Combined_Synopsis-Security_Parts.docx

SSA-RFQ-16-1456

Combined Synopsis and Solicitation Combined Synopsis/Solicitation

i) This is a combined synopsis/solicitation for the acquisition of commercial items in accordance with Federal Acquisition Regulations (FAR) Part 12.6 inclusive of supplements as authorized and provided herein. This announcement is the exclusive solicitation.

ii) Solicitation Number: SSA-RFQ-16-1456 as represented herein is a Request for Quotation (RFQ)

iii) Applicable provisions and clauses are current through Federal Acquisition Circular (FAC) 2005-88, effective June 16, 2016.

iv) The procurement represents a total small business set-aside in accordance with FAR 19.502-2(a). The North American Industry Classification System (NAICS) code applicable to this acquisition is: 561621.

v) The Social Security Administration requires the following:

1. AXIS Q6045-E Mk II PTZ Dome Network Camera Quantity: 10

2. AXIS P3365V Wide Angle Network Camera Quantity: 10

3. American Fibertek (or equal) MX46FXSTPOE Two Fiber Module, FX, Multimode, ST Connector, POE Quantity: 20

4. American Fibertek (or equal) PS-4830 Universal Input Power Supply, 48V/30W Quantity: 20

5. CABLE (OUTDOOR Rated Ethernet) CAT5e Black Ethernet Cable, Solid, CMX, Gel-Filled, 24 AWG, Spool, 1000 foot Quantity: 2

6. CABLE (INDOOR Rated Ethernet) CAT5E Cable Plenum Blue 1000ft Quantity: 5

7. CABLE (6 Conductor Plenum) 18/6 STR PLENUM 1000ft. Pull Box Black Quantity: 3

8. CABLE (4 Conductor Plenum) 22 AWG, 18/6 STR PLENUM 1000ft. Neon Green Quantity: 3

9. CABLE (2 Conductor Plenum) 22/2 STR PLENUM 1000ft. GRAY Quantity: 3

10. STENTOFON IP Intercom System (Master Station for Security Control Center Posts) Quantity: 5

11. STENTOFON IP Intercom System (NON-Master Station) Quantity: 10

12. LENEL PARTS: LNL-3300 Panel Quantity: 4

13. LENEL PARTS: LNL-2220 Panel (Intelligent Dual Reader Controller) Quantity: 3

14. LENEL PARTS: LNL-2210 Panel (PIM400-1501; 16 Wireless Lock Controller) Quantity: 2

15. PAM MODULE: PIVCLASS PAM-No Enclosure (91000XN) Quantity: 2

16. LENEL PARTS: HID RPK-40 Card Reader with Keypad Quantity: 15

17. LENEL PARTS: HID MULTICLASS READERS (HID iCLASS RMK40 Reader) Quantity: 15

18. LENEL PARTS: BOSCH - PIR EXIT SENSOR, BLACK DS161

Quantity: 30

19. LENEL PARTS: SECURITRON DOOR POSITION SWITCH (DPS-M-WH)

Quantity: 100

20. PSIM Computer Replacement Parts: PCI-EXPRESS VIDEO CARDS (NVIDIA NVS 510 2GB DDR3, PCI Express 2.0x16, 4xMini-Display Port (Nvidia or equal: VCNVS510DP-PB) Quantity: 5

21. HP S-BUY 4GB 1RX4 PC3-12800R-11 KIT, 4GB, DDR3, 1600MHz (RAM) (HP or equal: 647895-S21) Quantity: 30

22. HP 8GB 2RX4 PC3L-10600R-9 KIT, 8GB, DDR3-1333/PC3-10600, 1333MHz (RAM) (HP or equal: 604506-B21) Quantity: 15

vi) Quotations shall be inclusive of FOB Destination delivery charges.

Please include the following information with your quote:

1) Quoted price;

2) DUNS Number;

3) Business Size in Accordance with NAICS Code 561621, Size Standard is $20.5 employees for non-manufacturers;

4) Contact Name, Phone Number, E-mail, Fax Number, and Remittance Address;

5) The Representations and Certifications in FAR provision 52.212-3 must be completed OR advise the Contracting Officer that the information on the System for Award Management (SAM) database is current, accurate, complete, and applicable to this solicitation.

Failure to submit all required information may render your quote unacceptable

vii) Deliver by 07/01/2016.

Delivery to:

Social Security Administration National Support Center Rcvg Hrs: 6:30a-2:00p 8999 Bennett Creek Blvd.

6401 Security Blvd Frederick MD 21704

_____________EXTERNAL PACKAGING INSTRUCTIONS___________________________

External package identification MUST include the Government’s purchase order number.

viii) SSA intends to award a firm-fixed price award to the vendor offering the lowest price technically acceptable quotation meeting all requirements of this RFQ. The Government reserves the right to make an award on an all or none basis.

ix) The following provisions apply to this acquisition:

1) 52.203-98 - Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements—Representation (Feb 2015)(DEVIATION)

2) 52.204-16 – Commercial and Government Entity Code Reporting (JUL 2015)

3) 52.212-1 – Instructions to Offerors – Commercial Items (OCT 2015)

4) 52.212-2 Evaluation - Commercial Items. (OCT 2014)

5) 52.212-3 – Offeror Representations and Certifications – Commercial Items (APR 2016)

6) 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications. (OCT 2015)

7) 52.203-98 Prohibition on Contracting with Entities That Require Certain Internal Confidentiality Agreements – Representation (FEB 2015)(DEVIATION)

8) 2352.233-1 Independent Review of Protest (FEB 2014)

a. Per Federal Acquisition Regulation 33.103(d)(4), interested parties may request an independent review of their protest as an appeal of a contracting officer decision on a protest. Direct requests for an independent review to the Director, Office of Acquisition and Grants, Office of Acquisition Support, Social Security Administration, 1540 Robert M. Ball Building, 6401 Security Blvd., Baltimore, MD 21235.

x) The following clauses apply to this acquisition:

1) 52.204-18 Commercial and Government Entity Code Maintenance. (JUL 2015)

2) 52.212-4 Contract Terms and Conditions - Commercial Items. (MAY 2015)

3) 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders - Commercial Items. (JUN 2016)

a. 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644).

b. 52.219-28, Post Award Small Business Program Rerepresentation (JUL 2013) (15 U.S.C. 632(a)(2)).

c. 52.222-3, Convict Labor (JUN 2003) (E.O. 11755).

d. 52.222-21, Prohibition of Segregated Facilities (APR 2015).

e. 52.222-26, Equal Opportunity (APR 2015) (E.O. 11246).

f. 52.204-10, Reporting Execuative Compensation and First-Tier Subcontract Awards (OCT 2015) (Pub. L. 109-282) (31 U.S.C. 6101 note).

g. 52.209-6, Protecting the Government’s Interest when Subcontracting with Contractors Debarred, Suspended, or proposed for Debarnebt (OCT 2015) (31 U.S.C. 6101 note).

h. 52.222-19, Child Labor—Coomeration with Authorities and Remedies (FEB 2016) (E.O. 13126)

i. 52.222-36, Equal Opportunity for Workers with Disabilities (July 2016) (29 U.S.C. 793)

j. 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (JUN 2016) (E.O. 13693).

k. 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) (E.O. 13513)

l. 52.225-3, Buy American–Free Trade Agreements - Israeli Trade Act Alternate II (May 2014)

m. 52.225-13, Restriction on Certain Foreign Purchases (JUN 2008)

n. 52.232-33, Payment by Electronic Funds Transfer – System for Award Management (JUL 2013) (31 U.S.C. 3332)

o. 52.222-50, Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O. 13627).

4) 52.232-39 Unenforceability of Unauthorized Obligations. (JUN 2013)

5) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. (DEC 2013)

6) 52.252-2 Clauses Incorporated by Reference. (FEB 1998)

7) 52.252-6 Authorized Deviations in Clauses. (APR 1984)

8) 2352.232-1 Invoice Submission and Payment Related Information (APR 2013)

9) 2352.232-1 Invoice Submission and Payment Related Information (APR 2013)

a. The invoice shall include all elements of a proper invoice as defined in the invoice or payment clause used in this award and any other information required below or in any other contract clause. To assist the Government in making timely payments, include the contractor’s Taxpayers Identification Number, Data Universal Numbering System number, contract, and the order number, if any, on each invoice.

b. Facsimile (Fax) communication is the preferred method of submission for invoices and public vouchers, because the invoice is received directly into the Social Security Administration (SSA) payment system. If the invoice cannot be faxed, submit it electronically via email, by regular mail, or by hand carrying it to the Office of Finance at the address below.

c. If submitting by fax, use any one of the following fax numbers:

410 965-8209 410 965-8251 410 965-8200 410 965-8216 410 966-5425 410 966-9940 410 965-3734 410 965-7533

d. If submitting electronically:

Submit the invoice either as an attachment to an email message, or within the message itself, to otaps.daps.invoices@ssa.gov.

e. If sent by mail, submit an original and three (3) copies of the invoice to:

Social Security Administration Office of Finance Post Office Box 47 Baltimore, Maryland 21235-0047

f. If hand carried, deliver to:

Social Security Administration Office of Finance Customer Service Help Desk 2-B-4 East Low Rise Building 6401 Security Boulevard Baltimore, Maryland 21235-0047

g. The telephone number of the finance customer service help desk is (410) 965-0607.

h. The Government will make payment to the contractor using the Electronic Funds Transfer (EFT) information contained in the System for Award Management (SAM) database (https://www.sam.gov/portal/public/SAM/). In the event that the EFT information changes, the contractor shall be responsible for providing the updated information to the SAM database. The EFT information submitted must be that of the contractor unless there is an official Assignment of Claims on file with the Office of Finance.

i. Remittance information associated with EFT payments is available via the Internet Payment Platform (IPP) on the Department of Treasury’s Internet site at http://www.ipp.gov.

j. The contractor may also direct payment inquiries to SSA's Office of Finance by:

1. Using the Financial Interactive Voice Response System (FIVR) (http://www.ssa.gov/vendor/fivr.htm). FIVR is an automated self-service telephone system available 24 hours a day that allows direct electronic access to administrative payment information using the telephone keypad. The contractor can access FIVR by calling (410) 965-0607. The services available through FIVR are available through a Telecommunications Device for the Deaf (TDD) Line at 410-597-1395. Customer Service Representatives will be available to answer vendor payment inquiries Monday - Friday, between 8 a.m. and 4:30 p.m., Eastern Time.

2. Sending an email to payment.inquiries@ssa.gov, or visiting the internet site at http://www.socialsecurity.gov/vendor/contact.htm. The contractor can also access the IPP system through a link on this site.

The full text of a solicitation provision or contract clause may be accessed electronically at the following addresses:

http://farsite.hill.af.mil/vffara.htm http://acquisition.gov/far/index.html

xi) Quotations are due no later than:

05:00pm EST Thursday, July 7th, 2016

xii) Direct procurement questions to:

Adriane Riggin Purchasing Agent

(410) 965-4904 Adriane.Riggin@ssa.gov

Brand Name Justification

The Social Security Administration (SSA) National Support Center (NSC) currently incorporates a uniquely programmed Physical Security Information Management System (PSIM) that interacts with a myriad of components of the Electronic Security System (ESS) which was designed and installed during the original construction of the site. The following name brand components are required for replacement parts including but not limited to (LENEL, HID PIVCLASS, STENTOFON, AXIS) to keep the integrity of the highly sensitive PSIM working properly with each component. The required items are for exact replacements in the existing system thereby precluding consideration of another manufacturer’s products. Any new installation must incorporate this same system and supporting components to ensure compatibility and interoperability with currently installed equipment. To introduce a different system would require the purchase, installation, and integration of many additional components, thereby increasing the overall cost of installation and maintenance of the existing system.