Envelope 535 Adendum.doc

SSA-RFP-12-1057

SOCIAL SECURITY ADMINISTRATION (SSA)

Request for Proposals To Issue Contract (with 4 Option Years)

Envelope Style #535

SSA-RFP-12-1057

September 06, 2012

POINT OF CONTACT:

Sandy Wicks

Contract Specialist

Office of Acquisition and Grants Division of Operations Contracts

(410) 965-9522 (p)

(410) 966-9310 (f)

Email: Sandra.Wicks@ssa.gov September 06, 2012 Dear Prospective Offerors:

You are invited to submit a proposal in accordance with the requirements of the enclosed Request for Proposal (RFP) number SSA-RFP-12-1057 for white envelopes, style #535.

Your proposal must be received in the contracting office no later than 2:00 p.m. local prevailing time, on September 12, 2012. You should submit your proposal in accordance with the instructions contained in Section F of the RFP.

Section E of the RFP provides detailed instructions on submitting your proposal. Evaluators will neither make assumptions nor draw inferences regarding missing or incomplete data. The result of missing or incomplete data could result in the elimination of your proposal from further consideration; therefore, be sure that all requested information is included with your proposal. Proposals will be evaluated in accordance with the criteria contained in Section E. Please note the due date for all inquiries regarding the RFP.

All offerors are responsible for checking the Federal procurement website (www.fedbizopps.gov) and FedConnect (https://www.fedconnect.net/Fedconnect/) for any amendments that might be issued to this solicitation. All amendments MUST be acknowledged by the offeror in its proposal.

This solicitation incorporates Federal Acquisition Regulation (FAR) clauses and provisions by reference, which must be fully understood by the offeror. The full text of these clauses and provisions may be accessed from the following website:

https://www.acquisition.gov/far/index.html.

The Government anticipates the award of a fixed-price requirements type contract resulting from this solicitation. The fixed price in Section A should therefore include all costs.

The North American Industry Classification System (NAICS) code for this acquisition is 322232. The small business size standard is 500. This requirement is a small business set-aside

In accordance with Section E, Representations and Certifications shall be completed by offerors electronically via the Online Representations and Certifications Application (ORCA) website at http://orca.bpn.gov.

In accordance with Section E (g), you are advised that an award may be made without discussions. Therefore, your initial offer should contain your best offer from a price and technical standpoint.

This solicitation does not commit the Government to pay any costs for the preparation and submission of a proposal. In addition, the contracting officer is the only individual who can legally commit the Government to the expenditure of public funds in connection with this proposed procurement.

Any questions regarding this solicitation should be submitted electronically to Sandy Wicks no later than September 10, 2012.

Due to the hi risk of virus infection of many types of files, SSA has a security policy in place to block the transmission of certain file types via e-mail. This means that any message attachments with the listed filename extensions will be stripped from all E-mail messages automatically (whether or not the files are infected with a virus). Attached is the current list of blocked filename extensions.

Sincerely, Sandy Wicks

Contract Specialist

Current List of Blocked Filename Extensions

job

Table of Contents

Social Security Notice Envelopes SSA National Computer Center (NCC) Addendum to Standard Form (1449)

SECTIONA – PRICES/COST

A-1 Prices A-2 Pricing Tablet

SECTION B - DESCRIPTION OF SUPPLIES OR SERVICES

B- 1 Objective

B -2 General Requirements

B -3 Specifications

B -4 Printing Instructions

B- 5 Packaging Instructions

B- 6 Shipping Instructions B -7 Delivery Instructions

B- 8 Testing Instructions

B- 9 Proofs

B-10 Production Date

B-11 Safety Stock

B-12 Delivery Tracking System

B -13 Contingency Plan B- 14 Government Holidays B- 15 Type of Contract B-16 Ordering Authority and Procedures

