SRC0000032035.pdf

STATE OF OHIO

Department of Administrative Services

General Services Division Print Procurement

INVITATION TO BID FOR: Weatherization Field Guide

BID NUMBER: SRC0000032035

BID NOTICE DATE: July 1, 2025 OPENING DATE: July 8, 2025 (BIDS CAN ONLY BE SUBMITTED ONLINE, VISIT https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public, FOR

INSTRUCTIONS).

INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING, STANDARD CONTRACT TERMS AND CONDITIONS, Revised 3/31/2025, are a part of this Invitation to Bid. All prior versions of Instructions to Bidders, Contract Terms and Conditions are null and void. https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C_3-31-25.pdf

Any questions or clarifications regarding this Invitation to Bid (ITB) should be directed to State Printing & Mail Services at e-mail:

tim.riley@das.ohio.gov

SPECIFICATIONS AND PRICING

1. DESCRIPTION: The purpose of this Invitation to Bid (ITB) is to obtain a contractor to provide Ohio Weatherization Field Guides for use by the Ohio Department of Development.

2. QUANTITY 1,000. (Exact Quantity).

3. UNIT PRICE AWARD: Bidder shall not insert a unit cost more than 3 digits after the decimal point. Digit(s) beyond 3, after the decimal point shall be dropped by DAS and not used in evaluation and any subsequent award. To determine the low lot total price of the ITB, the state will multiply the estimated usage of each item by its corresponding unit price and add the totals together. Failure to bid all items will disqualify your bid.

4. SPECIFICATIONS: Ohio Weatherization Field Guide Perfect bound book, 628 pages plus cover, perfect bound. Cover prints digital full color, no bleed, white 60# opaque cover, Text: 628 pages, prints digital full color no bleed, 80# gloss coated text.

A. SIZE: 5.5” X 8.5”

B. STOCK: Cover: White 60# opaque cover. 92 brightness or higher

Text: White 80# Gloss coated, text. 92 brightness or higher

C. PRESSWORK: Shall print digital full color, head to head, no bleed.

D. INK: Digital full color at (600 dpi minimum)

E. BINDERY: Perfect Binding.

F. FINISHED TRIM SIZE: 5.5” X 8.5”.

G. SUPPLIED TO VENDOR: Email artwork PDF WILL BE FURNISHED TO THE SELECTED VENDOR FOR EACH ITEM.

Please return all and state materials to the proof to person.

H. PROOF: Exact color match proof shall be delivered to: Sarah Curran, Ohio Department of Development, 77 South High Street, Creative Services, 29th floor, Columbus, Ohio 43215

I. PACKAGING: Carton pack and label with title “Weatherization Field Guide” and quantity. Carton pack shall not to exceed 35 lbs.

https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C_3-31-25.pdf

PALLET SPECIFICATIONS: The cartons shall be securely fastened to four-way (40 inches by 48 inches) pallets, by using shrink-wrap or stretch film. All loaded pallets shall be in cube form, so they are stackable. The loaded cartons shall not extend beyond the perimeter of the pallet. The maximum loaded pallet height shall not exceed 51 inches as measured from the bottom of the pallet. The maximum pallet load shall not exceed a maximum weight of 3,300 pounds

5. DELIVERY: REQUESTED, JULY 29, 2025 OR SOONER. SHIP TO: State Printing and Mail Services Attn: HEAP Kitting Inventory 2080 Integrity Drive

Columbus, OH 43209

6. AFFIRMATION AND DISCLOSURE FORM BELOW MUST BE COMPLETED PRIOR TO THE AWARD. RETURN TO PURCHASING ANALYST IN SEPARATE EMAIL. PLEASE INCLUDE JOB NUMBER AND TITLE IN THE SUBJECT LINE OF THE EMAIL.

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AFFIRMATION AND DISCLOSURE FORM

Contractor affirms that Contractor has read and understands the applicable Executive Orders regarding the prohibitions of performance of offshore services, locating State data offshore in any way, or purchasing from Russian institutions or companies.

The Contractor shall provide the name(s) and location(s) where all services under this Contract will be performed and where State data will be located in the spaces provided below or by attachment. If the Contractor will not be using subcontractors, indicate “Not Applicable” in the appropriate spaces.

Contractor Name: Contract Number:

1. Principal business location of Contractor:

(Address) (City, State, Zip)

Name(s)/Principal business location(s) of subcontractor(s):

(Name) (Address, City, State, Zip)

2. Location(s) where services will be performed by Contractor:

Name(s)/Location(s) where services will be performed by subcontractor(s):

3. Location(s) where any State data associated with any of the services Contractor is providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

Name(s)/Location(s) where any State data associated with any of the services any subcontractor is providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

Contractor also affirms, understands and agrees that Contractor and its subcontractors are under a duty to disclose to the State any change or shift in location of services performed by Contractor or its subcontractors before, during and after execution of any contract with the State. Contractor agrees to notify the State immediately of any such change or shift in location of its services. The State has the right to terminate the contract if any services are performed or State data is located outside of the United States unless a duly signed waiver from the State has been attained.

On behalf of the Contractor, I acknowledge that I am duly authorized to execute this Affirmation and Disclosure Form and have read and understand that this form is a part of any contract that Contractor may enter into with the State and is incorporated therein.

By:

Authorized Contractor Signature

Print Name:

Title:

Date: