SOLICITATION_SSA40017R0009_GENERATORS.pdf

The Consulate General of the United States of America

Jeddah, Saudi Arabia

BME Solicitation SSA40017R0009

For

Diesel Powered Electric Generators

Preventive Maintenance

United States Consulate General

New Consulate Compound (NCC)

Solicitation for NCC Generators PM Service Solicitation SSA40017R0009

TABLE OF CONTENTS

SECTION 1 – CONTRACT FORMS

SF 1449 cover sheet

Continuation To SF-1449, RFP Number SSA40017R0009, Prices, Block 23

Continuation To SF-1449, RFP Number SSA40017R0009, Schedule Of Supplies/Services, Block 20 Description/Specifications/Work Statement

SECTION 2 - PACKAGING AND MARKING

SECTION 3 - CONTRACT ADMINISTRATION DATA

SECTION 4 - SPECIAL CONTRACT REQUIREMENTS

SECTION 5 - GENERAL CONTRACT CLAUSES

SECTION 6 - REPRESENTATIONS AND CERTIFICATIONS

SECTION 7 - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFEROR

SECTION 8 - EVALUATION FACTORS FOR AWARD

SECTION 1 - THE SCHEDULE

1.0 DESCRIPTION

The American Consulate in Jeddah requires preventive maintenance services for Diesel Engine

Generators. These services shall result in all systems being serviced under this agreement being in good operational condition when activated.

1.1. TYPE OF CONTRACT

This is a firm fixed price contract payable entirely in SAR (Saudi Riyals) OR in USD (US dollars). Prices for all Contract Line Item Numbers (CLIN) shall include proper disposal of toxic substances as per Item 8.3 where applicable. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required.

The contract price will not be adjusted due to fluctuations in currency exchange rates.

1.2. PERIOD OF PERFORMANCE

The contract will be for a period of one-year, with a maximum of four one-year optional periods of performance and will be expected to commence no later than June 2017.

2.0 PRICING

The rates below include all costs associated with providing preventive maintenance services in accordance with the attached scope of work, and the manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, profit and GST (if applicable).

2.1. Base Year. The Contractor shall provide the services shown below for the base period of the contract and continuing for a period of 12 months.

CLIN Description

Quantity of

Equipment

Type of services No. of service

Unit price

/ service

SAR / ($)

Total per year SAR

Diesel Powered

Electric Generator

1250 KW

3 Quarterly 4

Diesel powered

Electric Generator

50 KW

1 Quarterly 4

001-A

Diesel Powered

Electric Generator

1250 KW

3 Annual 1

002-A

Diesel powered

Electric Generator

50 KW

1 Annual 1

Total Base Year

2.2. Option Year 1. The Contractor shall provide the services shown below for Option Year 1 of the contract, and continuing for a period of 12 months.

Equipment

Type of services No. of service

Unit price

/ service

SAR / ($)

Total per year SAR

Diesel Powered

Electric Generator

1250 KW

3 Quarterly 4

Diesel powered

Electric Generator

50 KW

1 Quarterly 4

001-A

Diesel Powered

Electric Generator

1250 KW

3 Annual 1

002-A

Diesel powered

Electric Generator

50 KW

1 Annual 1

001-B

Diesel Powered

Electric Generator

1250 KW

2 Year

Maintenance

002-B

Diesel powered

Electric Generator

50 KW

2 Year

Maintenance

2.3. Option Year 2. The Contractor shall provide the services shown below for Option Year

2 of the contract, and continuing for a period of 12 months.

Equipment

Type of services No. of service

Unit price

/ service

SAR / ($)

Total per year SAR

Diesel Powered

Electric Generator

1250 KW

3 Quarterly 4

Diesel powered

Electric Generator

50 KW

1 Quarterly 4

001-A

Diesel Powered

Electric Generator

1250 KW

3 Annual 1

002-A

Diesel powered

Electric Generator

50 KW

1 Annual 1

001-B

Diesel Powered

Electric Generator

1250 KW

3 Year

Maintenance

002-B

Diesel powered

Electric Generator

50 KW

3 Year

2.4. Option Year 3. The Contractor shall provide the services shown below for Option Year

3 of the contract, and continuing for a period of 12 months

Equipment

Type of services No. of service

Unit price

/ service

SAR / ($)

Total per year SAR

Diesel Powered

Electric Generator

1250 KW

3 Quarterly 4

Diesel powered

Electric Generator

50 KW

1 Quarterly 4

001-A

Diesel Powered

Electric Generator

1250 KW

3 Annual 1

002-A

Diesel powered

Electric Generator

50 KW

1 Annual 1

001-B

Diesel Powered

Electric Generator

1250 KW

2 Year

Maintenance

002-B

Diesel powered

Electric Generator

50 KW

2 Year

2.5. Option Year 4. The Contractor shall provide the services shown below for

Option Year 4 of the contract, and continuing for a period of 12 months

2.6. Total for all years:

Base Year SAR / ($) __________

Option Year 1 SAR / ($) __________

Option Year 2 SAR / ($) __________

Option Year 3 SAR / ($) __________

Option Year 4 SAR / ($) __________

TOTAL SAR / ($) __________

Equipment

Type of services No. of service

Unit price

/ service

SAR / ($)

Total per year SAR

Diesel Powered

Electric Generator

1250 KW

3 Quarterly 4

Diesel powered

Electric Generator

50 KW

1 Quarterly 4

001-A

Diesel Powered

Electric Generator

1250 KW

3 Annual 1

002-A

Diesel powered

Electric Generator

50 KW

1 Annual 1

Total Base Year

2.7 Repair option. Repairs are NOT included under this agreement (see 7.1.3) and are to be done outside this contract. However, we would like to have current labor rates in the event that there is an issue discovered during the preventive maintenance of the specified equipment. Please provide your current labor rates in the Repair Option fields below. As stated in 7.1.3 any necessary repairs or parts will be submitted for approval and then billed against a separate PO.

The Contractor is not approved to do any additional work without approval.

Repair Labor Rates

Base Year SAR / $__________/hr

Option Year 1 SAR / $__________/hr

Option Year 2 SAR / $__________/hr

Option Year 3 SAR / $__________/hr

Option Year 4 SAR / $__________/hr

3.0 NOTICE TO PROCEED

After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The

Notice to Proceed will establish a date (a minimum of ten (10) days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

DESCRIPTION/SPECIFICATION/WORK STATEMENT

4.0 EQUIPMENT AND PERFORMANCE REQUIREMENTS

4.1. The American Consulate General in Jeddah requires the Contractor to maintain the following systems in a safe, reliable and efficient operating condition. Please see equipment list included in Exhibit A for a more detailed description.

1) Preventive Maintenance Service Contract for Diesel Powered Electric Generators

4.2. The Contractor shall provide all necessary managerial, administrative and direct labor personnel, as well as all transportation, equipment, tools, supplies and materials required to perform inspection, maintenance, and component replacement as required to maintain the systems in accordance with this work statement. Under this Contract the Contractor shall provide:

The services of trained and qualified technicians to inspect, adjust, and perform scheduled preventive maintenance.

4.3. Performance Standards

The Contractor shall schedule all preventive maintenance work with the site Facility Manager to avoid disrupting the business operation of the Consulate.

5.0 HOURS OF PERFORMANCE

5.1. The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of [8:00] AM and [5:00] PM Sunday through Thursday. No work shall be performed on US Government and local holidays. Below is a list of the holidays.

Jan 01 New Year's Day Am

Jan 15 Birthday of Martin Luther King, Jr. Am

Feb 19 President's Day Am

May 28 Memorial Day Am

Jul 04 Independence Day Am

Sep 03 Labor Day Am

Sep 24 Saudi National Day LH

Oct 08 Columbus Day Am

Nov 12 Veterans Day Am

Nov 23 Thanksgiving Day Am

Dec 25 Christmas Am st of Shawal (5 days)** Eid Alfitr LH th of Tho Alhijjah (5 days)** Eid Aladha LH

** To be observed by Saudi Government according to Hijri Calendar.

6.0 ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

6.1 General. The Contractor shall designate a representative who shall supervise the

Contractor’s technicians and be the Contractor’s liaison with the American Consulate. The

Contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose. Contractor employees shall have access to the equipment and equipment areas and will be escorted by Consulate personnel.

6.2 Personnel Security. The Government reserves the right to deny access to U.S.-owned and

U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who shall be used on this Contract prior to their utilization. Submission of information shall be made within 5 days of award of contract.

No technician will be allowed on site without prior authorization. Note: this may include cleared personnel if advance notice of visit is not given at least one week before the scheduled visit.

6.2.1 Vehicles. Contractor vehicles will not be permitted inside the Consulate compound without prior approval. If you need to have vehicle access please submit your vehicle information (Make, Model, License Plate #) along with a written justification as to why access is necessary. This should be submitted to the Facility Manager at least one (1) week prior to the visit.

6.2.2 Government shall issue identity cards to Contractor personnel, after they are approved.

Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The

Contractor is responsible for their return at the end of the contract, when an employee leaves

Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

6.2.3 Work within the Control Access Areas (CAA) and the Post Communication Center

(PCC) is only permissible by cleared American workers. No other clearance levels will be permitted. Please see section 1.0 to determine of this contract requires special clearance.

6. 3 Security Clearances. Security clearances are not a requirement for performance on this contract, as there will be no access to classified information or areas.

6.3.1 The Contractor must comply with all of the following requirements relating to the protection of U.S. Consulate General in Jeddah, Saudi Arabia Diplomatic personnel, property and compound project information and cooperate fully in all security matters Sensitive But

Unclassified (SBU) and information that may arise relating to this contract.

