SSS PWS 12 Jan 2022.pdf

OFFICIAL FILE

PERFORMANCE WORK STATEMENT (PWS)

FOR

HIGH FREQUENCY GLOBAL COMMUNICATIONS

SYSTEM (HFGCS)

ANTENNA PROGRAM SUPPORT (APS)

PREPARATION DATE: 12 Jan 2022

PREPARING ORGANIZATION: AFLCMC/HBDH TINKER AFB OK 73145-9042

1. SECTION I –DESCRIPTION OF SERVICES/GENERAL INFORMATION 4

1.1. Contractor Service Requirements 4

1.1.1. Program Support 5

1.1.2. Installation 5

1.1.3. Programmed Depot Maintenance (PDM) at HFGCS Sites 8

1.1.4. Demolition and Disposal 10

1.1.5. Engineering Support and Logistics Analysis 10

1.1.6. Hazardous Material 10

1.1.7. Familiarization Training 10

1.2. Records/Data 11

1.3. Contractor Points of Contact 11

1.4. Work Schedule 11

1.5. Contractor Identification and Interface 11

1.6. National Agency Check Requirements 12

1.7. Theater and Country Clearance 12

1.8. Health and Safety Requirements 12

1.9. Compliance with Laws and Regulations 13

1.10. Contracting Manpower Reporting 13

1.11. Uses and Safeguarding of Information 13

1.12. User Manuals 13

1.13. Program Management Reviews (PMR), Meetings, Reports, and Studies 13

1.14. Quality System and Quality Program Requirements 14

1.15. Phase-Out Period Requirements 14

1.16. Other 15

2. SECTION II – SERVICE SUMMARY 17

2.1. Service Summary (SS) Requirements 17

2.2. Performance Objective and Thresholds 17

2.3. Surveillance Methods 17

2.4. Contractor Performance Evaluation 17

3. SECTION III – GOVERNMENT PROPERTY AND SERVICES 19

3.1. Government Furnished Material 19

3.2. Contractor Furnished Items 19

3.3. Packaging/Packing/Shipping Instructions 19

3.4. Travel and Lodging 19

3.5. Site Protection and Restoration 20

3.6. Government Furnished Services 20

4. Publications 21

4.1. Applicable Documents 21

4.1.2. Department Of Defense Directives, Instructions, Regulations, and Standards 21

4.1.3. Air Force Manuals, Regulations, Technical Manuals, and Pamphlets 21

4.1.4. Codified Federal Regulations 22

4.1.5. Non-Government Handbooks, Instructions, Specifications, and Standards 22

Appendix 1 23

1. SECTION I –DESCRIPTION OF SERVICES/GENERAL INFORMATION

This performance work statement (PWS) defines the requirements for contractor services for the High Frequency Global Communications System (HFGCS) antenna system. The system consists of more than 300 antennas at 13 stations (consisting of a transmit site and a receive site) worldwide. Based on current requirements additional stations are not anticipated.

High Frequency Global Communications System is the Department of Defense (DoD) world-wide high power, high frequency global command, control, and communication (C3) and nuclear command, control, communications (NC3) network that provides beyond line of sight (BLOS) interoperable voice and data communications for strategic, tactical and air mobility forces. HFGCS is the primary high frequency (HF) platform directly supporting DoD air-ground-air heavy tanker, airlift, bomber, and C2 platforms, US Navy ship-to-shore HF, President of the United States (POTUS), US Navy (USN), US Coast Guard, and other Government agencies.

The program supports MYSTIC STAR (MS), System of Cooperation among the American Air Forces (SICOFAA), and Defense Communications System (DCS) HF Entry missions and the North Atlantic Treaty Organization (NATO). HFGCS operates in the HF spectrum from 2-30 Megahertz (MHz) at a maximum output power of 4 kilowatts (kw).

The HFGCS antenna systems are Commercial-off-the-Shelf (COTS) equipment. The antenna subsystem extends from the respective Receive and Transmit Facility matrix input and includes:

antenna, transmission media, cable pressurization systems, azimuth control systems, electrical power system, and above and below-grade grounding and lightning protection material. The antenna systems are Air Force and Navy assets at various stages of their lifecycles, some reaching obsolescence.

1.1. Contractor Service Requirements

The contractor, as directed by the Contracting Officer, shall provide labor, parts, equipment and materials for the following services as related to HFGCS antenna systems:

Program Management support

Systems Engineering support and logistics analysis Test and Evaluation, to include required test equipment Antenna system(s) assessments and site surveys Installation, repair, removal and disposition of antenna systems Scheduled and unscheduled maintenance Grounding, bonding, shielding and lightning protection (GBSLP) system evaluation, installation and modification Electrical power system evaluation Secure and safeguard all contractor provided tools, equipment and materials Restore the work site(s) to the pre-installation condition to the maximum extent possible Removal and disposal of all construction debris and waste generated during the completion of any task

Assist with radio frequency spectrum management certification documentation

Specific sites requirements shall be defined in more detail for the corresponding task order

PWS.

1.1.1. Program Support

The contractor shall provide Program Management to support HFGCS antenna and sub-system maintenance, sustainment, systems engineering, lifecycle management, and technology improvements to assist the System Program Office (SPO) to implement and manage its assets and services. Many of the requirements, activities, and deliverables of the Program will require an integrated team approach with the Government. The contractor shall provide program management support for contract–level program management requirements such as cost and schedule status, task order level technical interchange meetings, teleconferences with the Government HFGCS System Program Office, customer interface, and contract oversight/management support. Bi-weekly Status Report includes bi-weekly submission on status of each effort. Includes tasks completed, tasks in work, tasks to be completed the following week, issues and risks and should closely aligns with the IPMR

(IMS).

1.1.1.1. Management Plan

The contractor shall provide a Management Plan (DI-MGMT-80004A; CDRL E004) as directed by the Contracting Officer.

1.1.1.2. Configuration Management Plan (CMP)

The contractor shall provide a CMP (DI-CMAN-80858CB; CDRL E007) as directed by the Contracting Officer and in accordance with (IAW) MIL-HDBK-61A, Chapters 5 and 6, and compatible with Air Force Life Cycle Management Center (AFLCMC) Theater Battle Control Division (HBD) Configuration Management Plan (CMP) Rev 1.7, dated 4 November 2015.

1.1.2. Installation

1.1.2.1. Site Survey

The contractor shall conduct pre-installation site surveys as directed by the Contracting Officer. Subsequent to the completed site survey, the contractor shall prepare and document plans for all new antenna installations and possible antenna removal as directed by the Contracting Officer. The contractor shall comply with the most current version of Military Standard 188-124B (MIL-STD-188-124B), Military Handbook 419A (MIL-HDBK-419A) Vol. 1 & 2, TO 31R2-2GRC244-1 and the applicable Original Equipment Manufacturer (OEM) standards, specifications, and recommendations. The contractor shall identify and obtain all environmental, archeological, unexploded ordnance, airfield management, digging, and other surveys, permits and certifications required in order to execute the installation.

1.1.2.2. Purchase and Deliver Antenna

The contractor shall purchase, deliver and install antennas, antenna subsystems and associated components as requested and directed by the Contracting Officer. All risk of loss or damage to the antenna and antenna subsystem shall be borne by the contractor until delivery to the associated project site and acceptance by the Government.

1.1.2.3. Install

The contractor shall install antennas/subsystems that are designed to meet or exceed the following basic requirements: 140 MPH minimum wind speed, 2-30 MHz (nominal) frequency range and 4 kW minimum power (transmit antennas only). The contractor shall provide recommendations as antenna manufacturers or models change that address differences for site specific constraints. The contractor shall provide notice to the Government of any Class I (major) changes (ref: MIL-HDBK-61A para 6.1.1.2) to the antenna system design and/or configuration. The contractor shall identify any additional requirement for environment considerations (e.g. weather) that could impact installation or sustainment activities. This could potentially include unique hardware considerations, increased maintenance/inspection activities and/or interval, etc. The contractor shall identify the intended standard for antenna design/installation (e.g. TIA-222-G) and the intended method to show adherence to the identified standard. If adherence to the identified standard is not expected, identify the limitation(s) in meeting the standard.

1.1.2.4. Grounding, bonding, shielding and lightning protection (GBSLP)

The contractor shall perform and test GBSLP on the newly installed antenna and coaxial cable, including establishment of an Earth Electrode Subsystem (EES) at the newly installed antenna.

The GBSLP shall include connecting all related components of the antenna into an EES system IAW the most current version of MIL-STD-188-124B, MIL-HDBK-419A Vol. 1 & 2, and OEM specifications.