SECTION C – CONTRACT CLAUSES

C-1 FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) C-2 Addendum to FAR Clause 52.212-4 Contract Terms and Conditions – Commercial Items (OCT 2008) C-3 FAR Clauses Incorporated by Full Text C-3.1 FAR 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders –Commercial Items (APR 2012) C-3.2 FAR 52.217-8 Option to Extend Services (NOV 1999) C-3.3 FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000) C-3.4 FAR 52.216-18 Ordering (OCT 1995) C-3.5 FAR 52.216-21 Requirement (OCT 1995) C-3.6 FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards C-3.7 Privacy or Security Safeguards (AUG 1996) C-4 Additional Clauses – Agency Specific Terms and Conditions C-4.1 Base Period of Performance C-4.1.2 Option Year I C-4.1.3 Option Year II C-4.1.4 Option Year III C-4.1.5 Option Year IV C-4.2 Designation of Government Contract Specialist C-4.3 Designation of Government Contracting Officer’s Representative (COTR) and Alt COTR (JUL 2011) C-4.4 Designation of Contractor’s Project Manager/Contract Representative C-4.5 Post Award Evaluation of Contractor Performance (JUL 2011) C-4.6 Inclement Weather and Building Closures

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D-1 Sample of Envelopes

SECTION E – SOLICITATION PROVISIONS

E-1 FAR Provisions Incorporated By Reference E-2 Addendum to FAR 52.212-1 Instructions to Offerors – Commercial Items (JUNE 2008) E-3 FAR 52.212-2 Evaluation – Commercial Items (JAN 1999) E-4 FAR 52.212-3 Offeror Representations and Certifications – Commercial Items

(APR 2012)

E-5 FAR 52.233-2 Service of Protest (SEP 2006)

SECTION A

SECTION A – PRICES FOR SUPPLIES

A-1 Prices The contractor shall furnish the necessary personnel, materials, facilities, supplies and equipment, except as may be otherwise specified herein, necessary for or incidental to delivering Style #535 white Kraft envelopes as outlined in the specifications in Section B. Refer to section C-5 for packaging instructions.

Prices for supplies under this contract are firm fixed prices.

· Pricing shall be by the case (500 p/case)

· Pricing shall be f.o.b destination.

A-2 Pricing Table: Style #535, size6-1/16” x 9-1/2”white Kraft Envelope

A-1.1 BASE PERIOD - 12 Months from the Effective Date of Contract Award

QUATITY

UNIT PRICE

YEARLY PRICE TOTAL (18,000 cases) 500 per case

A-1.2 OPTION YEAR I - 13th Month Through 24th Month.

A-1.3 OPTION YEAR II - 25th Month Through 36th Month.

A-1.4 OPTION YEAR III - 37th Month Through 48th Month.

A-1.5 OPTION YEAR IV -49th Month Through 60th Month.

Total Pricing (5 years) $ _________________________

SECTION B - DESCRIPTION OF SUPPLIES OR SERVICES

B-1 Objective The objective of this requirement is to purchase Style #535 white Kraft envelopes for the Social Security Administration.

B -2 General Requirements

Envelopes style #535: White Kraft, size: 6-1/16 x 9-1/2 inches at the price listed in the order. SSA estimates, but does not guarantee it will order 45,000,000 (90,000 cases) envelopes by date year 2017.

B -3 Specifications Envelopes must meet specifications for machine inserting on the Pitney Bowes model Flexible Productivity Series Split Drive (FPS SD) inserters. Vendor will ship envelopes to SSA within 45 days of their manufacturing date.

Note: These envelopes are machine-fed, therefore they must be printed and constructed – including die cutting, folding, and gluing – to match the sample provided. The slightest change in cutting and folding will potentially jam SSA’s machines. To ensure proper automation, the envelopes must be Kraft paper and diagonal seam.

Envelopes must be free of defects such as:

· insufficient glue on the flap causing envelopes to fail to seal properly

· insufficient glue on the sides causing envelopes to be opened improperly

· excessive glue causing envelopes to be glued to each other

· excessive glue on flaps causing envelopes to be glued shut

Failure of vendor to meet our printing and construction specifications will result in non-acceptance by requestor.

Size/Design/Strength Envelope, White Kraft, to include security tint with complete opacity (to prevent showing through of material inside the envelope)

· Size 6-1/16 x 9-1/2”

· Substance 24

· Bursting strength 38

· Diagonal seam, full gummed flap

· Flap depth 1-1/2” Temperature Envelopes shall be stored at the contractor’s facility at manufacture’s recommended temperature level of 75 degrees Fahrenheit, + or – 2 degrees. Envelope storage condition reports pertaining to temperature and relative humidity must be readily available to the SSA at all times.

B -4 Printing Print in black ink and capital letters. Upper left corner print and incomplete corner card with the words: “SOCIAL SECURITY ADMINISTRATION”. Print the words “OFFICIAL BUSINESS” printed under a line beneath the corner card. (See attached sample)

Additional printing on flap of envelope as follows:

Save a Trip

Visit www.socialsecurity.gov B -5 Packaging Deliveries shall be packaged as follows:

· 500 envelopes per case.

· Envelopes must be separated in lots of 100 with separation slips.

· Item Control Number and Stock Number must appear on all boxes and cartons.

· 60 cases per pallet.

The following information must appear on all exterior cases:

Item Control Number: 571176

NSN: 7530-00-000-0125

· Fluted corrugated cases must be used to pack envelopes.

· Cases must be made of material that will protect the envelopes from damage.

· Cases (of 500 envelopes) must be marked with the contract number, ICN, production date, batch number, and a tag identifying what number it is in the shipment (5 of 20, etc.).

· Every delivery must have a colored label, different than the previous two shipments label colors.

· Packages shall be delivered on pallets stacked no more than 5 cases high by (3 cases x 4 cases) rows. Pallets must have corrugated cardboard sheets above the top layer and beneath the bottom layer just above the pallet to serve as a moisture deterrent. Each pallet shall be shrink-wrap.

Failure of the contractor to meet the machine and packing specifications may result in non-acceptance by the SSA at the time of delivery. Correction of the packing specifications and re-shipment shall take place no later than 24 hours from the original delivery date at no additional cost to the government.

B -6 Shipping

The contractor must ship via truckload for each delivery of 750,000 envelopes or more.

“Truckload means:

· 48 ft. trailer equals 25 pallets (60 cases per pallet).

· 53 ft. trailer equals 28 pallets (60 cases per pallet).

Pallets of envelopes must be single-layered in shipment, allowing no double-stacked pallets in transport trailer. The pallet size is 40” x 48”. Pallets should not be placed on their side. All shipping shall be on a Free On Board (FOB) destination basis.

B -7 Delivery Instructions

Delivery Schedule Information: Before delivering any item to the receiving dock at Preston Gateway, the Contractor shall notify the Contracting Officer Representative that the shipment will arrive at Preston Gateway and provide the following information:

· Contractor name

· Truck logo (carrier name)

· Order number

· Delivery date and time

· Last four digits of driver’s SSN

If available, include also:

· The truck drivers name, and

· The truck tag number

The driver must have an ID with him/her along with a copy of the shipping ticket/commercial bill of lading or other delivery document.

SSA anticipates, but does not guarantee, placing an order at least once every six months requiring delivery of 750,000 envelopes /1,500 cases per month. Additional orders may be placed outside the six-month intervals. When ordered, deliveries shall be made on the first Wednesday of each month covered by the order. A specific delivery schedule will be included with each order.

The contractor shall notify the Contracting Officer Representative of any anticipated delays in the scheduled delivery at least five federal business days prior to the scheduled delivery date. In this event, SSA may be able to accept partial shipments.

Alternatively, based on in-house inventory, the SSA Contracting Officer Representative many grant a grace period on the delivery schedule of not more than 10 federal business days.

The contractor shall not request more than three partial shipments and /or three grace periods during each twelve months of the contract period, based on the month of the award. Partial shipments and/or requests for grace periods exceeding three during any twelve-month period will be considered less than acceptable performance.