Contractor personnel may also be exposed to various documents and signs, including Post notices, event schedules, DoS regulations and conversations or announcements relating to the operation of the U. S. Consulate General in Jeddah and diplomatic personnel. This information should not be shared with anyone not employed by or falling under the protection of the

Consulate.

Contractor personnel may be exposed to various documents, such as blueprints, drawings, sketches, notes, surveys, reports, photographs, and specifications, received or generated in conjunction with this contract. These documents contain information associated with diplomatic facilities for the U.S. Department of State. These documents have been marked with the handling designations “Unclassified” or “Sensitive But Unclassified” and US Government warnings against reproduction and distribution. These documents require special handling and dissemination restrictions. All handling designations and warnings on original documents must be reproduced on subsequent copies.

The loss, compromise, or suspected compromise or loss of any SBU information, contract related information (personnel files, payroll information, etc.), any post or diplomatic facility related information (documents, notes, drawings, sketches, surveys, reports, exposed film, negatives, or photographs), or ANY information which may adversely affect the security interests of the

United States, must be immediately brought to the attention of the Contracting Officer (CO) and

Contracting Officer’s Representative (COR).

Photographs of any diplomatic overseas building or facility must be authorized in advance by the

COR and Regional Security Officer (RSO), who will establish any controls, limits, and/or restrictions as necessary. Exposed film depicting any Controlled Access Area and/or sensitive equipment must be developed in a U.S. - controlled environment by appropriately cleared personnel. No further dissemination, publication, duplication, or other use beyond that which was requested and approved is authorized without specific, advance approval from DS. DS reserves the right to demand retention of all copies of said photographs and/or negatives, following fulfillment of the previously authorized usage.

Transmission of any information marked Sensitive But Unclassified (SBU) or contract/personnel sensitive information, via the Internet, is prohibited. SBU information can be transmitted via

ProjNet, mail, FedEx (or other commercial carrier) or fax, or hand carried by authorized contractor personnel.

Discussion of U.S. Diplomatic post activities while not on post, to include in homes, hotel rooms, restaurants and all other public places, is prohibited. Any contact with host or third country nationals that seems suspicious (such as undue curiosity in the project or project personnel) shall be reported immediately to the COR and RSO.

The Contractor and its employees shall exercise utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except to the extent necessary to perform their required duties in the performance of the contract requirements or as provided by written authorization of the Contracting Officer. All documents and records (including photographs) generated during the performance of work under this contract shall be for sole use of and shall become the exclusive property of the U.S.

Government. No article, book, pamphlet, recording, broadcast, speech, television appearance, film or photograph concerning any aspect of the work performed under this contract shall be published or disseminated through any media, to include company or personal websites, without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract or at any other point in time. The Contract shall include the substance of this provision in all subcontracts hereunder.

6.4 Standards of Conduct

6.4.1 General. The Contractor shall maintain satisfactory standards of employee competency conduct cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the

United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The

Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

6.4.2 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the

Contracting Officer's Representative (COR). The Contractor shall provide, to each employee and supervisor, uniforms and personal equipment. The Contractor shall be responsible for the cost of purchasing, cleaning, pressing, and repair of the uniforms.

6.4.3 Neglect of Duties. Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

6.4.4 Disorderly Conduct. The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

6.4.5 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

6.4.6 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

6.4.7 Key Control. The Contractor will not be issued any keys. The keys will checked out from Post 1 by a “Cleared American” escort on the day of service requirements.

6.4.8 Notice to the Government of Labor Disputes. The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

7.0 SCHEDULED PREVENTIVE MAINTENANCE

7.1 General

7.1.1 The Contractor shall perform preventive maintenance as outlined in Exhibit A -

STATEMENT OF WORK. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration when units are activated/running.

7.1.2 The Contractor shall inventory, supply and replace expendable parts (eg, filters, belts, hoses, gaskets) that have become worn down due to wear and tear. The Contractor shall maintain a supply of expendable and common parts on site so that these are readily available for normal maintenance to include: hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), grease, sealant, thermostat, fuses; in addition to the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), MSDS, cleaning material and oil spill containment kits. The contractor should inventory the supply after each visit and order replacement supplies and have them delivered on site.

7.1.3 Exclusion. This contract does NOT include repair of equipment and replacement of hardware (e.g. bearings, pistons, piston rings, crankshaft, gears). Hardware replacements will be separately priced out by the Contractor for the Government’s approval and acceptance.

The Government has the option to accept or reject the Contractor’s quote for parts and reserves the right to obtain similar spare parts from other competitive sources. If required by the

Government, the Contractor shall utilize Government-purchased spare parts, if awarded the work. Such repairs/replacements will be accomplished by a separate purchase order. However, this exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

7.1.4 Replacement/repair of any electronic or electrical parts must be approved by the COR prior to installation of the part. If the Contractor proceeds to replace any electronic or electrical parts without COR approval, the Contractor shall de-install the parts at no cost to the

Government.

