SRC0000032033.pdf

STATE OF OHIO

Department of Administrative Services

General Services Division Print Procurement

PRESSWORK SHALL NOT BE SUBCONTRACTED UNDER THIS CONTRACT

INVITATION TO BID FOR: HEAP 2025 Applications – ENGLISH & SPANISH

BID NUMBER: SRC0000032033

BID NOTICE DATE: July 1, 2025

OPENING DATE: July 8, 2025 (BIDS CAN ONLY BE SUBMITTED ONLINE, VISIT https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public, FOR

INSTRUCTIONS).

INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING, STANDARD CONTRACT TERMS AND CONDITIONS, Revised 3/31/2025, are a part of this Invitation to Bid. All prior versions of Instructions to Bidders, Contract Terms and Conditions are null and void.

https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C_3-31-25.pdf.

Any questions or clarifications regarding this Invitation to Bid (ITB) should be directed to State Printing & Mail Services at e-mail:

tim.riley@das.ohio.gov.

SPECIFICATIONS AND PRICING

1. DESCRIPTION: The purpose of this Invitation to Bid (ITB) is to obtain a contractor to provide HEAP Applications for use by the Ohio Department of Development.

2. QUANTITY: 270,000 (exact quantity)

100,000 English for Agencies – Paper band, banded in bundles of 50, carton pack 1,000 per carton.

10,000 Spanish for Agencies – Paper band, banded in bundles of 50, carton pack 1,000 per carton.

160,000 English for OCEAN Letters – Do Not Band, carton pack 1000 to a carton, packed loosely, stacks separated by chipboard. See illustration below. Agency is requesting this item to be delivered first.

3. UNIT PRICE AWARD: Bidder shall not insert a unit cost more than 3 digits after the decimal point. Digit(s) beyond 3, after the decimal point shall be dropped by DAS and not used in evaluation and any subsequent award. To determine the low lot total price of the ITB, the state will multiply the estimated usage of each item by its corresponding unit price and add the totals together. Failure to bid all items will disqualify your bid.

4. SPECIFICATIONS: HEAP Applications (English and Spanish): 34” x 11” flat sheet, prints two sides, four color process with bleeds, three micro – perforation on the vertical folds (11” dimension side) accordion fold to 8.5” x 11” and then trifold to 8.5” x 3.5”. Score at folds. Note: Inside delivery required.

A. SIZE: 34” x 11”.

B. STOCK: White 60# Accent Opaque uncoated offset-Smooth finish or equal (substituted paper must have 96 brightness)

C. PRESSWORK: Shall print offset, four color process, head-to-head with full bleed.

D. INK: Four color process

E. BINDERY: Three micro-perforations on vertical side folds, (11” dimension) accordion fold to 8.5 x 11”, then trifold to 8.5” x 3.5”

Perforation shall not allow application to separate while unfolding application. Score at folds.

F. FINISHED TRIM SIZE: 34” x 11” final folded size is 8.5” x 3.5”

G. SUPPLIED TO VENDOR: Email A PDF WILL BE FURNISHED TO THE SELECTED VENDOR.

H. PROOF: An exact color match proofs of the English and Spanish applications shall be delivered to: Sarah Curran, Department of Development, 77 S. High Street, 29th Floor, Creative Services, Columbus, Ohio 43215. Proofs shall show all folds and perforations.

https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C_3-31-25.pdf

I. PACKAGING: 100,000 English App (for Agencies) Paper band / banded in bundles of 50 and carton packed 1,000/box and label with title “English App (for Agencies)” and quantity

10,000 Spanish App (for Agencies) Paper band / banded in bundles of 50 and carton packed 1,000/box and label with title “Spanish App (for Agencies)” and quantity.

160,000 English App (for OCEAN letters) Carton pack 1,000 to a carton, packed loosely in box AND stacks separated by chipboard. DO NOT BAND - Label with title “English App (for OCEAN letters)” and quantity.

PALLET SPECIFICATIONS: The cartons shall be securely fastened to four-way (40 inches by 48 inches) pallets, by using shrink-wrap or stretch film. All loaded pallets shall be in cube form, so they are stackable. The loaded cartons shall not extend beyond the perimeter of the pallet. The maximum loaded pallet height shall not exceed 51 inches as measured from the bottom of the pallet. The maximum pallet load shall not exceed a maximum weight of 3,300 pounds.

J. ADDITIONAL SPECIFICATIONS:

5. DELIVERY DATE: REQUESTED AUGUST 5, 2025 OR SOONER. INSIDE DELIVERY: SHIP TO:

State Printing and Mail Services Attn: HEAP Kitting Inventory 2080 Integrity Drive Columbus, OH 43209

6. AFFIRMATION AND DISCLOSURE FORM BELOW MUST BE COMPLETED PRIOR TO THE AWARD. RETURN TO PURCHASING ANALYST IN SEPARATE EMAIL. PLEASE INCLUDE JOB NUMBER AND TITLE IN THE SUBJECT LINE OF THE EMAIL.

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AFFIRMATION AND DISCLOSURE FORM

Contractor affirms that Contractor has read and understands the applicable Executive Orders regarding the prohibitions of performance of offshore services, locating State data offshore in any way, or purchasing from Russian institutions or companies.

The Contractor shall provide the name(s) and location(s) where all services under this Contract will be performed and where State data will be located in the spaces provided below or by attachment. If the Contractor will not be using subcontractors, indicate “Not Applicable” in the appropriate spaces.

Contractor Name: Contract Number:

1. Principal business location of Contractor:

(Address) (City, State, Zip)

Name(s)/Principal business location(s) of subcontractor(s):

(Name) (Address, City, State, Zip)

2. Location(s) where services will be performed by Contractor:

Name(s)/Location(s) where services will be performed by subcontractor(s):

3. Location(s) where any State data associated with any of the services Contractor is providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

Name(s)/Location(s) where any State data associated with any of the services any subcontractor is providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

Contractor also affirms, understands and agrees that Contractor and its subcontractors are under a duty to disclose to the State any change or shift in location of services performed by Contractor or its subcontractors before, during and after execution of any contract with the State. Contractor agrees to notify the State immediately of any such change or shift in location of its services. The State has the right to terminate the contract if any services are performed or State data is located outside of the United States unless a duly signed waiver from the State has been attained.

On behalf of the Contractor, I acknowledge that I am duly authorized to execute this Affirmation and Disclosure Form and have read and understand that this form is a part of any contract that Contractor may enter into with the State and is incorporated therein.

By:

Authorized Contractor Signature

Print Name:

Title:

Date: