SSA-RFQ-17-1042.pdf

NO RISK LEVEL DESIGNATION

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

OAG

6401 Security Blvd 1540 Robert M. Ball Building Office of Acquisition and Grants

SOCIAL SECURITY ADMINISTRATION

0033 CODE 16. ADMINISTERED BYCODE

X

X

511210

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR00600

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

10/28/2016 1200 ET

10/26/2016

410-965-3697DESHELLE WILLIAMS

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

SSA-RFQ-17-1042

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 10 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

Baltimore MD 21235

TELEPHONE NO.

17a. CONTRACTOR/

Wilkes-Barre PA 18702-7997 1150 E Mountain Dr Wilkes Barre Data Operations Center Social Security Administration

15. DELIVER TO

Baltimore MD 21235 6401 Security Blvd 1540 Robert M. Ball Building Office of Acquisition and Grants

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$38.5

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

Social Security Administration

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Refer to SS00-16-30018 and Co-Term SS00-15-30480, SS00-15-50234, for maintenance on IBML Scanners.

This is a Request for Quotation (RFQ). The Social Security Administration will not ignore the applicability of Section 508 requirements to future upgrades; therefore, contractors are encouraged to continually maintain or improve a product’s Section 508 compliancy with each new release.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

JANE M. QUINN

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDEND

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

The Social Security Administration (SSA) is not issuing this solicitation as a competitive acquisition. To the best of the Government’s knowledge, IBML software is the only product available which meet the Government's requirements.

This software is proprietary to IBML the only entity that has access to the source code necessary to provide the required software maintenance. IBML software is only available from

IBML there are multiple authorized reseller for maintenance.

Written responses to this solicitation shall contain sufficient documentation to establish a bonafide capability to fulfill this requirement.

A determination by the Government not to compete this proposed order based upon responses to this notice is solely within the discretion of the

Government.

Basis for Award is as follows:

- The Government will make an award to the lowest firm fixed priced authorized reseller or manufacturer of software that complies with all the requirements of the solicitation. It

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

10 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 10

CONTINUATION SHEET

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SSA-RFQ-17-1042

reserves the right to make an award on an all or none basis.

In addition to your quotation:

*Send a completed copy of Attachment A

"Additional Information Form" being sure to provide comprehensive details regarding maintenance features and terms.

Attachment(s): (To be completed and returned along with your quote)

Attachment A – Additional Information Sheet

Please provide your response no later than

12:00PM ET on October 28, 2016.

Additionally, please find attached clauses and provisions 52.203-98, 52.203-99, 52.204-16, 52.204-18, 52.212-3, 52.212-5, 52.252-5, 52.252-6, and 52.225-25 for your review.

Period of Performance: 11/01/2016 to 10/31/2017

(CLIN 0001-0012) and 01/08/2017 to 10/31/2017

(CLIN 0013-0021)

Please submit the following with your quotation:

• A valid firm fixed-price quote for item(s) listed, including period of performance.

Please be sure to include information on when the quote expires. PLEASE NOTE: ALL QUOTES MUST BE

IN U.S. DOLLARS. ALL QUOTES MUST BE IN ENGLISH.

• Each vendor should submit with their quote; DUNS number, TIN number, CAGE Code, General public listed price, point of contact information (name, phone number, and email address)

• A comprehensive listing of all maintenance features (i.e., updates, upgrades, fixes, telephone support #, newsletters, etc.

(See maintenance section of the Additional

Information Form).

Failure by the Vendor to provide any of the above

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FAR (48 CFR) 53.110

NAME OF OFFEROR OR CONTRACTOR

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SSA-RFQ-17-1042

articles may result in SSA declaring the quotation as non-responsive.

This acquisition is being conducted under the authority of the Federal Acquisition Regulation

(FAR) Part 12, Acquisition of Commercial Items, in conjunction with FAR Part 13 Simplified

Acquisition Procedures.

In accordance with FAR 12.301(b)(2), each vendor must provide a completed list of Representations and certifications for the acquisition of commercial items, which is attached as 52.212-3.

Please note: The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for

Award Management (SAM) website accessed through http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision.

Direct Procurement Questions to:

De’Shelle Williams

DeShelle.Williams@ssa.gov

410-965-3697

Continued maintenance support shall consist of:

November through January

8 AM to 5PM, clients local time, with a 4 hour response time.

February through October, 24 X 7 with a 4 hour response time.

0001 12 Months Maintenance for IBML Image Trac 3e-Lite 2 EA scanners.

SN: 37809 & 37080

Part Number 603-00301-110-NMT

Period of Performance: 11/01/2016 to 10/31/2017

0002 12 Months Maintenance Option for IT3 Combo Pkt - 2 EA

Med Spindle 11 X 17 or longer 3e/ex ONLY

Part Number 803-00005-MNT

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NAME OF OFFEROR OR CONTRACTOR

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SSA-RFQ-17-1042

Period of Performance: 11/01/2016 to 10/31/2017

0003 12 Months Maintenance for SoftTrac IT3, Standard 2 EA

Version

Part Number 250-00075-MNT

Period of Performance: 11/01/2016 to 10/31/2017

0004 12 Months Maintenance for Offline ExportTrac 2 EA

Software License.

Part Number 250-00065-MNT

Period of Performance: 11/01/2016 to 10/31/2017

0005 12 Months Maintenance for IT3, DocNetics Barcode 2 EA

Decoding Software, 1D & 2D

Part Number 203-00071-MNT SN:37809 & 37080

Period of Performance: 11/01/2016 to 10/31/2017

0006 12 Months Maintenance for IBML ImageTrac 5-Lite 1 EA

SN: 43611-1

Part Number 605-00001-110-MNT

Period of Performance: 11/01/2016 to 10/31/2017

0007 12 Months Maintenance for Option IT5 Medium 1 EA

Spindle Combo Pocket

Part Number 805-00006-MNT

Period of Performance: 11/01/2016 to 10/31/2017

0008 12 Months Maintenance for SoftTrac IT5, Standard 1 EA

Version

Part Number 250-00033-MNT

Period of Performance: 11/01/2016 to 10/31/2017

0009 12 Months Maintenance for IBML ImageTrac SoftTrac 2 EA

Post Scan Module.

Part Number 250-00065-MNT

Period of Performance: 11/01/2016 to 10/31/2017

0010 12 Months Maintenance for IBML ImageTrac 5-Lite 1 EA

DocNetics Barcode 1D & 2D

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NAME OF OFFEROR OR CONTRACTOR

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(A) (B) (C) (D) (E) (F)

SSA-RFQ-17-1042

Part Number 250-00018-MNT

Period of Performance: 11/01/2016 to 10/31/2017

0011 12 Months Maintenance for IBML ImageTrac 5-Lite 1 EA

SoftTrac Data & Image Retention Utility

Part Number 250-00037-MNT

Serial Numbers:

43611-1

Period of Performance: 11/01/2016 to 10/31/2017

0012 12 Months Maintenance for IBML ImageTrac 5-Lite 2 EA

SoftTrac Configurable Data Output Add-On.

Part Number 250-00084-MNT

Serial Numbers:

43611-1

Period of Performance: 11/01/2016 to 10/31/2017

0013 10 Months Maintenance for IBML ImageTrac 6-Lite 1 EA

Part Number 606-00005-MNT

Period of Performance: 01/08/2017 to 10/31/2017

0014 10 Months Maintenance for IBML ImageTrac 6-Lite 1 EA

Embedded Application Controller

Part Number 180-00030-MNT

Serial Numbers:

43611-1

Period of Performance: 01/08/2017 to 10/31/2017

0015 10 Months Maintenance for IBML ImageTrac 6-Lite 1 EA

Option Medium Spindle Combo Pocket

Part Number 806-00006-MNT

Period of Performance: 01/08/2017 to 10/31/2017

0016 10 Months Maintenance for IBML ImageTrac 6-Lite 1 EA

E13B, 50/75

Part Number 206-00021-MNT

Period of Performance: 01/08/2017 to 10/31/2017

0017 10 Months Maintenance for IBML ImageTrac 6-Lite 1 EA

Barcode Reader

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NAME OF OFFEROR OR CONTRACTOR

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SSA-RFQ-17-1042

Part Number 206-00018-MNT

Period of Performance: 01/08/2017 to 10/31/2017

0018 10 Months Maintenance for IBML ImageTrac 6-Lite 1 EA

Pre-Image Single Head IJP

Part Number 206-00019-MNT

Period of Performance: 01/08/2017 to 10/31/2017

0019 10 Months Maintenance for IBML ImageTrac 6-Lite 1 EA

SoftTrac Scan Standard Image

Part Number 250-00075-MNT

Period of Performance: 01/08/2017 to 10/31/2017

0020 10 Months Maintenance for IBML ImageTrac 6-Lite 1 EA

DocNetics, ChecksAll, Single Camera.

Part Number 250-00022-MNT

Period of Performance: 01/08/2017 to 10/31/2017

0021 10 Months Maintenance for IBML ImageTrac 6-Lite 1 EA

DocNetics, Recognition 1 Field Special Font, Rear

Camera.

Part Number 250-00028-MNT

Serial Number:

64578

Period of Performance: 01/08/2017 to 10/31/2017

2352.232-1 Invoice Submission and Payment Related

Information (SEP 2016)

(a) The invoice shall include all elements of a proper invoice as defined in the invoice or payment clause used in this award and any other information required below or in any other contract clause. To assist the Government in making timely payments, include the contractor’s

Taxpayers Identification Number, Data Universal

Numbering System number, contract, and the order number, if any, on each invoice.

(b) Email communication is the preferred method of submission for invoices and public vouchers.

If the invoice cannot be emailed, submit it via regular mail or by hand carrying it to the Office

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of Travel and Administrative Payment Services at the address below.

(c) If submitting electronically:

Submit the invoice as an attachment to an email message (the preference is one attached invoice as a .pdf file per email) to otaps.daps.invoices@ssa.gov.

(d) If submitting by mail, send to:

Social Security Administration

Office of Travel and Administrative Payment

Services

Post Office Box 47

Baltimore, Maryland 21235-0047

(e) If hand carried, deliver to:

Social Security Administration

Office of Travel and Administrative Payment

Services

2310 East Low Rise Building

6401 Security Boulevard

Baltimore, Maryland 21235-0047

(f) The telephone number of the administrative payments customer service help desk is (410)

965-0607.

(g) The Government will make payment to the contractor using the Electronic Funds Transfer

(EFT) information contained in the System for

Award Management (SAM) database

(https://www.sam.gov/portal/public/SAM/). In the event that the EFT information changes, the contractor shall be responsible for providing the updated information to the SAM database. The EFT information submitted must be that of the contractor unless there is an official Notice of

Assignment on file with the Office of Travel and

Administrative Payment Services.

(h) Remittance information associated with EFT payments is available via the Invoice Processing

Platform (IPP) on the Department of Treasury’s

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Internet site at http://www.ipp.gov.

(i) The contractor may also direct payment inquiries to SSA's Office of Travel and

Administrative Payments by:

(1) Using the Financial Interactive Voice

Response System (FIVR)

(http://www.ssa.gov/vendor/fivr.htm). FIVR is an automated self-service telephone system available

24 hours a day that allows direct electronic access to administrative payment information using the telephone keypad. The contractor can access FIVR by calling (410) 965-0607. The services available through FIVR are available through a Telecommunications Device for the Deaf line at 410-597-1395. Customer Service

Representatives are available to answer vendor payment inquiries Monday - Friday, between 8 a.m.

and 4:30 p.m., Eastern Standard Time.

(2) Sending an email to payment.inquiries@ssa.gov, or visiting the internet site at http://www.socialsecurity.gov/vendor/contact.htm.

The contractor can also access the IPP system through a link on this site.

52.232-39 Unenforceability of Unauthorized

Obligations (JUN 2013).

(a) Except as stated in paragraph (b) of this clause, when any supply or service acquired under this contract is subject to any End User License

Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency

Act violation (31 U.S.C. 1341), the following shall govern:

(1) Any such clause is unenforceable against the

Government.

(2) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or

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agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism

(e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any

Government authorized end user to such clause.

(3) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

52.232-40 Providing Accelerated Payments to Small

Business Subcontractors (DEC 2013).

(a) Upon receipt of accelerated payments from the Government, the Contractor shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor.

(b) The acceleration of payments under this clause does not provide any new rights under the

Prompt Payment Act.

(c) Include the substance of this clause, including this paragraph (c), in all subcontracts with small business concerns, including subcontracts with small business concerns for the acquisition of commercial items.

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