7.2 Checklist Approval

The Contractor shall submit to the COR a schedule and description of preventive maintenance tasks which the Contractor plans to provide. The Contractor shall prepare this schedule and task description in a checklist format for the COR’s approval prior to contract work commencement.

7.2.1 The Contractor shall provide trained technicians to perform the service at frequencies stated in Exhibit A and on the equipment called out in this SOW. The technician shall sign off on every item of the checklist and leave a copy of this signed checklist with the COR or the

COR's designate after the maintenance visit.

7.2.2 It is the responsibility of the Contractor to perform all manufacturers’ recommended preventive maintenance as well as preventive maintenance recommended by the manufacture technical manuals for the respective equipment.

7.2.3 After the site visit and testing a written test report should be submitted to the Facility

Manager. The report shall consist of the following:

a) System information (make, model, all device types)

b) Pass/Fail for each feature and type of component tested. If a device fails, note device type, address and location within Post.

c) Any comments on system (or device) condition as pertain to service life and dependability.

d) Full printout of test from system printer.

8.0 PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES

The Contractor shall provide trained technicians with the appropriate tools and testing equipment for scheduled maintenance, safety inspection, and safety testing as required by this Contract.

The Contractor shall provide all of the necessary materials and supplies to maintain, service, inspect and test all the systems to be maintained.

8.1 Contractor furnished materials will include but not limited to appropriate tools, testing equipment, safety shoes and apparel for technicians, hands, hearing and eye protection, MSDS, cleaning material and oil spill containment kit. Expendable/consumable items (e.g. hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), generator starting batteries, grease, sealant, thermostat, fuse), will be maintained in the onsite inventory. See 7.1.2.

8.2 Repairs. Repairs are not included in this contract. See Item 7.1.3. Exclusions.

8.3 Disposal of used oil, fuel, battery and other toxic substances. The Contractor is responsible for proper disposal of toxic/hazardous substances. All material shall be disposed of according to Government and Local law. After proper disposal the contractor must show proof of authorized disposal of these toxic/hazardous substances.

9.0. Oil Testing and Analysis. The Contractor shall perform laboratory testing by taking samples and sending them to a certified lab. Testing should follow all manufacturers’ recommendations.

10. DELIVERABLES

The following items shall be delivered under this contract:

Description QTY Delivery Date Deliver to

Names, biographic data, police clearance on Contractor personnel (#6.2)

1 5 days after contract award COR

Certificate of Insurance (#11) 1 10 days after contract award COR

Certification of disposal of toxic chemicals by local authorities (#8.3)

1 After each change COR

Checklist signed by Contractor’s employee (#7.2.1)

1 After completion of each maintenance service

COR

Oil Testing and Analysis (#9.0) 3 After completion of each annual service

COR

Written Test Report (#7.2.3) 1 Within 30 days of site visit FM

Invoice (#15) 1 After completion of each maintenance service

COR

11.0 INSURANCE REQUIREMENTS

11.1 Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor’s personnel in the performance of this Contract

The Contractor’s assumption of absolute liability is independent of any insurance policies.

11.2 Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this Contract, whatever insurance is legally necessary. The Contractor shall carry the following minimum insurance:

Public Liability Insurance

Bodily Injury SAR10,000,000.00 per occurrence

Cumulative SAR10,000,000.00

Property Damage SAR5,000,000.00 per occurrence Cumulative SAR10,000,000.00

Workers’ Compensation and Employer’s Liability

11.3 Worker's Compensation Insurance. The Contractor agrees to provide all employees with worker's compensation benefits as required under local laws (see FAR 52.228-4 “Worker’s Compensation and War-Hazard Insurance Overseas”).

12.0 LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to insure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the Contract shall be payable by the Contractor without Government reimbursement.

13.0 QUALITY ASSURANCE PLAN (QAP).

13.1 Plan. This plan is designed to provide an effective surveillance method to promote effective Contractor performance. The QAP provides a method for the Contracting Officer's

Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the Contract. The role of the Government is to conduct quality assurance to ensure that Contract standards are achieved.

Performance Objective PWS Para Performance Threshold

Services.

Performs all services set forth in the performance work statement (PWS)

1 thru 12 All required services are performed and no more than one

(1) customer complaint is received per month

13.2 Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

13.3 Standard. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR

52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

13.4. Procedures.

13.4.1 If any Government personnel observe unacceptable services, either incomplete work or required services not being performed, they should immediately contact the COR.

13.4.2 The COR will complete appropriate documentation to record the complaint.

13.4.3 If the COR determines the complaint is invalid, the COR will advise the complainant.

The COR will retain the annotated copy of the written complaint for his/her files.

13.4.4 If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

13.4.5 The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

13.4.6 If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

13.4.7 The COR will consider complaints as resolved unless notified otherwise by the complainant.

13.4.8. Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the

Contracting Officer for appropriate action under the Inspection clause.

14. TRANSITION PLAN/CONTACTS

Within 5 days after contract award, the Contracting Officer may ask the contractor to develop a plan for preparing the contractor to assume all responsibilities for preventive maintenance services. The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

14.1 On site contact. The following are the designated contact personnel between the US

Consulate in Jeddah and the Contractor

COR

Taha Al-Wahsh

Al-wahshTK@state.gov

Telephone # +966 (0)506365946

15. SUBMISSION OF INVOICES

The Contractor shall submit an invoice after each preventive maintenance service has been performed. Invoices must be accompanied by a signed copy of the Maintenance Checklist for the work performed including parts replacement and break down calls, if any. No invoice for preventive maintenance services will be considered for payment unless accompanied by the relevant documentation.

The Contractor should expect payment 30 days after completion of service or 30 days after receipt of invoice at the Consulate's payment office, whichever is later. Invoices shall be sent to:

Attention: Management Office

Tel. #: +966 (2) 667 0080 ext. 4394/4379

U.S. Consulate General mailto:Al-wahshTK@state.gov

Exhibit A - - STATEMENT OF WORK

Preventive Maintenance Service Contract for Diesel Powered Electric Generators

I. GENERAL INFORMATION:

This statement of work (SOW) describes the technical requirements of a maintenance and repair contract for electricity power generators (4 no.), sizes and makes are as per the below table which contains information on the technical data of these generators. The aforementioned equipment serves an intricate mechanical infrastructure currently installed within the U.S.

Consulate General in Jeddah compound. The successful bidder will be required to perform routine scheduled preventative maintenance of the herein described equipment.

II. PROJECT REQUIREMENTS:

DESCRIPTION OF EQUIPMENT:

Generator 1 Generator 2 Generator 3 Generator 4

Engine Manufacturer

Cummins Inc. Cummins Inc. Cummins Inc. Cummins Inc.

Model 1250DQGAA 1250DQGAA 1250DQGAA 50DSFAC

Engine Model QSK50-G4 NR2 QSK50-G4 NR2 QSK50-G4 NR2 QSB5-G3 NR3

Serial number 25400889 25400417 25400883 73728119

Rated Speed 1800 1800 1800 1800

Ph. 3 3 3 3

Hz 60 60 60 60

KW 1250 1250 1250 50

Volt 220-380 220-380 220-380 220-380

KVA 1563 1563 1563 63

Amp. 2376 2376 2376 95

Control System Power Command Control 3201

Power Command Control 3201

Power Command Control 3201

Power Command Control 2100

Year of Installation 2016 2016 2016 2016

III. GENERAL REQUIREMENTS:

The contractor will be responsible for labor and materials (see 7.1.2) required to carry out all preventive maintenance as outlined in this SOW. Consulate staff have service manuals for all

Generators and ATS’s on-site.

IV. SCOPE OF WORK - - GENERATOR PREVENTIVE MAINTENANCE

The contractor shall provide all materials, supervision, labor, tools, and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and /or use safety protection while work is performed. Any questions or injuries shall be brought to the attention of the Post Occupation Safety and Health Officer (POSHO). Material Safety Data Sheets

(MSDS) shall be provided by the contractor for all HAZMAT materials. Copies will be provided to the COR for approval.

If any discrepancies are found with the generator systems that are not covered under this scope of work, the contractor must provide the following:

1. Detailed report noting the discrepancy found.

2. Bill of Materials (BOM) to include component name, quantity, part #, and price for any repair material required and material lead time.

3. Price quote for repair labor.

At a minimum, the following work tasks must be completed:

Contractor must submit to the Contracting Officer’s Representative (COR) for review, work sheet/checklist that will be used for performing maintenance service.

COR must immediately be made aware of any condition discovered that could result in equipment failure.

Test and inspection report shall be submitted to the COR within three days of completing work.

Laboratory report for all chemicals (oil, coolant or fuel analysis) shall be submitted to the

COR.

Maintenance Interval Schedule (Standby Generators)

A. Quarterly Schedule

1. Conduct visual inspection around generator.

Check for evidence of leaks, damage, loose or missing hardware.

Inspect engine and generator wiring harness for wear and damages.

Inspect supports and spring isolators for soundness and stability.

Inspect unit for corrosion.

Hoses and Clamps - Inspect/Replace if needed.

Belts - Inspect/Adjust/Replace if needed.

Inspect all fuel, oil, and water piping for secure mounting.

Inspect exhaust piping and muffler insulation.

2. Batteries.

Battery charger – Inspect operation and clean.

Battery electrolyte level and specific gravity – Check and adjust. Add distilled water as needed.

Perform battery load test.

