SSN - Fire Panel - 36C24424Q0904 - Contract Oppourtunities.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJE

CT*

529-24-4-543-0928 | Fire Alarm Panel and Monitoring | NCO4 Commodities 1

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 18711

SOLICITATION NUMBER* 36C24424Q0904

RESPONSE DATE/TIME/ZONE 08-07-2024 12:00 EASTERN TIME, NEW YORK,

USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 1265

NAICS CODE* 334290

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 4

Wilkes-Barre VA Medical Center

1111 East End Blvd

Wilkes-Barre, PA 18711

POINT OF CONTACT* Contract Specialist

Olivia Osborne olivia.osborne@va.gov

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs

Butler VAMC

Mercer Community Based Outpatient Clinic

295 North Kerrwood Dr., Suite 110

Hermitage PA

POSTAL CODE 16148

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

This is Not a Solicitation Announcement. This is a Request for Information Only.

This Request for Information (RFI) is intended for information and planning purposes only at this time; and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Since this is Request for Information announcement, no evaluation letters and or results will be issued to respondents. No solicitation exits. Therefore, do no request a copy of the solicitation.

The Department of Veterans Affairs VISN 4, Network Contracting Office 4 (NCO 4), is seeking information and potential qualified/verified Small Businesses capable of meeting requirement and salient characteristics below to provide VA Butler Medical Center with a Fire Alarm Control Panel and monitoring to meet the facility requirements below:

Statement of Need

Mercer Community Based Outpatient Clinic(CBOC) Fire Alarm Control Panel & Monitoring

Department of Veterans Affairs VA Butler Healthcare Facilities Management Butler, PA 16001

Introduction/Background

The Department of Veterans Affairs, Facilities Management, has determined the need to purchase a replacement fire alarm control panel for their Mercer County Based Outpatient Clinic(CBOC).

The Mercer CBOC is in urgent need of replacing their fire alarm control panel. The current panel has been failing to communicate with their answering service. This line of communication is integral in ensuring that when an alarm is activated, someone is aware. This panel is obsolete and not able to be repaired. The building lease requires VA to maintain this system and replacement of the panel is imperative to ensure adequate fire protection of the building.

This requirement includes the purchase of a fire alarm control panel and peripheral devices, that provides for delivery, installation, configuration, and assembly. This system will be installed on site at 295 North Kerrwood Dr., Suite 110, Hermitage, PA 16148.

Scope

Design and installation of a fire alarm control panel and all associated peripheral devices including delivery, installation, configuration, integration with existing system, monitoring service and assembly.

The contactor shall provide all labor, materials, equipment, transportation, and supervision for all stated work within this scope of work. All work is to be performed between the hours of 8:00 a.m. and 4:00 p.m., Monday - Friday.

Contractor shall provide all necessary materials, equipment, labor, supervision, and management to:

Coordinate delivery Load and unload Install items in designated locations Assemble items as required Secure as designated Provide maintenance manuals for all products (if applicable) Properly dispose of all associated packing/crating materials outside the VA premises

Technical Specifications

The Department of Veterans Affairs, Facilities Management, is seeking acquisition of the following Digital Monitoring Products(DMP) Brand Name OR equivalent equipment:

(1) DMP XR550DNF commercial fire alarm control panel with dual back up batteries

(1) DMP 263LTE-V cellular communicator with 381-12 antenna

(1) DMP 736P Bosch interface

(4) DMP 7060-W custom text LCD keypads

(1) DMP 630F-R fire annunciator

(2) DMP 714-16 expanders

(1) Altronix SMP5-PMCTX power supply with dual battery back ups

(1) Altronix AL802ULADA fire NAC power supply with dual battery back up Replace existing smoke detectors, horn/strobes and pull stations where required Provide Virtual Keypad App and virtualkeypad.com Lifetime parts, batteries and labor warranty on new listed equipment

Location of Equipment Installation

Department of Veterans Affairs CBOC 295 North Kerrwood Dr., Suite 110 Hermitage, PA 16148

Delivery

All deliveries shall be coordinated thru the Fire Chief in advance.

Contractor is responsible for removing trash/packaging materials from the VA facility.

Contractor will ensure staff are onsite upon deliveries to offload deliveries.

Delivery and installation/configuration must be managed and completed in coordination with VA Standards.

No direct deliveries will be accepted by the VA; the contractor must arrange and be present for all deliveries. The VA will turn away any unscheduled deliveries at the contractor’s expense. A project manager or project designer and installation foreman must be onsite during installation.