1.1.2.5. Cabling/Transmission Lines

The contractor shall procure, install, and test transmission lines for the installed antennas. The transmission line shall be 50-ohm foam dielectric coaxial cable with a line loss no greater than specified in the HFGCS Engineering Performance Specification (EPS). Air dielectric coaxial cable shall be used only where foam dielectric coaxial cable would exceed line loss specified in HFGCS EPS. The contractor shall use new connectors, coaxial cable splice kits and coaxial cable grounding kits, all of which shall be functionally compatible with existing connectors at the facility and the new coaxial cable. The coaxial cable splices shall not exceed one per 1,000 feet IAW EPS (paragraph 30-2.2). The coaxial cable will normally be direct buried from the antennas to an existing cable vault system providing facility access. If a cable vault system does not already exist or is insufficient for project execution, the contractor shall design and install a system as directed by the Contracting Officer IAW TIA-758-B, paragraph 5.2.4.

1.1.2.6. Transmit Antenna Radiation/Hazard (RAD/HAZ) Fence

The contractor shall design and install a non-metallic, UV resistant, RAD/HAZ fence at or further than each antenna’s radiation hazard area perimeter as defined IAW AFI 48-109, paragraph 4.3.2.1, AFRL-SA-WP-SR-2013-003, paragraph 7.d.(2).(a). See Appendix 1 illustrating an example of RAD/HAZ fence and warning signs.

1.1.2.7. Antenna Fence

The contractor shall, as directed by the Contracting Officer, install fencing with an access gate around the antenna to mitigate damage.

1.1.2.8. Antenna Designator Signs

The contractor shall provide and install one (1) antenna designator sign on the tower indicating antenna name with large bold font as directed by the Contracting Officer. The contractor shall provide and install one (1) brass or alloy corrosion resistant, plate on top of the antenna concrete foundation indicating antenna name, installation date, GPS coordinate and government installation office.

1.1.2.9. Warranty

The contractor shall pass through to the Government all standard commercial warranties provided by the OEM.

1.1.2.10. Deliverables

The contractor shall furnish the HFGCS Program Office the following information as directed by the Contracting Officer for installation efforts:

1.1.2.10.1. Installation Control Drawings (ICDs) – CDRL D003 shall be delivered not later than (NLT) thirty (30) calendar days after completion of all field work. The Government will review and approve/comment/disapprove deliverable within twenty (20) calendar days. The contractor shall correct any deficiencies within twelve (12) calendar days after notification.

1.1.2.10.2. Installation and Acceptance Test Plan (IATP) – CDRL F001 shall be delivered NLT sixty (60) calendar days prior to station test. The Government will review and approve/comment/disapprove deliverable within twenty (20) calendar days. The contractor shall correct any deficiencies within twelve (12) calendar days after notification.

1.1.2.10.3. Installation Test Report (ITR) – CDRL F002 shall be delivered NLT thirty (30) calendar days after station test. The Government will review and approve/comment/disapprove deliverable within twenty (20) calendar days. The contractor shall correct any deficiencies within twelve (12) calendar days after notification.

1.1.2.10.4. Corrective Action Report (CAR) – CDRL E005 shall be delivered as necessary.

1.1.2.10.5. Quality Assessment Report (QAR) – CDRL C002 shall be delivered as necessary.

1.1.2.10.6. Site Preparation Requirements and Installation Plan (SPRIP) – CDRL D002 shall be delivered NLT thirty (30) calendar days after site survey. The Government will review and approve/comment/disapprove deliverable within twenty (20) calendar days. The contractor shall correct any deficiencies within twelve (12) calendar days after notification.

1.1.2.10.7. Site Facility Design Data (SFDD) – CDRL D001 shall be delivered NLT thirty (30) calendar days after site survey. The Government will review and approve/comment/disapprove deliverable within twenty (20) calendar days. The contractor shall correct any deficiencies within twelve (12) calendar days after notification.

1.1.2.10.8. Integrated Program Management Report (IPMR) – CDRL E003 detailing the sequence of tasks for each antenna within thirty (30) calendar days of award. At a minimum, tasks shall be logically linked and include planned start and finish dates. Task exceeding fourteen calendar days IPMR shall be updated weekly to include actual start dates, percent complete and actual finish dates for each task.

Mitigation plan(s) shall be submitted if forecast completion date exceeds baseline finish date.

1.1.2.10.9. Technical Reports – CDRL E001 shall be delivered NLT thirty (30) calendar days after completion of all surveys and field work. The Government will review and approve/comment/disapprove deliverable within twenty (20) calendar days. The contractor shall correct any deficiencies within twelve (12) calendar days after

1.1.3. Programmed Depot Maintenance (PDM) at HFGCS Sites

1.1.3.1. PDM Assessments

As directed by the Contracting Officer, the contractor shall conduct a comprehensive examination of each antenna/subsystem and make recommendations for repair and correction based on identified anomalies that were methodically, clearly and concisely documented. The major concerns are system performance, GBSLP (antenna and facility), structural integrity and safety. A list of materials and labor summary to repair each assessed antenna will be included. The basis of the evaluation and assessment shall utilize the documents in Table 1-1. The contractor shall provide a Maintenance Assessment Report

(DI-MISC-80508B; CDRL E008) NLT forty-five (45) calendar days upon completion of assessment. The Government will review and approve/comment/disapprove deliverable within thirty (30) calendar days. The contractor shall correct any deficiencies within fifteen

(15) calendar days after notification.

