SS.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

POINT OF CONTACT*

Contract Specialist Hanan MCcCullick Hanan.Mccullick@va.gov

PLACE OF PERFORMANCE

Long Beach VA HCS

5901 E 7th Street

Long Beach CA

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

THIS REQUEST FOR INFORMATION (RFI) – SOURCES SOUGHT IS ISSUED SOLELY FOR MARKET RESEARCH AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION

1. Responses to this Sources Sought must be in writing. The purpose of this Sources Sought Announcement is for market research only to make appropriate acquisition decisions and to gain knowledge of Small Businesses, including Service-Disabled Veteran-Owned Small Businesses and Veteran-Owned Small Businesses (SDVOSB/VOSB), who are interested in submitting proposals for this procurement and who can perform the work required for this procurement.

2. The NAICS for this requirement is 339112– Surgical and Medical Instrument Manufacturing

3. The Contractor shall supply, install, configure, and Research equipment products and provide on-going technical support and maintenance services for that installed software product for the Tibor Rubin VA Medical Center located in Long Beach, California. The required supply item must take in data from multiple VA legacy systems, including Veterans Health Information Systems and Technology Architecture (VistA)/Computerized Patient Record System (CPRS), to provide ongoing surveillance and real-time alerts of clinical activity to VA clinical staff. The required services shall be provided by the contractor along with all the resources necessary to accomplish the deliverables described in the attached DRAFT Salient Characteristics.

4. Interested and capable Contractors are encouraged to respond to this notice not later than Wednesday, August 13, 2025, at 03:00 PM PST, by providing the following information via email only to hanan.mccullick@va.gov.

(a) Company name

(b) Address

(c) Point of contact

(d) Phone, fax, and email of primary point of contact

(e) Contractor’s Unique Entity ID (SAM) number

(f) Type of small business, if applicable, (e.g. Service-Disabled Veteran-Owned Small Business (SDVOSB), Veteran-Owned Small Business (VOSB), 8(a), HUB-Zone, Woman Owned Small Business, Small Disadvantaged Business, or Small Business).

(g) Statement indicating whether your company is considered small under the size standard for the NAICS code identified under this RFI.

(h) Statement indicating the product name of the product referenced above that you intend to provide for this procurement.

(i) Statement indicating whether you are the manufacturer of the product that you intend to provide for this procurement. If you intend to provide a product manufactured by a company other than your own, state the name of the company whose product you intend to provide, the country of origin for the product you intend to provide, and whether the company that manufactures that product is a small business under the size standard for the NAICS code identified under this RFI.

(j) Statement indicating if you have a current contract to provide the product that you intend to provide for this procurement, along with the installation, configuration, validation, support, and maintenance services required by this procurement, under either the General Services Administration’s Federal Supply Schedule or with NAC, NASA SEWP, or any other federal contract. If yes, provide the contract type and contract number, as well as the identity of the federal agency with whom you hold that contract.

(k) Statement indicating how many calendar days you estimate it would take you to install, configure, and validate the product that you intend to provide for this procurement in a medical center similar to the Tibor Rubin VA Medical Center.

(l) General pricing for your products/solutions for market research purposes.

(m) A capability statement that provides detailed information for one or more reference contracts that demonstrate your experience providing clinical surveillance software that meets the requirements described in the attached DRAFT Statement of Work and demonstrates your experience providing the installation, configuration, validation, support, and maintenance services required by this procurement. GENERAL STATEMENTS OF CAPABILITY ARE NOT ACCEPTABLE. Respondents must provide the following information for each reference contract the respondent identifies as evidence of the respondent’s capability to perform the work required by this procurement. Respondents must provide the following information for each reference contract:

(1) the legal name of entity with whom the respondent held the contract;

(2) the contract number;

(3) a description providing details of the specific tasks the respondent performed under that contract;

(4) the dates during which the respondent performed the contract;

(5) the name, phone number, and email address of a person at the entity with whom the respondent held the contract who can verify the information the respondent provides regarding this reference contract.

If a respondent offers to demonstrate experience through the proposed use of subcontractors, the respondent must identify the legal name of each subcontractor and provide all of the information required above for one or more reference contracts performed by each subcontractor the respondent intends to use.

NOTE: The information requested above is required for the Government to evaluate whether there are sufficient small business concerns of a particular type who are capable of performing the work required by this procurement to determine if this procurement should be set aside for a given type of small business concern. FAILURE TO SUBMIT ALL OF THE INFORMATION REQUESTED ABOVE MAY BE VIEWED BY THE GOVERNMENT AS EVIDENCE THAT THE RESPONDENT LACKS THE ABILITY TO PROVIDE THE RESEARCH EQUIPMENT AND SERVICES REQUIRED BY THIS PROCUREMENT. THIS, IN TURN, MAY AFFECT THE GOVERNMENT’S DETERMINATION ABOUT WHETHER THE REQUIREMENTS FOR A SET-ASIDE PROCUREMENT HAVE BEEN MET.

5. All Offerors who provide goods or services to the United States Government must be registered in the System for Award Management (SAM) database found at https://www.sam.gov. Registration must include Representations and Certifications.

--End of Sources Sought Announcement--

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

SCHEDULE OF SUPPLIES:

SALIENT CHARACTERISTICS:

Waving Rotator must have:

· 360° orbital waving motion for efficient sample mixing.

· Speed range of 5 to 120 rpm with precise control: ±1 rpm ≤ 30 rpm, ±2 rpm > 30 rpm.

· Adjustable rocking angle from 1° to 12°.

· Digital display for speed and time settings.

· Timer range from 1 minute to 99 hours and 59 minutes, or continuous operation.

· Maximum load capacity of 9.8 kg (22 lbs).

· Platform size accommodating up to six 96-well microplates.

· Optional non-slip rubber mat tray for various labware.

· Compact design suitable for use in incubators (non-CO₂), chambers, and refrigerators up to 60°C.

TX-750 Adapters for 1.5/2 mL Tubes:

· Must be specifically designed for use with the Thermo Scientific TX-750 swinging bucket rotor.

· Must securely accommodate 1.5 mL and 2.0 mL conical microcentrifuge tubes.

· Must ensure stable, balanced centrifugation at high speeds without compromising rotor integrity.

· Must be chemically resistant and autoclavable, allowing for repeated sterile use.

· Must be constructed of high-durability materials capable of withstanding RCFs up to or exceeding 4,000 × g.

· Must be compatible with ClickSeal™ biocontainment lids and the TX-750 bucket configuration.

· Must allow for tool-free insertion and removal of microtubes while preventing slippage or breakage.

· Must be manufacturer-certified by Thermo Scientific to ensure safety, compatibility, and warranty compliance.

TX-750 Adapters for 5/7 mL Tubes:

· Must be compatible exclusively with the TX-750 swinging bucket rotor.

· Must securely hold 5 mL and 7 mL round-bottom tubes during high-speed centrifugation.

· Must maintain balanced loading within the TX-750 buckets to ensure rotor safety and prevent vibration.

· Construction must allow for chemical resistance and durability under repeated centrifugation cycles.

· Must be made of high-strength, autoclavable materials suitable for use in sterile environments.

· Must support easy insertion and removal of tubes without damaging sample vessels.

· Must be manufacturer-certified by Thermo Scientific for use with TX-750 to preserve rotor warranty and biocontainment validation.

· Must be compatible with ClickSeal™ lids and existing bucket configuration of the TX-750 system.

· Must comply with lab-grade performance standards and withstand RCF forces exceeding 4,000 × g.

METTLER TOLEDO MR204 Analytical Balance must have:

· Maximum capacity of 220 g.

· Readability of 0.1 mg.

· Electromagnetic Force Compensation (EMFC) weighing cell.

· FACT automatic internal calibration.

· 4.5-inch color touchscreen display.

· QuickLock draft shield for easy cleaning.

· Full metal housing with overload protection.

· Connectivity options: USB-A, USB-C, RS232, Ethernet.

· Guided leveling assistant.

Thermo Scientific 1300 Series Class II, Type A2 Biological Safety Cabinet must have:

5-foot working width to accommodate multiple instruments or workflows 10-inch sash opening for optimal user access while maintaining containment 120V, 50/60 Hz power compatibility for standard U.S. laboratory electrical systems Stainless steel interior chamber for durability, easy cleaning, and chemical resistance HEPA-filtered vertical laminar airflow for protection of both personnel and samples Integrated vacuum valve(s) for aspiration or fluid removal within the cabinet Ergonomic features, including an angled sash, footrest, and optional saddle stool to reduce strain during extended use Energy-efficient motor and lighting systems to reduce operational cost Front-access maintenance design for easy service without rear clearance Sound level below 63 dBA for quiet operation Factory-installed service fixtures (gas/vacuum options) with external control Thermo Scientific TSX50086FA Ultra-Low Temperature Freezer must have:

· Temperature Range: -40°C to -86°C, suitable for long-term storage of sensitive biological samples.

· Capacity: 24.1 cu. ft. (682 liters), accommodating up to 500 standard 2-inch boxes.

· Temperature Stability: Maintains a uniform temperature with a stability of ±0.2°C and peak variation of 3.6°C at -80°C.

· Fast Pull-Down: Achieves -80°C in under 5 hours, facilitating quick readiness for sample storage.

· Recovery Time: Door opening recovery time of approximately 15 minutes at -75°C, minimizing temperature fluctuations.

· Construction: Scratch-resistant painted steel exterior and cold-rolled steel interior, with optional stainless-steel interior for enhanced durability.

· Insulation: Advanced vacuum insulation panels.

· User Interface: Touch-screen LCD display for intuitive operation and monitoring.

· Security Features: Standard key lock, padlock loop, and optional HID-controlled access for sample security.

· Backup Systems: Optional CO₂ or LN₂ backup systems to maintain temperature during power outages.

· Certifications: Compliant with cULus, CE, ENERGY STAR®, and EPA SNAP standards.

Microcarrier Set for TX-750 swinging bucket rotor:

· Must be specifically designed for use with the TX-750 swinging bucket rotor.

· Must allow for secure mounting of microplates, flasks, or other flat-bottomed labware inside rotor buckets.

· Construction must ensure chemical resistance and withstand high-speed centrifugation without deformation.

· Must maintain proper balance and alignment within TX-750 buckets to preserve rotor integrity.

· Must be manufacturer-certified by Thermo Scientific for use with the TX-750 rotor to ensure performance and safety.

· Must be easy to install and remove without tools, compatible with existing TX-750 systems.

· Must support versatile labware formats, especially flat-bottomed microcarrier vessels used in adherent cell culture.

· Must be autoclavable or resistant to common disinfectants for repeated use in biosafety environments.

Cimarec+ Stirring Hotplate must have:

· Temperature range from ambient to 540°C.

· Stirring speed range of 50 to 1500 rpm.

· Ceramic top plate measuring 7.25 x 7.25 inches.

· LED display for precise temperature and stirring speed control.

· Consistent stirring performance.

· Hot Top warning system indicating surface temperatures above 50°C.

· Raised display design to protect electronics from spills.

· Optional temperature probe and splash guard for enhanced safety.

· Compact design suitable for various laboratory environments.

TSX2320FA Manual Defrost Freezer (-20°C) must have:

· Temperature range of -25°C to -15°C, factory set to -20°C.

· 23 cu. ft. (approximately 659 liters) storage capacity.

· Manual defrost to prevent freeze-thaw cycles and protect sample integrity.

· Energy-efficient V-drive compressor system.

· Uniform temperature distribution with cold wall convection cooling.

· Low noise operation (approximately 52 dBA).