Quantity

Date 750,000 Envelopes (1,500 cases)

October 3, 2012 750,000 Envelopes (1,500 cases)

November 7, 2012

750,000 Envelopes (1,500 cases)

December 5, 2012

750,000 Envelopes (1,500 cases)

January 3, 2013

750,000 Envelopes (1,500 cases) February 6, 2013

750,000 Envelopes (1,500 cases) March 6, 2013 Delivery Location

Preston Gateway

ATTN: Charles Pratt

1415B Magellan Road

Hanover, MD 21076

Receiving hours are 6:15 am – 2:30 pm

Telephone Number: (410) 691-5104/5105 B -8 Testing The Print Mail Facility (PMF) has requested first article testing on all envelopes. The following procedures are utilized when evaluating envelopes:

· Tests are performed with three operators per inserter, the Pitney Bowes CE and an SSA staff member for oversight.

· Production paper and inserts are used to test envelopes.

· Each test is saved for 10 days.

· Run three jobs utilizing the envelope currently used in production to form a baseline

(1 page workload with no inserts, 2 page workload with no inserts, and multi-page workload with multiple inserts)

· Replicated the previous three jobs utilizing the envelopes being evaluated.

· Compare the results of test envelopes to the baseline for job times and number of jams.

· One case of 2,500 samples required for testing prior to printing full order.

B -9 Proofs Two blue proofs will be required for the initial order prior to delivery. Additional proofs will only be required in the event specifications change during the term of the contract. Contractor shall submit proofs no later than five (5) business days before scheduled delivery via email or fax. The Government will review proofs and render an “OK” within 1-3 business days after receipt. The Government may require one or more sets of revised proofs before rendering an “OK” to print. Approval must come from the Government Contracting Officer Representative.

Proofs shall be sent to the Social Security Administration, Attention Francine Moore, 6401 Security Blvd., 1712 Annex Bldg., Baltimore, Maryland 21235-6401 or Francine Moore via email to francine.moore@ssa.gov or fax to (410) 965-5055.

B -10 Production Date Production date of envelopes shall be no greater than 45 days prior to date of delivery to SSA.

B -11 Safety Stock

The Contractor shall maintain a safety stock of 25 pallets equaling 60 cases per pallet (750,000 envelopes) on hand at all times. SSA will notify the Contractor (2) orders in advance, as to when the last order will be placed so that the Contractor may deplete its safety stock.

B -12 Delivery Tracking System

SSA has a “Advance Notification System”. To accommodate this, the contractor should have a web-based application, such as “Order Tracking Page” attached to the contractor web site that allows SSA to track all scheduled deliveries. Information on this page should include order-tracking identifiers: date stock released for delivery, amount of stock released, estimated date at destination and carrier contact information B -13 Contingency Plan In the event of a natural disaster, act of God, or catastrophic event, the contractor will have a “back-up plant” that can handle production and delivery requirements that allows envelopes to be at destination within the 24-hour delivery schedule.

B-4.3 Government Holidays

The following legal holidays are observed by this Government agency. Holidays that fall on Saturdays are observed on the Friday preceding the holiday, and holidays that fall on Sundays are observed on the Monday following the holiday.

B-5 Type of Contract This solicitation will result in the award of a Fixed-Price Requirements contract.

B-6 Ordering Authority and Procedures

(a) Orders under this contract shall be issued by warranted Contracting Officers of the following activity:

Social Security Administration Office of Acquisition and Grants 7111 Security Blvd. Baltimore, MD 21244

(b) Orders will be placed in writing using Standard Form 347.

SECTION C – CONTRACT CLAUSES

C-1

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. Also, the full text of a clause may be accessed electronically at this /these address(s): http://acquisition.gov/far/index.html 52.212-4 Contract Terms and Conditions – Commercial Items (OCT 2008)

52.214-34 Submission of Offers in the English Language (April 1991)

52.214-35 Submission of Offers in U.S. Currency (April 1991) C- 2 ADDENDUM TO FAR CLAUSE 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS (OCT 2008) In accordance with FAR 12.302(a)(3) the clause at 52.212-4(g) Invoice, is supplemented as follows:

(g) Invoice. An invoice must include –

The invoice shall include all elements of a proper invoice as defined in the invoice or payment clause used in this award and any other information required below or in any other contract clause. To assist the Government in making timely payments, include the contractor’s Taxpayers Identification Number, Data Universal Numbering System number, contract, and the Order Number, if any, on each invoice.

Facsimile (Fax) communication is the preferred method of submission for invoices and public vouchers, because the invoice will be received directly into the SSA payment system. If the invoice cannot be faxed, submit it electronically via email, by regular mail, or by hand carrying it to the Office of Finance at the address below.

If submitting by fax, use any one of the following fax numbers:

410 965-8209 410 965-8251 410 965-8200 410 965-8216

410 966-5425

410 966-9940

410 965-3734

410 965-7533 If submitting electronically:

Submit the invoice either as an attachment to an email message, or within the message itself, to: OTAPS.DAPS.Invoices@ssa.gov.

If sent by mail, submit an original and three (3) copies of the invoice to:

Social Security Administration Office of Finance Post Office Box 47

Baltimore, Maryland 21235-0047

If hand carried, deliver to:

Social Security Administration

Office of Finance

Customer Service Help Desk

2-B-4 East Low Rise Building

6401 Security Boulevard Baltimore, Maryland 21235-0047

The telephone number of the finance customer service help desk is (410) 965-0607.

The Government will make payment to the Contractor using the Electronic Funds Transfer (EFT) information contained in the Central Contractor Registration (CCR) database. In the event that the EFT information changes, the Contractor shall be responsible for providing the updated information to the CCR database. The EFT information submitted must be that of the contractor unless there is an official Assignment of Claims on file with the Office of Finance.

Remittance information associated with EFT payments is available via the Internet Payment Platform (IPP) on the Department of Treasury’s Internet site at http://www.ipp.gov.

The Contractor may also direct payment inquiries to SSA's Office of Finance by:

· Using its Financial Interactive Voice Response System (FIVR). FIVR is an automated self-service telephone system available 24 hours a day that allows direct electronic access to administrative payment information using the telephone keypad. The contractor can access FIVR by calling (410) 965-0607. The services available through FIVR are available through a Telecommunications Device for the Deaf (TDD) Line at 410-597-1395. Customer Service Representatives will be available to answer vendor payment inquiries Monday - Friday, between 8 a.m. and 4:30 p.m., Eastern Time.

· By sending an email to payment.inquiries@ssa.gov, or visiting the internet site at http://www.socialsecurity.gov/vendor/contact.htm. The contractor can also access the IPP system through a link on this site.

C-3

FAR CLAUSES INCORPORATED BY FULL TEXT

C-3.1 52.212-Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items (Jul 2012)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Pub. L. 108-77, 108-78).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

X (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

X (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Feb 2012) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) 52.204-11, American Recovery and Reinvestment Act—Reporting Requirements (Jul 2010) (Pub. L. 111-5).

(6) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Dec 2010) (31 U.S.C. 6101 note).

X (7) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Feb 2012) (41 U.S.C. 2313).

__ (8) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (May 2012) (section 738 of Division C of Pub. L. 112-74, section 740 of Division C of Pub. L. 111-117, section 743 of Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L. 110-161).

__ (9) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

X (10) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Jan 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (11) [Reserved]

X (12)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (13)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

X (14) 52.219-8, Utilization of Small Business Concerns (Jan 2011) (15 U.S.C. 637(d)(2) and (3)).

__ (15)(i) 52.219-9, Small Business Subcontracting Plan (Jan 2011) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Oct 2001) of 52.219-9.

__ (iii) Alternate II (Oct 2001) of 52.219-9.

__ (iv) Alternate III (Jul 2010) of 52.219-9.

X (16) 52.219-13, Notice of Set-Aside of Orders (Nov 2011)(15 U.S.C. 644(r)).

X _ (17) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

__ (18) 52.219-16, Liquidated Damages—Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

__ (19)(i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (Oct 2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer).