TABLE 1-1

1.1.3.2. PDM Repairs

The contractor shall provide all services, parts, equipment, labor and materials to complete specific repair actions on specific antennas identified in the PDM assessment, as directed by the Contracting Officer.

1.1.3.3. Other Repairs

The contractor shall provide all services, parts, equipment, labor and materials to perform unscheduled maintenance, inspections and maintenance tasks directed by the Contracting Officer to support the HFGCS mission.

1.1.3.4. Deliverables

The contractor shall furnish the HFGCS Program Office the following data items as directed by the Contracting Officer for PDM repair efforts:

1.1.3.4.1. Integrated Program Management Report (IPMR) – CDRL E003 detailing the sequence of tasks for each antenna within thirty (30) calendar days of award. At a minimum, tasks shall be logically linked and include planned start and finish dates.

Task exceeding fourteen calendar days IPMR shall be updated weekly to include actual start dates, percent complete and actual finish dates for each task. Mitigation plan(s) shall be submitted if forecast completion date exceeds baseline finish date.

1.1.3.4.2. Installation and Acceptance Test Plan (IATP) – CDRL F001 shall be delivered NLT sixty (60) calendar days prior to station test. The Government will review and approve/comment/disapprove deliverable within twenty (20) calendar days. The contractor shall correct any deficiencies within twelve (12) calendar days after

Numbered ID Title EIA/TIA-222-G Structural Standard for Antennas

Supporting Structures and Antennas FAA AC 70/7460-1L Obstruction Lighting and Marking MIL-STD-188-124B Grounding, Bonding and Shielding

MIL-HDBK-419A,

Volumes 1 & 2 Grounding, Bonding, and Shielding for Electronic Equipment and Facilities

AFI 91-202 Air Force Occupational Safety and Health (AFOSH) standards

General and Not Numbered HFGCS-STD-1 Antenna Assessment Standard All applicable OEM Technical Manuals All applicable American Standard for Testing and Materials (ASTM) as applicable to corrosion and concrete

1.1.3.4.3. Repair Assessment Report - CDRL E002 shall be delivered within thirty (30) calendar days after completion of field work. The Government will review and approve/comment/disapprove deliverable within twenty (20) calendar days. The contractor shall correct any deficiencies within twelve (12) calendar days after notification.

1.1.3.4.4. Installation Test Report (ITR) – CDRL F002 shall be delivered NLT thirty (30) calendar days after station test. The Government will review and approve/comment/disapprove deliverable within twenty (20) calendar days. The contractor shall correct any deficiencies within twelve (12) calendar days after notification.

1.1.3.4.5. Corrective Actions Report (CAR) – CDRL E005 shall be delivered as directed by the Contracting Officer.

1.1.3.4.6. Quality Assessment Report (QAR) – CDRL C002 shall be delivered as directed by the Contracting Officer.

1.1.4. Demolition and Disposal

The contractor shall perform demolition and disposal of an antenna, as directed by the Contracting Officer. Considerations will be made regarding local Defense Reutilization and Marketing Office (DRMO) policy and local environmental considerations/guidelines.

1.1.5. Engineering Support and Logistics Analysis

At the direction of the Contracting Officer the contractor shall conduct engineering support and logistics analysis addressing issues impacting HFGCS operations at any one of the thirteen (13) stations. The subject matter of the Contracting Officer directed analysis include, root cause analysis, reliability/maintainability issues, electromagnetic interference and corrosion analysis and mitigations. The contractor shall provide a Technical Report (DI- MISC-80508B; CDRL E001) fully documenting results of analysis performed.

1.1.6. Hazardous Material

The contractor shall avoid the use of hazardous material as defined in AFI32-7086, paragraph 1.3. As directed by the Contracting Officer, the contractor shall submit a Hazardous Material Management Plan (DI-MGMT-81398C; CDRL B001). The contractor shall notify the SPO of mitigation or risk reduction procedures if the use of hazardous material is unavoidable.

1.1.7. Antenna Familiarization

The contractor shall provide antenna, equipment and/or maintenance familiarization to designated personnel as requested by the PCO.