· Microprocessor control with alarms and setpoint security.

· Self-closing door with 90° stop and integrated door lock.

· Lockable casters for mobility.

Thermo Scientific Heracell VIOS 160i CO₂ Incubator must have:

· 165-liter (5.8 cu. ft.) chamber with electropolished stainless steel interior for durability and easy cleaning.

· Direct heat chamber design with adjustable, perforated shelving and reversible exterior door for flexibility.

· THRIVE Active Airflow system for uniform temperature and CO₂ distribution, ensuring fast recovery of all parameters in 10 minutes or less.

· In-chamber HEPA filtration that continuously filters the entire chamber air volume every 60 seconds, achieving ISO 5 cleanroom air quality within 5 minutes.

· Integrated water reservoir providing stable high relative humidity levels (>93% at 37°C) to prevent culture desiccation.

· Dual temperature probes for over-temperature protection and operational backup.

· CO₂ sensor options: thermal conductivity (TC) with relative humidity compensation or single beam, dual wavelength infrared (IR) sensor.

· Optional O₂ control ranges of 1–21% (hypoxic) or 5–90% (hyperoxic).

· Steri-Run high-temperature decontamination cycle at 180°C for uniform 6-log sterilization on all chamber surfaces.

· iCAN™ touchscreen control with multilingual interface for intuitive operation.

· Compact, stackable design with optional stacking adapter to conserve laboratory space.

Fisherbrand Electrophoresis Power Supply must have:

· Voltage range: 0 to 300 V.

· Current range: 0 to 400 mA.

· Maximum power output: 75 W.

· Operating modes: constant voltage and constant current with automatic crossover.

· Integrated timer with auto shutoff.

· Capability to run more than 1 gel simultaneously.

· Compact design to optimize bench space.

· Compatible with SDS-PAGE, DGGE/CDGE, and DNA/RNA submarine electrophoresis applications.

· Standard 100-120 V, 50/60 Hz power compatibility.

Tuttnauer 2340EP Electronic Autoclave must have:

· Chamber Capacity: 19 liters (9" diameter × 18" depth).

· Temperature Range: 105°C to 137°C.

· Pressure Range: 0 to 40 psi.

· Sterilization Time: Programmable from 0 to 99 minutes.

· Drying Cycle: Programmable from 0 to 99 minutes.

· Microprocessor Control: Automates water filling, heating, sterilization, exhaust, and drying.

· Integrated Printer: Provides printed summaries of each cycle.

· Safety Features: Automatic shut-off, double-locking door mechanism, low water level alarm, over-temperature cutoff, and over-pressure valve.

· Construction: ASME-stamped, Type 316L stainless steel chamber for durability and corrosion resistance.

· Exhaust Options: Fast exhaust for solids and slow exhaust for liquids to prevent boil-over.

· Drying System: Closed-door drying to maintain sterility.

· Dimensions: 20" W × 15" H × 20" D.

· Electrical Requirements: 120V, 50/60 Hz, 1400W.

Thermo Scientific TX-750 Cell Culture Centrifuge Rotor Package:

· Must include a swinging bucket rotor capable of holding 4 × 750 mL buckets.

· Must support a maximum speed of 4,700 rpm and a maximum RCF of 4,816 × g.

· Buckets must be compatible with a variety of tube adapters, including 15 mL, 50 mL, and microcentrifuge tubes.

· Must include ClickSeal™ biocontainment lids, certified for aerosol containment and operable with one hand.

· Rotor must be certified for biocontainment by recognized third-party testing organizations.

· Must be compatible with Thermo Scientific Sorvall ST40, Megafuge 40, Multifuge X3, and related centrifuge models.

· Must have Auto-Lock™ rotor exchange system for tool-free installation and removal.

· Construction must ensure chemical resistance and durability for repeated laboratory use.

· Must be manufacturer-certified and covered under Thermo Scientific’s warranty for use with designated centrifuges.

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