The contractor is responsible for coordinating a delivery schedule as far in advance as possible, but not later than 2 weeks prior to delivery. Any damage done to the space must be repaired within 90 days at the contractor’s expense.

Assembly and final acceptance

Contractor shall be responsible for all safety and security guidelines within the area in which work is being performed, to include securing any contractor-owned tools or equipment, and any on-site storage being utilized.

Contractor shall uncrate all equipment and items to be received (based on the product chart) and perform all required assembly in-accordance-with the manufacturers’ instructions.

Contractor shall prevent its personnel from entering any area other than the designated work area.

Contractor shall inspect to ensure that all equipment and product(s) are free of defects and that the installation is complete and ready for use.

The Contractor shall do a final walkthrough with the POC before releasing crew for the day.

Monitoring

Contractor will provide alarm monitoring services for both burglary alarms and fire protection. This must be provided under contract as base plus option years, providing the Government the option, but no obligation, to extend these services as needed in one-year increments. Monitoring will be provided by a patent line of communication from the on-site communications equipment and an off-site answering point which will process the alarm information and notify the appropriate Public Safety Answering Point (PSAP).

Jobsite cleanliness

If the Contractor is unable to complete the assembly and placement of all unloaded items before the end of the workday, the Contractor will be responsible for moving these items to a secure location until the next available workday.

The Contractor shall verify and inspect all items. Any and all deficiencies (damage/overage/shortage) shall be brought to the attention of the assigned POC in writing, preferably via email, immediately upon identification.

The Contractor shall store damaged items in the location designated by the POC.

The Contractor shall maintain a complete file of all documents relating to each discrepancy and copies of all Discrepancy Reports shall be forwarded to the POC on a daily basis.

Contractor shall repair or coordinate with the POC for replacement of damaged, defective, or missing items.

Contractor will be responsible for the removal and disposal of all trash/debris associated with uncrating and assembling all items installed under this contract.

Recyclable cardboard products shall be disposed of in accordance with applicable statutes, in respective containers. The contractor is responsible for providing trash containers at an offsite facility.

Personal trash (food wrappers, drink containers, etc.) shall be removed from the site on a daily basis by the Contractor.

Miscellaneous

The COR/POC is responsible for ensuring that all Contractors comply with physical security policies. A compliant ID badge must be worn by Contractors at all times while on VA premises. Contractor may not have access to the VA network or any VA sensitive information under this contract.

Responses to this RFI should include company name, address, point of contact, phone number, and point of contact e-mail, UEI Number, Cage Code, size of business pursuant to North American Industry Classification code (NAICS) 334290 Fire detection and alarm systems manufacturing, The Small Business Size Standard for this NAICS code is 800 employees.

Please answer the following questions:

(1) Please indicate the size status and representations of your business in accordance with the NAICS code 334290, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)

(2) Is the required equipment available on a Federal Supply Schedule or Government Wide Acquisition Contract? If so, please include the schedule number.

(3) Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?

If not, provide additional information shown below. This is to confirm compliance with the non-manufacturer rule IAW 13 CFR 121.406(b) Nonmanufacturers.

• Does your company exceed 500 employees

• Primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied;

• Take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice;

• Provide the items of a small business

(4) If your company is a large business, do you have any authorized small business distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).

(5) If your company is a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled;

modified?

(6) If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to sub contracted work and completion of job.

(7) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.

(8) Please submit your capabilities in regard to the salient characteristics detailed above and any information pertaining to “equal to items” to establish capabilities for planning purposes?

(9) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A.

(10) Please provide your UEI number.

*** Submissions addressing number (10) should show clear, compelling and convincing*** evidence that all “equal to items" meet all the salient characteristics.

This RFI will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 13. Telephone responses will not be accepted.

Responses must be received via email to Contract Specialist olivia.osborne@va.gov no later than 2:00 PM Eastern Standard Time on July 30, 2024. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action.

All firms responding to this Request for Information are advised that their response is not a request for proposal, therefore will not be considered for a contract award.

If a solicitation is issued, information will be posted on Contract Opportunities web site for all qualified interested parties at a later date and interested parties must respond to the solicitation to be considered for award. This notice does not commit the government to contract for any supplies or services. The government will not pay for any information or administrative cost incurred in response to this Request for Information. Information will only be accepted in writing by email to Contract Specialist Olivia Osborne, at olivia.osborne@va.gov.

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

End of Document