turn-around-time and delivery, the Contractor shall provide a written response within two (2) business days advising if an accelerated turn-around-time and delivery can be accomplished and include any additional costs necessary for the accelerated performance. Accelerated performance will be authorized in writing via a purchase order modification.

3.5 Urgent Requirements

Aircraft on the Ground (AOG) status necessitates a special schedule. In the event an AOG status occurs, the Contractor will be notified of the condition and requested to provide a response within twenty four (24) hours of the request. The Contractor’s response shall provide status of the component(s) needed to satisfy the AOG condition that includes what USCG items in-house for repair are closest to completion under normal working conditions and an estimate of the labor hours needed to accelerate repair completion. The Contracting Officer will issue a purchase order modification authorizing overtime premium, if necessary, with a not-to-exceed price for the work and provide shipping instructions. Upon completion of repair, the Contractor shall submit actual pricing for the AOG requirement and a modification will be issued by the Contracting Officer to definitize pricing for the work.

3.6 Warranty

The Contractor’s standard commercial warranty as stated in the purchase order shall apply to this SOW. Pursuant to the requirements of FAR 46.706(b)(5), the Contractor shall stamp or mark the supplies delivered or otherwise furnish notice with the supplies of the existence of the warranty. Markings may be brief but should include:

a) A brief statement that a warranty exists.

b) The substance of the warranty.

c) Its duration.

d) Who to notify if the supplies are found to be defective.

For commercial items, the Contractor’s trade practice in warranty marking is acceptable if sufficient information is presented for Government personnel and users to identify the warranted services/supplies.

3.7 Environmental requirements

All parts must be thoroughly cleaned IAW applicable technical directives or FAA Advisory Circular 43-205, Guidance for Selecting Chemical Agents and Processes for Depainting and General Cleaning of Aircraft and Aviation Products, to ensure they are as free as practicable of all hazardous dust to include hexavalent chromium, cadmium, lead, etc., prior to being returned to ALC. ALC may take random samples of parts to ensure they are free as practicable of all hazards. Information on these hazards can be found in Occupational Safety and Health Standards 1910-1025 (lead), 1910.1026 (Hexavalent Chromium) and 1910-1027 (Cadmium).

3.8 Unusual Damage

The USCG intends that ALL components specified in the Schedule will be repaired within the firm fixed prices established in the purchase order. Occasionally, components may be received in a condition outside the confines of the applicable technical directives and may be determined Unusually Damaged. In order to be determined Unusually Damaged, a component must be received for routine repair and upon evaluation any one of the following conditions are discovered:

· Obvious misuse

· Cannibalization

· Crash damage

Note: Only components meeting one or more of the above criteria may be considered as Unusually Damaged. All other components shall be repaired IAW the firm fixed prices established at award.

3.8.1 Unusual Damage Report Requirements

When a component is processed for Unusual Damage Evaluation, the Contractor shall, within thirty (30) calendar days of receipt of the component, submit an inspection condition report, photographs if requested, and price proposal for the additional work. The price proposal shall contain the purchase order number, line item number, NSN, P/N, S/N, nomenclature and pricing for all materials and labor needed to return the component to RFI condition. The hourly labor rate will be charged at the firm fixed hourly labor rate contained in the Schedule. The Contractor’s delivery obligation shall stop from the date of notification that a component has been determined to be a candidate for Unusual Damage evaluation. The delivery obligation will be specified in a purchase order modification and will apply only to those items specifically addressed by the modification. The Contractor is obligated to deliver all other components not individually addressed by the modification under the original delivery date specified on the purchase order. The proposal shall not include the work involved in the teardown and inspection already performed, as this is covered by the firm fixed price specified in the Schedule. Within thirty (30) calendar days, the Contracting Officer will either initiate negotiations for a firm fixed price with the Contractor or deny authorization for the repair based on information in the report and any other information which may be available. Upon mutual agreement as to price and delivery, purchase order modification will be issued to require the additional work at the agreed upon terms. If the additional work is not desired, the Contracting Officer shall provide the Contractor with disposition instructions for the un-repaired component. In the event an item is returned to the USCG in a disassembled condition, the Contractor shall be entitled only to compensation for the Scrap Fee.

3.8.2 Cannibalized Components

Firm fixed prices proposed in the Schedule for repair shall not include assemblies and components which have been cannibalized for repairable parts. These components shall be evaluated at the firm fixed price specified in the Schedule for Inspection/No Fault Found. In the event any of the components listed in the Schedule are received in a condition that represents cannibalization, immediate notification to the Contracting Officer is required. This notification shall include a detailed description of the noted deficiencies and shall reference the purchase order, line item number, NSN, P/N, and S/N, and is subject to the discretion of the Contracting Officer.

3.8.3 Beyond Economical Repair

In the event an entire component is determined BER, the Contractor shall provide written notification to the Contracting Officer. In this notification, the Contractor shall list the purchase order number, line item number, NSN, P/N, and S/N, with a brief description supporting the determination. The Contracting Officer shall provide disposition instructions via modification to the purchase order. The USCG will make all final BER determinations. The Contractor shall be entitled to compensation for teardown and evaluation at the firm fixed price established for “Scrap Fee” in the Schedule.

3.8.4 Inspection/No Fault Found

Components received which, when tested, indicate a “no fault found” situation shall be thoroughly inspected to ensure they meet current minimum functional performance and test specifications as designated by the applicable technical directives. S/N tracked items shall be documented on the Component Repair Record (CRR) as required in paragraph 6.2. The work shall be invoiced IAW, the applicable “Inspection/No Fault Found” charge indicated in the Schedule.

4.0 SWAP AUTHORITY

To minimize turn-around-time, the Contractor may, at its discretion, exchange parts from end-items of components being repaired under individual purchase orders without the express authority of the Contracting Officer. Parts removed from USCG components for exchange may only be used to effect repairs on other USCG components. Use of parts removed from USCG components for repair of non-USCG components is not authorized. Exchanges of parts in USCG components shall be accomplished at no additional cost to the USCG. Billing for components determined BER due to cannibalization shall be at the teardown, test, and evaluation firm fixed price established in the Schedule of Supplies/Services.

5.0 PRODUCT QUALITY/AIRWORTHINESS

5.1 Ready for Issue

ALC considers components RFI upon acceptance. Components determined to be NRFI upon aircraft installation shall be returned to the Contractor under warranty with deficiencies described in a Product Quality Deficiency Report.

5.2 Product Quality Deficiency Report

Repaired or modified components found to have deficiencies will be returned to the Contractor via a no-cost purchase order and accompanied by Standard Form “SF 368 Product Quality Deficiency Report” (PQDR). The Contractor shall report findings of their investigation to the Contracting Officer within thirty (30) calendar days after receipt of the PQDR and component. If the parties agree that the component’s deficiencies are not related to previous work, the Contractor’s report of findings shall include a detailed proposal that includes a breakdown of parts and labor necessary to return the component to an RFI status. The breakdown shall be IAW the fixed hourly labor rate established in the Schedule. The Contracting Officer will either initiate negotiations for the work or accept the Contractor’s proposal and issue a task order modification. The standard terms and conditions, specifically for delivery obligations, of the purchase order shall apply to items submitted via PQDR evaluation.

5.3 Airworthiness and Required Certification

Failure to comply with these requirements may result in refusal to accept and pay for services.

5.3.1 Airworthiness and Suitability

All aircraft parts ordered, serviced, modified, or repaired shall be traceable to the OEM and certified airworthy and suitable for installation on USCG aircraft.

a. Each returned component shall be tagged with a DD Form 1574 Serviceable Condition Code Tag or a FAA Form 8130-3, Airworthiness Approval Tag (preferred), completed in its entirety. The Contractor shall provide documentation to verify that they have OEM and FAA approval or USCG approval to service the component.

b. If an Airworthiness Certificate cannot be provided, an alternate document submitted with the Contractor’s proposal/quote and approved by USCG ALC Engineering shall be provided for each component. If the component is repaired IAW an AFTO, a USAF certificate is acceptable. The certificate must be signed and dated by an authorized official representing the approved Contractor.

c. Replacement part certification documentation must be maintained by the Contractor for inspection for a minimum of twenty four (24) months after delivery of component to USCG.

5.3.2 Certificate of Conformance

A Certificate of Conformance prepared IAW FAR 52.246-15 is required for each repaired component. The COC format to be used is provided as Attachment 1. The COC shall be affixed to the outside of the shipping container. Failure to submit the appropriate certificate will delay acceptance of components and may delay invoice payment.