__ (ii) Alternate I (June 2003) of 52.219-23.

__ (20) 52.219-25, Small Disadvantaged Business Participation Program—Disadvantaged Status and Reporting (Dec 2010) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ (21) 52.219-26, Small Disadvantaged Business Participation Program— Incentive Subcontracting (Oct 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ (22) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657 f).

X (23) 52.219-28, Post Award Small Business Program Rerepresentation (Apr 2012) (15 U.S.C. 632(a)(2)).

__ (24) 52.219-29, Notice of Set-Aside for Economically Disadvantaged Women-Owned Small Business (EDWOSB) Concerns (Apr 2012) (15 U.S.C. 637(m)).

__ (25) 52.219-30, Notice of Set-Aside for Women-Owned Small Business (WOSB) Concerns Eligible Under the WOSB Program (Apr 2012) (15 U.S.C. 637(m)).

X (26) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

X (27) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Mar 2012) (E.O. 13126).

X (28) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

X (29) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

X (30) 52.222-35, Equal Opportunity for Veterans (Sep 2010)(38 U.S.C. 4212).

X (31) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

X (32) 52.222-37, Employment Reports on Veterans (Sep 2010) (38 U.S.C. 4212).

X (33) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

__ (34) 52.222-54, Employment Eligibility Verification (Jul 2012). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (36) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b).

__ (37)(i) 52.223-16, IEEE 1680 Standard for the Environmental Assessment of Personal Computer Products (Dec 2007) (E.O. 13423).

__ (ii) Alternate I (Dec 2007) of 52.223-16.

X (38) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513).

X (39) 52.225-1, Buy American Act—Supplies (Feb 2009) (41 U.S.C. 10a-10d).

__(40)(i) 52.225-3, Buy American Act—Free Trade Agreements—Israeli Trade Act (May 2012) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, and 112-42).

__ (ii) Alternate I (Mar 2012) of 52.225-3.

__ (iii) Alternate II (Mar 2012) of 52.225-3.

__ (iv) Alternate III (Mar 2012) of 52.225-3.

__ (41) 52.225-5, Trade Agreements (May 2012) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

X (42) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

__ (43) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

__ (44) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

__ (45) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)).

__ (46) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)).

X (47) 52.232-33, Payment by Electronic Funds Transfer—Central Contractor Registration (Oct 2003) (31 U.S.C. 3332).

__ (48) 52.232-34, Payment by Electronic Funds Transfer—Other than Central Contractor Registration (May 1999) (31 U.S.C. 3332).

__ (49) 52.232-36, Payment by Third Party (Feb 2010) (31 U.S.C. 3332).

(50) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

__ (51)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

__ (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

__ (1) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

__ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

__ (3) 52.222-43, Fair Labor Standards Act and Service Contract Act—Price Adjustment (Multiple Year and Option Contracts) (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

__ (4) 52.222-44, Fair Labor Standards Act and Service Contract Act—Price Adjustment (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

__ (5) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Requirements (Nov 2007) (41 351, et seq.).

__ (6) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services—Requirements (Feb 2009) (41 U.S.C. 351, et seq.).

__ (7) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Mar 2009) (Pub. L. 110-247).

__ (8) 52.237-11, Accepting and Dispensing of $1 Coin (Sept 2008) (31 U.S.C. 5112(p)(1)).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records—Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

(ii) 52.219-8, Utilization of Small Business Concerns (Dec 2010) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) [Reserved]

(iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

(v) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212).

(vi) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

(vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(viii) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

(ix) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (Nov 2007) (41 U.S.C. 351, et seq.).

(xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-Requirements (Feb 2009) (41 U.S.C. 351, et seq.).

(xii) 52.222-54, Employment Eligibility Verification (Jul 2012).

(xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Mar 2009) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xiv) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

C-3.2

FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor at any time prior to the expiration of the contract.

C-3.3

FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor at any time during the period of performance; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least sixty (60) days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

C-3.4 FAR 52.216-18 ORDERING (Oct 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from the date of award through the end of contract year five (5).