Clean battery terminals and lugs (apply grease on terminal connections).

3. Fluids and Filters.

Cooling System Coolant Level - Check and adjust.

Coolant conditioner (DCA/SCA) – Check and adjust to specs.

Jacket Water Heater - Check proper operation.

Engine Oil Level - Check and add if needed.

Fuel/water separators – Drain water.

Engine Air Cleaner Service Indicator – Check, clean filter if needed.

Engine Air Cleaner Elements – Replace.

4. Generator Room.

Fuel tanks – Inspect and treat fuel if needed, check fuel level, drain water and sediment.

Automatic fuel system -Check operation and control panel.

Space Heater/Room exhaust fan - Check for proper operation.

Air intake/exhaust – Ensure nothing obstructs airflow; louvers are free and operate properly.

Exhaust condensate trap – drain condensate.

5. Control Panel.

Electrical Connections - Check tightness

Clean and remove dust from panel.

6. ATS.

Clean and remove dust.

Inspect seals.

Note date of last battery change. (Replace if 2 years or older).

Tighten connections.

Check for hot spots.

7. Run unit – No load.

Run the generator with no load for 15 minutes.

Remote Start Panel-Inspect and test operation. Inspect and clean.

Check the generator for unusual conditions, such as: excessive vibration, leaks, excessive smoke.

Verify all gauges and indicators are normal and functioning properly.

Check all indication lights, replace any defective bulbs.

8. Start unit and run under load for 2 hours.

Note: Unit should be run under facility load if permissible. If not, unit should be run with a minimum 80% load with load bank.

Automatic Start/Stop – Inspect.

Check ATS operations and calibrate TDES, TDNE, TDEN, TDEC if necessary.

Observe and record retransfer/cool down time.

Check automatic open and close shutter-stats and thermatic fans.

Generator Set Vibration – Inspect.

Read and record all gauges/meters.

Record load readings – Voltage, amps, frequency, power factor.

Check exhaust for excessive black or white smoke.

Check turbocharger for vibrations or any abnormal noise during operation.

Check generator bearing for noise and overheating.

Check exhaust manifold, muffler, and piping for leaks and secure mountings.

9. Additional.

Ensure Generator/ATS is left in proper position for automatic start and transfer.

Clean generator and generator room. Wash radiator if necessary.

Annotate date, hours and maintenance in Generator log, fill out maintenance checklist and report deficiencies to COR.

Submit Service Inspection and Test Report to COR.

B. Annual Schedule

1. Conduct Quarterly PM service

2. Engine Crankcase Breather – Clean.

3. Engine Oil Sample - Obtain and perform analysis. Submit report to COR.

4. Engine Oil and Filter – Replace.

5. Fuel Filters and Water Separators – Replace.

6. Obtain fuel sample at day tank (if applicable) and storage tank for analysis.

7. Radiator – Clean.

8. Intake louvers and ducts – Inspect/Clean (pressure wash).

9. Fan Drive Bearing – Lubricate.

10. Cooling System Supplemental Coolant Additive (SCA) - Test/Add

11. Coolant filter – Change if applicable

12. Crankshaft Vibration Damper - Inspect

13. Engine Protective Devices - Check

14. Turbocharger – Inspect/Check; Check end play and radial clearance on the turbine wheel and shaft.

15. Clean and lubricate fuel pump linkages if applicable.

16. Fan bearing – Inspect/Grease.

17. Clean dust and vacuum all the controls, meters, switching mechanism components, interior bus work, Remote Start control panel, Annunciator and connecting lugs of the

ATS.

18. Inspect/Check bus work and supporting hardware for carbon tracking, cracks, corrosion, or any type of deterioration.

19. Check all control wiring and power cables (especially wiring between or near hinged door) for sign of wear and deterioration.

20. Check the cabinet interior for loose hardware – tighten connections.

C. 2 Year Maintenance Schedule:

1. Conduct the Quarterly and Annual PM Service.

2. Inspect water pump and seals; replace any worn or defective parts.

3. Clean and inspect the oil cooler.

4. Clean and inspect the after cooler.

5. Generator – Check for moisture, dust, oil, grease, and debris on main stator windings, exciter. Clean as needed

6. Generator bearing – Inspect/Grease (or as recommended by manufacturer).

7. Replace the batteries in the Digital Module every two years. (as applicable)

8. Batteries – Replace generator batteries.

D. 3 Year Maintenance Schedule.

1. Cooling System Coolant – Flush system and replace coolant.

2. Cooling System thermostat – Replace

3. Belts and hoses – Replace

4. Generator Main Stator Winding Temperature (if equipped with winding defectors) –

Check and record main stator winding temperatures with engine under load.

5. Generator Bearing and Bearing Bracket Temperature (If Equipped) – Check and record all bearing bracket temperatures with the engine under a load.

Notes:

Before each consecutive interval is performed, all maintenance from the previous intervals must be performed.

END OF STATEMENT OF WORK

SECTION 2 - PACKAGING AND MARKING

RESERVED

SECTION 3 - CONTRACT ADMINISTRATION DATA

Note:

Clauses numbered 52.XXX… are Federal Acquisition Regulations.

Clauses numbered 652.XXX… are Department of State Acquisition Regulations.

1 652.232-70 PAYMENT SCHEDULE AND INVOICE SUBMISSION (FIXED-PRICE)

(AUG 1999)

(a) General. The Government shall pay the contractor as full compensation for all work required, performed and accepted under this contract, inclusive of all costs and expenses, the firm fixed-price stated in Section 1 of this contract.

(b) Payments Schedule. Payments will be made in accordance with the following partial payment schedule:

In accordance with pricing and costs defined in Section 1, the contractor will be paid for the completion of each maintenance visit as approved by the COR.

(c) Invoice Submission. Invoices shall be submitted in an original and 2 copies (See the SF

1442 Block 27) to the office identified in Block 10 of the SF-26, Block 23 of the SF-33, or

Block 18b of the SF-1449. To constitute a proper invoice, the invoice must include all items per FAR 52.232-25, "Prompt Payment" (see Section/Paragraph I.67).

(d) Contractor Remittance Address. Payments shall be made to the contractor's address as specified on the cover page of this contract, unless otherwise directed.

2 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

The Contracting Officer may designate in writing one or more Government employees, by name and position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer's Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting

Officer and this authority is delegated in the designation.

3 AUTHORITY OF CONTRACTING OFFICER

All work shall be performed under the general direction of the Contracting

Officer, who alone shall have the power to bind the Government and to exercise the rights, responsibilities, authorities and functions vested by the contract, except that the Contracting

Officer and the Procurement Executive shall have the right to designate authorized representatives to act for the Contracting Officer, as specifically provided in the designation of that individual.

4 PAYMENT

4.1 General: The Contractor's attention is directed to Section I, 52.232-5, "Payments under Fixed-Price Construction Contracts". The following subsections elaborate upon the information contained therein.

4.2 Detail of Payment Requests: Each application for payment shall cover the value of labor and travel for each maintenance visit. Invoices shall be addressed to: See G.5

4.3 The Contractor shall furnish a complete signed copy of each invoice to the COR, including all supporting documentation.

4.4 Evaluation by the Contracting Office: Following receipt of the

Contractor's request for payment and on the basis of an inspection of the work, the CO or COR shall make a determination as to the amount which, in his/her opinion, is then due. In the event the Contracting Officer does not approve payment of the full amount applied for, the Contracting

Officer shall advise the Contractor of the reasons therefore.

5 INVOICING

5.1 The Contractor’s invoice shall be submitted in triplicate to the following address via courier (e.g. FEDEX or UPS).

Attention: Management Office

Tel. #: +966 (2) 667 0080 ext. 4394/4379

U.S. Consulate General

5.2 Invoices shall list the item delivered by reference to the appropriate submittal, item number, price, and actual delivery date. To constitute a proper invoice, the invoice must include the following information and/or attached documentation:

(a) Name, address and telephone number of the Contractor.

(b) Date of invoice.

(c) Contract number; also modification number, if applicable.

(d) Description of the services rendered.

(e) Accounting and Appropriation Data.

(f) Need unique Invoicing Number

[End of Section]

SECTION 4 - SPECIAL CONTRACT REQUIREMENTS

1 RESERVED

2 MANDATORY SOURCE DEFENSE BASE ACT INSURANCE

H.2.1 The Contractor shall (a) provide, before commencing performance under this contract, such workers’ compensation insurance or security as the Defense Base Act (42 U.S.C.) 1651. Et seq. requires and (b) continue to maintain it until performance is completed. The Contractor shall insert, in all subcontracts under this contract to which the Defense Base Act applies, a clause similar to this clause (including this sentence) imposing upon those subcontractors this requirement to comply. The contractor is required to obtain Defense Based Insurance for periods of time when its employees and subcontractors are deployed to any OCONUS location. The cost of this insurance is reimbursable in prorata amounts for each OCONUS travel period. This amount should be itemized in each invoice and supported by payments to the designated organization that has provided this insurance coverage.

3 RESERVED

4 RESERVED

5 DOSAR 652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND

ADMINISTRATIVE LEAVE (APR 2004)

(a) The Department of State observes the following days as holidays:

See Section F.6

(b) When any such day falls on a Saturday or Sunday, the following Monday is observed.

Observance of such days by Government personnel shall not be cause for additional period of performance or entitlement to compensation except as set forth in the contract. If the contractor’s personnel work on a holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, unless authorized pursuant to an overtime clause elsewhere in this contract.

