SSJ JLC Black_Grey Water Expansion Joint_WESTFLEX_Redacted.pdf

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Date: __30 May 2022__________

MEMORANDUM

Subj: USE OF OTHER THAN FULL AND OPEN COMPETITION FOR AN ACQUISITION UNDER

THE SIMPLIFIED ACQUISITION THRESHOLD

Ref: (a) PR Number(s): _______________________________________________

I. BACKGROUND:

1. In considering the references, FAR 13.106-1(b)(1)(i) states for purchases not exceeding the simplified acquisition threshold, Contacting Officers may solicit from one source if the Contracting Officer determines that, under the circumstances of the contract action, only one source is reasonably available (e.g., urgency, exclusive licensing, brand-name, or industrial mobilization).

2. As required by FAR 13.106-3(b)(3)(i), this memorandum explains the absence of competition for this acquisition because only one source will be solicited for this requirement (or for a portion of the requirement) and the requirement is not expected to exceed the simplified acquisition threshold.

II. DESCRIPTION OF ITEM OR SERVICE:

1. Provide a description of the item or service required, to include

a) the name of the required source or brand name

Hose Master Inc. is the Original Equipment Manufacturer. Western Hose and Gasket is an authorized distributor.

b) the required delivery date/period of performance and

FY23 22May – 18Sep2023

c) its intended use.

Procurement of ABS Approved 3 inch NPS 3-Leg Hose Loop Right Assembly -Leg C276 Hastelloy Tube-Braid-Fittings SCH 40 - Lap Joint 316SS Flanges 150 LB for installation onboard the USNS JOHN L CANLEY (T ESB 6) to execute T-ALT ESB 15-022 Black/Grey Water Expansion Joints.

2. List the source(s) or known vendor(s) who are able to provide the above described item or service.

Hose Master Inc.

Western Hose and Gasket

III. THE DETERMINATION FOR USE OF OTHER THAN FULL AND OPEN COMPETITION IS BASED

ON THE FOLLOWING (select all that apply):

A. __X__ Only one responsible source (select all that apply):

1. __X__ RESTRICTIVE RIGHTS: the source has established proprietary rights, limited rights in data, patent rights, copyrights, or secret processes in the item or service.

a. Explain what is subject to the restrictive rights.

tommy.a.hale Typewritten Text N104-N3220522Q2185 tommy.a.hale Typewritten Text N4098B21894018

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Hose Master Inc. LLC is the Original Equipment Manufacturer (OEM) and owns the proprietary information/drawings. The government does not own or have access to proprietary information. Western Hose and Gasket is an authorized distributor for the Black/Gray Water Expansion Joints. If another manufacturers Expansion Joint Assembly were to be procured, there would be compatibility issues that would have to be contended with requiring additional funding to accomplish needed changes in an effort to make different original equipment manufacturer components to support the existing system. It is critical to maintain class configuration through the life of this class of ship.

b. If drawings are included, who is identified as “owning” the drawings.

Hose Master Inc. drawing 524880 REV L.01).

2. _____ EXCLUSIVE LICENSING AGREEMENTS: The item or service is only available from the Original Equipment Manufacturer (OEM), or there is ONLY ONE authorized distributor or technical representative for the OEM.

a. Identify the OEM and explain the circumstances surrounding why the item or service is only available from the OEM.

b. Identify the distributor / authorized technical representative for the item or service.

Provide evidence of the exclusive licensing agreement as an attachment to this document.

(NOTE: If there is more than one distributor / authorized technical representative, then use Part B – Brand Name.)

3. _X___ OTHER REASON:

a. _____ CRITICAL SHIP EQUIPMENT: The required item is critical ship equipment, the failure of which poses a hazard to the ship, the crew or the environment.

i. SMS Procedure Number: ___________________________

b. __X__ STANDARDIZATION / BRAND NAME: Per MSCs standardization initiative, only the specified make/model of the equipment/parts will satisfy the Government’s needs for additional units or replacement items.

i. Identify Make / Model Number(s): Hose Master Inc., Model Number: HP- 12047R

ii. Identify other vessels with this Make / Model:

USS LEWIS B PULLER (T ESB 3), USS HERSHEL WILLIAMS (T ESB

4) and USS MIGUEL KEITH (T ESB 5

c. _X__ FORM, FIT, AND FUNCTION: Item is direct replacement parts / components for existing equipment and must be compatible in terms of form, fit, and function with

3 Ver 2.0 (01 June 2018) existing equipment / configurations.

i. Identify Make / Model of existing equipment:

MAKE: Hose Master Inc. MODEL NUMBER: HP-12047R

ii. Describe how the equipment must be compatible with the existing configuration.

In order to maintain consistency across the class and seamless interface of the new equipment installed, equipment needs to interface with the current system. In addition, in order to maintain consistency across the class for installation and logistics the same model of expansion joints are required to be procured from the same Manufacturer for use on ESB Class Ships.

d. __X___ OTHER:

MSC does not have manufacturing and technical information required to evaluate and determine whether non-OEM components and replacement parts offered are equivalent to the OEM components and replacement parts. The OEM rep has access to provide parts and technical data / drawings from the original manufacturer, as required to properly repair and maintain the equipment.

4. ____ UNUSUAL AND COMPELLING URGENCY: The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits. Urgent requirements are supplies or services that will result in work stoppage, or are mission critical and the routine processing time would injure the Government. The determination that the procurement for the above is an urgent and compelling requirement is based on the following:

a. Date on which the requirement was identified: ____________________

b. Required delivery date / Period of Performance: _________________

c. If the difference between a. and b. is more than one week, explain the delay in submitting t he requirement.

d. Estimated production lead time: ______________________________

e. Explanation of why delivery / commencement of services by the date required is needed: (explain the impact to the mission, any special circumstances or conditions, etc.)

f. CASREP Number: _______________________________

IV. ANTICIPATED DOLLAR VALUE OF PROCURMENT:

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V. CERTIFICATIONS AND APPROVALS:

Technical / Requirement Certification: I certify that the facts and representation under my cognizance, which are included in this justification, are complete and accurate to the best of my knowledge and belief.