5.3.3 Quality Assurance

The Contractor shall be either a FAA Repair Facility or OEM Certified Repair Facility to perform repair services on the components listed in the Schedule.

5.3.4 Quality Assurance System The Prime Contractor and all potential Sub-contractors shall be in possession of an FAA or OEM certification in the applicable category for the items listed in the Schedule. The Contractor shall maintain a Quality Assurance System, including test component calibration system requirements, and documentation of said requirements, sufficient to ensure that repair services conform to OEM specifications and requirements of this purchase order.

Variable Requirements: (Applicable to the Requirement when checked)

6.0 ASSET COMPUTERIZED MAINTENANCE SYSTEM

6.1 Asset Computerized Maintenance System (ACMS) is the management information system used to schedule and record all USCG aircraft maintenance. The Contractor’s responsibility within ACMS shall include submission of the appropriate reports within five (5) working days of completion of work IAW 6.2. Tracked components will be shipped to the Contractor with a Significant Component History Report (SCHR) and a blank Component Repair Record (CRR) for each tracked component. USCG will provide the appropriate forms with each component as follows:

SCHR: The document which contains the maintenance history of the serial number tracked component. It remains with its corresponding component until the component is reinstalled on an aircraft or annotated “Scrapped”.

CRR: Records the maintenance performed by the Contractor on a serial number tracked component. The Contractor may request that their in-house technical action report be accepted to fulfill the CRR requirement if it contains all the information required on the USCG provided sample CRR. The Contracting Officer will provide a written determination in response to the request.

6.2 The contractor is responsible for the following disposition of CRRs for each component repaired or scrapped:

1) The original CRR shall be packed with the component at completion of repair for return to the USCG.

2) One copy shall be mailed to the following address within five (5) working days of completion of component repair:

USCG Aviation Logistics Center (ALC) ACMS, Bldg 78 1664 Weeksville Road Elizabeth City, NC 27909-5001

3) One copy of the completed CRR shall be maintained by the Contractor for a period of one (1) year.

SAMPLE

U.S. COAST GUARD

COMPONENT REPAIR RECORD

THIS FORM IS USED TO REPORT MAINTENANCE ACTIONS PERFORMED ON COAST GUARD

COMPONENTS BY OVERHAUL/REPAIR FACILITIES.

PART NAME CEI NUMBER SERIAL NUMBER

PART NUMBER: NSN:

THE COMPLETED FORM TO BE PROVIDED TO:

ORIGINAL TO: COPY 1:

ACMS - BLDG 78 PACKAGED WITH THE

USCG AVIATION LOGISTICS CENTER OVERHAULED/REPAIRED

ELIZABETH CITY, NC 27909-5001 COMPONENT

OVERHAUL/REPAIR FACILITY TO COMPLETE ALL INFORMATION IN DESIGNATED AREA

MANUFACTURER:

TSO : DATE OF MANUFACTURE:

HRS :

THE FOLLOWING NARRATIVE SUMMARIZES THE WORK PERFORMED ON THIS COMPONENT

DURING THE COURSE OF THIS OVERHAUL/REPAIR.

OVERHAUL/REPAIR FACILITY: WORK ORDER NO:

DATE WORK COMPLETED: ITEM BEYOND ECONOMICAL REPAIR: YES NO

THE FOLLOWING MAINTENANCE ACTIONS WERE COMPLIED WITH DURING THE COURSE OF

THIS OVERHAUL/REPAIR.

AUTHORIZED SIGNATURE OR QUALITY ASSURANCE STAMP:

** FOR ACMS CONTRACTOR: DISENROLLED DATA ENTRY DATE

Attachment 1

CERTIFICATE OF CONFORMANCE IN ACCORDANCE WITH

FAR 52.246-15 (APR 1984)

“I certify that on ________________ (Date), the ________________________________ (Contractor’s Name) furnished supplies or services called for by Contract Number __________________________ via ___________________________________ (Carrier) on ___________________________ (Bill of Lading/Shipping Document) in accordance with all applicable requirements. I further certify that the supplies and services are of the quality specified and conform in all respects with the contract requirements, including specifications, drawings, preservation, packaging, marking requirements, and physical item identification (Part Number), are in the quantity shown in this or on the attached acceptable document.”

Date of Execution: ______________________________________

Signature: _____________________________________________

Title: _________________________________________________