(c) When the Department of State grants administrative leave to its Government employees, assigned contractor personnel in Government facilities shall also be dismissed. However, the contractor agrees to continue to provide sufficient personnel to perform round-the-clock requirements of critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the contracting officer or his/her duly authorized representative.

6 INSURANCE

6.1 Amount of Insurance

6.1.1 The Contractor’s attention is directed to Section I, 52.228-5, “Insurance - Work on a

Government Installation” (see Section/Paragraph I.52). As required by this clause, the Contractor is required to provide whatever insurance is legally necessary. The Contractor, shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

6.1.2 General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury).

(a) Bodily Injury on or off the site stated in US Dollars:

Per Occurrence: SAR10,000,000 ($2,666,667)

Per Person: SAR10,000,000 ($2,666,667)

(b) Property Damage on or off the site in US Dollars:

Per Occurrence: SAR5,000,000 ($1,333,334)

Cumulative: SAR10,000,000 ($2,666,667)

6.1.3 The foregoing types and amounts of insurance are the minimums required. The

Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

6.2 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from an incident to the Contractor’s performance of this contract. The

Contractor shall hold harmless and indemnify the Government from any and all claims arising therefrom, except in the instance of gross negligence on the part of the Government.

6.3 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

6.4 Government as Additional Insured: The general liability policy required of the Contractor shall name “the United States of America, acting by and through the Department of State”, as an additional insured with respect to operations performed under this contract.

6.5 Insurance-Related Disputes: Failure to agree to any adjustment contemplated under this contract regarding insurance shall be a dispute within the meaning of the clause in Section I, 52.233-1, Alternate I, “Disputes”. However, nothing in this clause shall excuse the Contractor from proceeding with the work, including the repair and/or replacement as herein above provided.

6.6 Time for Submission of Evidence of Insurance: The Contractor shall provide evidence of the insurance required under this contract within 30 calendar days after contract award. Failure to timely submit this evidence, in a form acceptable to the Contracting Officer, may result in rescinding or termination of the contract by the Government.

7 Reserved

8 Reserved

9 Reserved

10 DIPLOMATIC SECURITY REQUIREMENTS FOR CLEARANCES AND

HANDLING CLASSIFIED, SBU AND UNCLASSIFIED PROJECT INFORMATION

The contractor shall include the substance of Sections/Paragraphs 10, 11, 12, and 13 in all classified subcontracts. The substance of those Sections/Paragraphs relating to safeguarding and handling of SBU and unclassified information shall be included in ALL subcontracts, including those with non-U.S. firms.

10.1. General This contract includes security provisions which require a DD Form 254, Contract Security Classification Specification, issued by the Bureau of Diplomatic Security;

DS/IS/IND. Issuance of the DD Form 254 is contingent on the Contractor’s obtaining and maintaining a Defense Security Service (DSS) Interim or Final Secret Facility clearance must be maintained throughout contract. Failure to do so may result in termination of the contract for default. Personnel requiring access to Controlled Access Areas or classified information must possess a Secret security clearance. Additionally, all personnel involved in the procurement process for CAA materials MUST possess a Final Secret personal security clearance.

10.1.1 Requirement for safeguarding classified information at the contractor’s facility is not required.

10.2 Visit Authorization Requests. The prime Contractor and all cleared. Subcontractors will submit a Visit Authorization Request (VAR), for all cleared personnel visiting any Department annex, overseas post, construction site, or as otherwise requested by the U.S. Government. The visit request must be submitted to the Bureau of Diplomatic Security, DS/IS/IND, via facsimile at (571) 345-3000 or via e-mail to DSINDOBOVARS@state.gov. A copy of the JCAVS Person

Summary must be attached to the visit request. DS/IS/IND is the only authorized recipient of the

JCAVS Person Summaries at DoS.

10.3 The prime Contractor must request a DD Form 254 for all subcontractors requiring access to classified information domestically or at the site, or any access to Controlled Access

Areas at the site. Requests for DD Forms 254 must be forwarded to DS/IS/IND via e-mail to the point of contact listed on Item 13 of the DD Form 254 or via facsimile at (571) 345-3000, for signature and approval, prior to Subcontractor access to any classified information or deployment to the site. DD Forms 254 issued by DS/IS/IND will be forwarded to the prime contractor for distribution to subcontractors. Subcontractors must possess an Interim or Final

Secret FCL.

10.4 Protection of Classified and SBU Information the Contractor and all Subcontractors must comply with all Department of State (DOS) and Defense Security Service (DSS) requirements relating to the protection of classified and Sensitive But Unclassified (SBU) and unclassified project information and cooperate fully in all security matters that may arise relating to this contract.

10.4.1 The loss, compromise, or suspected compromise or loss of any classified information

(documents, notes, drawings, sketches, surveys, reports, exposed film, negatives, or photographs or ANY project information which may adversely affect the security interests of the United

States, must be immediately brought to the attention of the Contracting Officer (CO) or

Contracting Officer’s…