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered “issued” when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

C-3.5 52.216-21 REQUIREMENTS (Oct. 1995)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government’s requirements do not result in orders in the quantities described as “estimated” or “maximum” in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after June 30, 2017.

C-3.6 52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST SUBCONTRACT AWARDS (Aug 2012)

(a) Definitions. As used in this clause:

“Executive” means officers, managing partners, or any other employees in management positions.

“First-tier subcontract” means a subcontract awarded directly by the Contractor for the purpose of acquiring supplies or services (including construction) for performance of a prime contract. It does not include the Contractor’s supplier agreements with vendors, such as long-term arrangements for materials or supplies that benefit multiple contracts and/or the costs of which are normally applied to a Contractor’s general and administrative expenses or indirect costs.

“Months of award” means the month in which a contract is signed by the Contracting Officer or the month in which a first-tier subcontract is signed by the Contractor.

“Total compensation” means the cash and noncash dollar value earned by the executive during the Contractor’s preceding fiscal year and includes the following (for more information see 17 CFR 229.402(c)(2)):

(1) Salary and bonus.

(2) Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial statement reporting purposes with respect to the fiscal year in accordance with the Financial Accounting Standards Board’s Accounting Standards Codification (FASB ASC) 718, Compensation-Stock Compensation.

(3) Earnings for services under non-equity incentive plans. This does not include group life, health, hospitalization or medical reimbursement plans that do not discriminate in favor of executives, and are available generally to all salaried employees.

(4) Change in pension value. This is the change in present value of defined benefit and actuarial pension plans.

(5) Above-market earnings on deferred compensation which is not tax-qualified.

(6) Other compensation, if the aggregate value of all such other compensation (e.g., severance, termination payments, value of life insurance paid on behalf of the employee, perquisites or property) for the executive exceeds $10,000.

(b) Section 2(d)(2) of the Federal Funding Accountability and Transparency Act of 2006 (Pub. L. 109-282), as amended by section 6202 of the Government Funding Transparency Act of 2008 (Pub. L. 110-252), requires the Contractor to report information on subcontract awards. The law requires all reported information be made public, therefore, the Contractor is responsible for notifying its subcontractors that the required information will be made public.

(c) Nothing in this clause requires the disclosure of classified information

(d)(1) Executive compenstaion of the prime contractor. As a part of its annual registration requirement in the Central Contractor Registration (CCR) database (FAR clause 52.204-7), the Contractor shall report the names and total compensation of each of the five most highly compensated executives for its preceding completed fiscal year, if—

(i) In the Contractor’s preceding fiscal year, the Contractor received—

(A) 80 percent or more of its annual gross revenues from Federal contracts (and subcontracts), loans, grants (and subgrants), cooperative agreements, and other forms of Federal financial assistance; and

(B) $25,000,000 or more in annual gross revenues from Federal contracts (and subcontracts), loans, grants (and subgrants), cooperative agreements, and other forms of Federal financial assistance; and

(ii) The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.htm.)

(2) First-teir subcontract information. Unless otherwise directed by the contracting officer, or as provided in paragraph (h) of this clause, by the end of the month following the month of award of a first-tier subcontract with a value of $25,000 or more, the Contractor shall report the following information at http://www.fsrs.gov for that first-tier subcontract. (The Contractor shall follow the instructions at http://www.fsrs.gov to report the data.)

(i) Unique identifier (DUNS Number) for the subcontractor receiving the award and for the subcontractor's parent company, if the subcontractor has a parent company.

(ii) Name of the subcontractor.

(iii) Amount of the subcontract award.

(iv) Date of the subcontract award.

(v) A description of the products or services (including construction) being provided under the subcontract, including the overall purpose and expected outcomes or results of the subcontract.

(vi) Subcontract number (the subcontract number assigned by the Contractor).

(vii) Subcontractor’s physical address including street address, city, state, and country. Also include the nine-digit zip code and congressional district.

