Statement of Requirements.pdf

Statement of Requirements

TITLE: Procurement of a Gas Chromatography Mass Spectrometry System for Forensic Research

Background Forensic science research within the Surface and Trace Chemical Analysis Group (STCAG) is experiencing increased growth, and there is need to procure new technologies for projects that are aiding federal, state, and local forensic laboratories. One required technology is a gas chromatography mass spectrometry (GC-MS) system which represents the current state-of-the-art in these laboratories. A number of research projects, namely in the areas of fire debris, drugs, and explosives analysis are being planned that require the use of a GC-MS system representative of those commonly used in the field. This procurement is to obtain a GC-MS system with specifications of those used in practicing forensic laboratories. The system must be capable of electron ionization (EI) and chemical ionization (CI) to allow for detection of fire debris and drugs

(EI) as well as explosives (CI). The system must also be capable of simantaneous analysis using flame ionization detection (GC-FID) to allow for screening in confirmation of samples in a manner identical to practicing forensic laboratories. Additionally, given ongoing helium shortages, the system must have capabilities to reduce helium consumption, when not in use, and have the option to deploy hydrogen instead of helium (in case of a complete shortage). This procurement also requires additional options to continue service contracts for the instrument beyond the initial warranty period. The procurement of a GC-MS system that is representative of those commonly employed by forensic laboratories and is capable of electron ionization, chemical ionization, and flame ionization detection is needed to assist in ongoing research projects for fire debris, drug, and explosives analysis. The STCAG is therefore looking to procure an Agilent 8890 GC, 5799B MS with associated accessories.

Scope/General Requirements The Contractor shall provide delivery and installation of an Agilent 8890 gas chromatographer and

Agilent 5977B mass spectrometer (GC-MS) system equipped with two capillary columns, two

7693A autosamplers, and a flame ionization detector (FID). The MS component must be capable of converting between electron ionization (EI) and chemical ionization (CI) modes. Modules for helium gas conservation and hydrogen conversion must be included. All necessary software and computer workstations need to be included along with an additional hardware license, to allow for data analysis on a second computer is required.

Only new instruments will be considered with adequate initial on-site familiarization, on-site training, and an initial warranty of at least 1 year. Options for additional years of service contracts beyond the additional warranty period are required.

Tasks/Specific Requirements Task 1. Delivery of the GC-MS System. The contractor shall deliver a GC-MS system that includes the following components:

1A. Agilent 5977B Mass Spectrometer

• Single Quadrupole Mass Spectrometer Detector (MSD) with a pump capable of handling column flow rates up to 50 mL/min

• Must have both electron ionization (EI), and chemical ionization (CI) modes o CI mode must have both PCI and NCI options o Must allow for the removal of the ion source from the mass spectrometer without the need to vent the instrument

• Must include at least one spare EI ion volume and one spare CI ion volume

• Must have a dual filament source to prolong operational up-time

• Must be able of achieving source temperatures of 100 ºC to 350 ºC

• Must have a mass resolution of 0.4 Da or lower FWHM in autotune mode

• Must have a temperature-programmable inert ion source capable of reaching temperatures up to 350 °C

• Must be able to obtain transfer line temperatures up to at least 350 ºC

• Must have a mass range of at least 5 m/z to 1,000 m/z

• Must have a SIM scan speed of 0.1 msec and a SIM capacity of at least 100

SIM groups

• Must have a mechanism for automated SIM setup capable of converting full scan methods to SIM methods

• Must have programmable sleep/wake modes capable of putting the system into, and bringing the system out of, a power saving mode as well as being able to time program sequences, tuning, etc.

• Must have a linear dynamic range of at least 1.0 x 106

• Must have a mass scan rate of at least 20,000 Da/sec

• Must have a sensitivity of at least 1 pg with a signal to noise of at least 1500:1

• The system must include an operations and maintenance manual covering proper operation, routine maintenance, and trouble shooting for the instrument and controlling software o The manual may be in hard copy or electronic format (or both).

1B. Agilent 8890 Gas Chromatograph

• Must have dual column capability

• Must be capable of supporting installion and simultaneous operation of at least two detectors along with the mass spectrometer without impact on performance

• Must have two split/splitless (SSL) injectors capable of pressures from 0 psi to

100 psi o Inlets must have a pressure accuracy of <± 2 % and a flow accuracy of

<±5 % o Must have the ability to control inlet temperatures (up to at least 325

°C) with at least 0.5 °C increments

• Must have two columns pre-installed:

o 30 m x 0.25 mm x 0.25 µm DB-5 (or equivalent) column o 30 m x 0.25 mm x 0.25 µm DB-35 (or equivalent) column

• Must have one flame ionization detector (FID) o Must be capable of data collection at a rate of at least 1000 Hz o Must have automatic flame ignition, flame out detection, and flame re-ignition o Must have a sensitivity of at least 5 pg

• The gas chromatograph must have a browser interface that provides access to:

o Built-in self-guided diagnostics and maintenance capabilities o Method and sequence editing without the need for a data system o Easy access to logs and complete user documentation

• Must be able to perform the following inlet diagnostic checks automatically:

leak test, pressure decay test, split vent restriction test, gas supple pressure check, and septum purge flow test o Must have a graphical browser to show the progresss of the diagnostic check

• Must have an oven ramp rate of at least 50 ºC/min

• Must have an oven temperature range of at least 50 ºC to 350 ºC o Must be able to cool the oven from 350 ºC to 50 ºC in under five minutes

• Must have a pressure control of at least ±0.001 psi across 0 psi to 150 psi

• Must use helium carrier gas o Must have a helium conservation mode or module that will allow for reduced helium consumption rates when not in use o Must have the capability to allow the user to switch from one (any) carrier gas to another without the need for replumbing

• Must be capable of running hydrogen carrier gas, if desired o Must have GC firmware that can determine that if a hydrogen carrier gas set point is not attained within a specific period of time, then the

GC will alert the user via an audible alarm. If, after a period of time, the set point is still not reached, then the GC will shut down

• Must have on column injection capabilities

• Must have a peak area repeatability of < 0.5% RSD

• Must have a retention time repeatability of <0.001 min or <0.01 %

• Must have pre-programmed leak tests

• Must include consumables kit with replacement septa, injector liners, column nuts, etc.

1C. Agilent 7693A Autosampler

• Must provide two autosamplers (one for each SSL injector) with integrated control of the autosamplers through the software

• Must be capable of completing autosampling, standard dilution, standard addition, sequential dilution, and derivatization

• Must have the ability to do user-defined sandwich injections

• Must have sampling tray(s) for at least 100 2 mL liquid vials

• Must be capable of sampling from as little as 0.5 µL of solution

• Must have solvent wash stations

• Must have at least one additional liquid syringe

• Must have an injection reproducibility of less than 0.5% RSD

• Must be capable of pre and post injection rinsing, sample pre-washes, and pre-injection sample pumples

1D. Computer and Software

• Must operate using ChemStation software to allow for transfer of methods with collaborating laboratories

• Must create datafiles capable of being analyzed by MassHunter software, to allow for exchange of datafiles with collaborating laboratories

• Must include computer and monitor for use with the instrument

• Must be capable of evaluating blank run datafiles for peak areas, peak heights, and signal levels

• The purchase will include software for operation of the instrument as well as data analysis o Must meet NIST network security requirements

• The software must allow for seamless integration and automation between the GC, the MS, and the autosampler units under one program

• The software must allow for the setup of automated run cycles

• The software must have quantification capabilities

• The software must come with NIST mas spectral library

• At least one additional license or copy of the data analysis software must be provided to allow for analysis of data on another computer(s)

1E. Training

• Include at least 4 hours of familiarization training at NIST with a software and hardware specialist covering normal operation, troubleshooting, and routine maintenance.

o Training will be provided during normal business hours, between 8:30 am and 5:00 pm Eastern Time, Monday through Friday except Federal

Holidays, and will be coordinated with the NIST Technical Point of

Contact (TPOC). Training is to occur within 60 calendar days of installation

• Include two additional days on-site in-depth training for up to three NIST personnel. In-depth training will provide further software demonstration, creation of methods and sequences, training on data processesing procedures, repair training, and operation of the helium conservation and hydrogen gas modules.

1F. Installation

• The Contractor shall install the instrument in Building 217, Room D122, at

NIST Gaithersburg, MD.

o Installation will take place during normal business hours, between 8:30 am and 5:00 pm Eastern Time, Monday through Friday except Federal

Holidays, and will be coordinated with the NIST Technical Point of

Contact (TPOC). Installation is to occur within 60 calendar days of award

Task 2. Initial Warranty for the GC-MS System.

• The Contractor shall provide at least a one (1) year warranty on all parts, materials and labor for the analytical instrument.

Options 1 – 4. Extension of Warranty / Service Contract for Additional Years.

• The Contractor shall provide options to extend the initial warranty / service contract for up to an additional four years, in one year increments.

Task Number or

Reference

Description Format Quantity Due Date

1. Delivery of a GC-MS system Delivery to

NIST

1 60 days after award

2. Initial warranty for the GC-MS system

N/A 1 1 year after NIST acceptance of the system

Option #1 Extension of warranty / service contract for 1 year (FY21 – FY22).

N/A 1 1 year after exercise of

Option 1

Option #2 Extension of warranty / service N/A 1 1 year after exercise of contract for 1 year (FY22 – FY23). Option 2

Option #3 Extension of warranty / service contract for 1 year (FY23 – FY24).

N/A 1 1 year after exercise of

Option 3

Option #4 Extension of warranty / service contract for 1 year (FY24 – FY25).

N/A 1 1 year after exercise of

Option 4

Delivery Deliverable Schedule

Deliverable Description Quantity/Media Date Required

1 Delivery and Installation of GC-MS System

1 60 days after award

2 Delivery of Operations and Maintenance Manual for the system

1 60 days after award

3 Training of NIST personnel at NIST, Gaithersburgh, MD

1 Within 60 days of Deliverable 1

Delivery shall be FOB DESTINATION and shall occur within 60 days after award. Delivery should be made to Room D122, Buidling 217 of the NIST Gaithersburg, Maryland. Normal duty hours are

Monday through Friday, 8:30 a.m. to 5:00 p.m. Eastern Time, with the exception of Federal holidays. Due to current access restrictions, delivery shall not take place until the contractor coordinates with the designated Technical Point of Contact (TPOC) and Contracting Officer (CO).

Prior to shipment, the Contractor must ensure NISTs campus is open and accepting deliveries. If the restrictions of access to the campus impacts delivery schedules, a modification may be executed by the CO to establish an extended delivery timeframe.

Period of Performance The period of performance for Option #1 is one year after NIST acceptance. Subsequent period of performance for Options #2, 3, and 4 are one year following the previous Option.