SRC0000031128.pdf

Version 5/24 Page 1 of 5

STATE OF OHIO

Department of Administrative Services

General Services Division State Printing & Mail Services

PRESSWORK SHALL NOT BE SUBCONTRACTED UNDER THIS CONTRACT

INVITATION TO BID FOR: Aquatic Ecosystem Poster Sets

BID NUMBER: SRC0000031128

BID NOTICE DATE: 5/19/25

CLOSING DATE: 5/23/25 (BIDS CAN ONLY BE SUBMITTED ONLINE, VISIT

https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public, FOR

INSTRUCTIONS).

INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING, STANDARD CONTRACT TERMS AND CONDITIONS, Revised 3/1/2024, are a part of this Invitation to Bid. All prior versions of Instructions to Bidders, Contract Terms and Conditions are nul l and void. https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C%203-1-24.pdf

Any questions or clarifications regarding this Invitation to Bid (ITB) should be directed to State Printing & Mail Services a t (614)-387- 0012 or e-mail: barry.zimmerman@das.ohio.gov.

SPECIFICATIONS AND PRICING

1. DESCRIPTION: The purpose of this Invitation to Bid (ITB) is to obtain a contractor to provide 2,000 sets of 5 aquatic habitat posters (10,000 total prints) that are full color, one-sided, 28in x 28in with no bleed for use by the Ohio Department of Natural Resources.

2. QUANTITY: 10,000 total (2000 Big River, 2000 Small Stream, 2000 Stream, 2000 Upland Res, and 2000 Wetland)

3. UNIT PRICE AWARD: Bidder shall not insert a unit cost more than 3 digits after the decimal point. Digit(s) beyond 3, after the decimal point shall be dropped by DAS and not used in evaluation and any subsequent award. To determine the low lot total pr ice of the ITB, the state will multiply the estimated usage of each item by its corresponding unit price and add the totals toget her.

Failure to bid all items will disqualify your bid.

4. SPECIFICATIONS: 5 poster designs, 2,000 each (10,000 total), all are 1-sided, no bleed, 28in x 28in, on white, opaque 80# text with a gloss, silk, or satin finish. All posters are to be folded 3 panel x 4 panel (roughly 7in x 9.3in) and shrink wrap in sets – 1 design each per set for 5 total posters per set (2,000 sets).

A. PRESSWORK: Full color / one sided / no bleed.

B. STOCK: White / opaque / coated / 80# text -or- 54# cover / 90 brightness minimum / gloss, silk, or satin finish.

C. SIZE: 28in x 28in.

D. QUANTITIES: (10k total) - 2,000 Big River / 2,000 Small Stream / 2,000 Stream / 2,000 Upland Res / 2,000 Wetland.

E. FOLDING: 3-panel x 4-panel (folded to roughly 7in x 9.3in) / fold pattern is vendor’s discretion / lower left panel facing out.

F. FINISH: Shrink wrap / 1 of each design per set – 5 total posters per set / 2,000 wrapped sets / no bands or straps.

G. SUPPLIED TO VENDOR: Final artwork will be provided as a print quality pdf with bleeds via vendor ftp site.

https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C%203-1-24.pdf mailto:barry.zimmerman@das.ohio.gov

Version 5/24 Page 2 of 5

H. PACKAGING: Pack all wrapped sets into 200# test corrugated boxes and securely sealed with heavy duty packing tape.

Each box is to be label “Aquatic Ecosystem Posters” and quantity within each box. Each box should not exceed 40lb.

5. PRE-PRODUCTION: No production is to begin until all artwork has been approved by a ODNR or Division of Wildlife representative. Any posters produced without review or agency sign-off is subject to delivery refusal. Changes by the ordering agency (Ohio Division of Wildlife) that result in additional charges or fees must be submitted as a separate charge from the awarded bid price.

A. PRINT PROOF: A digital proof shall be made available to Chad Crouch via at chad.crouch@dnr.ohio.gov for approval.

B. PRESSCHECK: N/A. (press check is not requested for this project)

6. DEADLINE: Delivery is requested to arrive by JULY 17, 2025 or sooner.

7. DELIVERY: The vendor shall be responsible for delivery to:

Ohio Division of Wildlife Warehouse Attn: Chad Crouch / John Farson 1500 Dublin Road Columbus, OH 43215

WAREHOUSE CONTACT INFORMATION:

If using a non-commercial shipping service, Please contact a staff member below prior to arrival to ensure safe offload.

614-902-4193 (Keith McClaskey - Warehouse Staff)

614-256-7048 (Jason Gibbs - Warehouse Manager)

614-265-6339 (Chad Crouch - Project Manager)

614-406-3901 (John Farson - Project Coordinator)

All warehouse deliveries are to arrive prior to 4pm, Monday through Friday only. No weekend or holiday deliveries.

A loading dock and lift equipment is available at this location.

SHIPPING: The means of transportation of the final product is at the vendors discretion. All costs associated with the shippi ng of this project are to be accounted for by the vendor and included into the final bid. The ODNR Division of Wildlife is NOT resp onsible for additional costs incurred for shipping which includes, but is not limited to, the return of damaged or sub-standard products or the refusal of delivery (prior to off load) based on on -site visual inspection.

6. INVOICE: DAS STATE PRINTING, ATTN.: INVOICE PROCESSING, 2080 INTEGRITY DRIVE, COLUMBUS, OH 43209. ALL INVOICES MUST REFERENCE: JOB NUMBER SRC0000031128 WITH A SIGNED DELIVERY RECEIPT.

7. EXHIBIT:

mailto:chad.crouch@dnr.ohio.gov

Version 5/24 Page 3 of 5

8. AFFIRMATION AND DISCLOSURE FORM BELOW MUST BE COMPLETED PRIOR TO THE AWARD. RETURN TO PURCHASING ANALYST IN SEPARATE EMAIL. PLEASE INCLUDE JOB NUMBER AND TITLE IN THE SUBJECT LINE OF THE

EMAIL.

AFFIRMATION AND DISCLOSURE FORM

Contractor af f irms that Contractor has read and understands the applicable Executive Orders regarding the prohibitions of performance of of fshore services, locating State data of fshore in any way, or purchasing f rom Russian institutions or companies.

The Contractor shall provide the name(s) and location(s) where all services under this Contract will be performed and where State data will be located in the spaces provided below or by attachment. If the Contractor will not be using subcontractors, indicate “Not Applicable” in the appropriate spaces.

Contractor Name: Contract Number:

1. Principal business location of Contractor:

(Address) (City, State, Zip)

Name(s)/Principal business location(s) of subcontractor(s):

(Name) (Address, City, State, Zip)

2. Location(s) where services will be performed by Contractor:

Version 5/24 Page 4 of 5

Name(s)/Location(s) where services will be performed by subcontractor(s):

3. Location(s) where any State data associated with any of the services Contractor is providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

Name(s)/Location(s) where any State data associated with any of the services any subcontractor is providing, or seeks to provide, will be accessed, tested, maintained, backed -up, or stored:

Contractor also af f irms, understands and agrees that Contractor and its subcontractors are under a duty to disclose to the State any change or shif t in location of services performed by Contractor or its subcontractors before, during and af ter execution of any contract with the State. Contractor agrees to notify the State immediately of any such change or shif t in location of its services. The State has the right to terminate the contract if any services are performed or State data is located outside of the United States unless a duly signed waiver f rom the State has been attained.

On behalf of the Contractor, I acknowledge that I am duly authorized to execute this Af f irmation and Disclosure Form and have read and understand that this form is a part of any contract that Contractor may enter into with the State and is incorporated therein.

By:

Authorized Contractor Signature

Print Name:

Title:

Date: