SSJ RRCC Renovation Project Simplified Acquisitions Below SAT - FAR Part 13.pdf

Sole Source Justification (SSJ) For Simplified Acquisitions (over $10,000 and up to $250,000) pursuant to FAR 13.106, including Brand

Name

Sole Source Justification for Simplified Acquisitions (over $10,000 up to $250,000) Template

SSJ No. 70FBR123P00000025

Date: 08/01/2023 PR Number: BX00311Y2023T

1. Nature and/or description of the item/service being procured and anticipated cost:

Relocation of pre-action control cabinet and all components.

$50,000.00

2. Sole Source Justification Rationale in accordance with FAR 13.106-1(b)(1)(i) and (ii).

(Check one and provide rationale below):

X Only one source reasonably available.

Urgent and compelling circumstances exists.

Exclusive licensing agreement exists.

Brand name. If the brand name requirement applies to a portion of the procurement, please identify that portion.

Industrial Mobilization Other. Explain:

The purpose of this purchase order issued to Brown Point Facility Management is to relocate the Pre-action control cabinet downstairs into the recently renovated storage room near the mechanical area. This is being issued directly to Brown point under a SSJ due to the nature of the work, technical capability, and complexity of the control cabinet and its relation to the sprinkler system. Brown Point currently holds the mechanical maintenance contract at the facility awarded under 70FBR121C00000004. This contract requires Brown Point to be responsible and knowledgeable for all mechanical systems located within the facility. This includes the pre-action control cabinet and its function with the sprinkler system. Brown Point is required to maintain the sprinkler system, and any annual PM required under state/local/federal laws/standards. To compete this procurement on the open market could result in the potential for duplication of efforts, and costs associated with a vendor to come in and perform an engineering assessment survey report, diagnosis in an effort to perform the relocation. By working directly with the company responsible for the maintenance of this system, FEMA benefits from Brown Point’s project management expertise utilizing the subcontractor who performs the annual sprinkler testing/certification at the facility.

In order to complete the above actions, a contractor will required the following:

o Obtain Security clearance to gain access to RRCC o Knowledge of the current sprinkler system for the building o Knowledge of all PM work history and annual testing performed o Relevant information pertaining to the water flow and overall system assessment o Equpment compatibility

Sole Source Justification (SSJ) For Simplified Acquisitions (over $10,000 and up to $250,000) pursuant to FAR 13.106, including Brand

Name

Sole Source Justification for Simplified Acquisitions (over $10,000 up to $250,000) Template o Designing an end-to-end relocation resolution to be reviewed and approved by

FEMA

o Obtaining manpower and providing a schedule to meet Region I critical timeline

The Federal Regional Center (FRC) is a 1960s-built underground bunker originally built and operated by the Civil Air Defense agency. The building itself since FEMA took over its operation, has been significantly upgraded and renovated over the years for FEMA’s RRCC and day to day operations. Given the facility’s initial use, a lot of the mechanical systems/ engineering outlay are unique to this building and do not conform with traditional commercial buildings. As this is the case, it is imperative that vendors and contractors who are to perform work in the facility have a knowledgeable understanding of the systems.

The required tasks will result in the continual successful operation and improvement of the RRCC. Research suggest that a new full and open competition contract and the potential introduction of another contractor would result in a duplication of costs, which is not anticipated to regain through competition because any alternative contractor would have to perform their own evaluation and assessment to understand the RRCC layout, obtain Security clearance and assess the overall sprinkler system. This process will expend additional time and cost to the Government, which will not allow the Government to meet their required timetable during this Hurricane season.

Contractor has performed similar work and staff has vetted security clearances.

3. The anticipated price will be determined fair and reasonable based on one or more of the price analysis techniques described below in accordance with FAR Part 13.106-3(a)(2). (Check one and provide short explanation and description of action taken):

Market Research.

Comparison of the proposed price with prices found reasonable on previous purchases.

Current price List.

Comparison with similar items in a related industry.

Comparison to IGCE.

X Contracting Officer’s personal knowledge.

Other.

4.) Approval:

Contracting Officer Date