1.2. Records/Data

The contractor shall provide the designated government representative copies of all OEM manuals and associated documents with the material and parts delivered under this contract.

These copies will be utilized by all program personnel for reference purposes only (e.g.

maintenance inspection and repairs).

1.3. Contractor Points of Contact

The contractor shall provide in writing to the Contracting Officer, within ten (10) calendar days after contract award, the contractor’s contact information and alternate names with both duty hour (0600-1800 CDT) and non-duty hour telephone numbers. POCs must be available for contact by telephone during duty and non-duty hours to discuss and resolve issues pertaining to the concurrent global services provided.

1.4. Work Schedule

Individual task order PWSs will identify local duty day limitations which may require the contractor’s work force to adjust normal contractor work schedules when performing activities on Government facilities. Specific contractor holiday/schedules outside the normal 10 federal Government holidays observed in the United States will be identified in individual task order PWS when contractor performance occurs on a Government installation. Contractor shall identify any contractor personnel policies and labor agreements which provide for observing different holidays than observed by the Government or any local or foreign holiday observed when services are performed outside the United States.

1.5. Contractor Identification and Interface

The contractor shall ensure all contractor employees obtain identification badges and vehicle passes. The contractor shall ensure each employee displays badges on the outer clothing on the front of the body between the neck and waist so that the badges are visible at all times.

Contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence. The contractor shall ensure all contractor personnel interfacing with Government personnel conduct themselves in a professional manner and be fluent in reading, writing and speaking English.

1.5.1. Military Installation Identification Badges and Vehicle Passes

The contractor shall comply with local procedures for obtaining military installation identification badges and vehicle passes in the execution of this contract. Contractor personnel shall comply with directives pertaining to operation of privately owned vehicles on military installations.

1.5.2. Common Access Card

The contractor shall adhere to the DoD identification card lifecycle procedure in DoDM 1000.13- M-V1.

1.6. National Agency Check Requirements

The contractor shall provide detailed personally identifiable information (PII) to obtain favorable National Agency Check (NAC) investigations for personnel performing work at designated HFGCS site in the execution of this contract.

1.7. Theater and Country Clearance

All personnel performing work in the execution of this contract shall adhere to Chapter 3 of the Foreign Clearance Manual pertaining to personnel entry requirements for official travel.

All submissions for theater/country clearance and training shall be submitted no later than forty (40) calendar days prior to travel.

1.8. Health and Safety Requirements

The contractor shall submit a Health and Safety Plan (DI-ENVR-81840; CDRL B003) upon contract award describing the contractors’ procedures for ensuring health and safety standards. In the event of an accident, the contractor shall take action to establish control of the accident scene, prevent further injury to personnel, damage to property, preserve evidence until released by the accident investigative authority, cooperate and assist Government personnel in the investigation of the accident, and submit an Accident/Incident Report (DI-SAFT-81563; CDRL B002). The contractor shall be responsible for removal of contractor personnel in the event of emergency.

1.8.1. In performing work under this contract on a Government installation, the contractor shall:

1.8.1.1. Comply with the specific health and safety requirements established by this contract.

1.8.1.2. Comply with the health and safety rules of the Government installation that concern related activities not directly addressed in this contract.

1.8.1.3. Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract.

1.8.1.4. Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

1.8.1.5. The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the changes clause of this contract.

1.8.1.6. Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

1.9. Compliance with Laws and Regulations

The contractor shall be knowledgeable of and comply with all applicable Federal, State, Local and foreign laws, regulations, and requirements. In the event laws and regulations change during the term of this contract, the contractor shall be required to comply with such laws when enacted.

1.10. Contracting Manpower Reporting

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the USAF via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

1.11. Uses and Safeguarding of Information

Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

1.12. User Manuals

Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

1.13. Program Management Reviews (PMR), Meetings, Reports, and Studies

The contractor shall attend scheduled Program Management Reviews (PMR), telephone conferences and Technical Interchange Meetings (TIMs), as required. The contractor shall participate in working groups, and integrated product teams (IPTs) with both Government and other program stakeholders, as required. The contractor shall prepare briefings and special technical reports or position papers; develop and provide presentation materials as requested by the Contracting Officer. The contractor shall prepare Monthly Status Reports (DI-MGMT- 80368A; CDRL A001), Conference Agendas (DI-ADMN- 81249B; CDRL A002), Conference Minutes (DI-ADMN-81250B; CDRL A003).

1.14. Quality System and Quality Program Requirements

The contractor shall prepare and submit Quality Systems Plan (DI-QCIC-81379; CDRL C001) within thirty (30) calendar days of contract award. Quality Assessment Report (DI-QCIC- 81187; CDRL C002) shall be delivered as required by the Contracting Officer.