(viii) Subcontractor’s primary performance location including street address, city, state, and country. Also include the nine-digit zip code and congressional district.

(ix) The prime contract number, and order number if applicable.

(x) Awarding agency name and code.

(xi) Funding agency name and code.

(xii) Government contracting office code.

(xiii) Treasury account symbol (TAS) as reported in FPDS.

(xiv) The applicable North American Industry Classification System code (NAICS).

(3) Executive compensatioin of the first-tier subcontractor. Unless otherwise directed by the Contracting Officer, by the end of the month following the month of award of a first-tier subcontract with a value of $25,000 or more, and annually thereafter (calculated from the prime contract award date), the Contractor shall report the names and total compensation of each of the five most highly compensated executives for that first-tier subcontractor for the first-tier subcontractor’s preceding completed fiscal year at http://www.fsrs.gov , if—

(i) In the subcontractor’s preceding fiscal year, the subcontractor received—

(A) 80 percent or more of its annual gross revenues from Federal contracts (and subcontracts), loans, grants (and subgrants), cooperative agreements, and other forms of Federal financial assistance; and

(B) $25,000,000 or more in annual gross revenues from Federal contracts (and subcontracts), loans, grants (and subgrants), cooperative agreements, and other forms of Federal financial assistance; and

(ii) The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.htm.)

(e) The Contractor shall not split or break down first-tier subcontract awards to a value less than $25,000 to avoid the reporting requirements in paragraph (d).

(f) The Contractor is required to report information on a first-tier subcontract covered by paragraph (d) when the subcontract is awarded. Continued reporting on the same subcontract is not required unless one of the reported data elements changes during the performance of the subcontract. The Contractor is not required to make further reports after the first-tier subcontract expires.

(g)(1) If the Contractor in the previous tax year had gross income, from all sources, under $300,000, the Contractor is exempt from the requirement to report subcontractor awards.

(2) If a subcontractor in the previous tax year had gross income from all sources under $300,000, the Contractor does not need to report awards for that subcontractor.

(h) The FSRS database at http://www.fsrs.gov will be prepopulated with some information from CCR and FPDS databases. If FPDS information is incorrect, the contractor should notify the contracting officer. If the CCR database information is incorrect, the contractor is responsible for correcting this information.

C-3.7

52.239 – 1 PRIVACY OR SECURITY SAFEGUARDS (AUG 1996)

· The Contractor shall not publish or disclose in any manner, without the Contracting Officer’s written consent, the details of any safeguards either designed or developed by the Contractor under this contract or otherwise provided by the Government.

· To the extent required to carry out a program of inspection to safeguard against threats and hazards to the security, integrity, and confidentiality of Government data, the Contractor shall afford the Government access to the Contractor’s facilities, installations, technical capabilities, operations, documentation, records, and databases.

· If new or unanticipated threats or hazards are discovered by either the Government or the Contractor, or if existing safeguards have ceased to function, the discoverer shall immediately bring the situation to the attention of the other party.

C-4

ADDITIONAL CLAUSES – AGENCY SPECIFIC TERMS AND CONDITIONS IN FULL TEXT

The following agency specific terms and conditions are hereby incorporated in full text as follows.

C-4.1 PERIOD OF PERFORMANCE

The base period of performance under this contract will be for one (1) year. The total duration of this contract, including the exercise of any incentive options under this clause, shall not exceed 60 months.

C-4.2.1

BASE PERIOD OF PERFORMANCE

TBD

C-4.2.2 OPTION YEAR I (if exercised)

C-4.2.3 OPTION YEAR II (if exercised)

C-4.2.4 OPTION YEAR III (if exercised)

C-4.2.5 OPTION YEAR IV (if exercised)

C-4.2 Designation of Government Contract Specialist

Sandy Wicks, Contract Specialist (CS), Division of Operations Contracts, has been assigned to administer the contractual aspects of this contract. However, changes in the Scope of Work, contract cost, price, quantity, and quality or delivery schedule shall be made only by the Contracting Officer by a properly executed modification.