1.14.1. Quality Program

The contractor shall ensure the quality program is designed to detect and correct conditions adverse to quality. The contractor shall investigate all Deficiency Reports (DRs) submitted against defective items manufactured, repaired, or overhauled on this contract. When the contractor receives a Deficiency Report (DR), Quality Deficiency Report (QDR) or Product Quality Deficiency Report (PQDR), the contractor shall ensure deficiency reports include:

analysis of data to determine extent and cause of deficiencies; analysis of trends in processes or performance of work to prevent recurrence; and introduction of required improvement, corrections, and monitoring of the effectiveness of corrective action taken.

1.14.2. Deficiency Reports

The contractor shall develop and deliver a DR, QDR or PQDR to the System Program Office with sufficient root cause analysis of the deficiency for any defective items received. The contractor shall submit Quality Deficiency Report (QDR) (DI-QCIC-80736; CDRL C003) or Deficiency Report (DR) (DI-PSSS-81535A; CDRL C004).

1.14.3. Customer Complaint Record

In the event that the contractor on-site representative receives a Customer Complaint Report from the Contracting Officer Representative (COR), the contractor shall acknowledge receipt by initialing next to the defective performance observation. The contractor shall complete the Customer Complaint Record and return within five (5) calendar days to the COR via e-mail.

1.14.4. Performance Review

The contractor shall support Government quality assurance surveillance to periodically evaluate the contractor’s performance IAW the Government’s Quality Assurance Surveillance Plan.

1.15. Phase-Out Period Requirements

The contractor shall prepare a Phase-Out Transition Plan IAW (CDRL E006). The contractor shall be fully responsible for all work performed under this contract during the phase-out period. The contractor shall ensure the phase-out requirements are accomplished within sixty (60) calendar days prior to contract end date. Requirements include:

a. Cooperate fully to permit an orderly changeover of workload.

b. Allow recruitment notices to be placed in the work areas.

c. Allow all follow-on Contractor and Government personnel access on a non-interference basis, to observe equipment operation, workflow to include work in progress, reporting, priorities, forms, documents, scheduling, storage, safety, security, and quality control procedures.

d. Complete the phase-out joint inventory.

1.16. Other

1.16.1. Status of Forces Agreement and Technical Expert Status Accreditation

The contractor shall comply with the Status of Forces Agreements (SOFA) and Technical Expert Status Accreditation (TESA) of the host nations in which work is being accomplished.

1.16.2. Shipping

1.16.2.1. Parts, Tools, and Equipment

The contractor shall be responsible to provide and deliver all parts, tools and equipment to any of the HFGCS stations as specified on individual task orders issued by the Contracting Officer to accomplish all work required on antennas/subsystems.

1.16.2.2. Freight on Board (FOB)

The contractor shall comply with Freight on Board (FOB) Origin or Destination requirements as specified on all individual task orders issued by the Contracting Officer. The contractor shall comply with packing, packaging and shipping requirements as specified on all individual task orders issued by the Contracting Officer. The contractor shall utilize commercial standards to the maximum extent possible in lieu of military shipping procedures. However, when military shipping is required, the Government shall be responsible for payment for all travel and shipping performed by military air (MILAIR).

1.16.2.3. Military Transportation

When military transportation is used for shipping, the contractor shall provide to the Contracting Officer in writing the Transportation Control Number (TCN), destination and date of shipment to include estimated arrival date.

When authorized government funding of shipments for Ascension Island, Diego Garcia and Lajes Field, Azores, the following shall apply:

a. The contractor shall be responsible for shipping all equipment, vehicles, supplies, materials products, etc. to port of debarkation.

b. The contractor is responsible for the preparation of all requirement paperwork concerning shipments.

c. The contractor is responsible for all required coordination with other activities, (e.g.

DCMA).

d. The contractor shall utilize commercial standards or practices for shipping and Quality Assurance.

e. The contractor is responsible for shipping costs to the port of debarkation and shipping, storage and handling cost at destination port.

The Government is responsible to fund shipments of all said equipment, vehicles, supplies, materials, and products. Shipments are FOB destination.

The transportation account code (TAC) for HFGCS Ascension Island, Lajes Field and Diego Garcia site shipments on this contract will be provided to the contractor by letter from the Contracting Officer prior to the start of the performance period on specific task orders, as required.

Priority Shipping Code is 1.

Authorized Shipments:

a. Use of Government shipping channels is authorized.

b. Return shipments are authorized (when specified on individual orders).

Shipments to and from the contractor’s place of business are authorized, as required, to meet the requirements of this contract.

1.16.3. Mission Essential Services

Not Applicable.

1.16.4. Order of Precedence

The following identifies the order of precedence for this effort:

a. Law

b. Agreements (e.g. Contract, Memorandums of Agreement)

c. The requirements contained in this specification

d. The requirements contained in documents referenced in this specification

e. Non-System Program Office Statement of Work (e.g. CSOW)

2. SECTION II – SERVICE SUMMARY

2.1. Service Summary (SS) Requirements

The contractor shall ensure the performance objectives and performance thresholds are met or exceeded. (See Table 2-1)

2.2. Performance Objective and Thresholds

The contractor shall achieve or surpass performance thresholds identified in Table 2-1 of this PWS. The performance thresholds are designed to:

a. Align contractor performance with objectives.

b. Focus on critical success factors in meeting performance objectives.

c. Reflect performance goals.

d. Promote continuous improvement in performance.

2.3. Surveillance Methods

The contractor shall support the Government surveillance methods as identified below:

a. Periodic inspection of recurring service outputs

b. Inspection of the output

c. Periodic inspection of the process or output

d. Customer complaints

2.4. Contractor Performance Evaluation

The Government will evaluate contractor performance of services and materials provided to determine whether or not it meets the performance measures outlined in this PWS.

TABLE 2-1

Performance Objective

PWS

Paragraph

Performance Threshold

1. Installation 1.1.2 Installations will be completed on schedule and fully meet requirements with no major non-conformance exceptions. Antenna must be in service and fully operational capable.

Note: A major non-conformance exception is one that likely results in failure or reduces the usability of the antenna for the intended purpose.

2. Deliverables C002, D001, D002, D003, E001, E003, E005, F001, F002.

1.1.2.10 All CDRL requirements shall be satisfied and

received within designated timelines.

3. Maintenance Assessment -

CDRL E008

1.1.3.1 All CDRL requirements shall be satisfied and

received within designated timelines.

4. Repair 1.1.3.2, 1.1.3.3

Repairs will be completed on schedule and fully meet requirements with no major non-conformance exceptions. Antenna must be in service and fully operational capable.

Note: A major non-conformance exception is one that likely results in failure or reduce the usability of the antenna for the intended purpose.

5. Deliverables C002, E003, E002, E005, F001, F002.

1.1.3.4 All CDRL requirements shall be satisfied and

received within designated timelines.

6. Monthly Status Report (A001), Conference Agenda (A002), Conference Minutes (A003)

1.13 All CDRL requirements shall be satisfied and

received within designated timelines.

3. SECTION III – GOVERNMENT PROPERTY AND SERVICES

The contractor shall conform to the provisions of AFI 31-101 for safeguarding the Government-S buildings and all classifications of Government property contained therein. All records, files, documents, and work papers provided by the Government or generated by the contractor in support of the contract are Government property and shall be maintained and protected IAW this PWS.

3.1. Government Furnished Material

Not Applicable.

3.2. Contractor Furnished Items

The contractor shall identify contractor furnished items in each task order proposal to include all rented Equipment (e.g. trenchers, dump trucks, cranes).

3.3. Packaging/Packing/Shipping Instructions

The contractor shall identify packaging, packing, and shipping in each task order proposal.

When government transportation is used, delivery will be FOB Origin. The contractor shall not ship any heavy support equipment (e.g. backhoe, excavator, telehandler) without obtaining prior Government approval in support of this effort.

3.4. Travel and Lodging

3.4.1. The contractor shall perform all travel necessary to accomplish the tasks contained in this contract. All travel requirements shall be pre-approved by the Contracting Officer.

Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR), FAR 31.205-46. Travel to government and contractor facilities, both CONUS and OCONUS, may be required.

3.4.2. Costs for transportation may be based upon mileage rates, actual costs incurred, or a combination thereof, provided the method used results in a reasonable charge. Travel costs shall be considered reasonable and allowable only to the extent they do not exceed on a daily basis, the maximum per diem rates in effect at the time of travel. No indirect or labor costs shall be allowed under the Travel CLIN. The JTR and FAR 31.205-46 shall provide the basis for the determination as to reasonable and allowable.

Maximum use is to be made of available customary standard coach or equivalent airfare accommodations available during normal business hours, or is normal and customary for OCONUS travel. Note that some locations are not serviced by commercial airlines and will require the use of Air Mobility Command military aircraft (MILAIR) contract flights (see para 1.16.2.3.).

3.4.3. Costs for lodging is based on actual costs incurred, not to exceed 150% of the Government lodging rate for the location where work is performed. If reasonable lodging cannot be obtained within 150% of the Government lodging rate, the contractor shall notify the Contracting Officer for approval prior to commencing travel.

3.4.4. The contractor shall be responsible for all employees traveling OCONUS to have proper international travel credentials (e.g. passport, visa, etc.) in accordance with State Department guidelines and laws of the country visited. In no way shall the Government intervene or be responsible in any way for providing the credentials or reimbursement of costs incurred by employees or contractor to obtain the required credentials.

3.5. Site Protection and Restoration

Restoration of all contractor-caused damage to existing landscape, environment, utility, facilities and equipment during installation shall be the responsibility of the contractor. If the contractor’s failure to use reasonable care causes damage to any of this property, the contractor shall replace or repair the damaged property at no cost to the Government.

Contractor damage restoration shall be IAW local directives and specifications. The contractor shall keep the installation area, including storage areas used by the contractor, free from accumulation of waste material and rubbish. Upon completion of the installation, the contractor shall leave the work area and premises in a clean and orderly condition that is satisfactory to the Government representative. The contractor shall assist the Government representative in accomplishing inspections. If the contractor fails or refuses to replace or repair the damage promptly, the Government may have the necessary work performed and charge the cost to the contractor.

3.6. Government Furnished Services

No Government Furnished services are provided in this contract unless location-unique circumstances require the Government to furnish. These situations will be noted on site-survey and maintenance-survey reports.

4. Publications

4.1. Applicable Documents

The following documents, specifications, standards, and handbooks form a part of this document for guidance only unless specified otherwise. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained.

These documents are updated periodically. The contractor shall insure the most current document is applied, as required.

4.1.1. Military Handbooks, Instructions, Specifications, and Standards

EPS-01-OCALC-LIX-001 Engineering Performance Specification (EPS) for the HFGCS

MIL-HDBK-61A Military Handbook Configuration Management Guidance (Chapters 5, 6, 7 and 8)

MIL-STD-130N(1) Identification Marking of U.S Military Property (Chapters 4 and 5)

M L-STD-188-124B Grounding, Bonding and Shielding for Common Long Haul/Tactical Communications Systems Including Ground Based Communications-Electronics Facilities and Equipment

MIL-HDBK-419A Grounding, Bonding and Shielding for Electronic Equipment and Facilities (Volume 1 and 2)

MIL-STD-881C Work Breakdown Structures for Defense Material Items

MIL-STD-882E System Safety Program Requirements

MIL-STD-1472G Human Engineering

MIL-HDBK-1857 Grounding, Bonding and Shielding Design Practices

4.1.2. Department Of Defense Directives, Instructions, Regulations, and Standards

DoDI 4715.5 Management of Environmental Compliance at Installations Outside the United States

DoDI 4715.6 Environmental Compliance

DoD Directive 4500.54E (Ref. (a)) Foreign Clearance Manual

4.1.3. Air Force Manuals, Regulations, Technical Manuals, and Pamphlets

AFPAM 63-128 Integrated Life Cycle Management

AFI 91-203 Air Force Consolidated Occupational Safety Instruction

AFI 63-131 Modification Program Management

AFI 63-101/20-101(1) Integrated Life Cycle Management

4.1.4. Codified Federal Regulations

29 CFR 1910 (part Z) Toxic and Hazardous Substances

29 CFR 1910.120 Hazardous Waste Operations and Emergency Response

29 CFR 1910.146 Permit Required For Confined Spaces

29 CFR 1910.268 Telecommunications

29 CFR 1910.1001 Asbestos

29 CFR 1910.1200 Hazard Communication

29 CFR 1926.58 Asbestos

40 CFR 261 Identification And Listing Of Hazardous Waste

40 CFR 262 Standards Applicable To Generators Of Hazardous Waste

40 CFR 263 Standards Applicable To Transportation Of Hazardous Waste

4.1.5. Non-Government Handbooks, Instructions, Specifications, and Standards

EIA/TIA-222-G Structural Standard for Antennas Supporting Structures and Antenna

AC No. 70/7460-1L Obstruction Lighting and Marking

HFGCS-STD-1 Antenna Assessment Standard

NAVELEX 0101,103 HF Radio Propagation and Facility Site Selection

NAVELEX 0101,104 HF Radio Antenna Systems

As applicable OEM technical manuals

As applicable American Standard for Testing and Materials (ASTM)

Capabilities Based Test and Evaluation (16 Oct 13) AFI 99-103

Appendix 1

Figure 1 Radiation Hazard Fence Example

OFFICIAL FILE Figure 2 Warning Signs 24